HOW TO WRITE AHOW TO WRITE ASPECIAL EDUCATION REPORTSPECIAL EDUCATION REPORT

Dr. Marilyn BrouetteDr. Marilyn Brouette

Briones SchoolBriones School

Martinez Unified School Martinez Unified School DistrictDistrict

PURPOSE OF PRESENTATIONPURPOSE OF PRESENTATION

• To Understand Purpose of Special Ed Reports

• To Provide Report Guidelines

• To Delineate Sections of a

• Comprehensive Report

SPECIAL ED REPORT SPECIAL ED REPORT SECTIONSSECTIONS

Identifying dataIdentifying data Reason for referralReason for referral Background historyBackground history ObservationsObservations Tests administeredTests administered Test resultsTest results

Test by test analysisTest by test analysis Content area by Content area by

content area analysiscontent area analysis ConclusionsConclusions RecommendationsRecommendations Summary tableSummary table

REPORT WRITINGREPORT WRITING

Practical GuidelinesPractical Guidelines

Write the report in the third personWrite the report in the third person Condense the length of the report Condense the length of the report

using single spacingusing single spacing Separate your recommendations into Separate your recommendations into

three sections.three sections.

Practical GuidelinesPractical Guidelines

Always separate sectionsAlways separate sections Make paragraph headings bold and Make paragraph headings bold and

easy to recognize and locate easy to recognize and locate Write reports using complete Write reports using complete

sentences, proper tense, syntax and sentences, proper tense, syntax and grammar.grammar.

Criteria for Writing a Criteria for Writing a Comprehensive Comprehensive

ReportReport

Identifying DataIdentifying Data

NameName AddressAddress PhonePhone Date of BirthDate of Birth GradeGrade SchoolSchool Chronological Age Chronological Age

at the Time of at the Time of Testing (CA)Testing (CA)

Parents’ NamesParents’ Names TeacherTeacher Referred ByReferred By Date/s of TestingDate/s of Testing Date of ReportDate of Report ExaminerExaminer

Reason for ReferralReason for Referral

Explains to the reader the specific Explains to the reader the specific reasons why this evaluation is taking reasons why this evaluation is taking place.place.

Write concisely, but be sure to clarify Write concisely, but be sure to clarify the purpose.the purpose.

Background HistoryBackground History

Family HistoryFamily HistoryDevelopmental HistoryDevelopmental HistoryAcademic HistoryAcademic HistorySocial HistorySocial History

Behavioral ObservationsBehavioral Observations

Includes a description of a child’s Includes a description of a child’s behaviors during the testing sessionsbehaviors during the testing sessions

The examiner provides professional The examiner provides professional and first-hand observation of the and first-hand observation of the child in a controlled settingchild in a controlled setting

Tests and Procedures Tests and Procedures AdministeredAdministered

List individual tests included in the List individual tests included in the test battery and any procedures used test battery and any procedures used to enhance the report, such as to enhance the report, such as classroom observation, review of classroom observation, review of records, and parent intake.records, and parent intake.

Test ResultsTest Results

Analyzes the results of each test and looks Analyzes the results of each test and looks

at the child’s individual performance on each at the child’s individual performance on each

measure.measure.

Test by Test ApproachTest by Test Approach

Separately analyses the child’s performance on Separately analyses the child’s performance on

each test.each test.

Content Area by Content Area ApproachContent Area by Content Area Approach

Analyses the results separately by content areaAnalyses the results separately by content area

ConclusionsConclusions

Explains trends to the stakeholdersExplains trends to the stakeholders Trends in the child’s testing results Trends in the child’s testing results

may indicate academic strengths and may indicate academic strengths and weaknesses, modality strengths and weaknesses, modality strengths and weaknesses, process strengths and weaknesses, process strengths and weaknesses, and overall diagnosis weaknesses, and overall diagnosis and level or severity of the problems and level or severity of the problems areas indicated.areas indicated.

RecommendationsRecommendations

Recommendations to the schoolRecommendations to the school Recommendations to the teacherRecommendations to the teacher Recommendations to the parentRecommendations to the parent

Evaluation Summary TableEvaluation Summary Table

Summarizes and categorizes test Summarizes and categorizes test scores in one specific area.scores in one specific area.

REVIEWREVIEW

Identifying dataIdentifying data Reason for referralReason for referral Background historyBackground history ObservationsObservations Tests administeredTests administered Test resultsTest results

Test by test analysisTest by test analysis Content area by Content area by

content area analysiscontent area analysis ConclusionsConclusions RecommendationsRecommendations Summary tableSummary table

Explained reasons for special education reports and included guides for the following

comprehensive sections: