How to Use Trace Integration Services to Connect with Other Hospital Systems

TraceCommunication.com

“How to Use Trace Integration Services to Connect with Other Hospital Systems”

Wednesday, May 21, 2014 1pm ET | 10 am PT

Trace User Education Session

http://www.tracecommunication.com/


Webinar Playback

• Today’s presentation will be recorded.• To view past webinars or register for upcoming

webinars, go to TraceCommunication.com/Webinars



“How to Use Trace Integration Services to Connect with Other Hospital Systems”

Matt Jernigan | Director of Product ManagementThe White Stone Group, Inc.

Phil Gilbert | Corporate IT Program ManagerBaptist Health



Session Agenda

• Overview of Trace Integration tools• How Trace is connecting to other hospital

systems• What processes are being automated as

a result• Opportunities to expedite workflow and

improve outcomes through Trace integration.



Trace Integration Tools

Matt JerniganDirector of Product Management

The White Stone Group



Overview

Trace Integration Services automatically transfer Trace records to or from other

hospital systems.



Integration Examples

• Send test results (labs, radiology, mammography) to ordering physicians

• Import and route electronic physician orders

• Send patient medical records to Health Information Management

• Automatically create work lists for teams or individuals



Benefits

• Cost savings• Greater accessibility to Trace records• More efficient workflow• Increased physician and staff satisfaction



How it works

Integration Services

Export



How it works – Export from Trace

Export delivery options• File• Link• SecureSend



How it works – Export From Trace

• Via HL7 or “cold” feed.• Any fax or electronic record.• Indexing included.

File export




• Link to view Trace record.• Via HL7.• All record types.

Link export

http://www.trace.com/tracking=123456789




• Secure messaging with anyone, anywhere and any record type.

Secure Send

[email protected]



How it works


Import



How it works

• Via HL7 or “cold” feed.• Images or recordings.

Import to Trace



How it works – Import from Trace

Options once imported to Trace• Auto indexing.• Auto fax.• Creation of work lists.




• Allscripts• ChartMaxx• Cerner• EDM• Epic• ImageNow• KoFax

• McKesson• OnBase• OTTR• SCI Solutions• Siemens Sorian • Sovera• VI Web



Trace at Baptist Health

Phil GilbertCorporate IT Program Manager

Baptist Health



Baptist Health

• Headquartered in Louisville, Ky.• Owns 7 acute-care hospitals with more than

2,100 licensed beds


http://www.google.com/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&uact=8&docid=WFiL7bXbWls9NM&tbnid=5C-SuvI-V3XS3M:&ved=0CAUQjRw&url=http://network.socialmedia.mayoclinic.org/organization/baptist-healthcare-system-inc/&ei=w1RqU9u8OeLNsQSVq4DgAg&bvm=bv.66111022,d.aWw&psig=AFQjCNE3rj4Gc8T0-bmv_ROoPjM1fTQ_GQ&ust=1399563842432830

http://www.google.com/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&uact=8&docid=WFiL7bXbWls9NM&tbnid=5C-SuvI-V3XS3M:&ved=0CAUQjRw&url=http://network.socialmedia.mayoclinic.org/organization/baptist-healthcare-system-inc/&ei=w1RqU9u8OeLNsQSVq4DgAg&bvm=bv.66111022,d.aWw&psig=AFQjCNE3rj4Gc8T0-bmv_ROoPjM1fTQ_GQ&ust=1399563842432830


Baptist Health

Physician network of more than 450 employed physicians and more than 1,600 independent physicians



Physician Satisfaction

• Satisfaction among physician base is crucial as the health system seeks to retain testing business

• Significant aspect is scheduling patients effectively and efficiently through a streamlined approach to physician order management



Physician Order Process

• Employed physicians submit orders electronically through Baptist’s EMR, Allscripts

• Independent physicians fax orders to the facilities

• Previously, this meant two processes for managing orders– Consumed valuable resources in scheduling– Increased risk for lost records



Need for Centralized Process

Baptist hospitals needed a central repository to manage all orders – fax and electronic:

– Streamlined process to reconcile and route orders to the appropriate ancillary departments

– Improve workflow and service to both patients and physicians



Role of Trace in Baptist’s Order Process

Trace serves as the central repository for all orders received from both employed and independent physicians:

– All faxed orders come directly to Trace– Electronic orders are automatically imported

into Trace through an interface between Trace and Allscripts



Benefits

• Gives hospitals a single workflow to manage orders

• Provides more patient data in the electronic order than the hospitals were receiving previously

• Gives schedulers more information to effectively schedule patients through a single system



Workflow for Orders

• Once in Trace, orders are indexed to the patient with information from the hospital’s registration system

• Orders available for processing and routing to the appropriate ancillary areas

• Streamlined process has eliminated manual processing of orders

• Provided single workflow for physician order management



Baptist’s Physician Order Process with Trace

Order received through AllScripts; printed as PDF

from AllScripts server

Order brought over to Trace as image

file

Order PDF-printed and available in

Trace

Order approved and put into RelayHealth

queue

Order indexed with ADT information from

McKesson (account, episode number)

Order validated for compliance (Pre-

registration contacts patient or physician office)

Order available in both RelayHealth

and Trace

Patient test completed

Results sent back to AllScripts

Order located by HIM once patient test is complete

Order sent to Horizon Patient Folders Imaging System

End Result: Order and results side-by-side in

patient chart and available for sign-off



Baptist’s Process Diagram



Q&A

Questions?



We’d like to hear from you!

Phil GilbertCorporate IT Program ManagerBaptist [email protected]

Matt JerniganDirector, Product ManagementThe White Stone Group, [email protected]



Thank you!



Next Webinar

Next Webinar is Wed., June 18at 1pm ET/ 10am PT

“How to Use Trace Fax & Electronic Toolsto Manage Your Workflow”

Register at TraceCommunication.com/webinars


How to Use Trace Integration Services to Connect with Other Hospital Systems

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