How to successfully complete request for payments to ensure timely delivery of supportive services...
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Transcript of How to successfully complete request for payments to ensure timely delivery of supportive services...
How to successfully complete request for payments to ensure timely delivery of supportive services to customers
Training Center Flow Chart
Training Center Staff
Training Center Supervisor
Fiscal
Cash (non-scrip) Supportive Services
Rental Assistance
Mortgage Principal Assistance
Child/Dependent Care Assistance
Miscellaneous Supportive Service
Rental Assistance
WIA Funding is last resort funding Rental assistance is reimbursement only Complete Rental Verification Form Staff must verify information on the form by
contacting the rental agent or landlord and must notify the Fiscal of changes in rental status
In writing address unusual living conditions (e.g. renting from a relative)
Mortgage Principal Assistance
WIA Funding is last resort funding Include original bill, statement or invoice Document must show previous payment
has been made Principal and interest must be broken
out on statement Interest can not be reimbursed
Child/Dependent Care Assistance
WIA Funding is last resort funding
Complete Child/Dependent Care Verification
Form
Staff must verify information on the form by
contacting the childcare provider and must
notify Fiscal of changes in childcare status
Cash (non-scrip) Supportive Services
What is Miscellaneous Supportive Service?
1. books, course fees, uniforms, tools, minor vehicle repair ($200 max) vehicle and drivers license fees, business license fees, limited medical attention, physical examinations, optical services, prescription medications, and utility assistance (except SMUD).
Cash (non-scrip) Supportive Services
What is Miscellaneous Supportive Service?
2. Any other necessary and reasonable miscellaneous supportive services must have prior authorization from the Manager or Deputy Director.
Cash (non-scrip) Supportive Services
What is required before requesting supportive services from SETA Fiscal?
1.Financial Needs Assessment (upload to Vault). Do not send copies to Fiscal
2.Verify that the activity dates cover the dates of supportive service(s) requested for reimbursement
3.Update the Supportive Service Template
4.Case note justifying and noting Supportive Service
5.Obligation Confirmation from Job Center. Do not send copies to Fiscal
Cash (non-scrip) Supportive Services
What is required to request payment of (non-scrip) Supportive Services from SETA Fiscal?
1.Ensure Financial Needs Assessment is complete. Do not send to Fiscal
2.Completed Fiscal Transmittal
3.Completed Obligation Form (Section Customer Information & Section II)
4.Required Documents or Original Receipts
5.Submit Request for Payment Packet to the Fiscal Department
Scrip Supportive Services
Shell Gas Cards
Food (Raley’s/Bel-Air and Target)
Work Clothes/Tools (Target)
Bus Passes
Scrip Supportive Services
Customer must be enrolled in SacWorks Scrip dissemination is reimbursement only Receipt must be in an amount at minimum equal
scrip amount Customer must provide documentation to support
scrip usage Customer must sign scrip transcript Coach must note use of scrip in customers scrip
template in SacWorks case notes