How to hold a meeting that achieves results
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Transcript of How to hold a meeting that achieves results
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How to hold a meeting that achieves results.with Mamie Kanfer Stewart
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Meetings are Everywhere
1/3Of all meetings are
unproductive!
• Why are we having this meeting?
• This meeting could have been an email.
• Why am I at this meeting?
• What did we decide in this meeting?
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• The 6 reasons to hold a meeting and how to write a desired outcome.
• How to build an effective agenda that is more than a list of conversation topics.
• Tips for facilitating a meeting to accomplish your desired outcome.
• Tips for implementing new meeting techniques in your workplace.
What You Will
Learn
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The 6 Meeting Whys
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Do You Need A Meeting?
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• What you will achieve
• What you will do
• How people can prepare
Agenda Best
Practices
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Desired Outcomeswhat you will achieve
THIS NOT THAT
(Decision)Budget approved for next
quarter based on last quarter’s performance.
To discuss last quarter’s financial results.
(Alignment/Planning)Shared understanding of
progress, feedback and next steps.
To check in with the client on work progress.
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Agenda Itemswhat you will do
THIS NOT THAT
Reflections and questions on the pre-reading material. (10 min)
Discuss pre-reading.
Brainstorm ways to promote the webinar (20 min):
● 3 min to write● 2 min to share each● 7 min to enhance
Brainstorm how to promote the webinar.
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THIS NOT THAT
Preworkwhat people can do to prepare
(approx. 10 min) Review attached file and come prepared to answer these questions:• What surprised you?• What concerns you?• What is missing?
See attached file.
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• Start with why you are meeting
• Follow the agenda
• Use a backburner
• End with a wrap up
Meeting Best
Practices
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Follow The Agenda!
• Make the agenda visible to you (and everyone).
• Get people aligned on what this meeting will achieve.
• Follow the agenda topics and time allocation.
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The Backburnera place to hold ideas for later
• Keep the conversation on topic.
• Make people feel heard and acknowledged.
• Make a visible place to put backburner items.
• Assign each backburner topic to an owner.
• Anyone can contribute to the backburner.
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The Wrap Upcapture meeting outcomes
• Clarify decisions and next steps.
• Build a record of the meeting’s outcomes.
• Create a sense of accomplishment and closure.
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• Do you need a meeting?
– email / memo
– shared document
– chat
• Agenda best practices
– 6 meeting whys
– desired outcomes
– agenda items
– prework
• Meeting best practices
– Follow the agenda
– Use a backburner
– End with a wrap upSummary
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• Pick 1-2 approaches to apply.
• Share this webinar with your colleagues.
• Find an accountability partner.
Tips for Back at
the Office
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Learn More
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