Housing Society Management Desktop Software

How to start using Software

Housing Society Management Software

Email : [email protected]

Facilities : Maintain the records of Members, Flat / shop, Employee, Expenditure, Purchased Item, Tenants, and Vehicles. Assign the one time charges of members. Thereafter you need not to remember the charges during bill preparation.

Cash Book, Bank Book ,Journal Register, Personnel Ledger. Record of Bank Transaction. Record of Complains. Preparation of Bills Manually / Automatically. Maintain the Record of document / letters. Keep the record to be remembered. Record of Share Certificate. Record of other information such as Bank, Plumber etc. Different queries to extract information.

Window based, Very user-friendly to use.


Display Resolution for Software: 1024 X 76

How to Change Display Resolution: Right Click on Desktop Left click on Properties Settings Set Screen Resolution 1024 by 768 Apply OK

(Please note that if do not set required resolution then software page size may not be good enough to visible. Or if you are unable to set required resolution, please install display driver then only you will be able to set Display Resolution.

Date Format for Software: English (United State)

How to change Date format:Start All Programs Control Panel Regional and Language Options Regional

Options English (United States) Apply OK

(Please note that without changing Date format, your Date in software may save in wrong format such as for 01 May 2012 , it may be 05 Jan 2012.)

Note: After purchase of software please fill up data serially.

( Like do not enter Flat detail after Member Registration)


Master Record 1 Flat – Shop DetailMaster Record 2 Member RegistrationMaster Record 3 Nomination Master Record 4 Type of Charges Master Record 5 Type of Expenditure Master Record 6 Bank Account Master Record 7 Assign Charges to Member for BillingMaster Record 8 Assign Late Charges and Bill DurationMaster Record 9 Initialisation of Software (1)

User: Admin , Password: aMaster Record 10 Initialisation of Software (2)

Master Record 11 Opening Balance EntryMaster Record 12 Electrical / Water Connection Data

Please Note : Initialisation of Software , page you have to enter last balance due of all the members, Late charges due for all the members, Amount in Bank , cash in hand , starting Bill and receipt number.Without entry in this page, do not make any transaction or creation of bill. Also generally this is one time entry, you do not to change entry in this page else generation of report will be wrong. First bill of member will be generated taking account of last balance due and late fee due.

After Member Registration , do not amend wing name or Flat number. If you wish to amend the same then please amend Member Registration also.



Some pages having Button :Get Last Year data

It is used to get last year data , if needed .

Suppose you are operating during 2013 -2014 and when log on 2014-2015 then software will start with blank data.

If you need that Member records should be inserted automatically by software then press this button.

Some pages having Green Button : H This is help button for respected page.

Some pages having Green Button : ? This is enquiry button for respected page.


Creation of Bill. Bill can be made manual or automatically

Creation of Bill Manual

(Bills can be generated as per choice) .Click HELP button to understand better. Creation of Bill Auto

(Here four options available to generate Bill.1. Creation of Bill for single member as selected in list2. Creation of Bill for all member as selected in list3. Creation of Bill for single member as assigned during

Master Record 7 Assign Charges to Member for Billing Then Bill will be generated for single member automatically for Member Registration Number selected. 4. Creation of Bill for all member as assigned during Master Record 7 Assign Charges to Member for Billing


Deposit

Here Bill can be deposited or Advance money can be deposited by members or other types of deposit.

Deposit BillUsed to deposit bill. If Deposit amount exceed the bill amount then extra amount will be transferred as Advance amount and software will generate next bill after taking account of this advance amount. Deposit Advance Deposit

Used to deposit the advance amount of Member Deposit Other Deposit

Used to deposit other amount where bills are not generated. (Such as Share Capital, Entrance Fee, Transfer Charges etc.)

Please Note : Amount less then Bill amount can not be deposited by Deposit BillYou can deposit less amount as advance by

Deposit Advance Deposit

Next bill will be generated taking account of this deposit.


Other Record Section used for various entries

Other Record Employee

Other Record Tenant

Other Record Vehicle

Other Record Share Certificate

Other Record Document / Letter(Daily letter / Notice can be stored in software, which will be useful to retrieve as

needed.)

Other Record General Information(Other information such as Plumber, Electrician, Bank etc can be stored.)

Other Record Thing to Remember(Information to remember on specific date can be recorded. Software will prompt

during load.)


Enquiry and Print Section used for various enquiry and printout.

Enquiry and Print Various ReportBank / Cash Book, Journal Register, Collection and Expenditure Account. Enquiry and Print BillEnquiry and Print Bank Transaction Enquiry and Print Complain Query Enquiry and Print Deposit Enquiry and Print Employee Enquiry and Print Expenditure Enquiry and Print Flat or Shop Enquiry and Print Member Enquiry and Print Member Search(Just type any few words and get information of member)

Enquiry and Print Receipt Enquiry and Print Tenant Enquiry and Print Document / Letter Enquiry and Print Share certificate Enquiry and Print Other Information Enquiry and Print Balance Sheet Enquiry and Print Vehicle Query


: How to protect data :

Download demonstration software form website.Installed demonstration software Location may be: C:\Program Files\Society

Unzip and copy all the files which are sent by email. Copy all these files in the same location may be: C:\Program Files\Society

Enter All Master Record in the software.

Click Admin Backup (Select location , Software will copy year database file such as 2013-2014.mdb file at specified location) .

For more security send this file to your Email Id , which can be downloaded in case of your PC formatted.

You have to download this file and paste at the installation folder of software \ Society name folder)

Click Admin Restore (Select location of Backup, Software will copy year database file such as 2013-2014.mdb file at software location) Keep copy in the CD 1.Demonstration software2.All the files which are sent by email3.Year data base files


How to check Balance sheet:Enquiry And Print Various Report Balance Sheet

How to check Total deposit:Enquiry And Print Deposit Show All

How to check Member due prior to purchase software:Master Record Initialisation of Software Previous Due of Member Show

How to Enter Bank deposit , having prior to purchase software:

Master Record Initialisation of Software Deposit Amount in Bank

How to enter Starting Bill and Receipt number:Master Record Initialisation of Software Insert Bill And Receipt Starting Number

How to Enter Previous dues of Member:Master Record Initialisation of Software Previous Due of Member

How to Enter Previous year income:Master Record Initialisation of Software Previous year Income

How to enter Interest Paid by Bank:Transaction Bank Write all data and select “Interest” in Remark Field , Click Save.


How to order Software

1.Deposit AMOUNT in Axis bank 2.A/c No : 91101 005 1093 156

Axis Bank Code : IN BB 072IFSC Code : UTIB0000885MICR Code : 400211069

3. Cost : INR 5000/-

Send your email ID , Society Name , Society Address , Society Registration Number toEmail : [email protected] : http://www.echo.net.in

Software will be sent by email , within 3 days of receiving the amount.

All support will be provided on line.

Please send your queries by email.

Housing Society Management Desktop Software

Software

Transcript of Housing Society Management Desktop Software