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SAILING WORLD CUP FINAL - MELBOURNE

andINVITED CLASSES REGATTA

December 2016

Hosted by

Royal Melbourne Yacht Squadron (RMYS)in conjunction with the partner clubs

Black Rock Yacht Club Hobsons Bay Yacht Club

McCrae Yacht Club Mordialloc Sailing Club

Royal Brighton Yacht Club Royal Yacht Club of Victoria

Sandringham Yacht ClubSorrento Sailing and Couta Boat Club

ON-WATER EMERGENCY PLAN

OBJECTIVE:

TO PROVIDE A SAFE ON-WATER ENVIRONMENT FOR ALL PARTICIPANTS – BOTH COMPETITORS AND OFFICIALS – HAVING REGARD FOR BOTH EXPECTED AND UNFORESEEN CONDITIONS

This document provides the following:

Minimum safety requirements for the conduct of races

A coordinated emergency plan for on-water activities

Recommended responses by rescue boats and emergency services under control of the rescue coordinator

This document should be read in conjunction with the emergency and risk management plans of Royal Melbourne Yacht Squadron and the St Kilda Sea Baths for on-shore emergency procedures.

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Section Title

1 Responsibilities

Competitors

Race Management

2 Minimum Safety Requirements for Conduct of Racing

Briefing

Race Management Personnel

Rescue Boats

Weather Information

Wind speed limits, etc.

First Aid Provision

3 Rescue Co-ordination

Purpose

The Principal Race Officer

The Course Race Officer

Search and Rescue

Injuries

4 Patrol Plan

Approach

Heading to the start

During the races

Jury and Media Boats

Heading Home

5 Rescue Team

Personnel

Duties

6 Emergency Procedure Operations Sheet

7 On Shore Safety Management

8 Tower Procedures

Appendix 1 Communications Plan

Appendix 2 Sailors with Disabilities

Appendix 3 Kite board Safety Procedures

Appendix 4 Junior Classes Safety Procedures

Appendix 5 Entanglement

Appendix 6 Treatment of Hypothermia

Appendix 7 Guidelines for towing and/or anchoring boats

Appendix 8 RMYS Emergency Personnel and Contact Details

Appendix 9 Allocated responsible personnel – Day Sheet

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SECTION 1

RESPONSIBILITIES

1. Competitors

a. Fundamental Rules 1.2 and 4Competitors attention is drawn to fundamental rules 1.2 and 4 of the Racing Rules of Sailing (RRS). Competitors shall make their own decision to start or proceed in a race, taking into consideration the prevailing conditions at the time.

b. Intention to Race / Sign-on / Sign OffFor each race or race session the competitor in charge of each boat intending to race shall personally “sign on” and, upon returning to shore, shall sign off. This requirement will be included in the Sailing Instructions and is to provide Race Management with a list of all yachts on the water for safety purposes and to ensure all competitors have safely returned to shore.

c. Personal BuoyancyAll competitors shall wear personal flotation devices which are in good condition and are in accordance with the specifications issued or approved by a national authority affiliated to the International Sailing Federation, or a standards organisation, or certification authority, recognised for the purpose by its respective government.

2. Race Management

a. Code of ConductAll Race Management personal are required to abide by the Sports Officials “Code Of Ethics” and place the safety and welfare of the participants – both competitors and officials – above all else and accept responsibility for their actions. In doing so, the primary responsibility of on-water race management personnel is for the safety of themselves and their crew.

b. Race Management BoatsAll race management boats are to be driven by licensed powerboat drivers and in such a manner that will not cause unnecessary disturbance to competing yachts or injury to crews. All race management boats are to keep clear of competing yachts unless providing assistance.

c. Observing Capsized YachtsCapsizing is a normal part of sailing and will usually not result in a requirement for assistance. When a yacht is observed heaved to or capsized, race management boats will count and observe the crew until they are sure rescue assistance is not required, while positioning themselves to render assistance promptly if required. Olympic classes are less likely to require assistance than junior or inexperienced classes.

d. Monitoring ConditionsMonitoring the fleet and observing the weather conditions are important tasks during the race and rescue boats must be strategically placed to respond to emergencies.

In an emergency, the priority is to save lives, not the yachts. Drifting or anchored yachts can be picked up later. Safety of competitors and rescue boat crews will always take priority over the preservation of yachts.

SECTION 2

MINIMUM SAFETY REQUIREMENTS FOR CONDUCT OF RACING

1. Briefing: (PRO / CRO)

a. Assisting staff members and volunteers should always be briefed on the rescue coordination plan before racing commences.

2. Race Management Personnel: (PRO / CRO / IRO)

a. Sufficient personnel to resource Race Management boats.

b. CRO to have attended a race management course which included the ‘Risk Management’ module.

c. CRO to be accredited to minimum of “National Race Officer”.

d. An IRO or WORLD SAILING Course Representative will be allocated to each Olympic course.

e. CRO ensures rescue boat personnel are briefed / trained for class specific issues and procedures – Juniors, Kites, Boards, IFDS and inclusive classes.

3. Rescue Boats: (PRO / CRO)

a. Sufficient personnel to resource all rescue and course boats.

b. Rescue boats to be suitable for conditions expected.

c. Rescue boats to be provided with all safety equipment as required by state law and recommended in the Yachting Australia, Safety Boat Course.

d. Briefed / Trained in class specific requirements of classes that are racing on their course.

4. Weather Information: (PRO / CRO)

a. Local weather forecast to be obtained from the Bureau of Meteorology and placed on the Notice Board prior to commencement of racing.

b. All responsible personnel to be briefed on the day’s expected weather.

5. Wind Speed Limits, Etc. (PRO / CRO)

a. Course Race Officers to be aware of “wind speed limits” as produced by Yachting Victoria and to use these, together with other relevant conditions including sea state, sea and air temperature, wind chill, etc., as a guide when considering the safety of competitors racing. (see Appendix 5)

6. First Aid Provision

a. One Level 2 first aider available on shore at all times with access to the First Aid Centre

b. One Level 2 first aider on each race course.

c. The First Aid Centre is located in the Regatta Office. The First Aid Centre will be manned by qualified personnel who will have access to first aid equipment and treatment facilities and be able to render first aid to people injured at the event.

d. Any injury requiring off-site assistance should be coordinated with the Regatta Manager / PRO and then the RMYS office.

e. An incident report shall be completed and submitted to RMYS for any injury occurring on club premises or requiring outside medical treatment. Incident Report forms are located inside the first aid kit and may also be obtained from the Regatta Office and the RMYS Reception desk.

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SECTION 3

RESCUE CO-ORDINATION

1. Purpose

a. This document is prepared to provide a rescue plan and emergency response during the Sailing World Cup, for expected prevailing conditions involving normal regatta rescue procedures and for extreme conditions, Level 4 emergency situations where outside help is required.

b. Refer to “Emergency Procedures Operations Sheet” (Section 6).

2. The Principal Race Officer (PRO) or his deputy

a. The PRO has overall responsibility for the on-water safety management and the on-land rescue coordination.

3. The Course Race Officer (CRO)

a. The CRO is responsible for the on-water safety management of his/her course area.

b. The CRO is responsible for the declaration of an emergency situation on the water on his/her course.

c. Once the CRO abandons races due to conditions, he/she will co-ordinate the rescue from on the water and will request the assistance of the On Land Rescue Coordinator (PRO).

4. Search and Rescue

a. Local search and rescue activity will generally be planned and implemented by the On Land Rescue Coordinator (PRO), located in the Race Control Tower above the RMYS clubhouse.

b. In the case of a missing person/yacht, co-ordination will transfer to Victoria Police / Water Police.

c. The Water Police are the State Search and Rescue Authority for Victoria under the National Search and Rescue (SAR) Agreement between the Federal Government and the various State Governments.

d. The Rescue Coordination Centre (RCC) is located at the Water Police Squad Headquarters and coordination of Marine SAR operations is conducted by qualified staff at the RCC.

5. Injuries

a. Injuries will be responded to by the closest available rescue boat.

b. If it appears that ambulance attendance will be required, the request for such is to be made to the Regatta Manager via the Tower.

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SECTION 4

PATROL PLAN

1. Approach:

a. Each rescue vessel will have a designated area to patrol during the race and during transit of yachts to and from the race area. This will be detailed in a course by course “Patrol Zone Allocation” plan prepared by the relevant CRO, overseen by the PRO.

b. The plan must ensure that all areas are covered by at least one rescue boat at all times.

c. For scheduled racing, rescue craft and rostered crews are to be on station (pre-allocated) or as otherwise directed. In the situation where it calls for "all boats" to be used, Jury boats, coach boats, media boats, etc, will be classed as "rescue boats".

d. Faster boats and Ribs should be used for main coverage of the course as they can cover more area faster. Smaller and slower rescue boats are stationed either close to the shore or in support of other boats (eg. gybe marks) depending on weather and course distance from club.

2. Heading to the start:

a. When the yachts commence heading to the start, each course will monitor the progress of the yachts to the course area.

3. During the races:

a. Depending on the type of course used, the course will be divided into a number of areas. Each rescue patrol boat assumes responsibility for one area.

b. During racing rescue boats will patrol pre-allotted zones.

c. Ideally 1 or 2 boats will overlap to cover each leg of the course.

d. In heavy conditions, rescue boats will concentrate closer to gybe marks to respond where capsizes are more likely to occur.

e. In the event of bad visibility, heavy sea, strong wind, etc., zones will be further leeward on the course. Any yacht drifting down the course will be able to be seen / picked up (important especially if wind is offshore).

f. If more rescue boats are available they will patrol to concentrate on the tail of the fleet.

4. Jury and Media Boats.

a. Although they have other planned functions during racing, Jury and Media boats will attend to any yacht they see in immediate danger. By the nature of their work Jury Boats are often positioned as the best boats to provide first response assistance and will do so when required.

b. Other dedicated rescue boats shall relieve Jury and Media boats from their rescue response as soon as possible.

5. Heading home:

All rescue boats shall work their allocated patrol areas until directed by the CRO or Rescue Coordinator to change area or come ashore when all yachts are accounted for.

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SECTION 5

RESCUE TEAM

1. Personnel

a. Functional control for rescue will be performed by members / volunteers.

b. Rescue Boat Crews will always be fully briefed on the Rescue Co-ordination Plan before going afloat.

c. Each rescue boat should have a skipper plus a minimum of one crew (depending on size and type of boat) capable of picking up people from the water and managing damaged yachts, etc.

d. Each rescue boat crew member should bring their own personal equipment including wet weather gear and warm clothing, gloves, knife, etc. People prone to seasickness should not go out. Rescue boat crews should wear PFD’s at all times.

e. Only personnel authorized by the Organising Authority are to drive rescue boats.

f. In an escalation to a level 3 emergency, the following on-shore personnel are required in addition to the rescue boat crews,

- On land Rescue Coordinator (PRO)

- Assistant Rescue Coordinator

- Race Tower / Radio Operator(s)

- Beach Marshall

- Marina Marshall

- Relief crews as needed

g. Rescue Boat Crews should be alert for the signs of hypothermia and know the treatment for the recovery for persons suffering from the effects. (see Appendix 6)

h. Sailors with head injuries, heat stress or hypothermia may have impaired decision making capacity and may not recognise that they require assistance.

Important note:

Your safety, that of your crew and that of the competitors is the most important factor in your rendering assistance. In any situation where you have to make a decision between boats, yachts and human life, human life must come first.

Your primary responsibility is the safety of yourself and your crew. Do not put your own life at risk to render assistance. Call for help.

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2. Duties

Personnel allocated to specific duties are as set out in the following table:

Rescue Coordinator

Purpose: Single point of control of rescue operations until Victoria Police assume control

Location: On Shore RMYS Race Control Tower

On water As required

Assignment: Deputy PRO Olympic Classes and PRO Invited Classes

Duties: Overall command and supervision of rescue operations, until Victorian Police Water Police assume control.

Liaison with Water Police

Liaison with media

Provide advice and guidance to Course Race Officers

Course Rescue Management

Purpose: Rescue management on each course area

Location: On Water Designated course Start Boat

Assignment: CRO

Duties: Overall command and supervision of rescue operations for that course, until PRO or Victorian Police Water Police assume control.

Liaison with PRO

Liaison with Water Police

Assistant Rescue Coordinator

Purpose: To relieve the on-shore Rescue Co-ordinator of operational detail by contacting emergency services, contacting relatives, liaising with the Club, etc., as directed by the Rescue Coordinator

Location: On Shore

Assignment: Boating Manager, Yachting Victoria

Duties: Assist the Rescue Coordinator as required

Radio Operators Purpose: To manage tower radio traffic and free up the Co-ordinators fromhaving to operate the club’s radio system.


Assignment: Rostered radio operators

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Duties: Operate radios

Telephone Operators

Purpose: Race Control Tower – point of contact by telephone

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Assignment Rostered tower telephone operator

Duties Answer, log and make phone calls related to rescue operations.

Beach Marshalls Purpose: To manage and co-ordinate movements at the sea/shore interface

Location: Beach launching area north of StKilda harbour

Beach launching area adjacent St Kilda Pier and in front of St Kilda Sea Baths

Assignment Beach launching area north of StKilda pier

Beach launching area adjacent St Kilda Pier and in front of St Kilda Sea Baths

(Various rostered Volunteers)

Duties Control the orderly launching and recover of boats in accordance with the racing schedule.

Assist with the recovery of boats and crews over the beach in an emergency

Record the recovery of boats and crews over the beach in an emergency

SECTION 6

EMERGENCY PROCEDURE OPERATIONS SHEETGuidelines for all Race Management Personnel

LEVEL CONDITIONS ACTION CONTROL COMMS

Level 1

Light winds

Slight sea

Well within competitor capability

Level 2

Moderate

winds

Moderate sea

Testing but manageable conditions

Level 3

Heavy wind and big seas.

Beyond competitor capability for most

Level 4

Very strong wind and big seas.

Well beyond competitor capability

Wind Warning Definitions

Bureau of Meteorology (BOM)

Patrol / Rescue

Rescue craft to patrol designated areas.

Rescued yachts to be towed to start- finish vessels or spectator craft.

Rescue boats not to leave course without clearance from race officer.

Elevated Patrol / Rescue

Coach, Jury and Media boats may enter course area and assist if requested by the Course Race Officer who will display code flag ‘V’ and make a radio announcement

Abandon race, Rescue of personnel

Abandon races

All available boats including Jury, coaches, to assist yachts in trouble as directed or as otherwise required at their own discretion based on their experience.

Rescue boats to either tow yachts to available craft or abandon yachts after tagging with (crew safe) tape

Outside assistance required

Decision to call Water Police

Strong wind warning 26-33 k

Gale warning 34-47 k

Storm warning 48-63 k

Course Race Officer

Course Race Officer

Course Race Officer

Rescue Coordinator (PRO) to assist

Rescue Coordinator (PRO)

not

s

not

s

Monitor Course radio channel

Tower to assist.

Liaise with Beach Marshall head count / boats ashore

Liaise with Beach Marshall head count / boats ashore

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SECTION 7

ON-SHORE SAFETY MANAGEMENT

Before Competition Commences

Race Office Provide to Tower, a list of entrants that have registered.

Prior to Racing for each class each day

Sign On / Sign Off Volunteers Advise Tower of any competitor who has not signed on.

Tower Advise Regatta Manager of any competitor who has not signed on.

During Racing each day

Course Race Officers Advise Tower of any competitor who has not started, has retired, been rescued or has not finished.

Ensure all other competitors have left the course

Rescue Boats, Jury, Support Boats, etc.

Advise Tower of any boat that has been rescued or retired and the action taken or observed.

After Racing for each class each day

Sign On / Sign Off Volunteers Tower of any competitor who has not signed off within the time limit.

Tower Advise Regatta Manager of any competitor who has not signed off within the time limit or is not otherwise accounted for.

Abandonment due to bad weather

Course Race Officers Advise Tower of any course for which racing has been abandoned.

Advise Tower of any competitor who has retired or been rescued.

Sign On / Sign Off Volunteers Advise Tower of any competitor who has not signed off within the time limit.

Tower Advise Regatta Manager of all courses for which racing has been abandoned.

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Injury / First Aid

Rescue Boats, Jury, Support Boats, etc.

Advise Course Race Officer of any injury sustained on course including the class, name of the competitor and/or sail number, the nature of the injury, perceived severity and what action is being taken.

First Aid Drop Off Persons requiring first air should be dropped off at one of the following two locations with the Lower Landing being the preferable location:

Course Race Officers Advise Tower of any injury reported by boats on their course including the class, name of the competitor and/or sail number, the nature of the injury, perceived severity and what action is being taken.

Tower Advise Regatta Manager of any injury reported including, where known, type of injury, perceived severity, anticipated arrival at drop off point.

Regatta Manager Notify the First Aid Officer and accompany to drop off point.

Arrange transport / Medivac if required.

Contact parent/guardian.

Advise Event Director, CEO RMYS and PRO of situation.

Prepare Incident Report in conjunction with First Aid Officer.

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First Aid Officer Assess injury

Initiate / arrange appropriate treatment.

Prepare Incident Report in conjunction with Regatta Manager.

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SECTION 8

TOWER PROCEDURES

Prior to Racing Attend the Race Committee / Patrol boat Meeting to discuss race conditions and any concerns. Confirm radio channel with CRO.

Check radio operation and available Binoculars.

Log Radio & POB checks with all patrol boats and RIBs leaving marina.

Log Radio & POB checks with all jury boats leaving marina.

Log Radio & POB checks with all coach boats leaving marina.

Monitor all competitor boats leaving the beach. (e.g. capsizes in marina).

Communicate with Beach Marshall to ascertain number of competitors signed-on.

Notify Start Boat of number of competitors signed-on (and in each class where appropriate).

During Racing Monitor the Radio and log all communications to the tower.

Log the details (boat No. & time) of retired boats returning to the beach.

Liaise with Beach Marshall to ensure safe return and sign off of retirees

Notify Start Boat of retirees ashore

Log any information between race management vessels deemed to be relevant.

Emergency Procedures

Log incidents where sailors removed from boat due to injury. Note time, boat number/name, sailor name (if available), and the location/rescue boat with the sailor and approximate arrival time at drop off point.

Ascertain details/severity of injury.

Instruct rescue boat to deliver sailor to the nominated drop off point.

Notify Regatta Manager of type of injury, perceived severity, anticipated arrival at drop off point.

Sailors requiring first aid to be signed off by Beach Marshall.

Completion of Racing

Liaise with Beach Marshall to determine when all sailors are ashore (signed off).

Notify Start Boat when all sailors are accounted for.

POB checks with all patrol boats and the RIBS entering marina

Radio & POB checks with all jury boats entering marina.

Radio & POB checks with all coach boats entering marina.

File any paper work.

Abandonment of Racing due to Bad Weather

Notify Regatta Office/Boating Manager/PRO that racing has been abandoned.Liaise with Beach Marshall to determine when all sailors are ashore (signed off).Log incidents where sailors removed from boat for any reason.Notify Start Boat when all sailors are accounted for.Notify Boating Manager/PRO when requested by Start Boat to escalate rescue function to Water Police.

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APPENDIX 1

COMMUNICATIONS PLANNote: Race Management Teams will not always be assigned to the same course area each day

RACE MANAGEMENT TEAM ALPHA

Location Radio Channel Vessel Name Call Sign

Tower VHF Ch 71 Alpha Tower

Committee Boat VHF Ch 71 Thorsen Alpha Start

Pin Boat VHF Ch 71 Suzuki Alpha Pin

Course Boat 1 VHF Ch 71 Cerberus Alpha Course 1

Course Boat 2 VHF Ch 71 Shirley Freeman Alpha Course 2

Finish Boat VHF Ch 71 Privateer Alpha finish

Rescue 1 VHF Ch 71 Hilenar Alpha Rescue 1

Rescue 2 VHF Ch 71 Win Brown Alpha Rescue 2

RACE MANAGEMENT TEAM BRAVO


Tower VHF Ch 72 Bravo Tower

Committee Boat VHF Ch 72 Endeavour IV Bravo Start

Pin Boat VHF Ch 72 Scarlet Bravo Pin

Course Boat 1 VHF Ch 72 Boonoorong Bravo Course 1

Course Boat 2 VHF Ch 72 New Boat Bravo Course 2

Finish Boat VHF Ch 72 Nancy Mary Bravo Finish

Rescue 1 VHF Ch 72 Mr.Diz Bravo Rescue 1

Rescue 2 VHF Ch 72 Hoffy Bravo Rescue 2

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RACE MANAGEMENT TEAM CHARLIE


Tower VHF Ch 73 Charlie Tower

Committee Boat VHF Ch 73 William Paterson Charlie Start

Pin Boat VHF Ch 73 Rohan Brownlee Charlie Pin

Finish Boat VHF Ch 73 Cerberus Charlie Finish

Course Boat 1 VHF Ch 73 Rescue 3 Charlie Course 1

Course Boat 2 VHF Ch 73 Albatross Charlie Course 2

Rescue 1 VHF Ch 73 Marshall Hawes Charlie Rescue 1

Rescue 2 VHF Ch 73 Rescue 2 Charlie Rescue 2

RACE MANAGEMENT TEAM DELTA


Tower VHF Ch 77 Delta Tower

Committee Boat VHF Ch 77 Makita Delta Start

Finish Boat VHF Ch 77 Marlin Delta Finish

Course Boat 1 VHF Ch 77 Killara Delta Course 1

Course Boat 2 VHF Ch 77 Lou Abrahams Delta Course 1

RACE MANAGEMENT TEAM ECHO


Tower VHF Ch 15 Echo Tower

Committee Boat VHF Ch 15 Sounds Good Echo Start

Pin Boat VHF Ch 15 Tally Echo Pin

Finish Boat VHF Ch 15 Volunteer Echo Finish

Course Boat 1 VHF Ch 15 DOM II Echo Course 1

Course Boat 2 VHF Ch 15 Escort Echo Course 2

Course Boat 3 VHF Ch 15 Davey Echo Course 3

Rescue 1 VHF Ch 15 Wright Duck Echo Rescue 1

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Rescue 2 VHF Ch 15 Red Ron Echo Rescue 2

Rescue 3 VHF Ch 15 Oscar Echo Rescue 3

Rescue 3 VHF Ch 15 Zulu Echo Rescue 4

RACE MANAGEMENT TEAM FOXTROT


Tower VHF Ch 69 Foxtrot Tower

Committee Boat VHF Ch 69 Harry Tedstone Foxtrot Start

Pin Boat VHF Ch 69 Peter Reid Foxtrot Pin

Finish Boat VHF Ch 69 Redeemer Foxtrot Finish

Course Boat 1 VHF Ch 69 (tba) Foxtrot Course 1

Course Boat 2 VHF Ch 69 RB 9 Foxtrot Course 2

Course Boat 3 VHF Ch 69 (tba) Foxtrot Course 3

Rescue 1 VHF Ch 69 (tba) Foxtrot Rescue 1

Rescue 2 VHF Ch 69 George McCallum Foxtrot Rescue 2

World Cup PRO, Invited Classes PRO and Technical Delegate

Location / Appointment Radio Channel Vessel Name Call Sign

SWC PRO VHF Ch 17 Northbank PRO

SWC Technical Delegate VHF Ch 17 Sue Leaper TD

Invited Classes PRO VHF Ch 17 Avon Paterson PRO

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JURY

(Jury boats to tune to allocated Course Frequency)

Location Radio Channel Vessel Call Sign

All Courses As per course Ralph Wilson Jury 1

All Courses As per course Fred Allen Jury 2

All Courses As per course Bluey Jury 3

All Courses As per course Junior Jury 4

All Courses As per course Bill Bell Jury 5

All Courses As per course Jessica Watson Jury 6

MEDIA

(Media boats to tune to Allocated Course Frequency)


All Courses As per course Wallie Media 1

All Courses As per course UB 19 Media 2

All Courses As per course Superior Media 3

OTHER

Water Police


Williamstown VHF 16 (various) Water Police

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General

APPENDIX 2

RACE MANAGEMENT AND RESCUE PROTOCOL

FOR

SAILORS WITH DISABILITIES

Sailors with a disability are sailors first and foremost. They are looking for the same things out of their sport as their able-bodied colleagues. They come in a range of shapes & sizes, genders, and abilities – from the highly trained and skilled athlete to the sailors who just like to get out on the race course and have some fun in a good fleet. Some know their limitations, others do not.

Race Management Imperatives

Race Management decision making for fleets containing athletes with a disability is no different to normal race management principles in that the Race Officer needs to understand the characteristics of the class of yacht, how manageable it is in various conditions, the experience and capability of the competitors, and so on.

Disabilities

Disabilities vary quite widely and can affect physical movement, dexterity, speech and sensory perception.

Rescue Procedure.

Where a yacht crewed by sailors with a disability requires assistance, rescue boat crews should:

Talk to the crews about what assistance is required before taking any action.They are more familiar with their yachts and their own bodies. Rescue personnel could also talk to support people associated with the sailor or that class for guidance on the most appropriate procedure in the circumstances.

Be aware that some disability types make the person more susceptible to fatigue, heat stroke or hypothermia.While most sailors with a disability are aware of this and take steps to manage it, rescue boat crews should be on the lookout for this on cold and hot days.

Avoid transferring sailors with limited mobility from their yachts while on the water.In many cases it can easily lead to a further injury of the person and can also be the cause of strains and injuries to the volunteers. Where possible, leave the crews in their yacht and get them towed back to the dock where transfers can be affected with the assistance of a hoist. However, with the 2.4’s, which tend to be easily swamped, it may be preferable to help the competitor out of the boat and then bail it out – but talk to the competitor before taking that action and get the assistance of their support person if they are available.

If a person is to be retrieved from the water, talk to them about the best way to lift them into the boat.A sling style lifting device can be better for people with pre-existing spinal injuries and for larger people. Alternatively, provided they have sufficient buoyancy, it may actually be safer to slowly tow the person ashore.

2.4mR - Notes for Safety Crews

2.4 Sailors

While the 2.4mR is an open class, in Paralympic and World Sailing authorised competitions, sailors may have a range of disabilities and may be wheelchair users. Sailors with a disability may also be competing in open events.

Access & Egress

The 2.4mR is a very narrow boat and the cockpit is very compact.

Rescue crews should not attempt to board the craft.

Coming Alongside

The most suitable rescue boats are mid-sized inflatable. These should be used for rescue purposes during 2.4mR regattas whenever possible. Large rigid boats endanger a swamped 2.4 during the retrieval process.

Approach from astern but be aware of the extremely low freeboard of the 2.4mR and its ability to change direction quickly.

Swamping

The main problem that may occur with 2.4mR’s is that they may be swamped in rough conditions. Swamping usually occurs when the manual or electric pump fails (manual pumps are mandatory; electric pumps are optional but most sailors have them).

Because there is so little freeboard on a 2.4mR, at a certain point there is so much water in the boat that most waves break into the boat.

Experience suggests the following procedure should be carried out by competitors and rescuers:

1. Sailor turns head to wind if possible (they should NOT head downwind), releases sheets, and lowers main and jib.

2. Rescue boat asks sailor whether he/she wishes to be towed to shore or bailed out.

3. Bailing with a small bucket or large scoop can be effective in emptying enough water out of the boat to enable the manual and/or electric pump to take over and remove the rest. If both pumps have irretrievably failed, towing is the only option.

4. It is helpful if rescue boats carry a small bucket or similar to assist in bailing. A petrol-driven water pump may also be useful.

Towing

If towing is agreed to, a line should be passed to the sailor via the towing ring (or equivalent) on the bow, passed inside all control lines, then looped around the mast and, if possible, held by the sailor (i.e., not tied in a knot) so he can release the tow if it gets out of control or there is a risk that it will do so. If he is not willing or able to hold the two line in this way, secure it around the mast with a bowline.

Towing speed needs to be fairly slow (maximum 4 knots).

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SKUD 18 - Notes for Safety Crews

SKUD 18 Sailors

While the SKUD 18 is an open class, in Paralympic and ISAF authorised competitions one or both of the crew will be wheelchair users and unable to move about the boat to assist safety crews. Sailors with a disability may also compete in open events. In rescue situations, do not attempt to remove sailors with limited mobility from the yacht unless there is no alternative (it is much safer to unload the crew at the dock). If a sailor is injured or unwell, it is recommended to place a first aid person on board with the crew and tow the boat to dock as soon as possible.

Cockpit

The cockpit layout generally allows enough space for someone to stand between the side deck and the front seat. Space behind the helm (back) seat, between the seats, and ahead of the crew (front seat is usually restricted by equipment. Sailors use fixed or canting (tilting) seats in the SKUD 18. These must be fixed to the rails fitted to the floor of the cockpit. Sailors should be securely strapped into their seats to prevent them from going overboard in event of a broach or knock-down. Helm seats will include either joystick steering (between the legs) or lever steering (attached to the sides of the seat). A variety of seat belt types are used. Restraints are required by class rules to “be of a “quick release” type. All buckles and release mechanisms should be “clearly visible for fast assistance on the water”.

Access & Egress

Stepping on and off the yacht should be undertaken with caution. The SKUD 18 is very wide and weight on the gunwales will cause the boat to heel. Enter and exit over the side-decks that have a rough grip finish in the fibreglass. Do not enter via the stern. The steering mechanism is vulnerable, the deck is not reinforced and it is slippery. Do not stand on the foredeck cowling. It is not reinforced and may crack under bodyweight. If someone must stand at the mast, the aft edge of the cowling behind the jib track will support bodyweight.

Secure Tie-Up Points

The secure tie-up point on the SKUD 18 is the towing ring. Alternatively, lines can be attached to the chainplates. Secondary, less secure, tie-up points are the saddles mounted on the aft deck for the traveller. These should not be placed under strong load.

Coming Alongside

Only come alongside with the agreement of the SKUD 18 crew. Use an inflatable RIB whenever possible as the gunwales can be damaged. If a rigid hull vessel must be used, ensure fenders are kept between the boats. The SKUD 18 should be stationary or moving very slowly. Approach from astern and come alongside to windward. The safety boat crew should hold the yacht alongside by holding the chainplates. A boat hook can be used.

Flooding

If the cockpit is flooded, ensure the two 50mm drain tubes in the aft corners of the cockpit are clear. If the hull has been penetrated and there is water between the hull and deck, do not remove the deck hatch covers as this may allow remaining air to escape.

Towing

The SKUD 18 is supplied with a tow-ring on the starboard side of the bow fitting. A towing line of less than 10mm diameter can be passed through the ring and secured around the mast base, or below the cowling and to the king post base below the mast step. Class rules require that each yacht shall have “a towing rope, floating, minimum 15 m long of not less than 6 mm in diameter” aboard. Provided the SKUD 18 can be steered to follow the tow vessel, towing from the bow is preferable. Do not exceed 8 knots whilst towing (5 knots is recommended). Towing alongside is suitable when steering is damaged. It is recommended that the load of the tow is taken from the chainplates (as low as possible) with the bow ring and traveller saddle used to maintain directional stability.

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SONAR - Notes for Safety Crews

SONAR Sailors

While the Sonar is an open class, in Paralympic and World Sailing authorised competitions one or more the crew may be wheelchair users and unable to move about the boat to assist safety crews. Sailors with a disability may also compete in open events. In rescue situations, do not attempt to remove sailors with limited mobility from the yacht unless there is no alternative (it is much safer to unload the crew at the dock). If a sailor is injured or unwell, it is recommended to place a first aid person on board with the crew and tow the boat to dock as soon as possible.

Cockpit

The cockpit layout is fairly conventional and allows enough space for someone to come aboard. Sailors may use transfer benches and fixed or moveable seats of various configurations.

Access & Egress

Stepping on and off the yacht should be undertaken with care. The Sonar is a 25’ small day keelboat without lifelines. It is preferable to enter and exit over the side-decks at the shrouds or in to the cockpit. Preferably do not enter via the stern.


The secure tie-up point on the SKUD 18 is the mast base or through fittings on the foredeck. Alternatively, lines can be attached to the chainplates.

Coming Alongside

Only come alongside with the agreement of the Sonar crew. Use an inflatable RIB whenever possible as the hull can be damaged. If a rigid hull vessel must be used, ensure fenders are kept between the boats. The Sonar should be stationary or moving very slowly. Approach from astern and come alongside to windward. The safety boat crew should hold the yacht alongside by holding the chainplates.

Towing

Tow lines are not required by class rules, so safety boats should have tow lines available. The secure tie-up point on the SONAR is the mast base or through fittings on the foredeck.

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HANSA LIBERTY - Notes for Safety Crews

Liberty Sailors

While the Hansa Liberty is an open class, many of the sailors will have limited mobility and may be wheelchair users. In rescue situations, do not attempt to remove sailors with limited mobility from the yacht unless there is no alternative (it is much safer to unload the crew at the dock). If a sailor is injured or unwell, it is recommended to tow the yacht to dock as soon as possible.

Cockpit

The cockpit layout is very limited but someone can sit on the coaming with their feet on the centreboard case ahead of the sailor.

Seating

Sailors use fixed fibreglass seats in the Liberty with joystick steering (between the legs). Sailors with poor trunk stability will use thoracic supports located under their arms and often with a strap across their chest.

Access & Egress

Due to the small size of the boat, safety crews can get very close to the sailors without boarding. Stepping on and off the boat should be undertaken with extreme caution. The Liberty is small and carries just 70kg of lead ballast in the centreboard, so weight on the gunwales will cause the yacht to heel. Enter and exit over the side-decks and move weight to the top of the centreboard as soon as possible. Do not enter via the stern. The steering mechanism is vulnerable, the deck is not reinforced and it is slippery. Do not place weight on the foredeck. It may crack under bodyweight.


The secure tie-up point on the Liberty is the main mast at deck level. A tow line is passed through the stainless steel bow ring and a bowline ties around the main mast above the deck. Do not tie up to the foremast.

Coming Alongside

Only come alongside with the agreement of the Liberty crew. Use an inflatable RIB whenever possible as the gunwales can be damaged. If a rigid hull vessel must be used, ensure fenders are kept between the boats.The Liberty should be stationary or moving very slowly. Approach from astern and come alongside to windward. The safety boat crew should hold the yacht alongside by holding inside the coaming. A boat hook can be used around the main mast. Do not hold the yacht by the foremast more than 20cm above the foredeck as it is not reinforced.

Flooding

If the cockpit is flooded, it will be necessary to bail out as there is no cockpit drainage. If the hull has been penetrated and there is water between the hull and deck, do not remove the deck hatch covers as this may allow remaining air to escape.

Towing

Each Liberty is supplied with a tow-ring attached to the bow fitting. A towing line up to 25mm diameter can be passed through the ring and secured around the main mast at deck level. Do not tow from the foremast. Provided the Liberty can be steered to follow the tow vessel, towing from the bow is preferable. Do not exceed 8 knots whilst towing. (5 knots is recommended). Towing alongside is suitable when steering is damaged. It is recommended that the load of the tow is taken from the stern traveller line with the tow line through the bow ring used to maintain directional stability.

Reefing Sails

The roller reefing system on the Liberty enables sailors or safety crews to reduce the sail area when the wind increases.

Mainsail Reefing Procedure (best from RIB positioned on port side of Liberty):

1. Release outhaul from cleat on console and boom.

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2. Pull on the sails to release outhaul tension.

3. Release mainsail reefing line (inner) from cleat on port side of console and haul line aft from forward to reef as required (Note – DO NOT haul line from aft on the starboard side).

4. Cleat mainsail reefing line.

5. Tension outhaul and cleat on boom.

Foresail Reefing Procedure (best from RIB positioned on port side of Liberty):

1. Release jib sheets.

2. Release foresail reefing line (outer) from cleat on port side of console and haul line aft from forward to reef as required (Note – DO NOT haul line from aft on the starboard side).

3. Cleat foresail reefing line.

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APPENDIX 3

KITEBOARD SAFETY PROCEDURES

1. Approach sailor from windward side and assess the situation

2. If the sailor requires assistance but is unable to help himself, go alongside the sailor being careful not to foul kite lines and first release the ‘quick release’ on the front harness loop, then the safety leash, which will release the kite and all lines. Retrieve the sailor and provide first aid as appropriate.

3. If conscious and unharmed, instruct the sailor to release the front loop with visual hand signal. Recover the sailor and then the kite.

4. Approach the kite from a 45 degree angle from the downwind side as it will tend to drift downwind, trailing the kite lines. Pick the kite up from the centre of the inflatable front edge so it doesn’t fill.

5. Drive at continued 45 degree angle upwind whilst rotating kite upside down and holding it over the stern or leeward side of the safety boat.

6. Release the dump valve, deflating kite. The dump valve will be located in the centre of the kite inflatable leading edge or on the wing tip.

7. Roll the kite from each wing tip to centre, deflating into a sausage shape. Place the kite inside the boat

8. Gather lines into a bucket

9. Retrieve sailor, then kiteboard – beware of the fins (they are very sharp)

Cautionary notes

wear gloves at all times as the kite lines may cause injury if under strain

at no stage wrap lines around hand or body

never grab trailing edge of kite as it may launch

beware of unintentional launching, keep clear of lines at all times

cutting lines - absolute last resort

N.B. More specific IKA instructions will be made available for Kite Course only

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APPENDIX 4

JUNIOR CLASSES SAFETY PROCEDURES

1. If you observe a capsize, look initially, to make sure you can see the right number of heads. If you can see sufficient heads on board or in the water, proceed immediately alongside to better assess the situation.

2. Approach sailor from windward side and assess the situation

3. If the crew appear to being having difficulty righting the boat or appear frightened, distressed or exhausted, go alongside.

4. With younger competitors, it’s often a good introduce yourself and ask their name/s: e.g., “High. I’m Rob. What’s your name?” This will aid communication and a calm approach.

5. If the sailor requires assistance but is unable to help himself, go alongside and ask if they would like help.

6. If help is declined, assess whether the competitor can cope and, if not, provide assistance anyway.

7. If the competitor is unable to bail out a swamped Optimist, the competitor can be brought on board the RHIB and the boat emptied by lifting it partially out of the water across the inflatable hull of the RHIB. The competitor can then be returned to his/her boat, if they are happy to do so.

8. In other junior classes, go alongside or hold the bow and let the boat ‘weather cock’.

9. If the overall situation becomes overwhelming for rescue boats, take the competitor on board and either tow the boat to a committee boat, anchor the boat or set it adrift.

10. Report the circumstances promptly by radio (or other means) to the course RO and/or the Tower.

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APPENDIX 5

ENTRAPMENT

No. 1 of 2013

Trapeze Harnesses

Issued 26 August 2013

Issue:

SAFETY INFORMATION NOTICE

Risk of entrapment by a trapeze harness hook on, or under a capsized yacht

Notice:

Evidence suggests that trapeze harness users can become entrapped by the hook on the harness being caught, possibly by:

piercing a trampoline or mesh wing or the deck or hull and then becoming stuck;

becoming snagged on other parts of the yacht rigging including shrouds, hiking (toe) straps and vang; or

becoming tangled and caught in sheets

To help reduce the risk of entrapment, and to help race officials and other volunteers on the course, clubs and class associations should consider the following information, and convey to race officials, volunteers and sailors where appropriate:

To reduce the risk of trapeze harness entrapment, sailors should:

o Keep lines and sheets organised in the yacht;

o Wear close fitting clothing and personal buoyancy;

o Carry a sharp, well maintained and easily accessible, preferably serrated knife and ensure crew know where the knife is located and are prepared to use it to cut a harness or trampoline mesh; and

o Wear clothing and equipment which is unlikely to snag or can be easily freed.

All race officials and safety boat crew should be briefed on the risk and dangers of entrapment and methods of recovery

o Safety boats should be equipped with sharp knives to cut sheets, trampoline, harnesses etc. to free a sailor and bolt / wire cutters to cut rigging

o Immediately it becomes apparent that a sailor has not surfaced and may be entrapped, all efforts should be directed towards righting the boat to bring the sailor to the surface.

o In the case of catamarans, safety boat crew should also be prepared to cut the trampoline.

o When the sailor has been brought to the surface, other equipment that should be carried by safety boat crew should be used to release the trapped sailor

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APPENDIX 6

TREATING HYPOTHERMIA

Guidelines for Race Management personnel and event volunteers1. Call 000 if you suspect hypothermia

Symptoms of hypothermia in adults and children include:

Confusion, memory loss, or slurred speech

Drop in body temperature below 35 Celsius

Exhaustion or drowsiness

Loss of consciousness

Numb hands or feet

Shallow breathing

Shivering

Symptoms of hypothermia in infants include:

Bright red, cold skin

Very low energy level

2. Restore Warmth Slowly

Get the person indoors.

Remove wet clothing and dry the person off, if needed.

Warm the person's trunk first, not hands and feet. Warming extremities first can cause shock.

Warm the person by wrapping him or her in blankets or putting dry clothing on the person.

Do not immerse the person in warm water. Rapid warming can cause heart arrhythmia.

If using hot water bottles or chemical hot packs, wrap them in cloth; don't apply them directly to the skin.

3. Begin CPR, If Necessary, While Warming Person

If the person is not breathing normally:

For a child, start CPR for children.

For an adult, start adult CPR.

Continue CPR until the person begins breathing or emergency help arrives.

4. Give Warm Fluids

Give the person a warm drink, if conscious. No caffeine or alcohol.

5. Keep Body Temperature Up

Once the body temperature begins to rise, keep the person dry and wrapped in a warm blanket. Wrap the person's head and neck, as well.

6. Follow Up

At the hospital, health care providers will continue warming efforts, including providing intravenous fluids and warm, moist oxygen.

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APPENDIX 7

GUIDELINES FOR HANDLING RESCUED BOATS

Rescued boats are to be:

taken to a nominated attachment boat or buoy;

anchored;

handed over to a coach or support boat; or

when directed by the Course Race Officer to be towed ashore

The Course Race Officer will control rescue boats and favour keeping faster boats and RIBs in the racing area to perform further rescues and use other boats to hold or tow boats back to shore, as:

A fast boat in most situations can still only tow at a slow speed.

Towing yachts can take up a lot of time especially when a long way from shore

A fast boat can cover more area in less time than a slow boat

In some situations it may be better to have smaller or slower boats used to take over a tow. This would apply where you may have sandbars, speed restriction, swimming, yachts moored etc, and a slower speed may be necessary.

It is important to leave notification on drifting yachts that the crew have been recovered.

For the duration of the Sailing World Cup Melbourne, the following system will be in place.

All boats where the crew has been removed must have a length of bright red/white striped tape (minimum 1 metre in length) securely attached to the forestay or tow ring.

This system identifies boats where the crew has been removed. Other rescue boats that see that boat will see the coloured tape and know that the crew has been recovered and they do not have to start a search for missing crew.

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APPENDIX 8

RMYS EMERGENCY PERSONNEL AND CONTACT DETAILS

RMYS OFFICE: (03) 9534 0227

Street Address: Pier Road, St Kilda VIC 3182

General Manager Matt Solly 0419 531 745

Assistant Manager

Operations Manager Damien Ryan 0412 137 183

Chief Fire Warden Damien Ryan 0412 137 183

Marina & Yard Manager Damien Ryan 0412 137 183

First Aiders

(Supported by sub-contract service provider)

Leigh Brennan-Smith

Mark Turnbull Lesley

Fasala

0412 196 301

0414 470 066

0412 402 395

Vic Water Police Williamstown ask for ‘Water Police’ 9393 9555

or, in the case of life threatening emergency

ask for ‘Water Police’ 000

Coast Guard Victoria HQ

St Kilda

24hr SAR call out 9598 9092

9525 3714

Hospital / Medical The Alfred Hospital The Alfred Hospital (Emergency)

9076 2000

Local Medical Centre St Kilda Medical Group, Grey Street

9525 5200

Local Medical Centre

Royal Children’s Hospital

St Kilda Super Clinic

Royal Children’s Hospital

9525 5766

9345 5522

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APPENDIX 9

DAY SHEET

ALLOCATED PERSONNELNB: The following list of allocated personnel will be issued daily as availability may change from day to day

Issue Date:

Rescue Coordinator

Location: On shore

Nominated Persons: Deputy PRO – Olympic Classes

PRO – Invited Classes

Ross Wilson

Kevin Wilson

Course Rescue Management

Location: On water

Nominated Persons: Alpha Race Management Team

Bravo Race Management Team

Charlie Race Management Team

Delta Race Management Team

Echo Race Management Team

Foxtrot Race Management Team

David LeRoy & Nick Hutton

Graeme Watt & Louise Davies

Mark Taylor & Ian Clouston

Steve Aulich & Mark Foster

Garry Hosie & Peter Osbourne

David Staley & Peter Merritt

Assistant Rescue Coordinator

Location: On Shore

Nominated Person: Manager, Regattas and Events, Australian Sailing

Lesley Fasala 0412 402 395

Radio Operators

Location: On Shore

Tower Administration

RMYS Race Control

Louise Hosie 0418 350 787

Nominated Persons: Alpha Control

Bravo Control

Charlie Control

Delta Control

Echo Control

Foxtrot Control

Peter Chapman

Margot Watt

John Contts

Fred Allen

Cheryl Taylor

Susan Halliwell

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Beach Marshalls

Location: On shore

Nominated Persons: Paul Emery 0431 398 610

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