Hong Kong Science and Technology Parks Corporation … · 3 1. Statement of purpose Hong Kong...
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1 Hong Kong Science and Technology Parks Corporation REQUEST FOR PROPOSAL - Panel of Event Management Agencies for HKSTP Conferences & Exhibitions (Ref: RFP/2019/MU/042)
Transcript of Hong Kong Science and Technology Parks Corporation … · 3 1. Statement of purpose Hong Kong...
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Hong Kong Science and Technology Parks Corporation
REQUEST FOR PROPOSAL - Panel of Event Management Agencies for HKSTP Conferences & Exhibitions (Ref: RFP/2019/MU/042)
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Contents Page 1. Statement of purpose 3 2. About HKSTP Conferences & Exhibitions 3 3. Scope of services 7 4. Assessment criteria 15 5. Formation of contract 18 6. Payment terms and schedule 18 7. Acceptance / Rejection of proposal 18 8. Validity of RFP 18 9. Terms and conditions 19 10. Accuracy of RFP prices 19 11. Assignment of contract or sub-contracting 19 12. Confidentiality 19 13. Intellectual property rights 19 14. Termination 20 15. Declaration 20 16. Copyright 20 17. Submission of Proposal & Requirements 20 18. Enquiries 21 Annex 1 - Non-Disclosure Agreement 22 Annex 2 - Non-Collusive Tendering Certificate 24 Appendix 1 – Price Proposal Table 26
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1. Statement of purpose
Hong Kong Science and Technology Parks Corporation (HKSTP) would like to invite event management agencies to submit a proposal for the Request for Proposal – Panel of Event Management Agencies for HKSTP Conferences & Exhibitions for a contract period of two years. The services will be accomplished as required in the specifications, terms and conditions as stipulated in this Request for Proposal (RFP).
2. About HKSTP Conferences & Exhibitions
HKSTP has been driving the development of Hong Kong into a regional hub for innovation and growth in several focused clusters including Electronics, Information & Communications Technology, Green Technology, Biomedical Technology and Materials & Precision Engineering, as well as the technology platforms including AI & Robotics, FinTech, HealthTech and Smart Cities.
Each year, HKSTP hosts & co-orangises approximately 10 plus medium to large-scale conferences & exhibitions with our supporting partners in the venue of Hong Kong Science Park (Science Park) and also participates in around 5 or more Fairs held in Hong Kong Convention and Exhibition Centre (HKCEC) or AsiaWorld-Expo.
The details can be referred to the summaries as follows:
Scale/ Format Venue* Capacity
Conference
Medium
Charles K. Kao Auditorium, Phase 2, Science Park
(CKK Auditorium, main venue) 280
Conference Hall 4 – 7, Phase 2, Science Park
(in-house live-feed venue) 150
Large
(main conference)
Grand Hall, Convention Centre 3, Science Park
800
Large
(parallel tracks)
Grand Hall A + B, Convention Centre 3, Science Park
400 + 400
Exhibition
System Booths Pre-function area of CKK Auditorium or Grand Hall,
Science Park
~10-20 exhibitors
IBM Tables
Standard Booths HKCEC or AsiaWorld-Expo
~ 6 or 9m2 per booth
Raw Space 36 – 300 m2
Remark*: HKSTP will be responsible for the Science Park’s venue & HKCEC / AsiaWorld-Expo booking but the selected event management agency will need to liaise with the venue’s contact point for overall setting and logistics
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Move-in, Setup & Rehearsal for conference: One day before the event day (AM: move-in, PM: rehearsal) On Event Day:
7:30am – 9:00am Preparation Time
9:00am – 7:00pm Programme (10 hours, any weekdays/weekends)
After 7:00pm Move-out
Location map of Charles K. Kao Auditorium and Grand Hall
Charles K. Kao Auditorium Grand Hall (Phase 2) (Convention Centre 3) Floor Plan of the Conference/exhibition Venue in SP
1. Charles K. Kao Auditorium (1/F)
Control panel on upper floor
Stage
SI room on upper 2/F
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2. Charles K. Kao Auditorium - Pre-function area (1/F)
3. Conference Hall 4-7 (2/F)
To CKK Auditorium
Conference Hall 4
Conference Hall 5
Conference Hall 6
Conference Hall 7
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4. Grand Hall
Grand Hall (can be divided into Grand Hall A and B)
Function Hall
Pre-function Hall
Registration
Green Trail
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3. Scope of services
Appointed event management agencies on the panel may expect there are two kinds of engagement in this RFP:
1. Full Event Management Services: each engagement will compulsorily include the basic package, where the top-up packages (including the exhibition) are optional
2. Partial Event Management Services: the required type of services will be picked based on the needs of that engagement
Event management agencies on the panel are invited to provide their best quote for each package, and the quote will be based on a 1-day event (plus 1-day pre-event setup & rehearsal) with details as follow:
Event management agencies on the panel should closely work with the responsible HKSTP colleagues and complete the tasks below:
Item Details Qty
Basic Package
1a Project Management
- Event invitation
Recruitment of participants - identification of target audiences - preparation of registration form - designing of and sending out eDMs - management of registration database - sending out event confirmation & reminders - handling of enquiries
(All event management agencies are required to sign and return the Annex 1 – Non-disclosure Agreement when submitting the proposal) - Event logistic and project planning
Development of programme rundown
Development of emcee script in English (or Chinese)
Liaison with other parties/event management agencies, including - co-organiser(s) of the event for the event arrangement - event venue for overall setting and support - speakers (around 10 – 15) for the logistic arrangement - travel agencies for the arrangement of speakers’ hotel
accommodation & air-tickets (if applicable) - F&B caterer for the arrangement of catering (if applicable) - other third-parties/ event management agencies for the
items listed in the package (if applicable)
- Onsite support & management
Setup coordination & technical rehearsal (Lighting, audio, visual, presentation PPT and video)
Execution of event logistic planning, production and rundown by a designated team of managers (requirement list in section 4), including but not limited to: - Floor manager (1 man)
1 job
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- Stage & programme manager (1 man) - Reception manager (1 man) - Liaison manager (1 man) (the main contact for F&B, other parties’ liaison & briefing)
Management of Reception Counter (both participants & VIPs)
The registration system has to include the following functions: - digital check-in system to minimize the queuing time - facilities that can digitally print the labels right after checking in
Coordination with F&B caterer/ Emcee/ Helpers/ Photographer/ Videographer
Dismantle coordination
- Post-event evaluation
Post-event survey (satisfaction survey for participants & speakers)
Quality Evaluation Report with HKSTP Project-in-charge (e.g. process evaluation, lessons learnt, improvement plan, suggestion(s), and etc.)
All the above reports are required to submit within 7 working days after the event ends
1b Project Engagement*
Engagement of & Coordination with * Actual Engagement fee will be charged pro rata of this package
Professional Emcee who can speak fluent English, Cantonese & Putonghua for event rundown and arrangement
1 pax (10 hrs)
Event photographer for shooting requirement and briefing 1 pax (10 hrs)
Event videographer for shooting requirement and briefing 1 pax (10 hrs)
Event helpers - with basic communication skills in Cantonese, English and
Mandarin (if service up to 9 hours work, including max 1 hour for meal)
- Crew meal costs included - Dress code : All black business attire (unless specify by HKSTP)
4 pax (10 hrs@)
Buying Insurance – a Contractors’ All Risks Insurance & Public Liability, in the joint name of Hong Kong Science and Technology Parks Corporation as owner, in the sum of not less than HK$30,000,000.00 for any one accident and unlimited in the amount for the period of insurance which covering both set up and whole project period
The event management agency on the panel shall execute the valid Employees’ Compensation Insurance policy in compliance with the laws of Hong Kong Special Administrative Region (HKSAR) and effect adequate insurance against all liability to pay demands or compensation in consequence of any accident or injury to its employees and its sub-contractors, if any.
1 job
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Design & Production
2.1 Development of Key Visual 1 no.
2.2 Design & HTML production of eDM (pre-event x 2; post event x 1)
3 HTML & jpeg
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2.3 Design of web banner for online channels (website, Facebook, Linkedin)
5 nos.
2.4 Design & HTML Production of webpage (event management agency on the panel is recommended to follow the HKSTP style guide for website) - Reference: https://events.hkstp.org/events/2018/ADC/web/
12 Pages (extra quote for additional pages)
2.5 Design and production of foamboard programme rundown display
- Size: A0
2 nos.
2.6 Design and production of pull-up banner - Size: 0.8mW x 2mH
4 nos.
2.7 Design and production of pull-up banner - Size: 1.5mW x 2mH
2 nos.
2.8 Design and production of Conference Proceedings - Size: A4
12pages (extra quote for additional pages, per 4 pages@)
2.9 Design and production of Paper Badge Card with hole for badge clips
- 500pcs
500pcs (extra quote for additional pcs, per 100pcs@)
2.10 Ordering of lanyard for Badge Card - 500pcs
500pcs (extra quote for additional card, per 100pcs@)
2.11 Design of PowerPoint slides template 6 nos.
2.12 Printing of seating label (A5) for seats reservation 50 nos.
2.13 Surveyor Report 1 no.
2.14 Setup & dismantle 1 job
2.15 Design, production and hanging/installation of stage backdrop - CKK Auditorium: Foamboard hanging banner on stage
Size: 23’W x 7’H - Grand Hall: Inkjet printed system backdrop
Size: 5780mmW x 3500mmH x 750mmD
1 no.
2.16 Design, production and installation of foamboard podium wrap - CKK Auditorium: Left & right: around 0.6mW x 1.25mH each
Centre: 0.71mW x 1.25mH Total: 1.91mW x 1.25mH
1 no.
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- Grand Hall: Left & right: around 0.48mW x 1.05mH each Centre: 0.6mW x 1.05mH Total: 1.56mW x 1.05mH
2.17 Design, production and installation of reception backdrop
- CKK Auditorium: Foamboard backdrop Size: 3000mmW x 2300mmH
- Grand Hall: Inkjet printed system backdrop Size: 3600mmW x 2400mmH x 370mmD
1 no.
3 AV Setup* Apply to both CKK Auditorium & Grand Hall (Main Conference) * Actual Engagement fee will be charged pro rata of this package, if applicable 1 Audio system
3.1.1 Audio System (connected to in house speaker system) 1 set
3.1.2 16 channels digital audio mixer (at least equivalent to: Yamaha LS9/16)
1 no.
3.1.3 Power Amplifier (at least equivalent to: Nexo NXAMP 4 x 1 Power Amplifier)
1 no.
3.1.4 24-channel sound box 1 no.
3.1.5 Direct Box (at least equivalent to: Radial JPC Direct Box)
2 nos.
3.1.6 Laptop for Audio Playback 1 no.
3.1.7 Stage Foldback Monitor 2 nos.
3.1.8 11.5” Digital Monitor for preview purpose (put on podium) 1 no.
3.1.9 Wireless Clip On Mic 5 nos.
3.1.10 Wireless Mic Antenna System 1 set
3.1.11 Wireless Handheld Mic 8 nos.
3.1.12 18” Condenser Mic (for podium) 1 no.
3.1.13 All Cabling & Accessories including the cabling connection on podium for
digital preview monitor (compulsory) &
laptop (for backup purpose only)
1 job
3.1.14 Audio engineer 2 man
2 Video system
3.2.1 Seamless Switcher with 19” Preview Monitor (connected to in house video wall & projector) (at least equivalent to: Barco Folsom PDS-902 Digital Switcher)
1 no.
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3.2.2 Distribution Amplifier (at least equivalent to: Extron DVI Distribution Amplifier)
1 no.
3.2.3 MacBook Pro with Playback Pro Software + MacBook Adapter 1 set
3.2.4 Window-based Laptop 2 nos.
3.2.5 40" TV as Stage Preview Monitor 1 no.
3.2.6 Timer (set next to the Stage Preview Monitor) 1 no.
3.2.7 Perfect Cue System with Laser Pointer & Forward/Backward function
1 set
3.2.8 Signal Distribution 1 set
3.2.9 Optical Fiber, Cabling & Accessories 1 job
3.2.10 Video Engineer 1 man
3.2.11 Graphics/ PowerPoint Operator 1 man
3 Others
3.3.1 Setup & Dismantle 1 job
3.3.2 2 way Transportation
1 job
Top-up Packages for Conference / Event
1 Thematic Event Concept & Direction
Proposal for the theme and direction of an event, including but not limited to
The experience journey for visitors and specific target groups
Floor plan & zoning arrangement
Art direction & key visual development
Gimmicks/ ideas to enrich the theme
1 job
2 Simultaneous Interpretation*
* Actual Engagement fee will be charged pro rata of this package
Booth setup (for Grand Hall only)
mobile SI booth setup
100 headsets
Quote for
half-day (5 hours)
whole day (10 hours)
Interpreters Only (for both CKK Auditorium & Grand Hall)
interpreters (x2) (proficient in two-way English and Putonghua interpretation)
2 nos. Quote for
half-day (5 hours)
whole day (10 hours)
3 Live Feed*
* Actual Engagement fee will be charged pro rata of this package Livefeed (for Grand Hall only)
HDV Camera with video man (x2) (Reference Specs: Sony HVR270P)
HD Digital mixer (Reference Specs: Panasonic AG-HMX-1009)
Video Shooting Producer (x1)
Clearcom system and cabling
Quote for
half-day (5 hours)
whole day (10 hours)
4 Coach 2-way 60-seater coach between Science Park & Hyatt Regency HK Shatin Per 2-way
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5 Cleaning To provide 3 additional cleaning workers (per day) to carry out washroom and common area cleaning service for the conference & exhibition venues.
At least 1 Male cleaner and 1 Female cleaner are required.
To prepare plastic bags for handling rubbish accordingly
1 job
6 LED Wall Rental, Setup & Dismantle of
P2 LED Wall, size around 6000mmW x 3500mmH (in the ratio of 16:9)
1 set
Top-up Packages for Exhibition
Exhibition in Science Park
7 Exhibition – Project Management
Liaison with exhibitors - Contact with the exhibitors on the details of exhibition (e.g.
booth’s specification, move-in/out details, enquiries handling) - Ensure the exhibitors perform as according to the rules &
regulations set for the exhibition
Post-event evaluation - Post-event survey (satisfaction survey for exhibitors) - Quality Evaluation Report with HKSTP Project-in-charge (e.g.
process evaluation, lessons learnt, improvement plan, suggestion(s), and etc.)
All the above reports are required to submit within 7 working days after the event ends
1 job
8 Exhibition–System Booth (Production)
Production of System-built Booth Counter with lockable cabinet, 13AMP socket, spotlight and fascia panel
Size of cabinet: 1000mmW x 700mmD x 1000mmH
Sizes of poster panel (with inkjet printed stickers built above the cabinet): 1000mmW x 1200mmH
Overall size of booths: 1000mmW x 700mmD x 2500mmH Reference:
Per booth
9 Exhibition–System Booth (Design)
Design of the fascia of cabinet (1000mmW x 1000mmH)
Per fascia
Design of the poster panel (1000mmW x 1200mmH) Per poster
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10 Exhibition– IBM Tables (Design)
Design & Production of foamboard tentcard (A5 size) - Showing the exhibitor’s name & company logo
Per pc
Exhibition in Other (non-Science Park’s) Venue e.g. HKCEC or AsiaWorld-Expo
11 Exhibition – Project Management
a) All the logistic arrangement & project management, including
Liaison with Fair Organiser
Contact with exhibitors (will be selected by HKSTP responsible staff) on the details of exhibition (e.g. booth’s specification, move-in/out details, enquiries handling)
Ensure the exhibitors perform as according to the rules & regulations set for the exhibition
Post-event evaluation - Post-event survey (satisfaction survey for exhibitors) - Quality Evaluation Report with HKSTP Project-in-charge (e.g.
process evaluation, lessons learnt, improvement plan, suggestion(s), and etc.)
All the above reports are required to submit within 7 working days after the event ends
1 job
b) Event helpers* - with basic communication skills in Cantonese, English and Mandarin * Actual Engagement fee will be charged pro rata of this package
2 pax (10 hrs/day@)
c) Two-way transportation between Science Park and the Fair Venue to deliver the exhibition materials (e.g. brochures, souvenirs, stationeries and etc.)
1 job
d) Buying Insurance – a Contractors’ All Risks Insurance & Public Liability, in the joint name of Hong Kong Science and Technology Parks Corporation as owner, in the sum of not less than HK$30,000,000.00 for any one accident and unlimited in the amount for the period of insurance which covering both set up and whole project period
*The event management agency on the panel shall execute the valid Employees’ Compensation Insurance policy in compliance with the laws of Hong Kong Special Administrative Region (HKSAR) and effect adequate insurance against all liability to pay demands or compensation in consequence of any accident or injury to its employees and its sub-contractors, if any.
1 job
12 Exhibition–Booth Design & Construction (Standard Booth)
Standard Booth with the below listed items:
a) Drawing & arrangement of floor plan 1 job
b) Design and production of Inkjet panel backdrop foamboard (content usually provided by HKSTP) - Size: 3mW x 2.5mH
Per panel
c) Rental of lockable cabinet/ counter (without panel) with 13AMP socket & 3-side foamboard wrapping - Size: around 1mW x 0.5wD x 0.75mH - Design to be done by event management agency
Per pc
d) Rental of lockable cabinet/ counter (with panel & 3-side foamboard wrapping, 13AMP socket & spotlight) - Size of cabinet: 1000mmW x 700mmD x 1000mmH
Per booth
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- Sizes of poster panel (with inkjet printed stickers built above the cabinet): 1000mmW x 1200mmH
- Overall size of booths: 1000mmW x 700mmD x 2500mmH
- Design to be done by event management agency on the panel
- Reference:
e) Rental of glass showcase box & 4-side sticker wrapping - Showcase dimension: around 0.5mW x 0.5wD x 1.5mH Top: Glass box (around half size of the showcase) with 2
spotlights Bottom: Wooden box with power sockets and 1 electricity plug - Sticker design to be done by event management agency
Per box
f) Rental of plasma TV (60”) + TV stand with video player to broadcast HKSTP promotion videos (videos will be saved in a USB & provided by HKSTP)
1 pc
g) Rental of meeting table - Size: around 0.7mW x 0.7wD x 0.75mH
Per pc
h) Rental of meeting chair/ bar stool Per pc
i) Rental of rubbish bin Per pc
j) Lighting and electricity arrangement 1 job
k) Installation, set up & dismantling 1 job
13 Exhibition–Booth Design & Construction (Raw Space)
Raw space with the below listed items, separately quote for
small size (<72m2, usually between 36 and 72 m2)
medium size (72 – 150m2)
large size (over 150m2, and up to 300 m2 )* * Additional size over 300 m2 will be charged pro rata of this package
avoid building platform to keep away chances of trip-over for visitors
a) Technical 3D drawing (with at least 4 perspectives) & arrangement of floor plan
1 job
b) Overall design & construction of HKSTP Reception & Promotion Zone, to provide an open and transparent design concept that maximises flow of visitors and enhances the exposure of every exhibitor in the Pavilion, including
Prominent HKSTP logo and corporate identity
1 job
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A reception counter with lockable cabinet, 2 bar stools & 2 rubbish bins
Plasma TV (60”) with video player to broadcast HKSTP promotion videos (videos will be saved in a USB & provided by HKSTP)
Display of HKSTP Panel artworks (digital printing required)
Tailor-made decorations with HKSTP identity
Wifi to serve 50 users
Provide overall carpeting for the whole Pavilion
c) Overall design & construction of Exhibitor Zone to showcase the technologies of SP’s companies, including
Exhibition booth (~1.5mW x 0.6mD x 1mH) with information panel (around 1.5mH x 1mW), display table and a lockable cabinet
Digital printing of inkjet stickers are required (graphic design provided by event management agency on the panel)
Downlights
1 bar stool (one bar stool for each exhibitor)
A 13 Amp power point (one socket for each exhibitor)
Per exhibitor booth
d) Rental of extra meeting chair/ bar stool Per pc
e) Rental of rubbish bin Per pc
f) Lighting and electricity arrangement 1 job
g) Installation, set up & dismantling 1 job
h) Surveyor/RSE Report (based on the design provided by event management agency on the panel on the highest height of the booth structure)
1 no.
Remarks: - The above job scope for conference/seminar is applied to a 1-day event (plus 1-day pre-event setup & rehearsal.)
- * Actual Engagement fee (e.g. a half-day event) will be charged pro rata of this package, if applicable
4. Assessment criteria
All participating event management agencies shall be evaluated on the following criteria:
70% Technical Capability, by evaluation of the following items to be submitted by the participating event management agencies:
1) To propose a booth design for HKSTP Pavilion (a raw space exhibition)
Theme: Smart Cities Size: 72m2 , dimension: 12m x 6m (4-side open) Included: HKSTP Reception & Promotion Zone + 8 SP exhibitors Please submit:
o Floor plan of the Pavilion
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o Technical 3D drawing of the Pavilion with at least 4 perspectives
2) To propose work schedule (provided with a 4-week notice period) for a medium scale of conference (with 10 invited speakers) & exhibition in Science Park
3) To provide your company’s perspectives on
Event Management Best Practice, and
the best way & the elements included to conduct Customer Satisfaction Survey after completion of each project in a professional manner
(can either propose or give real job references)
4) To provide your company’s track records of event management in the past 5 years
with at least 3 case studies showing the full experiences of event management (e.g. visual designs & production, event management, AV setup, etc.).
awards (if any)
5) To propose your team structure and manpower for the job, including but not limited to:
Floor manager (1 man)
Stage & programme manager (1 man)
Reception manager (1 man)
Liaison manager (1 man) (the main contact for F&B, other parties’ liaison & briefing)
Please submit: Organisation chart of the project team CVs of the project teams
o Managers (should have at least 5 years of relevant experiences) and o Core team members
6) Suggested list of professional emcee (at least 3) with portfolio
30% Pricing
Technical (70%) 1) Booth Design for HKSTP Pavilion 30%
2) Work schedule 15%
3) Company’s perspectives on Event Management Best Practice, and the best way to conduct Customer Satisfaction Survey
15%
4) Company’s track records of event management in the past 5 years (3 case studies)
20%
5) Team structure 10%
6) List of professional emcee 10%
Price (30%) Price with detailed cost breakdown
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Evaluation
An assessment panel will evaluate all returned proposals. The bid proposal must meet all essential requirements and achieve required minimum technical score (60% out of 100%) before continuing for fee proposal consideration. Score Calculation Methodology
Technical Score Tenderer Technical Score = (Tenderer Point Score / Highest Point Score) x 70%
Prices Score Tenderer Price Score = (Lowest Price / Tenderer Price) x 30% Overall Score Overall Tenderer Score = Tenderer Technical Score + Tenderer Price Score
Tenderer price will be calculated using the tenderer supplied price table. The tenderer price is for assessment purpose and does not equal to the eventual contract price.
Proposal Presentation (Tentative) Proposal presentation may be arranged for the assessment. Interested event agencies please reserve the date below for the purpose. Confirmed date and individual time-slot will be advised by 26 June 2019.
Proposed Date: 3 Jul 2019 (Wed)
Venue: 5/F, Building 5E, 5 Science Park East Avenue, Hong Kong Science Park
Time: 20 minutes for the presentation and 10 minutes for Q&A
Presentation Language: Cantonese/ English Award Process & Important Notes
Three event management agencies (top 3) with the highest overall tenderer scores will be selected to join the Panel of Event Management Agencies for the consideration of the upcoming HKSTP’s conferences/ seminars/ exhibitions.
HKSTP will assign the jobs to the selected event management agencies on the panel on a rotation basis & inform the selected event management agency at least 4-week before the event day in writing.
Each selected Event Management Agency on the panel will have to provide at least one complimentary Industry’s Best Practice Training on event management per HKSTP’s invitation for HKSTP and its partner companies / incuabtees within the 2-year contract period.
Each selected Event Management Agency on the panel is required to submit a professional Post-event survey report and a Quality Evaluation Report within 7 working days after completion of the event.
HKSTP reserves the final right to accept/ reject any applications, alter the no. of event management agencies in the panel list or to terminate or remove any event management agency from the Panel of Event Management Agencies by giving 7 days
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prior written notice, if the selected event management agency fails to complete the services up to the satisfaction of HKSTP or where any complaint to the event management agency is received. The payment will be subject to the extent of the work in progress as determined by HKSTP.
5. Formation of contract
Unless and until the original Purchase Order has been issued by the HKSTP in related to this Request for Proposal, there is no contract between HKSTP and any event management agencies who submit the proposals. Actual requirements shall be expressly stated in the Purchase Order which may be issued by HKSTP as and when required. HKSTP will not bind itself to order any quantity of any item or any item above. Purchase Order Terms & Conditions The HKSTP’s Purchase Order Terms and Conditions version dated 4 March 2016 which is available in our Corporation’s website https://www.hkstp.org/en/quick-links/supplier-registration/ refers.
6. Payment terms and schedule
30% deposit to be paid after awarding the project
70% balance to be paid after the completion of project HKSTP will arrange payment according to the delivery schedule within 30 days on receipt of the invoice.
7. Acceptance / Rejection of proposal
HKSTP will evaluate the proposals in strict confidential. The event management agency acknowledges that HKSTP may elect at its sole option to accept all or any item or items of the event management agency’s offer and that HKSTP has sole discretion whether or not to accept any of the event management agency’s proposals irrespective to its prices. It shall be noted that HKSTP would not be responsible for the reimbursement of any costs incurred by event management agency for the preparation of the Request For Proposal (RFP) submission.
8. Validity of RFP
Event management agency is requested to submit its offer in Hong Kong Currency and to precise breakdown as per Appendix 1. All quotations shall be valid for a period of 2 years from the date on which the event management agency is formally engaged.
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9. Terms and conditions
The concept, layout design and production cannot be commenced without prior approval by HKSTP
The intellectual property rights of all design works including graphics, artworks, and materials produced such as photography and text etc. in the course of production shall be vested in and belong to HKSTP. The event management agency will be required to handover the editable source files including artworks, graphics, text and drawings to make up the overall designs of the items to HKSTP
If owing to the event management agency’s own fault, the event management agency cannot deliver the services or the deliverables cannot be accepted by the HKSTP within the agreed timeframe, HKSTP may, without prejudice to all its other rights and privileges, demand a service credit of 1% of total contract sum per day of delay. The maximum service credit amount is limited to the amount payable by HKSTP for the professional service
Event management agency should follow the Corporate Identity Guideline provided by the HKSTP
Event management agencies are requested to bid on complete scope and submit the fix price for the total solution, and no partial solution or alternation of price afterwards will be considered or accepted.
10. Accuracy of RFP prices
The event management agency shall make certain that the prices quoted are accurate before submitting its quotation. Under no circumstances will HKSTP accept any request for price adjustment on the ground that a mistake has been made in the RFP prices.
11. Assignment of contract or sub-contracting
The event management agency shall not assign or otherwise transfer this contract or any of its rights and obligations hereunder whether in whole or in part without written consent of HKSTP.
12. Confidentiality
Event management agency is under an obligation to protect the interest of HKSTP by not divulging confidential information to any parties. The event management agency may be required to sign a Non-Disclosure Agreement before commencement of contract.
13. Intellectual property rights
Any and all Intellectual Property Rights in the specifications, plans, tests, reports, data, results, custom programmes and other materials developed by the event management
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agency and any of its employees, sub-contractors or agents in performance of the works and the custom programmes and relevant documents supplied by the event management agency under or in connection with this contract are and shall be the sole and exclusive property of HKSTP.
14. Termination
If the selected event management agency fails to complete the services up to the satisfaction of HKSTP or where any complaint is received, HKSTP may terminate the contract by giving 7 days prior written notice to the selected event management agency and the payment will be subject to the extent of the work in progress as determined by HKSTP.
15. Declaration
HKSTP will evaluate quotation in strict confidentiality. The corporation is not bound by accepting any quotation it may receive. It should be noted that the corporation would not be responsible for the reimbursement of any cost incurred by event management agency for the preparation of the quotation.
16. Copyright The
successful event management agency is responsible for clearance of rights of use of all library graphics, footage and music. HKSTP accepts no liability in case of any disputes in regards of such right of use. HKSTP will be exempted from any royalty or licensing fee for using the final edited graphics or video and be entitled to their rights of use in any media, at any places and at any time. All copyright of soundtracks and visual images, including but not limited to narration, conversation, dialogue, music, sound and visual effects as well as raw, library and clean version footage, of the video are the property of HKSTP.
17. Submission of Proposal & Requirements
By submitting your proposal to us, you agreed the terms and conditions stated in this Request for Proposal. Guideline in submitting the Proposal We adopt the two-envelope system in this RFP:
Technical Proposal 1. Booth Design for HKSTP Pavilion 2. Work schedule 3. Company’s perspectives on Event Management Best Practice, and the way to
conduct Customer Satisfaction Survey 4. Company’s track records of event management in the past 5 years (3 case
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studies) 5. Team structure 6. List of professional emcee Annex 1 – Non-disclosure Agreement, duly signed with company chop Annex 2 - Non-collusive Tendering Certificate, duly signed with company chop
Price Proposal 1. Appendix 1 (Price Proposal Table)
Event management agency should submit the proposal via our HKSTP TENDER Website https://tender.hkstp.org/ on or before 2:00 PM, 21 June 2019 (Friday). No late submission will be accepted. For new supplier, please register an account via “Supplier / Contractor Registration” at https://tender.hkstp.org/ Please refer to the manual below for the procedure: http://www.e-tendering.com/HKSTP/Supplier%20Manual%20FAQ%20v1.1.pdf The event management agency should, from time to time before the submission deadline, visit our HKSTP TENDER website https://tender.hkstp.org/ to see if there is any addendum to this RFP. Guideline in submitting the Technical Proposal The Technical Proposal is expected to be prepared in accordance with the “Scope of services” & “Assessment criteria” listed in Sections 3 & 4 in this RFP. No marks will be given if part of the item was omitted in the Technical Proposal. Guideline in submitting the Price Proposal The Price Proposal as per Appendix 1 shall be itemised with breakdown and duly signed with company chop, together with any optional items proposed. HKSTP reserves the right to disqualify any event management agencies if price information is disclosed in the technical proposal.
18. Enquiries
Any enquiries concerning this RFP can be made via email to Ms Yeka Wong (email: [email protected]) by 18 June 2019 (2pm). HKSTP will, to the extent the Corporation considers necessary, respond in writing to the enquiries. Copy of such response will be provided to all registered recipients of this RFP.
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Annex 1 – NON-DISCLOSURE AGREEMENT Agreement No. RFP/2019/MU/042 Whereas Hong Kong Science and Technology Parks Corporation, (hereinafter referred to as HKSTP) and ___________________________________________________________________ (hereinafter referred to as the Contractor) are engaged in discussions and correspondences with respect to Contractor providing the following goods and services: Panel of Event Management Agencies for HKSTP Conferences & Exhibitions at this location: Hong Kong Science Park, HKCEC or AsiaWorld-Expo And Whereas in the course of these discussions and correspondences HKSTP may find it necessary to reveal to Contractor proprietary information (“Confidential Information”) which it wishes to be held in confidence. The Contractor hereby agrees that any Confidential Information received or of which it becomes aware during such discussions and correspondence are confidential and proprietary to HKSTP and will be kept in confidence and not disclosed to any third party by the Contractor, or used by the Contractor for any purpose other than for replying to HKSTP’s request for quotation or supplying the goods or services pursuant to an ensuing contract without prior written consent of HKSTP, unless such information: a) was in the public domain prior to disclosure; b) was demonstrably known by the Contractor prior to disclosure, or is any time developed by
the Contractor independently of any such disclosure, or c) was disclosed to the Contractor by a third party who was free of obligations of confidentiality
to HKSTP, Upon HKSTP’s request, the Contractor shall return all such Confidential Information and all copies or extracts thereof to HKSTP. The Contractor acknowledges that breach of this Agreement may result in immediate and irrevocable harm to HKSTP for which monetary damages may not be a sufficient remedy and that HKSTP shall be entitled, without waiving any other rights or remedies, to injunctive or equitable relief from a court of competent jurisdiction. This Agreement shall be governed by the laws of Hong Kong and subject to the non exclusive jurisdiction of the courts of Hong Kong.
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In Witness Whereof, the Contractor has executed this Agreement this day of ___ , 2019 ______________________________________ (Contractor’s Company Name) ______________________________________ (Signature with Company Chop) ______________________________________ (Name and Title)
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Annex 2 Non-Collusive Tendering Certificate To : Hong Kong Science and Technology Parks Corporation (“HKSTP”) Dear Sirs, Non-Collusive Tendering Certificate for [Ref: RFP/2019/MU/019] (the “Contract”) 1. We, ______________________________of _____________________________ (name(s) of the tenderer(s)) (address(es) of the tenderer(s)) ____________________________________________________________________ refer to the tender for the Contract (the “Tender”) and our bid in relation to the Tender. Non-collusion 2. We represent and warrant that in relation to the Tender:
(a) Our bid was developed genuinely, independently and made with the intention to accept the Contract if awarded;
(b) Our bid was not prepared with any agreement, arrangement, communication, understanding, promise or undertaking with any person (including any other tenderer or competitor) regarding: i) prices;
ii) methods, factors or formulas used to calculate prices;
iii) an intention or decision to submit, or not submit, a bid;
iv) an intention or decision to withdraw a bid;
v) the submission of a bid that does not conform with the requirements of the tender;
vi) the quality, quantity, specifications or delivery particulars of the products or services to which this tender relates; and
vii) the terms of the bid, and we undertake that we will not, prior to the award of the Contract, enter into or engage in any of the foregoing.
3. Paragraph 2(b) of this certificate shall not apply to agreements, arrangements, communications, understandings, promises or undertakings with:
(a) HKSTP;
(b) a joint venture partner, where joint venture arrangements relevant to the bid exist and which are notified to HKSTP;
(c) consultants or sub-contractors, provided that the communications are held in strict confidence and limited to the information required to facilitate that particular consultancy arrangement or sub-contract;
(d) professional advisers, provided that the communications are held in strict confidence and limited to the information required for the adviser to render their professional advice in relation to the Tender;
(e) insurers or brokers for the purpose of obtaining an insurance quote, provided that the communications are held in strict confidence and limited to the information required to facilitate that particular insurance arrangement; and
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(f) banks for the purpose of obtaining financing for the Contract, provided that the communications are held in strict confidence and limited to the information required to facilitate that financing.
Disclosure of subcontracting 4. We understand that we are required to disclose all intended sub-contracting arrangements
relating to the Tender to HKSTP, including those which are entered into after the Contract is awarded. We warrant that we have duly disclosed and will continue to disclose such arrangements to HKSTP.
Consequences of breach or non-compliance 5. We understand that in the event of any breach or non-compliance with any warranties or
undertakings in this certificate, HKSTP may, at its discretion, invalidate our bid, exclude us in future tenders, pursue damages or other forms of redress from us (including but not limited to damages for delay, costs and expenses of re-tendering and other costs incurred), and/or (in the event that we are awarded the Contract) terminate the Contract.
6. Under the Competition Ordinance, bid-rigging is serious anti-competitive conduct. We
understand that HKSTP may, at its discretion, report all suspected instances of bid-rigging to the Competition Commission (the “Commission”) and provide the Commission with any relevant information, including but not limited to information on our bid and our personal information.
For and on behalf of :
(Company Name)
Signature with Company Chop :
(Authorized Signature)
Name & Position :
Date :
Additional signature blocks will need to be used where the tenderer is comprised of multiple parties.
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Appendix 1 – Price Proposal Table
RFP - Panel of Event Management Agencies for HKSTP Conferences & Exhibitions (Ref: RFP/2019/MU/042) The quote below is based on a 1-day event (plus 1-day pre-event setup & rehearsal):
Item Details Qty Unit Cost (HKD) Total Cost (HKD)
Basic Package
1a Project Management
- Event invitation - Event logistic and project planning - Onsite support & management - Post-event evaluation
1 job
1b Project Engagement*
Engagement of & Coordination with * Actual Engagement fee will be charged pro rata of this package
Professional Emcee who can speak fluent English, Cantonese & Putonghua for event rundown and arrangement
1 man (10 hrs)
/per hr
Event photographer for shooting requirement and briefing 1 man (10 hrs)
/per hr
Event videographer for shooting requirement and briefing 1 man (10 hrs)
/per hr
Event helpers
4 man (10 hrs@)
/per hr
Buying Insurance – a Contractors’ All Risks Insurance & Public Liability, in the joint name of Hong Kong Science and Technology Parks Corporation as owner, in the sum of not less than HK$30,000,000.00 for any one accident and unlimited in the amount for the period of insurance which covering both set up and whole project period
*The event management agency on the panel shall execute the valid Employees’ Compensation Insurance policy in compliance with the laws
1 job
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of Hong Kong Special Administrative Region (HKSAR) and effect adequate insurance against all liability to pay demands or compensation in consequence of any accident or injury to its employees and its sub-contractors, if any.
Sub-total for Item 1 (1)
Item Details Qty Unit Cost (HKD) Total Cost (HKD)
2
Design & Production
2.1 Development of Key Visual
1 no
2.2 Design & HTML production of eDM (pre-event x 2; post event x 1)
3 HTML & jpeg
2.3 Design of web banner for online channels (website, Facebook, Linkedin)
5 nos
2.4 Design & HTML Production of webpage (event management agency is recommended to follow the HKSTP style guide for website) - Reference: https://events.hkstp.org/events/2018/ADC/web/
1 Pages
12 pages
per 1 additional page
N/A
2.5 Design and production of foamboard programme rundown display - Size: A0
2 nos
2.6 Design and production of pull-up banner - Size: 0.8mW x 2mH
4 nos
2.7 Design and production of pull-up banner - Size: 1.5mW x 2mH
2 nos
2.8 Design and production of Conference Proceedings - Size: A4
12pages
12 pages
per 4 additional pages
N/A
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2.9 Design and production of Paper Badge Card with hole for badge clips
- 500pcs
500pcs
500pcs
per additional 100pcs
N/A
2.10 Ordering of lanyard for Badge Card - 500pcs
500pcs
500pcs
per additional 100pcs
N/A
2.11 Design of PowerPoint slides template 6 nos
2.12 Printing of seating label (A5) for seats reservation 50 nos
2.13 Surveyor Report 1 no
2.14 Setup & dismantle 1 job
2.15 Design, production and hanging/ installation of stage backdrop - CKK Auditorium: Foamboard hanging banner on stage
Size: 23’W x 7’H - Grand Hall: Inkjet printed system backdrop
Size: 5780mmW x 3500mmH x 750mmD
1 no
CKK Auditorium
CKK Auditorium
Grand Hall
Grand Hall
2.16 Design, production and installation of foamboard podium wrap - CKK Auditorium: Total: 1.91mW x 1.25mH
- Grand Hall: Total: 1.56mW x 1.05mH
1 no
CKK Auditorium
CKK Auditorium
Grand Hall
Grand Hall
2.17 Design, production and installation of reception backdrop - CKK Auditorium: Foamboard backdrop
Size: 3000mmW x 2300mmH - Grand Hall: Inkjet printed system backdrop
Size: 3600mmW x 2400mmH x 370mmD
1 no CKK Auditorium
CKK Auditorium
Grand Hall
Grand Hall
Sub-total for Item 2
CKK Auditorium
(2a)
Grand Hall
(2b)
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3 AV Setup* Apply to both CKK Auditorium & Grand Hall (Main Conference) * Actual Engagement fee will be charged pro rata of this package, if applicable 1 Audio system
3.1.1 Audio System (connected to in house speaker system)
1 set
3.1.2 16 channels digital audio mixer (at least equivalent to: Yamaha LS9/16)
1 no
3.1.3 Power Amplifier (at least equivalent to: Nexo NXAMP 4 x 1 Power Amplifier)
1 no
3.1.4 24-channel sound box 1 no
3.1.5 Direct Box (at least equivalent to: Radial JPC Direct Box)
2 nos
3.1.6 Laptop for Audio Playback 1 no
3.1.7 Stage Foldback Monitor 2 nos
3.1.8 11.5” Digital Monitor for preview purpose (put on podium)
1 no
3.1.9 Wireless Clip On Mic 5 nos
3.1.10 Wireless Mic Antenna System 1 set
3.1.11 Wireless Handheld Mic 8 nos
3.1.12 18” Condenser Mic (for podium) 1 no
3.1.13 All Cabling & Accessories including the cabling connection on podium for
digital preview monitor (compulsory) &
laptop (for backup purpose only)
1 job
3.1.14 Audio engineer
2 man
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2 Video system
3.2.1 Seamless Switcher with 19” Preview Monitor (connected to in house video wall & projector) (at least equivalent to: Barco Folsom PDS-902 Digital Switcher)
1 no
3.2.2 Distribution Amplifier (at least equivalent to: Extron DVI Distribution Amplifier)
1 no
3.2.3 MacBook Pro with Playback Pro Software + MacBook Adapter
1 set
3.2.4 Window-based Laptop 2 nos
3.2.5 40" TV as Stage Preview Monitor 1 no
3.2.6 Timer (set next to the Stage Preview Monitor) 1 no
3.2.7 Perfect Cue System with Laser Pointer & Forward/Backward function
1 set
3.2.8 Signal Distribution 1 set
3.2.9 Optical Fiber, Cabling & Accessories 1 job
3.2.10 Video Engineer 1 man
3.2.11 Graphics/ PowerPoint Operator 1 man
3 Others
3.3.1 Setup & Dismantle 1 job
3.3.2 2 way Transportation 1 job
Sub-total for Item 3
(3)
Grand Total for Basic Package in CKK Auditorium (Items 1 + 2a + 3)
Grand Total for Basic Package in Grand Hall (Items 1 + 2b + 3)
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Top-up Packages for Conference/ Event
1 Thematic Event Concept & Direction
Proposal for the theme and direction of an event, including but not limited to
The experience journey for visitors and specific target groups
Floor plan & zoning arrangement
Art direction & key visual development
Gimmicks/ ideas to enrich the theme
1 job N/A
2 Simultaneous Interpretation*
* Actual Engagement fee will be charged pro rata of this package
Booth setup (for Grand Hall only)
mobile SI booth setup
100 headsets
1 job half-day (5 hours)
N/A
Whole day (10 hours)
Interpreters Only (for both CKK Auditorium & Grand Hall)
interpreters (x2) (proficient in two-way English and Putonghua interpretation)
2 man
Per person half-day (5 hours)
2 persons half-day (5 hours)
Per person Whole day (10 hours)
2 persons Whole day (10 hours
3 Live Feed*
* Actual Engagement fee will be charged pro rata of this package Livefeed (for Grand Hall only)
HDV Camera with video man (x2) (Reference Specs: Sony HVR270P)
HD Digital mixer (Reference Specs: Panasonic AG-HMX-1009)
Video Shooting Producer (x1)
Clearcom system and cabling
1 job half-day (5 hours)
N/A
Whole day (10 hours)
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4 Coach 2-way 60-seater coach between Science Park & Hyatt Regency HK Shatin
Per 2-way N/A
5 Cleaning To provide 3 additional cleaning workers (per day) to carry out washroom and common area cleaning service for the conference & exhibition venues.
At least 1 Male cleaner and 1 Female cleaner are required.
To prepare plastic bags for handling rubbish accordingly
1 job N/A
6 LED Wall Rental, Setup & Dismantle of
P2 LED Wall, size around 6000mmW x 3500mmH
(in the ratio of 16:9)
1 set
Top-up Packages for Exhibition
Exhibition in Science Park
7 Exhibition – Project Management
Liaison with exhibitors
Post-event evaluation
1 job N/A
8 Exhibition–System Booth (Production)
Production of System-built Booth Counter with lockable cabinet, 13AMP socket, spotlight and fascia panel
Size of cabinet: 1000mmW x 700mmD x 1000mmH
Sizes of poster panel (with inkjet printed stickers built above the cabinet): 1000mmW x 1200mmH
Overall size of booths: 1000mmW x 700mmD x 2500mmH
Per booth N/A
9 Exhibition–System Booth (Design)
Design of the fascia of cabinet (1000mmW x 1000mmH)
Per fascia N/A
Design of the poster panel (1000mmW x 1200mmH)
Per poster N/A
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10 Exhibition– IBM Tables (Design)
Design & Production of foamboard tentcard (A5 size)
Per pc N/A
Exhibition in Other (non-Science Park’s) Venue e.g. HKCEC or AsiaWorld-Expo
11 Exhibition – Project Management
a) All the logistic arrangement & project management
1 job
b) Event helpers - with basic communication skills in Cantonese, English and Mandarin * Actual Engagement fee will be charged pro rata of this package
2 pax (10 hrs/day@)
Per person (10 hrs/ day)
2 persons (10 hrs/ day)
c) Two-way transportation between Science Park and the Fair Venue to deliver the exhibition materials (e.g. brochures, souvenirs, stationeries and etc.)
1 job N/A
d) Buying Insurance – a Contractors’ All Risks Insurance & Public Liability, in the joint name of Hong Kong Science and Technology Parks Corporation as owner, in the sum of not less than HK$30,000,000.00 for any one accident and unlimited in the amount for the period of insurance which covering both set up and whole project period
*The event management agency on the panel shall execute the valid Employees’ Compensation Insurance policy in compliance with the laws of Hong Kong Special Administrative Region (HKSAR) and effect adequate insurance against all liability to pay demands or compensation in consequence of any accident or injury to its employees and its sub-contractors, if any.
1 job N/A
12 Exhibition–Booth Design & Construction
a) Drawing & arrangement of floor plan 1 job N/A
b) Design and production of Inkjet panel backdrop foamboard (content usually provided by HKSTP) - Size: 3mW x 2.5mH
Per panel N/A
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(Standard Booth)
c) Rental of lockable cabinet/ counter (without panel) with 13AMP socket & 3-side foamboard wrapping - Size: around 1mW x 0.5wD x 0.75mH
Design to be done by event management agency
Per pc N/A
d) Rental of lockable cabinet/ counter (with panel & 3-side foamboard wrapping, 13AMP socket & spotlight) - Size of cabinet: 1000mmW x 700mmD x 1000mmH
- Sizes of poster panel (with inkjet printed stickers built above the cabinet): 1000mmW x 1200mmH
- Overall size of booths: 1000mmW x 700mmD x 2500mmH
- Design to be done by event management agency
Per booth N/A
e) Rental of glass showcase box & 4-side sticker wrapping - Showcase dimension: around 0.5mW x 0.5wD x 1.5mH Top: Glass box (around half size of the showcase) with 2 spotlights Bottom: Wooden box with power sockets and 1 electricity plug - Sticker design to be done by event management agency
Per box N/A
f) Rental of plasma TV (60”) + TV stand with video player to broadcast HKSTP promotion videos (videos will be saved in a USB & provided by HKSTP)
1 pc N/A
g) Rental of meeting table - Size: around 0.7mW x 0.7wD x 0.75mH
Per pc N/A
h) Rental of meeting chair/ bar stool
Per pc N/A
i) Rental of rubbish bin
Per pc N/A
j) Lighting and electricity arrangement
1 job N/A
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k) Installation, set up & dismantling
1 job N/A
13 Exhibition–Booth Design & Construction (Raw Space)
small size (<72m2, usually between 36 and 72 m2)
medium size (72 – 150m2)
large size (over 150m2, and up to 300 m2 )* * Additional size over 300 m2 will be charged pro rata of this package
a) Technical 3D drawing (with at least 4 perspectives) & arrangement of floor plan
1 job small size medium size
large size
b) Overall design & construction of HKSTP Reception & Promotion Zone, to provide an open and transparent design concept that maximises flow of visitors and to enhance the exposure of every exhibitor in the Pavilion, including
Prominent HKSTP logo and corporate identity
A reception counter with lockable cabinet, 2 bar stools & 2 rubbish bins
Plasma TV (60”) with video player to broadcast HKSTP promotion videos (videos will be saved in a USB & provided by HKSTP)
Display of HKSTP Panel artworks (digital printing required)
Tailor-made decorations with HKSTP identity
Wifi to serve 50 users
Provide overall carpeting for the whole Pavilion
1 job
small size medium size
large size
c) Overall design & construction of Exhibitor Zone to showcase the technologies of SP’s companies, including
Exhibition booth (~1.5mW x 0.6mD x 1mH) with information panel (around 1.5mH x 1mW), display table and a lockable cabinet
Digital printing of inkjet stickers are required (graphic design provided by event management agency)
Downlights
1 bar stool (one bar stool for each exhibitor)
A 13 Amp power point (one socket for each exhibitor)
Per exhibitor booth
N/A
d) Rental of extra meeting chair/ bar stool Per pc N/A
e) Rental of rubbish bin Per pc N/A
36
Avoid building platform to keep away chances of trip-over for visitors
f) Lighting and electricity arrangement 1 job N/A
g) Installation, set up & dismantling 1 job N/A
h) Surveyor/RSE Report (based on the design provided by event management agency on the highest height of the booth structure)
1 no Surveyor Report RSE Report
Remarks: - * Actual Engagement fee (e.g. a half-day event) will be charged pro rata of this package, if applicable - Unit price of each item shall remain fixed during the contract period and the extended period (if any). - HKSTP does not commit to ordering any quantity of any item. - HKSTP reserves the right to change the items and the above Price Proposal should be valid for a period of 2 years. - Event management agencies are required to follow the format and provide all the required information as set out in this Appendix 1 – Quotation
Table, without adding to, modifying, or deleting any part of this Quotation Table unless expressly stated for event management agency to provide additional information. The event management agency who fails to follow the format of this Quotation Table may be disqualified and will not be further assessed.
We offer to provide the Goods and/or Services to HKSTP at the prices quoted in accordance with the requirements and the terms and conditions stated in this Request for Proposal. Acceptance of this offer shall be evidenced by the issuance of a completed Purchase Order by HKSTP.
Authorised Signature :
Company Chop :
Name of Representative
Company Name :
Tel No:
Date :
