HKTDC Hong Kong International Licensing Show 2016 – Important

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  • HKTDC Hong Kong International Licensing Show 2016 Important Circulars 2016

    Dear Exhibitors, Thank you for your participation in the Hong Kong International Licensing Show 2016. Enclosed please find the following important notices for your preparation of the Fair. Thank you for your attention and wish you every success in the Fair. 2016

    1 Fair Opening Hours 2 Checklist of Important Dates 3 Exhibitors Manual and Order Forms Electronic Version 4 Visitors Registration 5 Exhibitor Check-in Procedures 6 Special Move-in and Move-out Arrangement 7 Move-out Regulations 8 Use of Badges and Vehicle Permits 9 Issues related to Trade Mark 10 Immigration Regulations to be Observed and Followed by Exhibitors 11 Special Safety Reminder 12 Standard Booth Decoration 13 Measures on Raw Space Stand 14 Safety Regulation on the Use of Trolleys 15 Sound Level Restriction and Crowd Management 16 Guidance to exhibitors for on-site usage of electricity 17 Caution on Using Booth Shelves 18 Health and Comfort Come First at Smoke-Free HKCEC 19 Caution on Third Party Promotional Offers 20 Important Exhibition Regulations 21 Free Wireless LAN Service (for general Internet access only) I Special Measures on Intellectual Property Protection II HKCEC Exhibition Stand Catering Order Form & Payment Form

    For more information, please feel free to contact us: Contact Tel Fax E-mail Ms. Tammy Tam (852) 2584 4194 (852) 3915 2400 tammy.sm.tam@hktdc.org Ms. Winnie Ieong (852) 2584 4513 (852) 3521 3076 winnie.wi.ieong@hktdc.org Ms. Jeani Wang (852) 2584 4532 (852) 2169 9789 jeani.wz.wang@hktdc.org

    November 2015 /

    Hong Kong Trade Development Council

    mailto:tammy.sm.tam@hktdc.orgmailto:winnie.wi.ieong@hktdc.orgmailto:jeani.wz.wang@hktdc.org

  • Circular (1) Checklist of Important Dates (1)

    Confirmation of Company Information

    30 November 2015

    Advertising and Promotion Opportunities Deadline

    5 December 2015

    Additional Facilities and Services Order Deadline

    30 November 2015

    Receipt of Move-In and Out Permit and Other Important Circulars

    Late-December 2015

    Visitor Pre-Registration Deadline

    Receive Free Admission Badge by Mail: For Buyers from HK: Please pre-register before 4 January 2016 For Buyers from outside HK: Please pre-register before 4 December 2015 (Buyers who submitted their pre- registration after the above deadline can collect a free admission badge on-site during the fair period.) : : :

    (, )

    Delivery of Exhibitor Badge

    Late-December 2015

    Note : 1. The above schedule is subject to change without advance notice

  • Circular 2

    Fair Opening Hours The detailed time schedule is shown as below:

    Jan 11 13 (Mon - Wed) 9:30 am - 6:30 pm Open to trade only 1

    1 For Trade Visitors aged 18 or above only.

    Hong Kong Trade Development Council

    :

    1 11 - 13 () 930630 1 1 18

  • Circular (3) Exhibitors Manual and Order Forms Electronic Version

    Please note that the electronic version of the Exhibitor Manual and Order Forms are now available at the Fair Website. Please download them at the following urls, Hardcopy will NOT be distributed.

    Exhibitor Manual: http:/ /www.hktdc.com/fair/hkl icensingshow-en/s/3866-For_Exhibitor/HKTDC-Hong-Kong-International-Licensing-Show/Exhibitors-Manual.html Order Forms: http:/ /www.hktdc.com/fair/hkl icensingshow-en/s/3864-For_Exhibitor/HKTDC-Hong-Kong-International-Licensing-Show/Order-Form.html

    The Exhibitors' Manual outlines details of the exhibition and will assist you in preparing your participation in the fair. Please read through the manual carefully and pay attention to all the rules and deadlines specified on the Order Forms for Additional Facilities and Services.

    Please note the submission deadline of some Order Forms as below:

    For Custom-Built Participation Exhibitors: The submission deadline for Order Form 1 is: 16 November, 2015 The submission deadline for Order Form 2 is: 30 November, 2015. The submission deadlines for Advertising & Promotion order forms: 4 December, 2015

    For Standard Booth Exhibitors: The submission deadlines for Order Forms S1, S2, 3 - 6 is: 30 November, 2015. The submission deadlines for Advertising & Promotion order forms: 4 December, 2015

    For the additional facilities, surcharge will be applied if submission after the designed deadline.

    Should you require further information or assistance, please do not hesitate to contact us. Contact Persons: Contact Tel Fax E-mail Ms. Tammy Tam (852) 2584 4194 (852) 3915 2400 tammy.sm.tam@hktdc.org Ms. Winnie Ieong (852) 2584 4513 (852) 3521 3076 winnie.wi.ieong@hktdc.org Ms. Jeani Wang (852) 2584 4532 (852) 2169 9789 jeani.wz.wang@hktdc.org

    http://www.hktdc.com/fair/hklicensingshow-en/s/3866-For_Exhibitor/HKTDC-Hong-Kong-International-Licensing-Show/Exhibitors-Manual.htmlhttp://www.hktdc.com/fair/hklicensingshow-en/s/3866-For_Exhibitor/HKTDC-Hong-Kong-International-Licensing-Show/Exhibitors-Manual.htmlhttp://www.hktdc.com/fair/hklicensingshow-en/s/3864-For_Exhibitor/HKTDC-Hong-Kong-International-Licensing-Show/Order-Form.htmlhttp://www.hktdc.com/fair/hklicensingshow-en/s/3864-For_Exhibitor/HKTDC-Hong-Kong-International-Licensing-Show/Order-Form.htmlmailto:tammy.sm.tam@hktdc.orgmailto:winnie.wi.ieong@hktdc.orgmailto:jeani.wz.wang@hktdc.org

  • (3) -

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    ,

    : http://hklicensingshow.hktdc.com/chi/manual/manual.htm

    :

    http://hklicensingshow.hktdc.com/chi/manual/order.htm ,

    : : 1 : 2015 11 16 2 : 2015 11 30 ( 8): 2015 12 4

    /: S1, S2, 3-6 : 2015 11 30 ( 8): 2015 12 4

    , : (852) 2584 4194 (852) 3915 2400 tammy.sm.tam@hktdc.org (852) 2584 4513 (852) 3521 3076 winnie.wi.ieong@hktdc.org

    (852) 2584 4532 (852) 2169 9789 jeani.wz.wang@hktdc.org

    http://hklicensingshow.hktdc.com/chi/manual/manual.htmhttp://hklicensingshow.hktdc.com/chi/manual/order.htmmailto:tammy.sm.tam@hktdc.orgmailto:winnie.wi.ieong@hktdc.orgmailto:jeani.wz.wang@hktdc.org

  • Circular 4 Visitors Registration

    Exhibitors are encouraged to remind your buyers to pre-register for visitors badge via HKTDC HK Intl Licensing Show website. http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FormId=e52178f9-3344-4ed5-b11e-051052ec76c2&LangID=1&EventID=b666503f-4b48-4540-9761-02bcfad23b96 For Visitors from HK: Pre-register on or before 4 January 2016 at HKTDC HK Intl Licensing Show website to receive the buyers badge by mail. For Visitors outside HK: Pre-register on or before 4December 2015 at HKTDC HK Intl Licensing Show website to receive the buyers badge by mail. On-site buyer registration can be done at the registration counters on Grand Foyer Concourse. Kindly note that the registration is only for trade admission to the HKTDC Hong Kong International Licensing Show (11- 13January 2016). Visitors under 18 will not be admitted. ** The Organiser reserves the right to verify the trade identity of registrants and to refuse admission to any registrants deemed inappropriate. Hong Kong Trade Development Council

    http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FormId=e52178f9-3344-4ed5-b11e-051052ec76c2&LangID=1&EventID=b666503f-4b48-4540-9761-02bcfad23b96http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FormId=e52178f9-3344-4ed5-b11e-051052ec76c2&LangID=1&EventID=b666503f-4b48-4540-9761-02bcfad23b96

  • 4

    * http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FORMID=e52178f9-3344-4ed5-b11e-051052ec76c2&BYPASS=YES&LANGID=2&URLEVENTNAME=HK+Internation

    al+Licensing+Show+2015&URLFORMNAME=Visitor+Pre-Reg+Form&URLDATESCODE=00

    : 2016 1 4

    : 2015 12 4

    (1 11 - 13 ) 2013 11 7 9

    * 18 **

    http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FORMID=e52178f9-3344-4ed5-b11e-051052ec76c2&BYPASS=YES&LANGID=2&URLEVENTNAME=HK+International+Licensing+Show+2015&URLFORMNAME=Visitor+Pre-Reg+Form&URLDATESCODE=00http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FORMID=e52178f9-3344-4ed5-b11e-051052ec76c2&BYPASS=YES&LANGID=2&URLEVENTNAME=HK+International+Licensing+Show+2015&URLFORMNAME=Visitor+Pre-Reg+Form&URLDATESCODE=00http://form.hktdc.com/UI_RegistrationSite/Registration/RegistrationForm.aspx?FORMID=e52178f9-3344-4ed5-b11e-051052ec76c2&BYPASS=YES&LANGID=2&URLEVENTNAME=HK+International+Licensing+Show+2015&URLFORMNAME=Visitor+Pre-Reg+Form&URLDATESCODE=00

  • Circular 5

    Exhibitor Check-in Procedures

    Please bring along the exhibitors badge and business card (stamped with company chop) and present it to the Exhibitor Check-in Counter on the move-in day (10 January 2016) to collect the Fair Official Magazine, Booth Curtain*, Name Card Drop-box and important on-site circulars.

    Date : 10 January 2016, Sunday (Move-in Day) Time : 10:30 a.m. 8:00 p.m. Location : Grand Foyer Concourse, Level 3,

    Hong Kong Convention & Exhibition Centre *The booth curtain is for standard booth exhibitors only. Hong Kong Trade Development Council 5

    2016 1 10 ()*

    2016 1 10 , ()

    *

  • Circular 6 Special Move-in and Move-out Arrangement

    Special traffic arrangements will be implemented to minimize pressure to traffic caused on the move-in day (i.e. January 10) and move-out day (i.e. J