1. Hiring/Onboarding ComplianceHiring/Onboardingfor SupervisorsTrainingin ComplianceMeetings with Supervisors

2. Student OnboardingProcess for Onboarding 3. Student Onboarding Process VCSU Hiring Forms I-9 Supervisor CompletesWork Authorization Work AuthorizationW-4Signed by Career Request to Career Background Check*Services Services International Paperwork* HIRE*Complete only if Applicable 4. Staff OnboardingProcess for Onboarding 5. Staff Onboarding ProcessVCSU Hiring FormsI-9Supervisor Request toW-4 Entered toOffer is approved byPeopleSoft.Cabinet.Background CheckFraud VideoHIR E 6. Forms Legal Compliance 7. VCSU Hiring Forms Required for PeopleSoft Payroll Hire Form Payroll Direct Deposit Required by Policy Code of Conduct Reporting & Investigating Fraud Designated Medical Provider Non-Student Employees Only Annual Notification of Policies Employment of Relatives Conflict of Business Interest Fraud Video 8. I-9Required by Federal Law Since November 6, 1986 All new hires must complete Establishes the persons identity and right to work in the USLIST A LIST BLIST C1. U.S. Passport or U.S. Passport Card1. Drivers license or ID card issued 1. Social Security Account Number2. Permanent Resident Card or Alienby a State or outlying possession card other than one that specifies Registration Receipt Card (Form I-of the United States provided iton the face that the issuance of 551)contains a photograph orthe card does not authorize3. Foreign passport that contains ainformation such as name, dateemployment in the United States temporary I-551 stamp or temporaryof birth, gender, height, eye2. Certification of Birth Abroad I-551 printed notation on a machine-color, and address issued by the Department of readable immigrant visa2. ID card issued by federal, state State (Form FS-545)4. Employment Authorizationor local government agencies or entities, provided it contains a 3. Certification of Report of Birth Document that contains aissued by the Department of photograph (Form I-766) photograph or information such as name, date of birth, gender, State (Form DS-1350)5. In the case of a nonimmigrant alien height, eye color, and address 4. Original or certified copy of birth authorized to work for a specific3. School ID card with a photographcertificate issued by a State, employer incident to status, a foreign4. Voters registration card county, municipal authority, or passport with Form I-94 or Form I- 94A bearing the same name as the 5. U.S. Military card or draft record territory of the United States passport and containing anbearing an official seal6. Military dependents ID card endorsement of the aliens 5. Native American tribal document7. U.S. Coast Guard Merchant nonimmigrant status, as long as the Mariner Card 6. U.S. Citizen ID Card (Form I- period of endorsement has not yet 197) expired and the proposed 8. Native American tribal document9. Drivers license issued by a 7. Identification Card for Use of employment is not in conflict with Canadian government authority Resident Citizen in the United any restrictions or limitations States (Form I-179) identified on the form8. Employment authorization6. Passport from the Federated States For persons under age 18 who are of Micronesia (FSM) or the Republicunable to present a document listeddocument issued by the of the Marshall Islands (RMI) with above: Department of Homeland Form I-94 or Form I-94A indicatingSecurity1.School record or report card nonimmigrant admission under the 2.Clinic, doctor, or hospital record Compact of Free Association Between the United States and the3.Day-care or nursery schoolrecord 9. W-4- Required to see Social Security Card because for tax purposes it mustbecorrect Verifies Name (First, Middle, Last), Spelling, Social Security Number Errors caught by this verification are frequent- Errors are costly and timely for these errorsFederal LawVCSU Procedure Verify Social Security Card for Verify before employmentinformation. begins. 10. Background Check- Required for students with unsupervised access to students or children, or for studentswith unsupervised access to keys permitting this access. They are also required for allnon-student employees.- Background Check Options (Paid by University): Lived in state for past seven (7) years: o ND Bureau of Criminal Investigation (BCI) - $15.00 Not lived in state for past seven (7) years:o CastleBranch - $65.00SBHE PolicyVCSU Procedure Selected position as outlined in All employees (Temp &602.3 NDUS Procedure Regular) before hire All students as acknowledged above before hire 11. International Paperwork We work with students to provide a variety ofdocuments in addition to completing the previousforms. Passport Visa I-94 Legal entry to country I-20 Dates permitted in country per Registrar Social Security Card Drive to Jamestown with Career Services to obtain for work purposes 12. Questions??