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Hill School Laptop InstituteAugust 2010File Storage and Saving Documents30 minute mini-session.Expectations for organizing and naming files.Recommendations for keeping files.1DirectionsStill stuck? Raise your hand. An assistant or I will help you.Finished? Ask your partner to check your work.Assist your classmates.Need help? Ask your partner.

Throughout the class, you will be asked to complete short tasks. Please follow these three steps each time.

After discussing, hide screen and ask students to recall the three steps. Refer to these three steps throughout the class.2Organize Your Documents Library

Youve been provided with a laptop bag and wont be carrying a backpack from class to class.The vast majority of your papers will now be electronic files. Weve all seen student backpacks explode, filling the hallway with hundreds of documents. The same disorganization can occur on a computer, so youre going to learn how to label and store your files today.Real-world application: Employers except workers to keep their files in order and may even prescribe a file naming system. Other people at your company may need to access your files. Keeping records in an easy-to-find place on your home computer will make life easier once you have bank account statements and other digital receipts to keep track of.Keep all of your files all year long.Keep essays and projects for the duration of high school.Make a new folder every time you take a new class (each semester or year).

3Open Your Document Library

Start Menu -- DocumentsDouble click the Libraries iconOR

Create a Folder for Each Class

Click New Folder Change the name of the folder to the name of a class. Repeat for each class.REMEMBER:

The first step in getting organized is to categorize the files youll be keeping. In this case, you need a folder for each of the classes youll be taking this year, including one for each semester-long elective such as speech or health. Please create a folder for each class. Once you are done, have the person next to you check you have all the necessary folders. If you or your partner needs help, raise your hand.

**Trouble-shooting. Students may need to press F5 to refresh their screen to see newly named folders or to rid the screen of folders that they have deleted. Delete a folder by selecting the folder, right-clicking, and choosing Delete from the pull-down menu.5Name Your Files (Word, PPT, Excel)Create a short title for the assignment.

Youve been asked to summarize a recent article about the H1N1 flu virus.H1N1 flu summaryYouve interviewed a WWII vet and taken notesWWII Interview NotesYouve written a rough draft of a speech about LincolnLincoln Speech Rough DraftYou will file each document that you create in one of the folders. If you need to, create an additional folder (i.e. one for SAT study materials).

You need to create a short, accurate description of your file. Lets practice. (Go through three samples, soliciting examples from students and providing feedback about each one.)

Any questions? 6Name Your Files (Word, PPT, Excel)Add your initials to the end of the file name. H1N1 flu summary NP

WWII Interview Notes NP

Lincoln Speech Rough Draft NP

Before showing examples, ask students to share their initials with their partners. Some students may need a review of what initials are.

Explain that student initials allow teachers to identify the students work easily.

Should all students use the initials NP at the end? No. John Doe, what would your file name look like?7You Try It!This essay is about Romeo and Juliet.

REMEMBER:

Direct students to open a new Word document and type the sentence above.Ask them to save the file with an appropriate file name and their initials. When done, students need to open the document library, English folder so you can see the file name.

Students check one anothers work and help others. Teacher verifies all, quickly.8What We Should NOT See

File names and well-organized folders are a tool to keep you organized. You are creating work for yourself if you have to memorize which file named Doc is your Romeo and Juliet essay.9Save, Save, Then Save Again!

Your tablets hard drive could die.You could drop your laptop and break it.Someone could steal your laptop.Your flash drive could be ruined if you yank it out of the computer without ejecting it first.Your backup hard drive could malfunction.You might leave your flash drive at home.The Z:/ might not be available.

10Save Everything OftenSave everything in two places. Want to be extra careful? Save everything in three places.

Z:Make a habit of naming files as soon as you open them and saving every ten minutes.Save files in more than one place.

You are still responsible for turning in work not having a backup is not an excuse for turning in work late or incomplete!

Refer to student handbook if applicable.

11Time to Take a Quiz.