2009 Spring AIMS Pre-Test Workshop

1

High SchoolAIMS Pre-Test TrainingSpring 20111112/22

Test Coordinator Packet

Critical Dates

Test Accommodations Guidelines 2010-11

Incident Report

Security Agreement

Test Administrator ChecklistTest CoordinatorPacket2212/23ReferencesTAD Test Administration DirectionsTAG Testing Accommodations GuidelinesTCM Test Coordinator ManualTSA Test Security Agreement

334SITE TEST COORDINATORSResponsibilities4412/25ResponsibilitiesRead the Test Coordinators Manual and the Test Administration Directions

Get signed Security Agreements from all individuals handling test materials

Train Test Administrators and Test Proctors

556ResponsibilitiesInventory test materials upon receipt

Monitor testing activities

Report any testing concerns or incidents to Cindy (225-5418)

Package materials per instructions for return

667Students to Be Testedand Test scheduleSpring 2011 Test Administration7712/28Students to Be Tested in HSAll Arizona public school students in Grades 9 and above will participate in testing as described in the following slides

Students with an IEP who are eligible forAIMS A are excluded from AIMS or Stanford 10 testing

TCM p48812/29Not Enrolled StudentsAIMS testing must be made available upon request at local district schools for:Home school studentsPrivate school students

AIMS testing must be made available for completer students at the school that will issue the student a diploma

9912/210Test Administration SchedulesAll AIMS tests and Stanford 10 tests are untimedTimes are provided for planning purposes onlyStudents must be allowed to finish testing even if the scheduled time for the test has elapsedThere are breaks scheduled within all days of AIMS and Stanford 10 testing - refer to TADs and TCM for details

TCM p5TAD p3101012/211AIMS HSHigh school students test by cohortCohort 2010 5th year HS studentsCohort 2011 Generally 12th GradeCohort 2012 Generally 11th GradeCohort 2013 Generally 10th GradeCohort 2014 Generally 9th Grade

TCM p4TAD p2111112/212AIMS HSWhen a students cohort and grade are not aligned, the students cohort is used to determine eligibility to participate in AIMS HS.TAD p212121213AIMS HSWriting, Reading, MathematicsAll students in cohort 2013 are required to testStudents in cohort 2012, 2011, or below must continue testing until graduation requirement metStudents in cohort 2012, 2011, or below may retest until they have earned an Exceeds (Those signed-up have priority)TAD p213131314AIMS HSScienceAll students in Cohort 2013 who did not test on AIMS HS Science in Spring 2010 are required to testStudents in Cohort 2014 who are enrolled in a life science course may participate Students take AIMS HS Science only once TAD p214141415Regular Test Date Vs. Make-upStudents and parents need to understand there is ONE test date.Make-up day is not an option day is a day for someone who truly was sick or had an emergencyIf there are not enough tests for make-ups you will need to prioritize:#1 10th graders (for AYP)#2 12th graders who have not passed#3 11th graders who have not passed#4 Meets to Exceeds for Tuition Waiver for those who signed up#5 For other Meets to Exceeds 16AIMS HS Test DatesWritingMarch 1 (make-up March 8)ReadingMarch 2 (make-up March 9 )MathematicsApril 5 (make-up March 12 )ScienceApril 6 (no make-up test date)

TCM p. 2TCM p5TAD p3Refer to TAD for more detailed information about scheduling testing. 161612/217AIMS HS Pre-ID LabelsHS Writing, Reading, Mathematics labels will be produced for:Cohort 2013 All studentsCohort 2012 All students who have not exceeded in a content areaCohort 2011 All students who have not passed in a content area 171712/218AIMS HS Pre-ID LabelsHS Science labels will be produced for:Cohort 2013 All students who did not test on science last yearCohort 2014 Students selected using the Common Logon Label Selection 181812/219AIMS HS Pre-ID LabelsFor HS Writing and HS Reading data was extracted from SAIS on January 7 For HS Mathematics and HS Science data will be extracted from SAIS on February 11 Schools without SAIS enrollment data will not receive Student Pre-ID labels

191912/220AIMS HS Writing ChangesScoring AIMS Writing promptThe AIMS Writing prompt response will be scored using a holistic rubric based on 6-traitsThe extended response score will account for 60% of the AIMS Writing score.

202012/221AIMS HS Writing ChangesAddition of Multiple Choice Items Multiple choice items have been added to the AIMS Writing test. It will take about 30 minutes more to administer AIMS HS Writing. AIMS Writing multiple choice items will account for 40% of the AIMS Writing score.

212112/222AIMS HS Writing ChangesAIMS Writing Score ReportsTo receive an AIMS Writing score students must complete both the prompt response and the multiple choice items. The prompt response score and the multiple choice scores will be reported.

222212/223Stanford 10 Grade 9Students in Grade 9 in state-funded schools are expected to test.April 5 (same day as AIMS Math)Times: Reading Comp - 40 mins.Mathematics - 40 mins.Language - 35 mins. Data will be extracted from SAIS on February 11 for all Students and Grade 9

232312/224Test Security242412/225Test SecurityTest Administrators and Test Proctors must be employees of the schoolTest Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration

TCM p. 25TAD p6TCM p10252512/226

Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security proceduresSigned Test Security Agreements must be kept for 6 years at school site Return the copy signed by Principal to Cindy during the material check-in262612/227Receiving Test Materials272712/228Receiving Test Materials AIMS and Stanford 10 for HSMarch TestingHS Writing, HS ReadingFebruary 14 to Warehouse February 14 - 15 to school sitesApril TestingHS Mathematics, HS ScienceMarch 14 - 17 to warehouseMarch 21 - 22 to school sites

282812/22929Delivery of Test MaterialsWhen boxes are received at your site:Verify that the boxes are addressed to your school.Count number of boxes received.Open box 1 ASAP and verify quantity provided on inventory sheet will cover your needs.Email Cindy immediately if you are in need of more tests.

292930Additional Order WindowHS Writing / HS Reading Closes at 4:00 pm on February 15

HS Mathematics / HS Science Closes at 4:00 pm on March 23

No additional order window for Form Ts

303012/231Inventory Test MaterialsBefore distributing tests, compare number of test materials received with actual number on the inventory packing list.Note any discrepancies on the inventory list.Packages sometimes contain 1 more or 1 less than what is stated on package.

31313132Inventory Test MaterialsMaintain an accurate inventory of all materials at each school. Have a sign-in and sign-out procedure in place for accountability of materials.Save all packing lists from the initial order.

32323233Inventorying Test MaterialsMaintain an accurate inventory of all materials at each school Best to have a sign-in and sign-out procedure in place for accountability of materialsTest books and answer documents are to be stored in a secure location at all timesTest materials can NOT be kept in classrooms over night

TCM 13333312/234Preparation of Test RoomTest Administrator and Proctor343412/235Preparation of Test RoomStudent seating should be arranged so that:Students cannot easily see the answer documents of othersTest administrators and proctors can walk by each student.Desks and tables should be cleared of backpacks and unnecessary materials

TCM p. 25TAD p7TCM p9353512/236Preparation of Test RoomMaterials that can be posted in testing roomAIMS Mathematics Reference SheetsAIMS Science Reference Sheet Holistic Rubric Based on 6 Traits Official Scoring GuideAll other visual aids that could assist students while testing must be removed or covered completely

TCM p. 25TAD p7TCM p9363612/237Preparation of Test RoomAuthorized resources:Dictionaries and thesauri must be available for the prompt section of the AIMS Writing testsTranslation Dictionaries as allowed for ELLs

TCM p. 25TAD p5TCM p9

373712/238Test AdministrationTest Administrator and Proctor383812/239Test AdministrationAIMS and Stanford 10 are standardized tests.Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testingTest Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

TAD p8TCM p10393912/240During TestingStudents should be allowed to progress at their own paceMonitoring should consist of:Supervising the room at all times during testingAnswering student questions that pertain to clarification of test directionsChecking that students are progressing through test properly

TAD p9404012/241During TestingStudents may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc.

You need to remind students to remove their cell phones prior to testing and continue to monitor for this

TAD p11

414112/242During TestingDisruptive students and students suspected of cheatingStop disruptive behavior or suspected cheatingAllow student to continue to testStudent may be moved to a different location so that others may continue to test undisturbedStudent may be subject to disciplinary procedures after completion of testingDocument as many details as possible and report to School Test Coordinator who will report to District Test Coordinator

TAD p11-12424212/243During TestingStudents who leave the room during testingStudents may be allowed to go to the restroom, if necessary, during testingOnly one student may leave at a timeCollect students test materials before the student leaves the room and give back upon students return

TAD p12434312/244During TestingStudents who leave school during testingAIMS HS Student will not be permitted to finish that content area when he/she returns to schoolStudent may not participate in make-up testing for that same content area

TAD p12444412/245As students finish testingStudents close test book and answer documentPlace answer document on top of test bookStudents not allowed to leave until testing session is completeTest Administrator will collect the test materialsOnce test materials have been collected student can read or do classwork silentlyNo electronic devices are allowed at this pointTAD p10

454512/246End of Testing SessionMost students should have time to finish the test during the allotted testing sessionStudents that need additional time must be allowed to finish testingTest Administrators will follow directions established by Test CoordinatorA testing session or HS content area must be completed within the school day

TAD End of each test day464612/247End of Testing SessionAccount for all test books and answer documents at the end of each testing sessionMissing test books and answer documents must be accounted for prior to dismissing any studentsThis is critical for test administrators to do at the end of each test!!!!TAD p10474712/248End of Testing SessionInspect each test book and answer documentStudent name on front of test book and answer document Test books and answer documents in separate stacksPre-ID label affixed or demographic data bubbledForm bubbled on answer document Complete accommodation bubbles in section KAll marks on scorable materials in No. 2 pencilTCM p15484812/249End of Testing SessionAll test materials must be returned to test coordinator at the end of the testing session.

No test materials may be left in a testing room overnight.

494912/250School Test Coordinator Reporting Testing IncidentsTesting incidents that should be reported to Cindy Hurley for review would include, but are not limited to:Possible cheatingInappropriate accommodationsAdministration errors Testing incidents are to be reported by the School Test Coordinator505012/251

A copy of the Incident Report Form is in Your Packet. If an incident occurs, then an electronic copy will be sent for test coordinator to fill out and return to Cindy.515112/252Testing Incidents-Electronic DevicesDo not send in an incident report for only possession of an electronic device. For these situations, handle student discipline per school policies. Do Send an incident report if there is evidence that the student used an electronic device during AIMS testing.

525212/253AccommodationsTest Administrator and Proctor535312/254AccommodationsAll Test Administrators must read and be familiar with Testing Accommodations Guidelines 2010-2011

Included in your packet

54545455Standard AccommodationsAccommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the studentNot all accommodations appropriate for instruction are appropriate for use during state testingVerify Students IEP

TAG p5555556Standard AccommodationsStandard accommodations available to:Students with certain injuriesEnglish Language LearnersFEP Year 1 and Year 2 studentsStudents with an IEP or 504 plan

TAG p5565657Standard AccommodationsStandard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the

Testing Accommodations: Guidelines for 2010-2011TAG p5575758Standard AccommodationsIt is the responsibility of the Test Administrator to see that: Students who qualify for testing accommodations receive them. Students who do not receive accommodations are not affected.Accommodations are marked on answer document.

TAG p558585959Recording AccommodationsAccommodations are listed in the Test Accommodation Guidelines with a number that will correspond to the bubble in the answer document. (Also Test Administration Directions Pgs. 46 -47.)

#Standard Accommodation ELL/FEPContent Areas4More breaks and/or several shorter sessionsW, R, M, S5Simplify language in English for the scripted directions or the directions that students read on their own as needed upon student requestW, R, M, S6Read aloud in English the writing prompt, mathematics test items,+ or science test items,+ as needed upon student requestW, M, S7Provide a word-for-word published, paper translation dictionaryW, R, M, S8Exact oral translation of the scripted directions or the directions that students read on their own as needed upon student requestW, R, M, S595960Student Identification informationTest Administrator and Proctor606012/2For schools that number test books and/or answer documents.

Use only these boxes for your numbering.

NEW61Say during the workshop: Do not mark on the answer documents anywhere other than this highlight box and the box where student complete information. This will help ensure that the answer documents will scan without a problem.

616262

SignatureTeacherSchoolDistrictIf you have a bar code label, use itStudent must write name on line labeled Student Name

62626263Pre-ID LabelsTest Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on scorable AIMS and Stanford 10 materials Pre-ID labels may be applied before or after testingDo Not fill in demographics on back side if a label is used (except for any accommodations used)

TCM p. 25TAD p 59636312/264Bubbling Demographic DataTest Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labelsDirections for bubbling student demographic data are included in all Test Administration Directions and Directions for AdministeringStudent demographic data may be bubbled before or after testingTCM p. 25TAD p 59646412/26565

Enrollment Bubble (G)

Complete only if the student is not enrolled at the school where the test is administered.This bubble is rarely marked.656566Recording AccommodationsTest administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document.Detailed directions for marking the use of standard accommodations are on pages 46-47 of the TAD.

TAD p 59666667Transferring to a Regular Answer Document For students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations):Student responses must be transferred to a standard answer document.

TCM p16676712/268Special Circumstance Test materials contaminated with blood, vomit, or other bodily fluidsContaminated test materials cannot be scoredStudent responses must be transferred to clean documentsSecurely destroy contaminated test materials and indicate on Materials Inventory Sheet

TCM p16686812/269Returning materialsAnswer Documents696912/270Packing Answer DocumentsPut all answer documents (used and unused) in the same set of boxes.Used answer documents are those being scored Unused answer documents are those that have a label but were never written in, have been written in but answers were transferred to another answer document because it had a tear, may have had coffee or water spilled on it, etc.Separate used and unused with colored pieces of paper.

71Separate the used answer documents by test content and cohort use colored paper in between each stackWriting and Reading separated by cohortMath separated by cohort Science separated by either 2013 or 2012 cohortStanford 10 kept separatedFor each stack write the number of documents in that stack on the colored sheet separating stacks

Packing Used Answer Documents

717172Packing Unused Answer DocumentsInclude Unused Answer Documents in same set of boxes as used answer documentsIndicate on top sheet, number of unused answer documents being returnedRemember unused answer documents are any answer document not being scored73Returning materialsNonscorable Materials737312/274AIMS HS ManualsTest Coordinator Manuals and Test Administrator Directions are not returned until after AIMS HS Mathematics and AIMS HS Science

It is advisable to have the school test coordinator hold on to manuals and return during Math and Science AIMS

There will be no extra manuals availableTCM p31747412/275Packing Nonscorable BoxesPack nonscorable materials by document type in the same set of boxes.Used and unused test booksUsed and unused large print and Braille test materialsAIMS HS Test Administration DirectionsAIMS HS Test Coordinators ManualsUnused Pre-ID labels76Score reports767612/277Score Reports Due Dates HS ReadingApril 15 posted to PearsonMay 23 paper copiesJune 17 closing date for corrections

HS WritingMay 13 posted to PearsonMay 23 paper copiesJune 17 closing date for corrections

777712/278Score Reports Due Dates HS Mathematics and HS ScienceMay 13 posted to Pearson(Confidential Roster Reports for all students) May 25 posted to Pearson(all reports and Student Data File)June 24 paper copies July 29 closing date for corrections

787812/279Score Reports Due Dates Stanford 10May 25 posted to PearsonJune 24 paper copiesJuly 29 closing date for corrections

797912/280Test Administrator and Test Proctor Training808012/281Test Administrator and Test Proctor TrainingsSample items to be included on agendaTest SecurityPreparation of test roomsTest administration proceduresCorrect use of accommodationsUse of pre-ID labels and hand bubblingTAD p10818181

82Test Administrator and Test Proctor TrainingsWhat to do if. . . ?Student needs additional timeStudent is caught cheatingStudent is sickThere is a fire drillStudent has an injury that makes writing or bubbling difficultTAD p10828282

83Causes for Student Receiving No Score#1 Causeanswer document never turned in even though student participated in testingFor AIMS Writing student wrote essay on page 2 instead of starting on page 1For AIMS Writing wrote in a language other than EnglishUsed Inkwill not scanAnswered only a few items or bubbled in all As or some other pattern

84Call or email Cindy Hurley with ANY questions or concerns225-5418. My AIM is to help you make testing run as smoothly as possible!!848412/2