Mike Vardy. • http://vardy.me • @mikevardyMike Vardy. • http://vardy.me • @mikevardy

stop doing productive - start being productive

Hey, what are you doing?

First, who am I?

STUFFTODO

Don’t Become a “Task Collector”

SINGLE-TASKINGvs

MULTI-TASKING

RepetitiveRedundancy

Overwhelm

Break away. Get clear.

PRIORITIES

gtd: the factors

1.Context - Where are you? What tools are available? What are the limits and possibilities unique to this moment?

2.Time available - Do you have, for example, 30 seconds, 30 minutes, or 30 hours available to you right now? What tasks could you accomplish given the time you have?

3.Energy available - Are you full of energy, is your ass dragging, or are you somewhere in between? Which of the tasks on your list could you finish, given that energy level?

4.Priority - If you had access to all the tools, opportunities, time, and energy you needed, what's the most important or time-sensitive thing you could do right now?

PRIORITY...AGAIN

If you had access to all the tools, opportunities, time, and energy you needed, what's the most important or time-sensitive thing you could do right now?

“Do what you can, with what you have, where you are.”

- Theodore Roosevelt

Put what where now?

(we’re going to talk about email now...)

Inaction speaks louder than words.

LISTS

1.Check email

2.File report

3.Have lunch

4.Check email

5.File report

6.Finish lunch

be...

1.An asset to the organization

2.Focused on what’s crucial

3.Someone with a healthy mind and body

4.Connected with my colleagues

5.Productive AND mindful

The WeeklyReview

The Weekly Review

1.Loose Papers

◦business cards, receipts, etc. - put in in basket for processing

1.Process Your Notes

2.Previous Calendar Data

◦review for remaining action items, reference information, etc.

1.Upcoming Calendar

2.Empty Your Head

◦write down any new projects, action items, etc.

1.Review "Projects" (and Larger Outcome) Lists

◦ensure that at least one kick-start action is in your system for each

1.Review "Next Actions" Lists

2.Mark off completed actions & review for reminders of further action steps to capture

•Review "Waiting For" List

1.Records appropriate actions for any needed follow-up & check off received items

2.Review Any Relevant Checklists

•Review "Someday/Maybe" List

1.Check for any projects that may have become active and transfer them to "Projects" & delete items no longer of interest

•Review "Pending" and Support Files

1.Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors

It’s not all that puzzling when you

put all of the pieces together.

TheWake Up

Call

FIN

All images royalty-free via www.sxc.hu

All work by Mike Vardy is licensed under a Creative Commons Attribution-Noncommercial 2.5 Canada License.GTD Factors via 43Folders.com - Weekly Review via “Getting Things Done” by David AllenThis slidedeck is available online at http://slideshare.net

Twitter: @mikevardy - Website: http://vardy.me - Facebook: facebook.com/themikevardy