Health and Safety – A Different Perspective

Darebin Network – October 30th, 2014

Glenn Eckardt

DEECD Senior OHS Policy Advisor

People and Executive Services Group – People and Productivity Division

Questions for Today

1. What is the role of the OHS Audit?

2. What is the difference between a compliance approach and an OHS culture?

3. I have an OHS Issue and have used my maintenance budget. What do I do?

People and Executive Services Group – People and Productivity Division

What is the role of an OHS Audit?

People and Executive Services Group – People and Productivity Division

DEECD OHS Management System

Standard policies, procedures and templates

Implemented in all DEECD schools across Victoria

DEECD OHS Website – www.education.vic.gov.au/school/principals/management/Pages/healthworksafe.aspx

Material Safety Data Sheets (MSDS) Risk Assessments Safe Work Procedures Workplace Inspection Checklists eLearning modules

People and Executive Services Group – People and Productivity Division

OHS Management System Audit Program

Based on Australian Standard AS4801

5 year auditing program – 2011 to 2016

229 schools audited per year

Audit Report and Action Plan provided following audit

2015 – RM3 online reporting program will be available to schools

People and Executive Services Group – People and Productivity Division

OHS Management System Audit Results

OHS/DG Act

OHS Regulations

Standards

OHS Compliance Codes

People and Executive Services Group – People and Productivity Division

OHS Support Service• The OHS Advisory Service (Marsh P/L)

• Free Service

• On-site visits

• Telephone: 1300 074 715

• E-mail: safety@edumail.vic.gov.au 

People and Executive Services Group – People and Productivity Division

High Priority SchoolsSchool Name Sector Audit Date Region

Plant & equipment

AsbestosElectrical

safety

Overall OHSMS 50% or below

Contractor mgt below

50%

Significant physical

risk identified

HP score = 1 /

criterion

       

Aaa Specialist 8-10-2014 NWVR PC N/A C 69% 70%    

bbb Specialist 8-10-2014 NEVR N/A PC C 58% 50%    

ccc Specialist 8-10-2014 SEVR PC NC C 62% 60%   1

ddd Primary 13-10-2014 NWVRN/A PC PC 23% 20%   1

eee Specialist 14-10-2014 NWVRPC N/A C 72% 40%    

fff Specialist 15-10-2014 SWVRPC C C 59% 10% 1  

ggg Primary 16-10-2014 NWVRC PC C 69% 60%    

Total No. of Schools 7 Non-conformance (n) 0 1 0 1 3 1

% 0.00 14.29 0.00 14.29 42.86 14.29

No. of Schools requiring intervention 2

% of Schools requiring intervention 28.57 Partial Conformance (n) 4 3 1

% 57.14 42.86 14.29

High Performing Schools (Audit Score >=80%) 0 Not Applicable (n) 2 2 0

% 28.57 28.57 0.00

Full Conformance (n) 1 1 6

% 14.29 14.29 85.71

Average Audit Score (%) 58.86

People and Executive Services Group – People and Productivity Division

Compliance v Culture - Bridge to Safety Excellence

People and Executive Services Group – People and Productivity Division

Safety Performance Excellence Curve

People and Executive Services Group – People and Productivity Division

Safety Culture Evolution Model

People and Executive Services Group – People and Productivity Division

Risk Management

Hazard Identification

Risk Analysis

Risk Treatment

Monitoringand Review

Communicationand Consultation

Risk Assessment

People and Executive Services Group – People and Productivity Division

Risk Assessments – Quality v Quantity?

Pareto Principle:

Vilfredo Pareto, through data analysis, was able to demonstrate that 80% of the land in Italy belonged to 20% of the families.

Similarly, on a statistical basis, 80% of your risk exposure can be attributed to 20% of your hazards.

People and Executive Services Group – People and Productivity Division

Risk Assessments – Prioritise and Focus!

Focus:

• Initially, identify the 20% of activities that create 80% of your risk exposure.

• Complete risk assessments for the 20% in consultation with others who may also be involved with the activities– do them thoroughly, do them well!

• Use the risk assessment process to develop a common understanding about the hazards and the methods that are chosen to control the risk exposure.

People and Executive Services Group – People and Productivity Division

The Real Reason Why We Do Safety!

• Risk Assessments• Workplace Inspections• Safe Work Procedures• Training

Are safety processes affecting how people are thinking about safety?

Do the safety processesand resulting changes inperceptions impact what people do in the workplace?

(Common Practice)

• Reported incidents• Reported injuries

People and Executive Services Group – People and Productivity Division

Funding for OHS IssuesBased on Level of Risk

•Emergency Maintenance - High Risk

Contact DTZ, 1300 133 468 for immediate assessmentEmergency maintenance funding is available

•Breakdown Maintenance - Medium Risk

Interim measures can be applied while awaiting budget allocation

•Preventative Maintenance - Low Risk

Establish a budget to maintain infrastructure to avoid costly fixes.