Hatch Global Project Accounting and Financial Management System Andries J Jacobs M.Com., PhD..
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Transcript of Hatch Global Project Accounting and Financial Management System Andries J Jacobs M.Com., PhD..
Agenda
Need for ERP SystemBusiness RequirementsWhy Implementing SAPProject StrategyChange ManagementConclusion
Supplier of innovative technical and strategic services including:
Consulting Information Technology Engineering Project Management and Construction
to the Mining, Metallurgical, Manufacturing & Infrastructure industries.
Competitive Environment
Multi-site Environment
9 Offices
3 Offices
5 Offices
11 Offices
10 Offices
5 Offices
5 Offices
Projects in 80 Countries
1 Office
3500 People
Employee Owned
44 Offices7 Continents
Manage $ 11 Billion Worth of Projects
Inter-company Environment
2 Companies
Hatch
2 CompaniesHatch
3 Companies
Hatch
Hatch
Global Growth
Growth Through Acquisitions
3 Companies
Business Structure
Consultants
Iron & SteelIron & Steel
SystemsSystemsLight MetalsLight Metals
Project Delivery Group
Project Delivery Group
Joint VenturesJoint VenturesShared ServicesShared Services
Non-FerrousNon-Ferrous ConsultingConsulting
Industrial Minerals
Industrial Minerals
Mining & MineralProcessing
Mining & MineralProcessing
Non-FerrousNon-Ferrous ConsultingConsulting
Agenda
Need for ERP SystemBusiness RequirementsWhy Implementing SAPProject StrategyChange ManagementConclusion
Business System Requirements
Global System
Integrated business functions
Phase out existing regional systems
Standardized business processes
Adopt “best practice”
Data exchange
Required Business Improvements
Single point of data entry
Data processing time
Timesheet management
Reconciliation of timesheets
Effort to reconcile payroll
Invoice processing time
Inter-company accounting
Month-end and year-end processes
Error correction time
System maintenance and support
Reporting
Agenda
Need for ERP SystemBusiness RequirementsWhy Implementing SAPProject StrategyChange ManagementConclusion
898
922
858864
927
870
918
850860870880890900910920930940
0 1 2 3 4 5 6 7
Lawson
mySAP
Sun/Sharp Owl
Deltek
JDE
Oracle
Sun BasedSolution
Competitive Analysis: Quantitative Approach
Total One-Time Cost (CDN $ M)
Fu
ncti
on
al Fit
Agenda
Need for ERP SystemBusiness RequirementsWhy Implementing SAPProject StrategyChange ManagementConclusion
Big Bang Implementation
Importance Risk Old New Quick decision making High Support and resource availability High Executive / Stakeholder support High Minimal customization High Strong scope management High Effective communication High Tight management of deliverables High Methodology Medium Navigator team High Ground rules for team interaction Medium Vendor relationship management Medium Effective change management High Project Management High
User Representation
Functional Teams: Projects Finance Billing HR
Project Navigator
Key Users:PS/FI/HR/SD Key Users:
PS/FI/HR/SD
Key Users:PS/FI/HR/SD
Project C-001ClientClient
Project C-002
Client Project ViewEngineering Services
ContractorsContractors
VendorsVendorsConsultantsConsultants
Project H-1001Project H-1001
Project H-1002Project H-1002
External ServicesExternal Services
Scope – Project Process
Scope - Business Process
Close OutExecutionProposalRequest For Proposal
Close OutReviewPricingExecutionPlanningEvaluation
Project Close Out
Manage Scope
Manage Resources
Manage Costs
Manage TimeActivate Project
Enterprise Management
Scope – SAP Functional Modules
Financial Management Financial Accounting General Ledger Accounts Receivable Accounts Payable Financial Controlling
Sales & Distribution Org Structures Master Data Sales Billing
Materials Management Org Structures Purchasing
Human Resources HR - Components Time Management Benefit Administration Salary Administration
Projects Systems Project Definition Work Breakdown
Structure Elements Networks Activities
Total Integration
Project Timeline
Preparation Phase 9 days 7/19/01
Business Blueprint Phase 31 days 8/1/01
Realization Phase 79 days 9/4/01
Final Preparation Phase 39 days 1/7/02
Go-live 1 day 3/4/02
Post Impl. Support 20 days 3/4/02
Operations 3/29/02
DurationDuration Start DateStart Date
Physical Architecture
Application Servers
ITS Server for Intranet
ITS Server for Workplace
Workplace Server
Single Centralized Database
ITS Server for InternetFir
ew
all
Development Environment
010
Configuration Master
010
Configuration Master
020
Sand Box
020
Sand Box
000
SAP Reference
000
SAP Reference
010
Acceptance Testing
010
Acceptance Testing
020
Training
020
Training
000
SAP Reference
000
SAP Reference
010
Production
010
Production
000
SAP Reference
000
SAP Reference
QualityQualityDevelopmentDevelopment ProductionProduction
Agenda
Need for ERP SystemBusiness RequirementsWhy Implementing SAPProject StrategyChange ManagementConclusion
Training Methods
Functionality Complexity
Change Required
Intensity of Training
#’s To be Trained
# of Offices
Session Duration
Net Meeting
Tele-Conference&
2
End-User to Closest
Office
Trainer to End-Users
Site
OR3
iTutor Support Material
+1
Incre
ase
Familiarization Period
Why Practice in SAP Learn functionality Improve business
readiness
Focus End-user access End-user support Support documentation Site preparation Management support
toolset
Expectation Validate Master Data Practice entering time Test a complete cycle for
50 projects
Transition from Project to Operations
Project Life Cycle
Bu
s P
rocess
Revie
w
Con
fig
ura
tion
Data
Cle
an
-Up
Insta
ll.
&
Tra
inin
g
Go-L
ive &
S
up
port
System Operations Life Cycle
Dailey
Op
era
tion
s
Main
ten
an
ce
En
han
cem
en
ts
Up
gra
des
Support Infrastructure
System Operations Life Cycle
Dailey
Op
era
tion
s
Main
ten
an
ce
En
han
cem
en
ts
Up
gra
des
Business Users
SAP Technology Group Development TeamDevelopment TeamHelpdesk TeamHelpdesk Team
Coaches / Central ServicesCoaches / Central Services
Key UsersKey UsersEnd UsersEnd Users
Helpdesk
CLASIFY
CLASIFY
FunctionalFunctional
TechnicalTechnicalHelp-Desk
Solve Call
Help-Desk
Solve Call
Allo-cate
Call To
Dev. Team
Allo-cate
Call To
Dev. Team
UserUser IT Assist
TelephoneE-MailWeb-
Logging
IT Assist
TelephoneE-MailWeb-
Logging
CoachesCoaches
Assign To Task
List
Assign To Task
List
Roll-out New FunctionalityRoll-out New Functionality
Execute Development
Execute Development
Request For DevelopmentRequest For Development
Close Call
Date Stamp
E-Mail to User
Close Call
Date Stamp
E-Mail to User
Document ResolutionDocument Resolution
Update Knowledge
Base
Update Knowledge
Base
Agenda
Need for ERP SystemBusiness RequirementsWhy Implementing SAPProject StrategyChange ManagementConclusion
Key Performance Indicators
Time Missing timesheets Reconciling Timesheet
management Billing
Invoices to customers Draft invoices Improved cash flow
Projects Project overruns Utilization factor Resourcing of projects
Finance Inter-company accounts Month-end closing Data transfer between
systems Outstanding receivables
Lessons Learned
Client References In and outside industry
vertical Vendor
Accountability Control
Pre-implementation Business processes Change management
People Key-user profiles Lower level
involvement Team / user interaction
Learning material One standardized set Centralized development
Change requests