Handouts from ASSEC Finance Committee 15FEB2011

ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFinance Committee AgendaFebruary 15, 2011 -2:30 p.m.

1. Welcome Evans Quinlivan

(A) 2. Approval of Finance Committee MinutesJanuary 18, 2011 Evans QuinlivanJuly 21, 2010 Daniel Wilson

3. Status of FY10 Financial Audit Report Donnie Claxton

4. Monthly Financial Reports Donnie Claxton

5. Status Report Deborah Barnharta) Contractsb) OFCCP Auditc) Registrationd) Dash Board Financials Donnie Claxton

6. Other Items for Review/Approval Evans Quinlivan

7. Announcement of Next Meeting Evans Quinlivan* March 15,2011 at 2:30 p.m.

8. Adjourn

Note: (A) Action Required

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ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFINANCE COMMITTEE

January 18,2011

A meeting of the Finance Committee, Alabama Space Science Exhibit Commission, was heldTuesday, January 18,2011, at 2:35 p.m. in the Board Room at the U. S. Space & Rocket Center,Huntsville, Alabama.

COMMITTEE MEMBERS PRESENT:Mr. Evans Quinlivan, ChairMr. Scott AverbuchMr. Todd SlymanMr. Daniel Wilson

COMMITTEE MEMBERS ABSENT:Ms. Dabsey MaxwellMr. Tony JonesMs. Bhavani Kakani

OTHER MEMBERS PRESENT:Dr. Waymon Burke

OTHERS PRESENT:Mr. Randy Blackwell, Auditor & Principal,Barnes, Blackwell & Company, P.C.Mr. Chuck Brand, Auditor Manager,Barnes, Blackwell & Company, P.C.Mr. Wes Lyons (former USSRC employee)Mr. Ken Kesner (Huntsville Times)

STAFF PRESENT:Dr. Deborah BarnhartMr. Donnie ClaxtonMr. Ralph BrysonMs. Jennifer CrozierMs. Celia Lee

The meeting was called to order by Mr. Evans Quinlivan, Chair of the Alabama Space ScienceExhibit Commission (ASSEC), Finance Committee. He announced a voting quorum present,and the meeting opened for the transaction of business. Ms. Lee was present to record theminutes of the meeting.

APPROVAL OF MINUTES:Mr. Evans Quinlivan asked if there were any changes or comments to the minutes for theFinance Committee meeting on December 14,2010, as distributed. There were no changes orcomments. Mr. Daniel Wilson made the motion to approve the minutes; seconded by Mr. ScottAverbuch, the minutes were unanimously approved.

FY10 FINANCIAL AUDIT REPORT:Mr. Quinlivan introduced Mr. Randy Blackwell with Barnes, Blackwell & Company whoperformed the Financial Audit. Mr. Randy Blackwell introduced Mr. Chuck Brand, AuditManager and reported on the Draft Financial Statements and Required SupplementaryInformation report passed out to the Finance Committee members. Mr. Blackwell directedeveryone to the first tab (1) in the report and pointed out that the shaded paragraph on isthe same going concern note from last year's audit which still needs to be addressed. Difficultiesencountered in performing the audit resulted primarily from the change in the accountingsoftware for the general ledger resulting in delayed reconciliation of various accounts and theaccounting office being under staffed and under resourced. The letter is what Mr. Blackwell


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refers to as "pure vanilla," there is nothing unusual about the letter. On Page 4 is PassedAdjusting Journal Entries with a net impact on the Profit & Loss Effect a minor negative amountof $2,461. Mr. Quinlivan asked if this was considered acceptable and Mr. Blackwell said it is, itis considered trivial. The last page under the first tab is the Adjusting Journal Entries which arerecorded entries. The last one listed (Federal Transit Authority draw) will be discussed later.Mr. Quinlivan asked about the going concern issue that was in the letter last year and Mr.Blackwell said the packet was not received that was requested last year so it still needs to beaddressed. Mr. Quinlivan asked if it had been requested and Mr. Blackwell said it was and withthe change of management it is being addressed.

Under tab two (2) is the letter of representation made during the audit over the last couple ofmonths. It basically states the Center has responded to all the inquiries and is not aware ofanything that impacts the audit or financials. Mr. Blackwell pointed out #38 and #39 areregarding the evaluation to continue as a going concern. Mr. Daniel Wilson asked what is it wasthey need and Mr. Blackwell said it is the cash flow proj ections from September 26, 2010 toSeptember 25, 2011. Mr. Quinlivan asked Mr. Donnie Claxton and Dr. Deborah Barnhart if theywere getting the cash flow projects together and Dr. Barnhart confirmed it was being done.

Tab three (3) is the Financial Statements and Required Supplementary Information. Since we donot have the package yet for the going concern to audit, this is a "clean opinion" draft. It is not acash flow for two or three years; it is for September 26, 2010 to September 25, 2011. It isevaluated based on how it was derived and whether it is achievable; if it looks reasonable. Afterreceiving the package it could end up being applied with the going concerns report or provideenough disclosure information that describes the steps being taken to avoid the going concernsituation. Mr. Blackwell said until he receives the package he will not know which way it willgo. Mr. Quinlivan asked Dr. Barnhart if this was being done and Dr. Barnhart confirmed she andMr. Claxton met at length with Mr. Blackwell and it is being addressed with management action.

Mr. Blackwell continued with the Independent Auditors' Report letter and the Management'sDiscussion and Analysis, which are standard. On Page 10 (Balance Sheets), Mr. Blackwell saidunder Assets there is no receivable for the $750,000 license from Space Investments or the$130,000 GTAC owed from the State. Mr. Quinlivan asked if the Space Investments money hadbeen deemed not collectible and Mr. Blackwell replied it is not deemed uncollectible but it is theCenter's policy that when it is received, it is then accounted. Mr. Quinlivan asked if there wasanything besides licensing that is owed. Mr. Claxton said some storage and shipping fees wereinvoiced by the end of the year ($311,000 was recognized as revenue in FY 10 for a percentage ofcompletion of the first equipment contract. The storage and shipping fees are a reimbursement.).Mr. Blackwell said the money was collected and is in deferred revenue that includes the storagefees. Mr. Blackwell continued that there is $130,000 from Montgomery for GTAC that has notbeen collected yet. There is nothing to point out specifically on the Liabilities side.

On the Statements of Revenues, Expenses and Changes in Net Assets there are two things topoint out. The Operating income (loss) for the current year is $2.1 07M and for FY09 it was$2.517M; the Income (loss) before capital contributions is $1.483M and the Non-operatingrevenue (expenses) of Interest expense for the State of Alabama appropriation, interest income,lodging tax, etc. for $632,621. The capital contributions item with the change in net assets is apositive of $1.357M but it was the capital contributions that caused the change in net assets.

-- --said he would not send it without approval. Mr. Quinlivan asked Mr. Claxton or Dr. Barnhart toplease communicate it appropriately and get it to the bank. Mr. Wilson asked when the deadlineto have this finalized and Mr. Claxton said by January 24, 2011. Mr. Claxton said he had sentthe draft at the bank and at this time they are satisfied. Mr. Quinlivan asked if there were anymore questions for the auditors before they left. There were no more questions.


ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFINANCE COMMITTEEJanuary 18,2011 - Page Four

All the draft copies that were distributed were returned and collected for privacy purposes untilthe final audit report is complete. The only draft copy retained is to be recorded with the minutesThat will go for approval at the next Finance Committee meeting on February 15,2011.

MONTHL Y FINANCIAL REPORTS:Mr. Donnie Claxton reported on the near term financials. The Center's Line of CreditDrawdown as of January 17,2011 is $4.811M versus this time last year at $5.245M. The statusof Cash Receipts and Disbursements as of January 16,2011 was: the Planned Receipts are$5.932M, Actual Receipts are $6.592M, with a Variance in Receipts of $660,000. The PlannedDisbursements are $7.705M, Actual Disbursements are almost $8M, with a Variance inDisbursements of more than $254,000.

Mr. Donnie Claxton reported on the Summary for the three periods ending December 26,2010.Mr. Claxton pointed out a couple of areas of importance that are down. Admissions for theCurrent Period are down because the Narnia ticket sales were not as expected. Mr. Wilson askedif we were at a loss with Narnia and Mr. Claxton said he still tracking the numbers down and willbe able to give the final number on Namia at the next meeting. Namia will probably not breakeven but Mr. Claxton wants to double check before he gives the final numbers. Mr. Quinlivanasked why the Special EventslNight Functions are under budget and Mr. Claxton said there werea number of events in December for which billings are due. Mr. Claxton said the GTAC incomeis down, it is a timing issue on the $625,000 contract; it has not been billed yet. Mr. Claxton saidhe has a signed contract for the $34,000. Mr. Wilson asked about the larger amount on the JimWalker contract and to have Dr. Barnhart sign the contract and send it down. Mr. Wilson said hehas spoken to the acting Director at ALDHS and Mr. Art Faulkner said he needs an originalsigned contract to bill against for the State. Mr. Wilson recommended retyping the contract forDr. Barnhart to sign and he said he would call Mr. Faulkner to verify this would work. Mr.Claxton concluded his report with the Fixed Charge Coverage Ratio 1.09.

CONTRACT STATUS REPORT:Dr. Barnhart reported that she requested all contracts, both cost and revenue, now be housed withthe Procurement Manger, Ms. Diana Standridge. Under the new organizational restructuring,Procurement will be under the Finance organization. Dr. Barnhart also requested Ms. Standridgeto revise the Contracts in Effect report to include all revenue and cost contracts and make onereport that was all comprehensive and consolidated with a new legend on top. The two licensingcontracts will also be on this report. There are currently no contracts in December for $10,000 ormore and none for $50,000 or more that were not already approved by the Commission. Thereare two termination letters going out to the two legislative contractors, Van Scoyoc and DirectCommunications. Mr. Kevin Webber asked about the Inergi contracts that are under the Centerand Dr. Barnhart said those too will be added. Mr. Todd Slyman asked if the Foundationcontracts should also be reported. Mr. Wilson said if it is a Foundation contract those aregoverned by the Foundation procedures but if it has an impact on the Center we should knowabout it. Ms. Jennifer Crozier said there is a contract for Be Ready Camp that is a revenuecontract but there are costs associated.

Dr. Barnhart asked if the Finance Committee would take on additional responsibilities ofinteraction and oversight with the staff including contracts, Information Systems, and HumanResource matters, becoming more of a Business Committee under the new restructuring plan.


ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFINANCE COMMITTEEJanuary 18,2011 - Page Five

Dr. Barnhart will discuss this further in the Executive Committee meeting that will follow. Thepurpose of the Finance Committee becoming more of a Business Committee is there will be aplace to bring broader business issues that will then be considered for the full commission.

Mr. Scott Averbuch asked about a checks and balances procedures for contracts. Mr. Wilsonsaid it will be discussed in the next meeting and he is welcome to stay for the ExecutiveCommittee meeting where it will be discussed in more detail. This is a topic that was brought upa year ago and it is being addressed again.

OTHER ITEMS FOR REVIEW/APPROVAL: There were no other items forreview/approval.

ANNOUNCEMENT OF NEXT MEETING: Mr. Quinlivan announced that the next meetingof the Finance Committee has been scheduled for Tuesday, February 15,2011, at 2:30 p.m. inthe Board Room of the U.S. Space & Rocket Center.

ADJOURNMENT: There was no other business to come before the Finance Committee. Mr.Todd Slyman made a motion to adjourn, seconded by Mr. Daniel Wilson; the motion wasunanimously approved and the meeting adjourned at 3:40 p.m.

EVANS QUINLIVAN, CHAIRFINANCE COMMITTEE

ALABAMA SPACE SCIENCE EXHIBITCOMMISSION


ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFINANCE COMMITTEE

July 21, 2010

A meeting of the Finance Committee, Alabama Space Science Exhibit Commission, was heldWednesday, July 21, 2010, at 3:00 p.m. in the Board Room at the U. S. Space & Rocket Center,Huntsville, Alabama.

COMMITTEE MEMBERS PRESENT:Mr. Daniel WilsonMs. Dorothy DavidsonMr. Todd SlymanMr. Kevin WebberMr. Evans QuinlivanMs. Bhavani KakaniDr. Waymon BurkeMs. Dabsey MaxwellMr. Dan DavidMs. Virginia GilchristMr. Joe Newberry

STAFF PRESENT:Mr. Larry CappsMr. ClifBroderickMr. Donnie ClaxtonMr. Ralph BrysonMs. Celia Lee

COMMITTEE MEMBERS ABSENT:Mr. Joe CollazoMr. Mike GriffinMr. Tony JonesMr. Ronnie BurlisonMr. Phil Dotts

STAFF MEMBERS ABSENT:Ms. Jennifer Crozier

The meeting was called to order by Mr. Daniel Wilson, Chairman. He announced a votingquorum present, and the meeting opened for the transaction of business. Ms. Lee was present torecord the minutes of the meeting.

APPROVAL OF MINUTES:Mr. Daniel Wilson asked if there were any changes or comments to the minutes for the FinanceCommittee meeting on June 16, 2010, as distributed. There were no changes or comments, theminutes were approved.

MONTHL Y FINANCIAL REPORTS:Mr. Capps started the report by reviewing a chart that was requested by Ms. Dorothy Davidsonfor the FYIO GTAC on the Department of Conservation and Natural Resources (DCNR) Phase Iproject for a series of cameras, software, and hardware in Mobile Bay, as requested by MajorBlankenship. The Phase I contract is for $800,000 and the Phase II contract will be for around$625,000. In order to budget for Phase I and part of Phase II, Mr. Donnie Claxton took thevalue of the contract and divided it by twelve and that is how the monthly amounts werecalculated. It may be that or something different, it depends on when certain pieces of thecontract are finished (it is a time and materials contract with milestones). The 3-D Vis contractis Virtual Alabama and is a level of effort; primarily labor and software maintenance and that


ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFINANCE COMMITTEEJuly 21,2010 - Page Two

contract is also divided by twelve. The DCNR contract began May 2009 and was billed in twoparts; the first billing was for $50,000 and the second billing was for $72,239 (total of$122,339)and the rest of the billings are broken out similarly the same way. The FY10 totals are foraround $468,000 and that contract slipped about four (4) months. The reason we are late withthat milestone is we were waiting to get approval from David Bronner with RSA to put antennason the RSA Battlehouse Tower. The second contract is 3-D Vis for Virtual Alabama and that isfor around $31,250 a month. There were no billings in April, May, or June and in July there wasa billing for $130,566. The Virtual Alabama contract ran out on March 21,2010 and we begannegotiations with the Alabama Department of Homeland Security (ALDHS) in February 2010;the contract ran from March 2009 to March 2010. We went into the negotiations and about earlyMarch we submitted our proposed statement of work to ALDHS. A couple days before thecontract ran out Mr. Capps had a conversation with Mr. Jim Walker with ALDHS requesting apre-contract, cost agreement for the dead time ofthat contract and Mr. Walker agreed. A fewdays later Mr. Walker sent a revised Scope of Work that was unacceptable with newrequirements to establish a mirror system of what we had here for the Alabama Criminal JusticeInformation Services (ACJIS) office in Montgomery. We spoke with Google and they said whatwas being requested for the mirror system could not be done. Mr. Walker kept insisting it bedone but Google said we could try but it cannot be done. On May 26, 2010 Govemor Riley senta letter that was received on June 2, 2010 directing ALDHS to not extend the contract and thatthe entire system be tumed over to ALDHS. Mr. Capps and Ms. Chris Johnson met with SenatorTom Butler on June 17,2010; Senator Butler suggested meeting with Senator Arthur Orr, to getSenator Orr involved and put together a plan to go down and meet with Govemor Riley aboutVirtual Alabama. Senator Butler suggested to not respond to Govemor Riley's letter until thatmeeting could take place. On June 18,2010 Senator's Orr and Butler requested a meeting withthe Govemor to discuss the consequences oftuming over Virtual Alabama and they requested asuspension upon delay of the actions until a committee of stakeholders could be formed andmake a recommendation. The stakeholders would be from the Alabama GeospatialInformation's Systems Council; the council consists of people from various organizations fromall over the State. Senator's Orr and Butler requested a meeting for when the Govemor was intown for the 2010 Alabama Update luncheon on June 23. The meeting was scheduled for 1:45p.m. at Signature Aviation and Mr. Capps provided Senator's Orr and Butler with a point paperthey could discuss with the Governor. The evening before the Governor canceled the meetingbecause he had to get back to the Gulf for a briefing. The senator's requested to get on theGovernor's calendar for July 8 but it did not happen. On June 23 Mr. Capps saw the Governorbriefly at the reception prior to the Chamber of Commerce luncheon. Mr. Capps asked to see theGovernor and he said to come down anytime. Senator Butler gave the letter to the Governor andasked him to read it when he was on his way down to the Gulf. There was no response to theletter. On June 28 Mr. Capps sent an e-mail ro Mr.Dave Stewart. Chief of Staff, saying that hewas awaiting a response from the Governor regarding the request that the transfer of VirtualAlabama be delayed until a meeting of stakeholders could be scheduled. On July 1 Mr. Cappsreceived an e-mail from Mr. Stewart stating that he spoke with the Governor and to pleaseproceed with transferring Virtual Alabama by August 2, 2010. The process to transfer VirtualAlabama over to ALDHS is going on at the present time with our GTAC staff and people fromALDHS. Mr. Capps played the audio from the June 18,2010 Executive Committee meeting


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with Mr. Wilson questioning Ms. Chris Johnson about the DCNR billing/invoice. Mr. ToddSlyman said he felt the commission was mislead. Mr. Wilson said he was at both meetings andthat he has spoken with Mr. Josh Blades and Mr. Dave Stewart in the Governor's office andthere are two different stories and Mr. Wilson encourages the Chair, Ms. Dorothy Davidson tocall Mr. Dave Stewart or Mr. Josh Blades and hear their side of this story because it is verytroubling. Mr. Wilson said that none of this (the expiration of the Virtual Alabama contract; theJune 2,2010 letter from the Governor) was disclosed to the June 16 Finance Committee. Mr.Capps stated that Senator's Butler and Orr, and four of the six members of the ExecutiveCommittee were briefed on the Virtual Alabama situation. Senator Butler asked that we notexpand the circle of people read-in to keep from too many people from making phone calls orcontact; and that we should wait until he could arrange a meeting with the Governor. Inaddition, we were still working the process through Senator's Butler and Orr and did not knowwhat the outcome would be. Mr. Capps said he did not believe that Governor Riley himselfsigned the June 2, 20lO letter; the letter looked like it was signed by someone else. Mr. Cappsadded that Mr. Walker has aspirations after he leaves office in January of working with ACJISand he wants this (Virtual Alabama) moved to ACJIS so he has something to do. Mr. Wilsonand Mr. Evans Quinlivan said valuable information was withheld and Mr. Quinlivan said this isinformation they should have expected to receive. There was no resolution or recommendationmade by the committee.

Mr. Capps reported on the Variance Tracker (FYI 0 vs. FY09) for Reservations andRegistrations; Weeklong is ahead 7.3% and the total for all programs is .55%. The bar chartshows the Registered and Reserved Weeklong, Short, and Total for Weeklong and Shortprograms, comparing FYI0 to the previous three (3) years. The Weeklong programs are about730 ahead of FY09; the Short programs are around 600 less this year than last year; and there is aslight increase for the total on all programs (FY09 is 33,295 and 33,477 for FYI 0). The nextchart breaks out the comparison to last year for all the Weeklong and Short programs; the totalfor Weeklong reflects back to the first chart with the 7.31 % being ahead; the Short is down2.35%, for an overall total for all programs being up .55%. The Jedi camps are having a terrificsuccess. Mr. Joe Newberry asked if we paid any license royalties and Mr. Capps said there is noroyalties on the Jedi camps.

Mr. Capps reported on the near term financials. The Center's Line of Credit Drawdown as ofJuly 20,2010 is $3.27M and last year at this time it was about $3.lM. Ms. Dabsey Maxwellasked if we have heard yet from the bank about reducing the Line of Credit to $4.5M to $5M andMr. Claxton said we do not have an answer from the bank yet. Mr. Slyman asked what the usageon the Line of Credit will be at the end of the year and Mr. Capps said the chart is not in thepacket because he did not agree with the numbers and he will forward it when he agrees with thenumbers. The Dubai equipment payment will not be paid this year (it was budgeted for), that isfor $901,000 and we are also pre-paying the royalties this year on Narnia, CSI, and Sue / Be theDinosaur which was not figured into the budget. Mr. Slyman said that is another $1.3M whichbrings it to around $2.8M. Mr. Quinlivan asked Mr. Claxton what else is not showing and Mr.Claxton said the bank is waiting on the STAR WARS numbers. Mr. Quinlivan suggests we needto prepare the bank with these numbers and not surprise them. Mr. Quinlivan said if we can even


ALABAMA SPACE SCIENCE EXHIBIT COMMISSIONFINANCE COMMITTEEJuly 21, 2010 - Page Four

get to zero for a couple of days it would look good to the bank. Ms. Maxwell asked if we werepaying on 60 or 90-day terms and Mr. Claxton said we are paying 30-days. The Center's Budget(Original) Planned Line of Credit Use for FY201 0 chart; the Budget versus Actual at the end ofJune and the additional line showing we are approximately at this time in July. The next chart isCash Receipts and Disbursements; Planned Receipts are $23.3M, the Actual Receipts are about$23.7M, with a Variance of $430,000 better. The Planned Disbursements are around $22.4M,the Actual Disbursements are about $23.5M, with a Variance of around -$IM and the TotalVariance of the Receipt and Disbursements are -$627,000. Mr. Capps reported on the new chartin the packet, the Sales Revenue on STAR WARS (admissions, merchandise, food, concessions,and the Millennium Falcon); the chart is per day for twenty-seven (27) days, starting June 24.The total revenue thus far is $1.806M, averaging almost $67,000 per day. With taking the$67,000 per day, multiplying it by.8 (80% of sales revenue is new business), and multiply it overthe 70 days the exhibit will be here it comes up to around $4M, minus $1.2 of STAR WARSexpenses, and it would net around $2.8M. Originally we were looking at $5M in revenue, with$2.2M in expenses so now we are looking at around $400,000 to $500,000 less than budget. Forthe first experience of a traveling exhibit and venturing into something new Mr. Capps thinks itis a reasonable number. Mr. Wilson asked for explanation on how it was determined to get to the80% and Mr. Capps said it is tracked on a daily basis and it is based on the general admissions.Mr. Wilson asked ifthere was a way to track strictly STAR WARS revenue and also be able tolook at the merchandise; to precisely figure out what is attributable to STAR WARS. Ms.Davidson said it should be apparent because more people are coming; they are spending moreand look at what we normally would have done over the summer months. Mr. Capps said itwould be hard to tell with concessions and food, Millennium Falcon can be tracked because thatis paid as an add-on, but the merchandise and admissions are hard to segregate out. Mr. Wilsonasked if there was a gap method of tracking these things and Mr. Kevin Webber said it dependson how the system is set-up. There was continued discussion about how to get accurate data onthe STAR WARS revenue and costs and for future use with other traveling exhibits.

Mr. Donnie Claxton reported on the Summary for the nine periods ending June 27,2010; theTotal Operating Revenue for FYIO for the Current Period is $3.81OM, budget is $3.844M, about$34,000 under budget. That is mostly due to Admissions (tickets) and Merchandise and that is atiming issue because STAR WARS only had four days in June and Merchandise was $50,000over last year's June which is the first time that has happened in awhile. Aerospace income is$439,000 over because of the Honeywell teachers program and the Jedi Camps. The TotalOperating Expenses for the Current Period is $2.919M, versus the budget of $2.798M; $121,000over budget. Payroll was about $43,000 over budget in June and there was a $45,000 interactivemedia bill for advertising. There was a large reimbursement in June for the FTA grant of$587,000 so it more than budget. The Change in Net Assets is $1.297M versus the budget of$899,000, a variance of $398,000 better than budget. The Year to Date for the Total OperatingRevenue is $16.240M, versus the budget of $18.080M, with a variance of $1.840M belowbudget, and versus FY09 is under by $1.086M. The Aerospace activity caught up with almostthe budget for Year to Date. The Total Operating Expenses are $17.202M, versus the budget of$18.057M, and versus FY09 is under by $608,000. The only overage is in the Part Time Payroll.The Change in Net Assets Year to Date is -$1.320M, versus the budget of -$1.299M (almosteven). The Fixed Charge Coverage Ratio for June is .68. Mr. Webber asked if STAR WARS


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would be included in July, August, and September and Mr. Capps said there are four (4) daysrecorded in June. Mr. Wilson asked why we budgeted for $927,000 in Admissions in June andMr. Bryson said we originally thought the exhibit would start earlier than it did; there is about$200,000 to $300,000 that will be picked up next month. Mr. Claxton continued with theBalance Sheet; the Accounts Receivables went down because donations and pledges werereceived and Accounts Payables also went down. The Bank Covenant is $3 .218M over the$31 M. The last report is the Statement of Cash Flows and shows the changes between the periodof September 27,2009 through June 27, 2010; the Net Cash provided (used) by Operations isaround $550,000, the Non-capital Financing Activities on the Drawdown on the Line of Credit iseven right now with where it should be by the end of the year, and for Capital there is a littleover $3M worth of assets that is on Federal grants. Mr. Webber asked what was pre-paid onSTAR WARS and Mr. Claxton said we paid nothing. Mr. Wilson asked if it was based on therevenue we make and Mr. Bryson said it is a flat-line fee of about $300,000, not a percentage ofrevenue.

LODGING TAX UPDATE: Mr. Capps reported on the Lodging Tax Receipts; May's paymentwas $88,000. The budget was for $78,000 and the difference was on the positive by $9,800. Atthis time we are only $10,000 below budget for FYlO.

CONTRACT STATUS REPORT: Mr. Capps reported there were no contracts in June for$10,000 or more and none for $50,000 or more.

Mr. Capps reported the Space Exploration Celebration was last Friday and was the best one yetthat we have had (675 people attended). At that time Pratt & Whitney Rockedyne paid the lastpayment on The Force and they paid it one year early (they are paid up). We have still beenchasing IBM to sponsor the IU Ring and now the legal documents are being drawn up.

OTHER ITEMS FOR REVIEW/APPROVAL:There were no other items for review/approval.

ANNOUNCEMENT OF NEXT MEETING:Mr. Wilson announced that the next meeting of the Finance Committee has been scheduled forWednesday, August 11,2010, at 3:00 p.m. in the Board Room of the U.S. Space & RocketCenter.

ADJOURNMENT:There was no other business to come before the Finance Committee. The meeting adjourned at4:40 p.m.

DANIEL WILSON, CHAIRMANFINANCE COMMITTEE

ALABAMA SPACE SCIENCE EXHIBITCOMMISSION


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'U. S. Space & Rocket Center Page 1Summary of U. S. Space & Rocket Center

For the Four Periods Ending January 23, 2010(Dollars in Thousands)

Current Period Year to Date FY 2011FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 FY 2010 VS.Period Budget Variance YTD Total Budget Variance YTD Total FY 2010

RevenuesAdmissions $154 $194 ($40) $816 $1,217 ($401) $655 $161Merchandise Sales 54 97 (43) 414 537 (123) 458 (44)Food Service Sales 22 29 (7) 137 168 (31) 129 8Special Events/Night Functions 59 41 18 340 363 (23) 415 (75)Aerospace Income 285 139 146 1,668 1,513 155 1,379 289License Income 8 21 (13) 47 102 (55) 10 37GTAC Income 93 100 (7) 378 590 (212) 268 110Lodging Tax 60 60 0 250 250 0 245 5Other Income 73 71 2 392 307 85 372 20

Total Operating Revenue 808 752 56 4,442 5,047 (605) 3,931 511

ExpensesCost of Goods Sold 65 80 15 474 503 29 419 (55)Full Time Payroll 442 422 (20) 1,922 1,898 (24) 2,047 125Part Time Payroll 158 155 (3) 958 906 (52) 777 (181 )Payroll & Related 190 173 (17) 776 739 (37) 866 90Utilities 139 106 (33) 412 421 9 362 (50)Repairs & Maintenance 31 48 17 114 179 65 175 61Insurance 41 35 (6) 171 168 (3) 167 (4)Outside Services 126 149 23 520 707 187 393 (127)Advertising 41 35 (6) 61 75 14 64 3Interest 98 97 (1) 351 374 23 382 31Other Expenses 207 135 (72) 845 924 79 795 (50)

Total Operating Expenses 1,538 1,435 (103) 6,604 6,894 290 6,447 (157)

Operating Income (Loss) (730) (683) (47) (2,162) (1,847) (315) (2,516) 354

Non-Operating IncomeGrants - Federal & Saturn V 7 25 (18) 93 25 68 288 (195)

Depreciation 219 219 0 866 876 10 837 (29)

Change in Net Assets ($942) ($877) ($65) ($2,935) ($2,698) ($237) ($3,065) $130

1.2411Twelve Month Fixed Charge Coverage Ratio Printed from Sprocketeers.org

AssetsCurrent Assets

Operati ng CashTrade Accounts ReceivableInventoryPrepaid Expenses

Total Operating Current Assets

Restricted Cash - Donor Restricted

- Debt Service- Reserve Fund

Property, Plant, Equipment(Net of Accumulated Depreciation)

Historical AssetsOther Assets

Total

Liabilities and EquityCurrent Liabilities

Accounts PayableAccrued ExpensesDeferred Income-future attendees

Equipment SalesCurrent Operating Debt

Total Operating Current Liabilities

Current Bond Fund Liabilities

Long Term LiabilitiesEquityNet Income (Loss)

Total

Balance SheetU. S. Space & Rocket Center Page 2

(Dollars in Thousands)

Current1/23/2011 12/26/2010 Change

$6 $6 $0755 1,029 (274)433 446 (13)932 872 60

2,126 2,353 (227)

301 301 0

970 852 1181,454 1,454 02,725 2,607 118

52,120 52,334 (214)

1,037 1,037 0413 414 (1)

$58,421 $58,745 ($324)

$1,966780

2,441180

5,128

1,783760

1,909240

5,247

$18320

532(60)

(119)10,495 9,939 556

1,002 946 56

12,912 12,906 636,947 36,947 0(2,935) (1,993) (942)

$58,421 ($324)$58,745

Amount over Bank Covenant of$35,000 Printed from Sprocketeers.org

u.s. Space & Rocket CenterStatement of Cash Flows

For Period September 26, 2010, to January 23, 2010

Cash Flows from Operating ActivitiesReceipts from Customers

Payments for Services

Payments for Goods and Materials

Net Cash provided (used) by Operations

Investing ActivitiesReceipt of funds from the Bond Trustee

Interest Income

Net cash from investing activities

Non-capital Financing ActivitiesDrawdown on LOC

Payments on LOCInterest payments on LOCLodging Tax

State of Alabama appropriation

Rental income

Net cash provided by financing activities

Capital and related financing activitiesInterest paymentsPurchase of property and equipment

Contributions

Principal repayment on bondsNet cash used for capital and related financing activities

Change in cash

Cash at beginning of year

Cash at end of period

Page 3

$4,624,980(4,012,897)(2,363,310)(l, 751,227)

°157157

4,262,500(2,547,625)

57,482250,000177,03191,155

2,290,543

(673,309)(297,944)521,472

(600,000)(l ,049,780)

(510,307)1,787,634

$1,277,327


'U. S. Space & Rocket Center Page 1Summary of U. S. Space & Rocket Center

For the Four Periods Ending January(Dollars in Thousands)

FY 2011 FY 2010 FY 2009 FY 2008 FY 2011 FY 2010 FY 2009 FY 2008Period Period Period Period YTD YTO YTO YTO

RevenuesAdmissions $154 $137 $109 $86 $816 $655 $676 $688Merchandise Sales 54 100 74 86 414 458 543 630Food Service Sales 22 32 20 19 137 129 130 142Special Events/Night Functions 59 211 40 6 340 415 431 136Aerospace Income 285 207 221 246 1,668 1,379 1,525 1,519License Income 8 0 0 47 10 37 1,501GTAC Income 93 31 35 25 378 268 153 96Lodging Tax 60 60 77 49 250 245 306 273Other Income 73 98 103 106 392 372 474 452

Total Operating Revenue 808 876 679 623 4,442 3,931 4,275 5,437

ExpensesCost of Goods Sold 65 126 61 89 474 419 501 470Full Time Payroll 442 631 488 477 1,922 2,047 2,079 2,037Part Time Payroll 158 206 126 215 958 777 744 793Payroll & Related 190 219 78 208 776 866 708 870Utilities 139 90 107 79 412 362 437 297Repairs & Maintenance 31 38 26 43 114 175 120 201Insurance 41 41 36 42 171 167 157 176Outside Services 126 92 120 132 520 393 349 446Advertising 41 22 (3) 28 61 64 117 228Interest 98 134 92 97 351 382 380 394Other Expenses 207 233 231 210 845 796 804 834

Total Operating Expenses 1,538 1,832 1,362 1,620 6,604 6,448 6,396 6,746

Operating Income (Loss) (730) (956) (683) (997) (2,162) (2,517) (2,121) (1,309)

Non-Operating IncomeGrants - Federal & Saturn V 7 232 48 72 93 288 116 2,501

Depreciation 219 209 209 198 866 837 826 795

Change in Net Assets ($942) ($933) ($844) ($1,123) ($2,935) ($3,066) ($2,831) $397


U.S. Space & Rocket CenterBalance sheetas of

1/23/2011 1/24/2010 1/25/2009 1/27/2008Assets

Current AssetsOperating Cash $6 $20 $20 $20Trade Accounts Receivable 755 1,068 1,684 1,908Inventory 433 480 456 343Prepaid Expenses 932 411 508 437

Total Operating Current Assets 2,126 1,979 2,668 2,708

Restricted Cash - Donor Restricted 301 712 208 204- Held by Trustee 0 220 840- Debt Service 970 982 669 642- Reserve Fund 1,454 1,392 1,392 1,400

2,725 3,086 2,489 3,086

Property, Plant, Equipment 52,120 51,274 51,946 50,908(Net of Accumulated Depreciation)

Historical Assets 1,037 1,037 1,037 1,037Other Assets 413 438 445 472

Total $58,421 $57,814 $58,585 $58,211

Liabilities and EquityCurrent Liabilities

Accounts Payable $1,613 $909 $889 $1,447

Accrued Expenses 780 498 675 440Deferred Income 2,441 3,419 2,727 4,306Equipment deferred income 180 519 675 0Current Operating Debt 5,128 5,388 4,794 3,417

Total Operating Current Liabilities 10,142 10,733 9,760 9,610

Current Bond Fund Liabilities 1,002 845 808 792

Long Term Liabilities 12,912 13,765 14,288 14,480

Equity 36,947 35,537 36,560 32,632

Net Income (Loss) (2,935) (3,066) (2,831 ) 397

Total $58,068 $57,814 $58,585 $57,911


INTEROFFICE MEMORANDUM

DATE: January 31, 2011

TO: D. Barnhart

FROM: D. Standridge

SUBJECT: Contracts to report at the February 2011 Board Meeting

There were two (2) Contracts listed during the month of January which had expenses of$50,000.00 or more. There were no Contracts during the month of January which hadexpenses of$10,000.00 or more that are not in the approved operating budget.

Fricker Studio, Ongoing total $1,121,433.02, Exhibit Design for DCSE

Inergi/Design Force, Ongoing total $1,902,847.20, Exhibit Installation for DCSE


TOTAL I 17,0891 10,6321 27,7211 19,3571 9,2601 28,6171 -8961 -3.13%

FY11/FY10 COMPARISON AS OF I FY11 I FY11 I FY11 I FY10 I FY10 I FY10 I COMPARISON I % Chg.2/7111 Registered Reserved TO DATE Registered Reserved TO DATE Var. To Date To Date~e9_~~__~a_rnP ~I 749 1_,35t! §_~L ~?~--.1-270---------~?-~-2-:.1}:~()O!oSpace Academy 1,276 928 2,204 1,1941 9631 2,157 47 2.18%Advanced-Space-Aciildemy" -.-.-------------------------- -- ---S51 445 1'0964

m420r--S33 ~~-~-~263 - 31.57%

ACMachl--- -----------.-. --------- ----------------103-----1"0 113-- 67 32T-----gg --------------14 ----14.-14-%AC-Mach--II- ------.---- -.--------------.------- '362r 95- 457 291---6~-3-54 --------1-03 ----29.1-0o/~

~c-r0_§~~~~~E-----·---·---_~---_-_~_~·_~~~~.=_~~~=~____1fof 68 20~ 128- 65L 19~~~~==__==5$ -=-·~.-29oj()

~~~~,~~ik~E~;_9-a_~d~~~~~~-_3--------~ ===== -----i~ 6~ __ ~~ ~~I ±-·-{~===--=-_--_~;_ --~_§1~~§.P9!lig_~t~!1I~~~i1_'?lQgy..?rogiarl!~ . 454 1637 2,091 9461 922~~~~ __. -.?~~_ ~_1.~~_o~

,~~~c~~~p~b~;~~~~-----__n --- ---.---------- 262 262 32r- 2781 2~~---------~f~_.:l~~~~~~)~-----.----------..--------------.----.--------------------- --------i------- ---.-----------------.------.-Honeywell Leadership Proqram 240 240 1761 176 64 36.36%TOTAL WEEKLONG I 3,6941 4,4941 8,1881 4,0661 3,5421 7,6081 5801 7.62%Family Programs 341 18 359 2441---121 256 103 40.23%~=~r}~~rAJ;;~y~--~-==-~~.:=:==:=~---4,4~~, 3,076 7,5~~ 4,9~~i --±1~ =~_.~.~--~~i_~1~~

;~[~~;~~{~:~~:~~!o~iy~~-~==--~:~-===---=- 8.5911= 2,~~-~ 1,;~: . 9,91hfh,~~1 =-~=~~:~~}~-~~t-:-;~~TOTAL SHORT I 13,3951 6,1381 19,5331 15,2911 5,7181 21,0091 -1,4761 -7.03%


~

\,""j

CONTRACTS IN EFFECTJanuary 31, 2011

• Indicates contracts approved by ASSECN Indicates new contracts received since this report was provided on 12/301l 0R Indicates contracts renewed* Indicates cost contract in effect over $10,000.00.Items shown in Gray indicate Revenue.

COMP ANYfINDIVIDUAL TYPE OFINSTRUMENT

BEGINNINGDATE

EXPIRATIONDATE

AMOUNT COMMENTS

*ADP, Inc. Major AccountsAgreement

July 7, 2006 Approximate Iy$80,000.00 Annually

Provide the procurement of payroll, tax filing, benefitsadministration and other data processing services, includingrelated web hosting services, equipment, computer programs,software, and documentation.

Af;NA.f:Purchasing Office (AFNAfP6j:J:1:,'~N;:,?;:"?~f'·r'J;:·:<~~;j·.';s-·-:··~I\/,::~.;:::,>~~.<_,::~:'-.f.f, ::;:-:.:.:i~ ::>:_, ..::·::,-·:;;/':'~?'tS~--;"5::-~-.: ';:~~~'-;;:"¥ -'''' -',.+"~~\~'-"<-'

-.$49,09Q.90:~£~;;·:'I··R~"erlp¥;~~ti'fuat~fP spa~(!..A.~adeinX~.:~dv~nqM ~pa~~:,:::{.~;. s:;;' tottF::;'k~t'::,:'" "Acadelliy~cafDps:~?JX:i~:;;"t;40,:,',.;t····(t;:':UJ'\' ,'*:.~;.\:''" '~~{~~"«

AL Coop Extension System, (4H) ° I Promotional Exposure in exchange for discounted rates on firsttime groups and 5% for return groups attending Astrotrek &Pathfinder. Marketing.

Alabariia Departmentof Conseryation&: .Natural Resources': "."~<

Revenue. Coastal Remote Monitoring System, PhaseZ;'" " .' .,'" '. :,,' . . ...,.. ..•. ~'- ,';",-. . -.

Alabama Sheriff Association


'j

COMP ANYfINDIVIDUAL COMMENTSTYPE OFINSTRUMENT

Appalachian Regional Commission (ARC}"N' . Gran! Agreernent-......... ,,' ,:,c,'>,( ", ~. ",;,,~ ", :,: "" I

BEGINNINGDATE

EXPIRATIONDATE

May 1;20 June 30, 20n. ., ' ~,~/ i

c:

~ .C!.,i :,,·:t.

AMOUNT

$140,211.~5total

Revenue plus match? Funding for Adventure to Spaceconsisting o{p~ofessioi1al development for educators & aneducational program for grades 3-6' in AL distressed counties ofHalc'& Macqn. Funds consistof ARC providing $108,211.6507%), USSRC Pfoviding,$32,000.OO (23%)., .'

*Aquapure Water Systems Lease Agreement Three 82003 Keurig Coffee machines and One Chiller at$290.00/month for 36 months.

March 2, 2009 February 28, 20 12 $10,440,00total

Aries Group LTD Intellectual Property March 10, 2009 December 31,2012 o Use of images of DCSE.As One Inc. License Agreement

Star Wars hotel package (12/10). Narnia (9/11)Best Western License AgreementApril 6, 2007

February 25,2010September 30, 20 IISeptember 30, 20 II

oo

Facil itate Corporate Programs.

*Bob Brantley Memorandum ofAgreement

Distribution of literature at $850.00 per month plus mileage.August 31,2010 September 30, 20 II $10,200.00/annual

Booster, Inc. License Agreement

Building Church N Special Function

July 8,2010

January 2t 2011

June 1, 2011

JanuarV,23,2011 $150.00 . " J Revenue.especial event. <,.,

$6000.00total

Promotional exposure for Boosterthon Fun Run. Marketing.

CHECKCARESYSTEMS MembershipAgreement

,Eitt;?ffluntsvi,lle" '; ..:;;."t~ 'I".t /i~e~se Agreerne.~t", I" " April 23, 198 ~,~ye~r.s,,,

<;!r:"ofMadison, AIl:lb~ma--L~- ft:g~~,e~e,nt' "';1.' ", Januw:y 1~;~,~gM':1t~<\~,~rtF~~~Q.9,sgl.'.~'f' . ' 'I!.! " ..,.~ •... I' ',~ .••-,: ':.:/~~...•...; _:?:. '-'-';" "';~'''';:''~~;' r.:

April 26, 2001 May cancel with wIn $500.00 Annual I Company pays USSRC for all qualified checks returned bymembership fee bank.

,$26,?00.~~:,' .•• 1 R~~en~e~f.?O~ of.c.o~~ni~ati?ns tower fees. ~~ase?~ la~destimate . "'," belonging to-ASSEC; '." '>, . ., "

,,);," $,~,5?0.00 t : 'I ~evenu(t ~,U~c~R~:!oprovide promotion. of C~I,educati-?rial "total programs, free event'rental of DCSE for·2011 State of Citv.:

*Computer Consultants I Contract AgreementCox & Associates I Agreement

,S,~own Cas,tle G~ Company LLC' ., N""'~, I~t:::':,Agre~~ent

June 27, 2001September 25, 1995September 2,'2010 v.,

Yearly auto renewalPeriod to Period

- -, Indefinite

$78,000.00/annual I AS400 Consulting, Murray Townsend for 1040 hrs em 75.00/hr.Employee Benefits I Insurance broker on employee related benefits,

$60,?00.00, I Revenu~, ~oncessio~ fe~ for teleco.mmunication lower subleaseone time fee agreement (GTE): '",' " ..'

*Crystal Data • I Agreement September 20, 2010 August 6, 2012 $365,683.00 I Coastal Video Monitor System for DCNR, Phase 2,total

*Cyberdome Purchase Order F 16 single/dual cockpit for Dubai Project.November 4, 2008 February 28, 2011 $635,910.00total

Dell N Special Function~>..... .'

January 19,2011 .January 19,2011., '.oc

2

$1,188.20, total

Revenue, Special event...


COMP ANY /INDIVIDUAL COMMENTSTYPE OFINSTRUMENT

BEGINNINGDATE

EXPIRATIONDATE

AMOUNT

*Direct Communications • ConsultingAzreernent

Strategic counseling relative to Federal/State agenda. This firmhas been orovided a 30 dav cancellation notice.

July 28,2006 February 12,2011 $4000.00/month

Don Jagoda Associates License Agreement April 14, 2010 September 27, 2011 $998.00total

Promotional exposure. Anything is Possible with Popsicleromotion. Marketinz.

*Eureka Exhibits Exhibit RentalAzreement

Be the Dinosaur Exhibit on 5/16111. Payment schedule.+

First Commercial Bank of Huntsville Line of Credit,General Operating,

Letter of Credit

May 15,2007 Letter- May 15,2012Line- May 31, 2011

$"1;7~O~000.OO:'i;·>I·it<:~;; . ,'" ....~~

$150,000.00total

See comments

.R~Y~nl,le;,Spa~e'<;am.p.SXs!l5ilis:~~~~~eri).(m(statesthat the .~", ..".'~<' ,.;:' .."."/"rc' .', C-::?::'. ",v::' "'<'.'_!:",,-'i' '.:- , ... ,.....,<,.• ~.~;. J;l', . ',:,.-"", : .,.' .,." --

ahn!laJ 19Ya.Jj:ypaYlI}ents·Shallb"~·Waiv~cI~n9fp~give.il for ap~ri~a ·6(tIine~9dirig;6~,'12j:nI.O?':~1ptiI'Jrig:thjs:time period;"'p$~AS\liaII'dnly 9x~require~·tg;R;Yi~;.£ipy'sp~cifically":r'

" ·.r~qu~S!~<l',~efxls~;;~6E·eq~ipmeh~,pf9Yl~~~:bY;ASSESqna-co~t.·.1:' pa$i$:;, Tlie p~t:ti~sagreeJo'~negoHaje~~nd' &jermine, '0,0 later than

J 8QdaY5..priot ici ..1/.1/1 ((the ~pproph~te anflu;;\royal ty .•p~yinent;i{an§;;(ll1d,Qtl!er;fuiur~:'paYl!¥~nf~9~'terms:~plufualIy'aire~ab I~Cto·the\Jjartie"s?;,.:~!.:~:':f.'~F~S';,;:~~'!~~,;~<{'tff.;:,Y.. ;:j.. "")\'f' :

FCB provides an operating line of credit for $6,000,000; a letterof credit for $4,000,000; and general operating ZBA accountspayable, payroll, and credit card accounts with a depositorysweeo account tied to the letter of credit.

*Fricker Studio Contracts/PurchaseOrders

Nt April 16, 2007 June 30, 2011 $1,121,433.02on-gomg

The amount shown represents an ongoing total for the ExhibitDesign of the DCSE under various contracts/purchase orders,some issued under USSRCF. One contract was not signed bythe Chair in the amount of $115,000. No amount of this wasbid.

*Ft Worth Museum of Science & History t I Exhibit Agreement April 6, 2010 May 13,2011 $250,000.00total

GOV Deals I Sellers Agreement November 29, 2010 November 29, 2011 Set Fee StructureHuntsville Botanical Gardens I MOU March 4, 2010 March 19,2011 $10,800.00

total*IMAX Corporation I Maintenance December 20, 200 I Ends upon $37,114.79 Annually

Agreement discontinuation of use (Payable in quarterlyof svstem installments)

CSI Exhibit on 1117111. Payment schedule.

Internet based auction svstem, 1 vear renewals.Advertising, Botanical Gardens to share 50% of the cost.

To consolidate former maintenance agreements with SONleSdated March 14, 2000, and IMAX dated May 30, 1981.

3


l

COMP ANY (INDIVIDUAL TVPEOF BEGINNING EXPIRATION AMOUNT COMMENTSfNSTRUMENT DATE DATE

IMAX Corporation Motion Picture March 19,20 \0 March 18,2011 TBD Motion Picture License "Hubble".License Agreement

*Inergi/Design Force N. Con tracts/Pure hase March 12, 2009 April 11,20 II $1,902,847.20 The amount shown is a grand total of all InergiOrders on-going contracts/purchase orders for Exhibit installation for the DCSE

broken down as follows:The Force- $355,000.00, not bid, Completed.The Challenge- $257,316.00, not bid, Completed.Install Into Space, To the Moon, Mandate Fulfilled, Apollo-$883,800.00, not bid.Kidspace- $102,750.00, not bid, Completed.Mind of Saturn- $204,500.00, not bid, not signed by Chair.MQF Restoration- $79,940.00, bid.Additional work MQF- $7,790.00, not bid.Apollo benches- $11,751.20, original amount was below bidlimit, issued an extension which then exceeded bid limit.

International Fiber Collaborative Inc. N Agreement December 2, 20 10 Within 5 yrs of 0 Dream Rocket Project, wrap Saturn V with fabric for 60 days.Agreement, delay Estimated exhibition period is May & June 2015.contingency foradditional year.Merchandising-December, 2017

Just4Fun License Agreement March 15,20 \0 September 27,2011 $1000.00 Promotional exposure. Out of this World Fun with Space Camptotal promotion. Marketing

K2 Communications Film Agreement March 31, 2011 February 28, 2012 TBD IMAX film Legends of FIight.Knology Inc. License Agreement February 28,2010 September 27, 2011 TBD Various locations, Spring on-air and on-line promotions.

Marketing.*Lanier,1. Smith & Company Agreement October 1,2007 September 30, 20 II $40,865.90/annual Broker services for purchasing and handling of Property and

Renewed Annually Casualty, General Liability, etc. insurance coverage.Lanier, .T. Smith & Company Agreement October 1,2008 September 30, 20 II $7,485.50/annual Provide broker services for purchasing and handling of Workers

Compensation insurance coverage.Local TV AL dba WHNT TV License Agreement April 23,2009 April 15,2011 0 Video camera on SATV.

4


AMOUNT COMMENTSBEGINNINGDATE

COMP ANY /INDIVIDUAL TYPE OFINSTRUMENT

EXPIRATIONDATE

Mactus GroupLimited (China). , Option to Enter In19Licensing Agreement

:" ...• -

$1,75.0,000,00'"~:,.. .., . .,'~ ,

$1,154.00total

Majesco Entertainment

Marriott Huntsville oMarshall SpaceFlight Center

;<~-" ,:~ .,' - •,.~,f;~,,;<~.t;;~~~~·'5;~~'~+ '-," •

,'C:. $420,000.00total,'

Marv Collins Non-Disclosure oMCI WorldCom Communications, Inc. (Verizon) Service Agreement Charges will vary

Revenue: Space Camp, license ag~~ewent with the SpaceAcademy & Advanced Space Acadefuyc add on licenses." Anotice Of cancellation of agreement and refund of their paymentin the amount of $40,000.00 has been provided to Mactus on

'Januarv:27, 201 i... ' J

Promotional exposure. My Hero: Astronaut promotion.MarketinComnlimentarv rooms for Gala..Revenue.s.. ,. ,".. . ,:;' , : , ""Spa~e Caiiip,m'issl<?nsimulator fl§Br:upgrade~- $363,000.00ISS simulations interactive exhibiqable;; $42,000.00HostNative American Heritage'D~~~fo(elementary'& middleschools- $15,000.00 ' .Writer, orooosed TV series filmed at USSRC. MarketinMCI will provide International, Interstate, and Intrastatetelecommunications services.

Merge Effect LLC License ofIntellectual Property

o Trade press release regarding Metl-Span panels.MCI Worldcom (Verizon) Dist Azreement TBDJulv 1,2010 Julv 1,2011

June 11,2008 December 31, 20 II

Morling Manor Music Corporation & GPA NEntertainment, Inc. (Producer)

December 2,2010 oExclusiveDevelopment &

ProductionAgreement

December 2, 2011

Preoaid nhone cards for resale in USSRC zift shoos.

Original agreement is dated 7/18/08. Development andproduction of one or more Productions and all music, ancillaryand subsidiary rights thereto that relate to the activities, history,culture and adventures of the Space Camp program. If aDevelopment Agreement is made between the Producer and ArcEntertainment then Owner shall be entitled to compensation ofan amount equal to five percent (5%) of any gross contingentcompensation paid to Producer by ARC or from other sources,provided that the compensation paid to Producer is consistentwith industrv standards.

Motion Picture Productions o Footaze for UFO's for History Channel. Marketinz.Location Agreement March 10, 2009 December 31,2012

5


COMPANY IINDIVIDUAL COMMENTSTYPE OFINSTRUMENT

BEGINNINGDATE

EXPIRATIONDATE

AMOUNT

.'"Licerise;'Agreerri~J1t;<I;:,.,Septem!>~Ll?}~999,.;,.. "":".,..:.~,,,v,vuv.V\!,;.;t'::";~I"'i~~~Ji:;fJa~~~~;~1~tio~riJ27t~&o~~~:~aI~~~:~~:~~

"713'1112 to JulY;":2017.ij>:i'cf,,,'L;'<{(i,'t""i;"· ,

NASA Exhibits Exhibit LoanAzreement

Artifacts ( 15 items) for exhibit purposes.NASA Exhibits Exhibit LoanAzreement

o

May 21,1997 Indefinite Loan o

Artifacts (120 items) for exhibit purposes.

NASA Exhibits Exhibit LoanAzreement

Artifacts (lunar rocks) for exhibit purposes.August 15, 1997 Indefinite Loan o

NASA Langley Research Center R Property LoanAgreement

May 10, 1999 o Loan for property.

DCSE, Admin, lMAX, HAB 1, HAB3 elevator maintenance.Rates governed by union. $2,362.50 oer auarter.

March 1,2012

I 1$11,554.00/annualAugust 11, 2008 12 months withannual automatic

renewalsRental Agreement I August 11, 2008 I 12 months with I $4,620.00/annual

annual automaticrenewals

License Agreement July 2,2010 I September 27,2011 $3000.00total

Serv ice Azreement 0Maintenance $5,261 AO/annualAgreement

Otis Elevator

*Pitney Bowes N

Pitney Bowes N

Rocket City Broadcasting

R ETF elevator maintenance. Rates governed by union.$1315.35/oer quarter

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Rental for DMI000 Mail System at $962.00 per month.

Rental for DM550 Digital Mailing System at $385.00 permonth.

Promotional exposure. Airtime and radio rernotes. Marketing.

Photographic concessions.


!

COMP ANYfINDIVIDUAL COMMENTS

Shout! Factory, LLC

TYPE OF BEGINNING EXPIRATIONINSTRUMENT DATE DATE

License Agreement September 18, 2009 February 28, 2011

R. I Loan Agreement June 30, 1993 March 31, 2011MOU December 8, 2010 January 30, 2012

License Agreement Various December 31, 2013

, '25 years• .j . ~ -.

Smithsonian MuseumSmithsonian, Lemelson CenterSpace Camp Ambassadors

Space Camp Canada,'Inc.(Openitor)·Ville De Laval (Licensee) .' ::, (Canada,)-,.;;1.,c>,'

AMOUNT

$1,154.00total

°°TBD

,$1,000,000.00

*The Field Museum • I Exhibit Contract I March 26,2010 ' ·If:··'~epte~b~r'5;·2·011 I:' .'; .. $95,000.00

total*The Field Museum • I Exhibit Contract I May 17,2010 I September 3, 2012 $300,000.00

totalThe George C. Marshall Space Flight Center N. I Memorandum of January 8, 2010 January 8, 2015 0

Agreement

The Tennessee Aquarium License Agreement March 23, 2010 September 27,2011 $500.00total

Promotional exposure. GI Joe products. Marketing.

Space artifacts on loan to USSRC.Lab outreach kit Proiect,India, England, Australia, China, Costa Rica, India & Dubai,Owner of Trademarks.Reve9~e', pl~s'7.0% of Gross Sales'asdefined by paragraph V,section C; to be paid quarterly witnt~ ,3.0days of end of eachcalendar'~uarter per paragraph V, secti9n F ofLic'ense,:" .Agreement;. At the end of the calendar year 2010, should, .

" $65,000.c6~ 'exceed6.5% ofthe,Gro;s Sales for that calendaryear, 'Licensee shallpay' Within 30 days 'of the end of that a •• '

calendar,year the difference betwein$65,000 and the sum of theamouhtso'aid after each calendar ciJiuter. Snace Camo SYstem.Revenue, :Plus royalty fee. Aviation Cliallenze,

·Revehue:··p]us royalty fee;So.ac·e· Camn SYstem..Revenue. This is Amendment 1 tooriginal. AmendmentZ is,, endiriz.t; c': ::,.. .'~,:',:.,". '. ,.:."

Partnershio in oromotion. Marketinz.Reven.pe~l-E.x'ilusiveHi.x~nseto oper~te two coin operated weightscales,~ one Robo Grip strength ina6hine,~tnd one hyperbolicfunriel;:~~~::'4~r:.'·.,'.:-.;~'>- .u ,·i·~r~:l,' ~- ,"~~' '-'~ i;

A.T. rex Named Sue on 5/2l/11. Payment schedule.

Mammoths & Mastodons on 5/261l2. Payment schedule:

USSRC to provide not less than 1400 sq ft for information areafor MSFC, not less than 3000 sq ft for ERC in ETF, not less than9000 sa ft for Marshall Institute Training Center in ETF.Promotional exposure. Support of a $16.3K Space Camppromotion with Hubble IMAX Movie promotion andsweeostakes.

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COMP ANY IIND IVID UAL TYPE OF BEGINNING EXPIRATION AMOUNT COMMENTSINSTRUMENT DATE DATE

3D Entertainment Distribution Film License May 27, 2011 September 5, 20 It TBD 3D Motion Picture License, SeaRex 3D; Journey to a PrehistoricAgreement World.

*Trane Parts Center R Service Agreement April 13, 2010 February 28, 2013 $15,500.00/annual Annual maintenance for Trane Systems at $3,875.00 quarterly.with automatic one

year renewals.Traveller Internet Solutions, Inc. Cooperative September 10, 2010 September 10, 20 II 0 Connect to Traveller's wireless network and to receive

Agreement Two one year bandwidth up to 5mb with occasional bursts above stated levels.renewal terms

University of Alabama in Huntsville N MOU August 4, 2006 Indefinite 0 Archive partnership.U.S. Army Garrison Redstone Arsenal • Formal Agreement September 5, 2008 Indefinite 0 Army artifacts - Terminated by either party with 30 d/w/n.*Yan Scoyoc Associate • Memorandum of January 1, 2010 February 12,2011 $120,000.00/annual Govt. Advisors. This firm has been provided a 30 day

Agreement plus expenses cancellation notice.

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Handouts from ASSEC Finance Committee 15FEB2011

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Transcript of Handouts from ASSEC Finance Committee 15FEB2011