Haad a Combined

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Part A Administrative Provisions

HAADGuidelinesfor

Health Facility Design,ApprovalsConstruction andConsultant Prequalification

Version 3.3Apri l 2014


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Part A -Version 3.3, April 2014 www.haad.aePage 2

Table of Contents

1.0 Introduction ............................................................................................................................... 31.1 The Purpose of the Guideli nes ................................................................................................................ 5

1.2

Disclaimer .................................................................................................................................................. 51.3 HAAD HFG Updates .................................................................................................................................. 6

1.4 Compliance of Existing Facili ties ............................................................................................................ 61.5 Changes dur ing Constructi on ................................................................................................................. 7

2.0 Approval Process for Health Faci li ties .................................................................................... 82.1 Introduction ............................................................................................................................................... 82.2 The Approval Process .............................................................................................................................. 82.3 STEP 1 Registration of the Facility and Permissible Service Lines ................................................. 9 2.4 STEP 2 Schemati c Submission .......................................................................................................... 102.5 STEP 3 Detailed Submi ssion .............................................................................................................. 122.6 STEP 4 90% Complet ion Inspection .................................................................................................. 132.7 STEP 5 100% Completion Inspection ................................................................................................ 142.8 Standards and Guideli nes ..................................................................................................................... 17

3.0

Prequalification Process for Health Facility Design Consultants ....................................... 19

3.1 The Prequali fication Process ................................................................................................................ 193.2 Defini tion of Bui lding Types .................................................................................................................. 203.3 The Level of Prequalification linked to the Type of Health Facility ................................................... 22

4.0 Terms and Abbreviations ....................................................................................................... 25

5.0 Appendix 01 - Schematic Submission Registration Form ................................................... 26

6.0 Appendix 02 - Schematic Submission Approval Form ........................................................ 27

7.0 Appendix 03 - Detai led Submission Registration Form ....................................................... 28

8.0 Appendix 04 - Detai led Submission Approval Form ............................................................ 29

9.0 Appendix 05 - Request for Inspection Form ......................................................................... 30

10.0

Appendix 06 - Deli verables - Schematic Submission .......................................................... 31

11.0 Appendix 07 - Deli verables - Detai led Submission .............................................................. 32

12.0 Appendix 08 - Consultants Pre-quali fication Application Form.......................................... 33

13.0 Appendix 09 - Template for Non-Compliance Repor t .......................................................... 34

14.0 Appendix 10 - Template for SOA ........................................................................................... 35

15.0 Appendix 11 - Template for RDL Project Matrix ................................................................... 36

16.0 Appendix 12 - Sample Assessment Report .......................................................................... 37

17.0 Appendix 13 - Sample Drawing for Schematic Submission ................................................ 38

18.0 Appendix 14 - Sample Drawing for Detailed Submission .................................................... 39

19.0 Appendix 15 Pro-forma for the proposed Service Lines and DRGs ............................... 40


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1.0 Introduction

This document, consisting of several volumes and their respective appendices, represents theHealth Authority of Abu Dhabis (hereafter referred to as HAAD) minimum requirements for theDesign and Construction of various types of Health Facilities and for the prequalification ofDesign Consultants.

Throughout this document, the requirements set out are referred to as the Health FacilityGuidelines, Guidelines or these Guidelines. They may also be abbreviated as HFG orHAAD-HFG.

The Guidelines consist of several volumes, as outlined below: Part A - Administrative Provisions Part B - Health Facility Briefing & Design Part C - Access, Mobility, OH&S Part D - Infection Control Part E - Engineering Part F- Feasibility Planning and Costing Guidelines

Part A - Administrative Provisions outlines the licensing process for Health Facilities and theprequalification process for Design Consultants. Part A basically sets out the differentprocesses whereas Parts B to F cover the design and service definitions and requirements forfully compliant Health Facilities. Part A includes:

Approval Process The five step approval process is explained in detail, including thevalidity of the interim approvals and the deliverables for each submission.

Standards and Guidelines All Standards and Guidelines are listed for both the HealthPlanning and Engineering disciplines.

Prequalification Provides all requirements to become prequalified and explains the

process in detail.

Part B - Health Facility Briefing & Design includes all Architectural and Health Facility PlanningGuidelines including: Masterplanning and Health Planning Role Delineation Level Guide (RDL) Individual Functional Planning Units (FPUs) Required Rooms and Areas by RDL and FPU Functional Relationships Typical Room Layout Sheets (RLS) for Standard Components Room Data Sheets (RDS) for Standard Components

Part C - Access, Mobility, OH&S includes the over-riding requirements for Access, Mobility,

OHS and Security which include such considerations as corridor widths, slip resistance offloors, need for natural light, ergonomic guides and other safety requirements. These arefocused on health projects unlike other generalised standards and guidelines such as thoseused for disability access or fire evacuation. Where there is a conflict with other standards, themost onerous standard will need to be adhered to.

Part D - Infection Control incorporates the requirements for infection control. Having aseparate section for these features prevents the need to re-state these requirements manytimes, in the context of each department.

Part E - Engineering focuses on the engineering systems and environmental settings such asTemperature range, humidity control, air changes per hour, size and type of lifts, acceptablemethods of hot water reticulation, ESD (Ecologically Sustainable Development) etc.

Part F Feasibility Planning and Costing Guidelines focuses on the processes required in the


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1.1 The Purpose of the Guidelines

These Guidelines do not represent the ideal or best standards; neither do they covermanagement practices beyond the influence of design. The main objective of these

Guidelines is to:

Establish the minimum acceptable standards for Health Facility Design and Construction. Maintain public confidence in the standard of Health Care Facilities Determine the basis for the approval and licensing of hospitals Provide general guidance to designers seeking information on the special needs of

typical Health Facilities Promote the design of Health Facilities with due regard for safety, privacy and dignity of

patients, staff and visitors Eliminate design features that result in unacceptable practices Eliminate duplication and confusion between various Standards and Guidelines

In many instances it may be desirable to exceed minimum requirements to achieve optimum

standards. Designers, operators and applicants for Health Facilities are encouraged toinnovate and exceed these requirements wherever possible.

These Guidelines have been compiled for HAAD. Many existing International Guidelines havebeen referenced in these Guidelines, especially in Part E. However, the specific and uniquerequirements of HAAD are clearly set out and these will over-ride any other Guidelines.

These Guidelines place emphasis on achieving Health Facilities that reflect current healthcare functions and procedures in a safe and appropriate environment at a reasonable facilitycost.

1.2 Disclaimer

Although the quality of design and construction has a major impact on the quality of healthcare, it is not the only influence. Management practices, staff quality and regulatory frameworkpotentially have a greater impact. Consequently, compliance with these Guidelines caninfluence but not guarantee good healthcare outcomes.

HAAD will endeavour to identify for elimination any design and construction non-compliancesthrough the review of design submissions and through pre-completion building inspections,however, the responsibility for compliance with the Guidelines remains solely with theapplicant. Any design and construction non-compliances identified during or after the approvalprocess, may need to be rectified at the sole discretion of HAAD at the expense of theapplicant.

Therefore, HAAD, its officers and the authors of these Guidelines accept no responsibility foradverse outcomes in Health Facilities even if they are designed or approved under theseGuidelines.

Some deliverables of the application process described under these Guidelines requires thesubmission of a Feasibility Plan, Costing and a demonstration of the capacity to fund theproposed projects. Any approval of health facility applications under these guidelines does notimply that HAAD, its officers and the authors of these Guidelines endorse or guarantee theapplicants business mode or financial capacity.

Compliance with these Guidelines does not imply that the facility will automatically qualify foraccreditation. Accreditation is primarily concerned with hospital management and patient care

practices, although the design and construction standard of the facility is certainly aconsideration.


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1.3 HAAD HFG Updates

HAAD Health Facility Guidelines may be updated from time to time for a number of reasons

including, but not limited to the following: Minor error correction Additional FPU's Additional Standard Components Revisions due to HAAD policy changes Revisions to meet current Models of Care and Technology Approved suggestions from the health sector or other Authorities.

The latest changes will be reflected on the HAAD HFG website. HAAD HFG version numberswill be changed to reflect the changes.

Whole number changes indicate major or numerous changes. These will typically occur oncea year and will be notified in a manner deemed appropriate by HAAD eg Version 3 to Version

4.

Decimal number changes reflect minor changes which will only be shown on the website withthe label NEW in red against the download link.

Users of the HAAD HFG's are expected to check the website frequently to ensure that theyuse the latest version.

1.3.1 This Update

This update is version 3,3 dated April 2014.

The following have been added or changed in this issue: Modified: This Part (A) now includes the requirements for Service Definition. Added: Appendix 15 Pro-forma for the proposed Service Lines and DRGs Added: Part F Feasibility and Costing Guidelines

1.4 Compliance of Existing Facilities

From time to time, at its sole discretion, HAAD may require existing facilities which are notsubject to a licensing application to comply with HAAD HFG's in part or as a whole. Directionsfor such compliance may be given as a general health sector direction or on a facility-specificbasis.Inspections of existing facilities, for any reason may also trigger an order for compliance. Suchorders will indicate the required timeframe for compliance.

Voluntary minor or progressive upgrades to existing facilities which change or contradict anyof the requirements of HAAD HFG or the use of the facility will require an application to HAADshowing the full extent of work proposed and the timeframe for completion.

If the proposed changes for any reason or purpose affect no more than 50% of the area ofeach FPU, the full requirements of HAAD HFG will apply only to the portions of those FPU'sbeing modified in aggregate.

Should the proposed changes for any reason or purpose affect more than 50% of the area ofeach FPU, then the full requirements of HAAD HFG will apply to the whole of the relevantFPU's. In other words, more than 50% change to an FPU will trigger the automaticrequirement to fully comply across the whole of that FPU.


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Furthermore if a change to one FPU has the effect of upgrading its current RDL, thenaccording to the HAAD HFG RDL Guide, this may require changes to other FPU's. Forexample, if the RDL for an Operating Unit is upgraded from RDL 4 to 5, the RDL Guide shouldbe consulted to determine the required RDL for the Intensive Care Unit.

1.5 Changes during Construct ion

Any proposed changes to the design during the construction which may change or contradictprevious approvals by HAAD will require a revised submission to HAAD at the same level ofresolution and in a similar presentation to the original application. Such changes will be validonly if approved by HAAD. Therefore such changes should be submitted in sufficient time forapproval before any of the inspections required under HAAD HFG.

The process of facility inspections by HAAD or other Authorities may not be used as anavenue for proposing changes to existing facilities or designs previously approved under anyof the processes covered by the HAAD HFG. Failing this, the work may be rejected by HAADInspectors, even if an application for change is pending.

HAAD inspectors will check the facilities only in accordance with submitted and approvedplans. Any approach to inspectors to change or relax previous approvals and requirements byHAAD will be at the facility owners, operators and consultants risk and may be over-ruled byHAAD at any time during or after construction.

Any valid Changes to previous HAAD approvals or interpretations of HAAD HFG's affectingindividual facilities will be issued by the HAAD formally and in writing.


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2.0 Approval Process for Health Facilities

2.1 Introduction

2.1.1 Purpose

The purpose of the Approval Process for Health Facilities is to ensure all Health Facilitieswithin the Emirate of Abu Dhabi are planned, designed and constructed to a minimumacceptable standard. It also aims to verify that the application is based on a reasonableFeasibility Plan for permissible health services and the applicant has the capacity to fund theproject. This will maintain the public confidence in the quality of Health Facilities approved,inspected and licensed by HAAD.

2.1.2 References within Part A of the Guidelines

Where underlined script is used, the applicant should refer to the Appendices at the end of

Part A.

Where italic script is used, the applicant should refer to the applicable section within Part A.

2.2 The Approval Process

2.2.1 The Approval Process - A Five Step Process Integrated within the General

Building Approval Process

The Approval Process consists of the following 5 steps, as illustrated on page 11 & 12: STEP 1 - Registration of the Health Facility and Permissible Service Lines STEP 2 - Schematic Design Submission

STEP 3 - Detailed Design Submission STEP 4 - 90% Completion Inspection STEP 5 - 100% Completion Inspection

2.2.2 New Health Facili ties and Existing Health Facil it ies Undergoing Changes

The Approval Process applies to Health Facilities yet to be developed and existing HealthFacilities undergoing changes. Although already registered and licensed, when existing HealthFacilities make changes to their infrastructure and/or scope of service, HAAD will assesswhether there could be any adverse impacts on the quality and safety of patient care. Typesof changes could be: Changing the scope of the facilitys service reductions or expansions of scope,

changing the type of service provided; Changing the infrastructure of the facility reductions or expansions in area, refurbishing

existing area or Any combination of the above.

Owners/Operators are therefore required to register any changes in the scope of serviceand/or changes to the existing Health Facilitys infrastructure. HAAD will assess on a case bycase basis, which steps of the Approval Process will apply to existing projects lodged forregistration.

2.2.3 Design Changes during Approval Process

HAAD understands that design or other changes may need to be implemented mid-way

through the approval process. If it is necessary for the design or mix of services to bechanged, HAAD recommends that any such change be documented and re-lodged for


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registration. The unchanged part (if any) may proceed through the approval process asdescribed above while the changed part will be considered the same way as changes to anexisting facility. HAAD will assess such issues on a case by case basis and advise whichsteps of the Approval Process will apply to the changes re-lodged for registration.

2.2.4

The Approval Process and its Integration in the General Building ApprovalProcess

The Health Facility Approval Process is integrated in the General Building Approval Processfor the Emirate of Abu Dhabi. The exact timing of the different submissions to HAAD should beadhered to and pre-requisites for the submissions are therefore in place.

The General Building Approval Process is governed by the Urban Planning Council and by theDepartment of Municipal Affairs, through its three Municipalities: Abu Dhabi, Al Ain andWestern Regions. However, many other authorities and utility providers will be involved in theapproval of Health Facilities.

Although the sequence of the different steps within the General Building Approval Process

ensures all design aspects are studied and coordinated, because of the complexities thatcome with healthcare design, it is recommended to have preliminary meetings with otherauthorities and utility providers, ensuring concerns about site access, traffic management, carparking, public transport, waste disposal, Estidama, etc. and the provisions of utilities arediscussed at an early stage. This can significantly reduce abortive work.

HAAD specifically draws the attention to the requirement to comply with Estidama. All publicbuildings within Abu Dhabi will need to comply and achieve a Pearl 2 rating. The complianceis governed both by the Urban Planning Council and by the respective Municipalities.

Refer to page 12 for the General Building Approval Process diagram for the Emirate of AbuDhabi and how the Approval Process for Health Facilities is integrated and sequenced within.

2.3 STEP 1 Registration of the Facility and Permissible Service Lines

2.3.1 Purpose

All Health Facilities in Abu Dhabi are required to be licensed. The registration is the first stepto obtain a license and describes the type and size of the facility, the type(s) of health servicesprovided, an approximate construction cost, etc.

2.3.2 Process

The Owner/Operator is to register the Health Facility by lodging the Health Facility

Licensing Application Form (refer to www.haad.ae Health Registration & Licensing Application Form NFA). The Registration Form is then to be printed, signed by theOwner/Operator and a hard copy lodged by hand to the HAAD office.

HAAD will examine the Registration form and either accept or reject it. If the Registrationform is accepted, HAAD will write to the applicant and advise that the intention to lodgean application has been registered. If the information in the Registration form isincomplete or unacceptable, HAAD will advise the applicant accordingly. At its solediscretion, HAAD may invite the applicant for a discussion on the reasons for the rejectionof the Registration.

A successful Registration remains valid for twelve (12) months, during which the GeneralBuilding Approval Process can be continued and during which Step 2 of the ApprovalProcess for Health Facilities is to be initiated.

If required, the validity of the Registration can be extended for a further twelve (12)

months, by special application prior to the expiry of the twelve (12) months period,


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allowing the Owner/Operator to finalise the design. If not accepted, the Registration needs to be re-lodged within twelve (12) months. The Registration of an application does not in any way imply an approval of the facilities

or services being proposed. The Registration acceptance only implies that an applicationis expected and may be lodged within the specified period.

HAAD, at its sole discretion, may from time to time make the subject of Registrationapplications public, in order to inform other potential applicants of the interest in themarketplace for the development of such facilities and provision of certain services.

2.3.3 Considerations

Should the Owner/Operator let the Registration Approval expire, the registration processis to be re-initiated.

Only two (2) registration attempts will be permitted per project. Applicants are advised to visit the HAAD website at www.haad.ae/statisticsand

www.haad.ae/statistics-xland verify the status of health services being proposed. HAADcategorises health services at Service Line and DRG (Diagnosis Related Group) levelsinto Centralised, Regional and Standard groups as follows:

o Centralised services are restricted to a few (generally Public) facilities.o Regional services are restricted to population catchments of equal or greater than

260,000.o Standard services can be provided by any licensed facility and operator.

From time to time, such Central and Regional services may be advertised by HAAD,inviting applicants to provide them.

Applications for Registration which include restricted services may be refused by HAAD. Any acceptance of an application with restricted services does not imply acceptance of

those restricted services. It only implies that the Health Authority is prepared to receivean application on that basis and consider it for approval or rejection.

Applicants will be required to re-state the intended Service Lines and DRGs again atSteps 2 and 3 of the Licensing Process. At each Step in the process the applicant mustcheck the status of Central, Regional and Standard services as these may change

without prior notification.

2.3.4 Deliverables

Health Facility Licensing Application to be obtained online. Signed copy of the Health Facility Licensing Application Form to be lodged at the HAAD

office. The short form of Feasibility Study and Costing described under Part F: Section 4.1 Self-

Check for minimal information required for Part A Step 1 This includes:o Executive Summary (including a Capital Cost Statement)o Proposed Services and Facilitieso Signed copy of the Appendix 15 Pro-forma for the proposed Service Lines and

DRGs completed to show that the intended services are in line with the HAAD policy

on Regional, Centralised and Standard services.o Statement of Funding capacity

2.4 STEP 2 Schematic Submission

2.4.1 Purpose

To allow HAAD to identify major design anomalies or errors prior to detailed development ofthe Health Facility, a first submission of the documentation is expected at Schematic Designlevel. An approval will also be a pre-requisite for an approval by the Urban Planning Council.


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2.4.2 Process

The Owner/Operator is to register the submission by lodging the Schematic SubmissionRegistration Form (appendix 01) online. The Registration Form is then to be printed,

signed by the Owner/Operator and a hard copy lodged with the submission. HAAD willadvise by return email when the submission can be lodged at HAAD.

The Owner/Operator is to prepare an Architectural Submission only - all the requireddocuments in compliance with the deliverables as described on the Deliverables forSchematic Submission (appendix 06). The documents are then lodged in both hard copyand soft copy, at the HAAD office.

The submission is checked for completeness by the receiving HAAD official. Incompleteor non-complying submissions will be rejected.

HAAD then will review the submission against these Guidelines. If approved, the Approval in Principle Schematic (AIP-S, appendix 02) will be granted

together with an Assessment Report (appendix 14) listing all non compliances to berectified. The AIP-S remains valid for twelve (12) months, during which the GeneralBuilding Approval Process can be continued and during which Step 3 of the Approval

Process for Health Facilities is to be initiated. If required, the validity of the AIP-S can be extended for a further twelve (12) months, by

special application prior to expiry of the twelve (12) months period, allowing theOwner/Operator to finalise the design.

If not approved, the Schematic Submission is to be re-lodged within three (3) months.


Should the Owner/Operator let the AIP-S expire, the Schematic Submission process is tobe re-initiated.

Only two (2) Schematic Submissions will be permitted for the same project or theRegistration will be revoked.

For Standards and Guidelines to adhere to, refer to Standards and Guidelineson pages

13 and 14. The Owner/Operator should again check the permissible services on the HAAD website

at www.haad.ae/statisticsand www.haad.ae/statistics-xl. Restricted services under theCentralised services category may be refused. Regional services which are already wellsupplied for population catchments of around 250,000 may also be refused. If in doubt,applicants may contact HAAD for information on restricted services.

2.4.4 Deliverables

Applications must include drawings and other documents to represent the proposeddesign. These documents must be in compliance with the Deliverables for SchematicSubmission to simplify and speed up the process of evaluation.

Incomplete submissions or submissions that do not follow the prescribed format may berejected. Deliver:

o Schematic Submission Registration Form (appendix 01) to be lodged onlineo Signed copy of the Schematic Submission Registration Form (appendix 01)o Signed copy of the Deliverables for Schematic Submission (appendix 06)o Architectural Schematic Design drawings and reports as indicated on the Deliverables

for Schematic Submissiono Signed copy of the Feasibility Study and Feasibility Checklist as per the requirements

of Part F and its appendices Signed copy of the Pro-forma for Service Lines and DRGs (Appendix 15) completed to

show that the intended services are in line with the HAAD policy on Regional andCentralised services. This requirement confirms the services proposed in previous

submission (Steps 1). Alternatively it may indicate a refinement of the proposed servicesbased on the development of the design or changed market conditions. Any revisions to


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the previously proposed Service Lines and DRGs needs to comply with the latest HAADpolicy on the Regional and Centralised services.

2.5 STEP 3 Detailed Submission

2.5.1

Purpose

To allow HAAD to identify detailed design anomalies or errors prior to construction of theHealth Facility, a second submission of the documentation is expected at Detailed Designlevel. An approval will also be a pre-requisite for an approval by the governing Municipality(Abu Dhabi, Al Ain or Western Regions).

2.5.2 Process

The Owner/Operator is to register the submission by lodging the Detailed SubmissionRegistration Form (appendix 03) online. The Registration Form is then to be printed,signed by the Owner/Operator and a hard copy lodged with the submission. HAAD will

advise by return email when the submission can be lodged at HAAD. The Owner/Operator is to prepare a submission both containing Architectural and MEPEngineering documentation - all the required documents in compliance with thedeliverables as described on the Deliverables for Detailed Submission (appendix 07).The documents are then lodged in both hard copy and soft copy, at the HAAD office,together with the signed registration form.

The submission is checked for completeness by the receiving official. Incomplete or non-complying submissions will be rejected.

HAAD then will review the submission against the Standards and Guidelinesand againstthe Assessment Report (appendix 12) of the Schematic Design submission.

If approved, the Approval in Principle Detailed (AIP-D, appendix 04) will be grantedtogether with an Assessment Report listing all non compliances to be rectified. The AIP-Dremains valid for twelve (12) months, during which the General Building Approval

Process can be continued and during which Step 4 needs to be initiated. If required, the validity of the AIP-D can be extended for a further twelve (12) months or

longer (to be agreed with HAAD and depending on the size of the project), by specialapplication prior to the expiry of the twelve (12) months period, allowing theOwner/Operator to reach the 90% completion level.

If not approved, and the number and severity of non compliances are consideredacceptable (at the sole discretion of HAAD), an Assessment Report listing all noncompliances to be rectified is issued to the applicant with the request to:o Re-lodge only those portions of the submission that require redesign, within 3 months.o Provide answers/solutions to all outstanding non compliances in the Assessment

Report. If this re-lodgement is approved, the AIP-D will be granted together with a revised

Assessment Report listing all non compliances to be rectified. The process then

continues as described above. If the re-lodgement is still not approved, an Assessment Report listing all non

compliances to be rectified is issued to the applicant with the request to reinitiate Step 3within 6 months. Only three (3) Detailed Submissions will be allowed for the same projector the Registration will be revoked.


Should the Owner/Operator let the AIP-D expire, the detailed submission process is to bere-initiated.

Only three (3) Schematic Submissions will be permitted for the same project or theRegistration will be revoked.

For standards and guidelines to adhere to, refer to Standards and Guidelineson page 13,

14.


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The Owner/Operator should again check the permissible services on the HAAD websiteat www.haad.ae/statisticsand www.haad.ae/statistics-xl. Restricted services under theCentralised services category may be refused. Regional services which are already wellsupplied for population catchments of around 250,000 may also be refused. If in doubt,applicants may contact HAAD for information on restricted services.

2.5.4 Deliverables

Applications must include drawings and other documents to represent the proposeddesign. These documents must be in compliance with the Deliverables for DetailedSubmission (appendix 07) to simplify and speed up the process of evaluation.

Incomplete submissions or submissions that do not follow the prescribed format may berejected.

Deliver:o Detailed Submission Registration Form (appendix 03) to be lodged onlineo Signed copy of the Detailed Submission Registration Form (appendix 03)o Signed copy of the Deliverables for Detailed Submission (appendix 07)o Detailed Design drawings and reports as indicated on the Deliverables for Detailed

Submissiono Signed copy of the updated Feasibility Study and Feasibility Checklist as per the

requirements of Part F and its appendices Signed copy of the Pro-forma for Service Lines and DRGs (Appendix 15) completed to

show that the intended services are in line with the HAAD policy on Regional andCentralised services. This requirement confirms the services proposed in previoussubmissions (Steps 1 and 2). Alternatively it may indicate a refinement of the proposedservices based on the development of the design or changed market conditions. Anyrevisions to the previously proposed Service Lines and DRGs needs to comply with thelatest HAAD policy on Regional and Centralised services.

2.5.5 Design Changes Requested by the Municipality or Other Authorities giving

Approval after the Approval in Principle Detailed (AIP-D) was issued.

It is the Owner/Operators obligation and responsibility to notify HAAD of any changesrequested by the Municipality and other authorities after issue of AIP-D. The Owner/ Operatorshould be aware that significant changes requested by the Municipality or other authorities notreported to HAAD will risk future penalties such as denial of License to Operate certificatepost completion.

2.6 STEP 4 90% Completion Inspect ion

2.6.1 Purpose

To allow HAAD to identify construction anomalies or errors and to verify outstanding noncompliances from Step 3 are implemented, a 90% Completion Inspection is expectedduring construction.

2.6.2 Process

The Owner/Operator is to request the inspection by lodging the Request for InspectionForm (appendix 05) online, at least four (4) weeks prior to the inspection. The registrationform is then to be printed, signed by the Owner/Operator and a hard copy lodged with thesubmission. HAAD will advise by return email when the submission can be lodged at theHAAD office.

The Owner/Operator is to prepare an Architectural and an MEP Engineering ProgressReport, listing all outstanding non compliances from Step 3 and their answerssolutionsstatusprogress on site using the format of the Assessment Report (appendix 12). The


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Report is then lodged in both hard copy and soft copy, at the HAAD office, together withthe signed Request for Inspection Form (appendix 05).

HAAD then will review the Progress Reports and advise when the inspection will takeplace.

HAAD then will inspect the facility and note comments on the Report.

The Report is returned to the Owner/Operator requiring modifications where required.

2.6.3 Deliverables

Request for Inspection Form (appendix 05) to be lodged online. Signed copy of the Request for Inspection Form (appendix 05) to be lodged to the HAAD

office, together with the Progress Report.

2.7 STEP 5 100% Completion Inspection

2.7.1 Purpose

To allow HAAD to identify construction anomalies or errors and to verify outstanding noncompliances from Steps 3 and 4 are implemented, a 100% Completion Inspection is expectedat the end of construction and prior to any occupation.

2.7.2 Process

The Owner/Operator is to request the inspection by lodging the Request for InspectionForm (appendix 05) online, at least four (4) weeks prior to the inspection. The registrationform is then to be printed, signed by the Owner/Operator and a hard copy lodged with thesubmission. HAAD will advise by return email when the submission can be lodged at theHAAD office.

The Owner/Operator is to prepare an Architectural and an MEP Engineering ProgressReport, listing all outstanding non compliances from Steps 3 and 4 and their answers and

solutions using the format of the Assessment Report (appendix 12). The Report is thenlodged in both hard copy and soft copy, at the HAAD office, together with the signedRequest for Inspection Form (appendix 05).

HAAD then will review the Progress Report and advise when the inspection will takeplace.

HAAD then will inspect the facility and note comments (if any) on the Report. The Report is returned to the Owner/Operator requesting modifications where required. Further inspections may be imposed by HAAD, as required, until all issues are resolved

to the satisfaction of HAAD.

2.7.3 Deliverables

Request for Inspection Form (appendix 05) to be lodged online.

Signed copy of the Request for Inspection Form (appendix 05) to be lodged to the HAADoffice, together with the signed Progress Report.


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HAAD Approval Process Diagram:


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Master Flow Chart:


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2.8 Standards and Guidelines

For the purpose of compliance with the HAAD requirements only, all Health Facilities in theEmirate of Abu Dhabi are to be designed to the Standards and Guidelines as set out in the

tables below. Projects lodged with HAAD for review will therefore be tested for complianceagainst these Standards and Guidelines only.

Where various Standards and Guidelines provide information, the following rules apply: The Standards and Guidelines as set out in the tables below are minimum requirements

for compliance with HAADs design criteria only. Where other authorities requestcompliance with other Standards and Guidelines, the most onerous Standards andGuidelines should be adhered to.

Where the HAAD Health Facility Guidelines Part B to E provide design information that iscovered under the Americans with Disabilities Act 1994 (ADA 1994), the designinformation provided under the HAAD Health Facility Guidelines Part B to E shall prevail.

Standardsand

Guidelines

applying

to

the

Architectural

Discipline

1 HAADHealthFacilityGuidelinesPartBtoD

2 AmericanswithDisabilitiesAct 1994 (relevantsections)

InsituationswherecompliancewiththeStandardsandGuidelineshasnotbeenachievedoris

impractical,thenoncomplianceistobehighlightedtoHAAD.Reasonsforsuchnon

complianceandanalternativesolutionaretobeputforwardforconsideration. HAAD(atits

solediscretion),mayacceptalternativesolutionsorcompliancewithotherinternationally

recognisedStandards

and

Guidelines

offered

by

the

applicant.

StandardsandGuidelinesapplyingto theMEPEngineeringDiscipline

1 HAADHealthFacilityGuidelines PartE

2 ASHRAE(AmericanSocietyofHeating,refrigeratingandAirconditioningEngineers)

Inc.HVACDesignHandbook

3

SMACNA(Sheet

Metal

and

Air

Conditioning

Contractors

National

Association)

DesignHandbook

4 DW144 SpecificationforSheetMetalDuctwork

5 DW171 StandardforKitchenVentilationSystems

6 ARI(AirConditioningand RefrigerationInstitute)

7 CIBSE(CharteredInstitutionofBuildingServices Engineers)

8 IOP(InstituteofPlumbing) Plumbing EngineeringServicesDesignGuide

9

ASPE(American

Society

of

Plumbing

Engineers)

Design

handbook


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StandardsandGuidelinesapplyingto theMEPEngineeringDiscipline continued

10 IPC(InternationalPlumbingCode)

11 AWWA(AmericanWaterWorksAssociation)

12 ASTM(AmericanSocietyforTestingand Materials)

13 NFPA(NationalFireProtectionAssociation)

14 UL(UnderwritersLaboratories,Inc.)

15 HTM02(HealthTechnicalMemorandum02)MedicalGasDesignGuidePart1and2

16 RSB(RegulationandSupervisionBureau)

17 UPCAD(UniformPlumbingCodeofAbuDhabiEmirate)

18 ADCDFireCodeandLatestCircularsandMemorandums

19 ADWEA(AbuDhabiWaterandElectricityAuthority)Guidelines

20 ADSSC(AbuDhabiSewerageServicesCompany)Guidelines

21 WiringRegulationsforElectricalInstallations(IEE17th

Edition),publishedbythe

InstitutionofEngineeringandTechnology(BS7671)

22 CIBSEDesignGuidesA,D,E,F,H,K&L

23 WiringRegulationsforElectricalInstallations(IEE17th

Edition),publishedbythe

InstitutionofEngineeringandTechnology(BS7671)

24 BS5266andNFPA70EmergencyLighting

25 BS5839(p8) VoiceAlarmSysteminBuildings

26 BSEN60849 SoundSystemsFor emergencypurposes

27 BSEN62305:2006ProtectionofstructuresAgainstLightning

28 BS7430andBS7671 Earthing

29 NFPA72Nationalfirealarmcode

30 NFPA101Lifesafetycode

InsituationswherecompliancewiththeStandardsand Guidelineshasnotbeenachievedoris

impractical,thenoncomplianceistobehighlightedtoHAAD. Reasonsforsuchnoncomplianceand

analternativesolutionaretobeputforwardforconsideration. HAAD(atitssolediscretion),may

acceptalternativesolutionsorcompliancewithotherinternationally recognisedStandardsand

Guidelinesofferedbytheapplicant.


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3.0 Prequalification Process for Health Facility Design Consultants

3.1 The Prequalification Process

3.1.1 What is Prequalification and what is its Purpose?

The prequalification of Health Facility Design Consultants is a further initiative by the HAADLicensing Department to ensure new Health Facilities within the Emirate of Abu Dhabi aredesigned to the appropriate standards by competent consultants. Furthermore they will giveHAAD confidence that the design outcome will be in line with the Standards and Guidelineswhich subsequently will reduce the processing time of the Health Facility Approval Process.

A Prequalified Health Facility Design Consultant (HFDC) will be permitted to participate in thedevelopment of Health Facilities and is therefore automatically permitted to lodge Schematicand Detailed Submissions to HAAD as part of the Health Facility Approval Process.

3.1.2

Definition of the Health Facility Design Consultant

A Health Facility Design Consultant may be an individual, a company or a similar.

In the assessment of prequalifications, the following requirements will apply: An individual may apply for prequalification if he/she has the minimum necessary

experience as described in this section. A company may apply for prequalification if at least 50% of its Directors are prequalified. Companies and Individuals may form a consortium to combine the skills of different

entities for the purpose of designing Health Facilities. A consortium may act as a HealthFacility Design Consultant if it includes members (being individuals or companies) whoare already prequalified.

HAAD may prequalify only legally recognised entities. Should a consortium or Joint

Venture (JV) form a legal entity recognised in the Emirate of Abu Dhabi, it may apply forprequalification as a separate entity to its individual members. A consortium or JV may carry out Health Facility Design work, however, in the context of

HAAD applications requiring prequalified consultants, only those portions of the Consortiaor JVs which are prequalified will be recognised.

A Health Facility Design Consultant may be prequalified in the following disciplines: Healthcare Architecture Healthcare Mechanical and HVAC including Medical Gases Healthcare Electrical (Power, lighting, ELV, lightning protection) , IT and Communications Public Health (Plumbing, drainage, LPG gas) Biomedical Engineering

The HAAD requirements for prequalification are in addition to any other legal or professionalrequirements for practice under these disciplines.

A Healthcare project may require many more consultants including: Town/Urban Planner Landscape Architect Traffic Engineer Civil and Structural Engineer Wayfinding/Signage Consultant Quantity Surveyor Faade Engineer Radiation Shielding Catering Sterilising Others


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HAAD does not prequalify consultants for these disciplines but prequalification may berequired by other authorities.

3.1.3 How can a Design Consultant become Prequalified?

Design Consultants can become prequalified by filling out a Consultants PrequalificationApplication Form and lodging a signed copy with HAAD. This document will collect importantinformation which will be used to assess the capability of the Design Consultant.

The Design Consultants expertise will be assessed on multiple criteria including the following: the experience of the organisation; The organisation will be assessed on the number

and type of Health Facilities designed and completed both outside and within the UAE.The size and complexity of the Health Facilities will also be taken into consideration.

the experience and prequalification of the key individuals w ithin the organisation;The individual expertise is important because key staff may leave the organisation,leaving the applicant without any experienced staff.

the resources within the organisation; Since the level of prequalification is partly

based on the size of projects undertaken, obviously only organisations with sufficientstaffing will be permitted to undertake large scale projects. The staff may include thoseworking from a UAE base or from other Countries.

the methodology and systems used within the organisation; To a large degree, thesuccessful completion of a Health Facility is dependent on using internationallyrecognised tools and systems.

Consultants currently working with or under HAAD; Consultants considered to beperforming to an acceptable standard will be given priority for prequalification for a periodof 12 months from the publication of these Guidelines.

3.2 Definition of Building Types

For the purpose of this section of the Guidelines, Health Facility Building Types are defined as

follows:

3.2.1 Hospital

Definition - A Hospital is defined as a Health Care Facility intended for the diagnosis andtreatment of patients. For the purpose of these Guidelines, a Health Facility providingovernight care of patients will be classified as a Hospital.

Hospital Types may include:o Research and Teaching Hospitalso General Hospitalso Specialist Maternity Hospitalso Specialist Paediatric Hospitalso Specialist Cancer Care Hospitalso Specialist Rehabilitation Hospitalso Specialist Mental Health Hospitalso Any combination of the above or other specialities

Some facilities will be treated in a similar manner to Hospitals however due to their lessercomplexity; their prequalification level will be reduced. Types may include:o Nursing Homeso Dementia Care Centres


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3.2.2 Day Procedure Centre

Definition A Day Procedure Centre is defined as Health Care Facility intended for thediagnosis and treatment of patients. For the purpose of these guidelines, where this type

of facility does not provide overnight care of patients, it will be classified as a DayProcedure Centre. Day Procedure Centre Types may include:

o Day Surgery Hospitalso Specialist Dental Surgery Centreso Specialist Eye Surgery Centreso Specialist Orthopaedic Centreso Specialist Plastic Surgery Centreso Specialist Radiotherapy Centreso Specialist Chemotherapy Centreso Specialist Dialysis Centreso Specialist Invasive Imaging Centreso Any combination of the above or other specialities

3.2.3 Diagnostic Centre

Definition A Diagnostic Centre is defined as a Health Care Facility intended for thediagnosis of patients through specialist services and equipment. For the purpose of theseGuidelines, where this type of facility is stand alone and does not provide treatmentservices, it will be classified as a Diagnostic Centre.

Diagnostic Centre Types may include:o Medical Imaging Centreso Nuclear Medicine Centres (not involving treatment)o Phlebotomy Centreso General Diagnostic Centres Electroencephalography (EEG), Electrocardiography

(ECG), etco

Any combination of the above or other specialities

3.2.4 Rehabili tation Centre

Definition A Rehabilitation Centre is defined as a Health Care Facility intended for thetreatment of patients with disabilities or injuries which require long term care. For thepurpose of these Guidelines, where this type of facility does not provide overnight care ofpatients, it will be classified as Rehabilitation Centre.

Rehabilitation Centre Types may include:o Specialist Physiotherapy Centreso Specialist Occupational Therapy Centreso Specialist Hydrotherapy Centreso Specialist Prosthetics and Orthotics Centreso

Any combination of the above or other specialities

3.2.5 Clinic and Medical Centre

Definition - Clinic A Clinic is defined as a Health Care Facility intended for the diagnosisand minor treatment of patients. For the purpose of these Guidelines, generally, all HealthCare Facilities not classified under Hospitals, Day Procedure Centres, RehabilitationCentres or Diagnostic Centres will be classified as a Clinic.

Definition Medical Centre A Medical Centre is a Clinic with the addition of supportservices such as a Laboratory and a Radiology Department.

Clinic Types may include:o General Practice or Group Practice Primary Health Centreso General and Specialised Clinics - Medical Polyclinics School Clinicso General and Specialised Dental Clinics - Dental Polyclinicso Community Health Centres


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3.2.6 Pharmaceutical Facility

A Pharmaceutical facility will always be reviewed as part of the above Health FacilityTypes. Only where they are stand alone, the design can be completed by a Tier 1 Design

Consultant

3.2.7 Mobile Unit

A Mobile Unit can accommodate any of the Health Facilities mentioned above and istherefore covered under its own prequalification level.

3.3 The Level of Prequalification linked to the Type of Health Facility

3.3.1 A Tier Based System

For the purpose of prequalification, Health Facilities are divided into different types. Each type

will require a minimum level of prequalification based on the complexity of the facility asfollows: Design Consultants with a prequalification level of Tier 1 will only be permitted to

undertake the smallest and least complex Health Facilities. Design Consultants with a higher level of prequalification (Tier 2-4) will be permitted to

undertake the more complex Health Facilities.

3.3.2 Lowering the Barrier to Entry

The HAAD prequalification system aims to lower the barrier to entry into the Health FacilityDesign field experienced by local consultants. The typical path for an individual General-practice Architect wishing to specialise in this field would be to work for a prequalifiedcompany on a range of healthcare projects under the supervision of experienced specialists.

The individual can then apply for prequalification, initially at low Tier levels and subsequentlyat higher Tier levels.

Prequalified individuals can then form new companies, employ support staff and apply for theprequalification of the company.

3.3.3 Increasing the level of prequalif ication

Individual Consultants may apply for higher Tiers of prequalification based on the experiencethey gain at lower Tiers as well as work under the supervision of others on higher tiers.HAAD at its sole discretion may consider these applications and progressively increase theprequalification Tier of the consultants.

Companies may also apply for higher Tiers of prequalification based on the experience andprequalification of specialist staff that they employ as well as a minimum of 50% of thedirectors. This experience is demonstrated through the application forms listing the experienceand responsibility for such projects at higher Tier levels.

3.3.4 Frequency of ApplicationThe first applications for HAAD Health Facility Consultant Prequalification may be submitted atany time. Subsequent applications may be submitted for a number of reasons at the followingintervals: Submission after the expiry of prequalification- at any time Re-submission with better information, if requested by HAAD- at any time Re-submission due to the rejection of a previous application- 6 months after the original

application Application for increase in the Tier of prequalification- 6 months after the original


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application

3.3.5 Duration of Prequalification

The HAAD prequalification for the current Tier, will be valid for a period of 3 years after

approval by HAAD.

During the period of validity, the Consultants are required to inform HAAD of any majorchanges to the information supplied to HAAD on the prequalification forms including changesto directorship and departure of key specialist staff.

Consultants may apply for the renewal of the prequalification for a further period of 3 years bythe submission of a new prequalification application. A new prequalification application maybe lodged up to 2 months before the expiry of the current prequalification.

A renewed application may be a copy of the previous application with updated informationunless HAAD requirements for prequalification change in the interim period.The applicant may also request an increase in the Tier level at the time of renewal.

HAAD at its sole discretion may renew the application at the new or a different Tier level.

3.3.6 Prequalification Tier based on building types

Tier levels are based broadly on the experience of different Health Facility Building Types aslisted on the next page. The Health Facilities in turn include one or more Functional PlanningUnits (FPUs) as defined under these Guidelines. The information supplied by the applicantswill be used by HAAD to assess the broad range of skills in the design for the relevant FPUsforming these building types and therefore the appropriate Tier level of prequalification.

3.3.7 Co-Existing and Integrated Facilit ies and their Classification

Portions of Health Facility types (as listed on the next page) may perform services which areseparately covered under these Guidelines. Where these services operate as an integratedservice within the overall Health Facility and benefit from the overall common services, staffand patient flows, they will be regarded as part of the overall Health Facility and therefore fallunder its prequalification level.

The services which are relatively independent of the overall Health Facility will be regarded asseparate facilities under these Guidelines and therefore fall under their separateprequalification levels.

Here are some examples: A Medical Diagnostic Imaging Service within a Hospital will fall under the Hospitals

prequalification Level.

A Dental Clinic on the same grounds as a Day Procedure Centre but operatingindependently will fall under its own prequalification Level.

Good indicators of integrated services are: Common facilities for patient flow management Common staff and support facilities Requirement for direct, internal patient transfer Common paper based medical records Common building services including central energy facilities Common services equipment such as air handling units

The purpose of this requirement is to ensure that the Design Consultants whose work canpotentially affect the functionality of other, more complex and critical areas of Health Facilities

are prequalified at the appropriate level.


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Type Classification Prequalification

Requirement

Hospital Research and Teaching Hospital

General Hospital Specialised Hospital Rehabilitation Hospital Nursing Home Acute Aged Care Centre Dementia Care Centre

Tier 4

Tier 4 Tier 4 Tier 4 Tier 3 Tier 3 Tier 3

Day ProcedureCentre

Day Surgery Hospital Invasive Imaging Centre Radiotherapy and Chemotherapy Centre Dialysis Centre Plastic Surgery Centre Dental Surgery Centre

Tier 3 Tier 3 Tier 3 Tier 3 Tier 3 Tier 3

DiagnosticCentre

Medical Diagnostic Imaging Centre Nuclear Medicine Centres (not involving treatment) Medical Laboratory

Tier 2 Tier 2 Tier 2

RehabilitationCentre

Day Rehabilitation Centre Physiotherapy, Occupational Therapy &Hydrotherapy Centre

Prosthetics and Orthotics Centre Allied Health Service Centre Dental Laboratory Optical Shop Audiometric Shop

Tier 2 Tier 2 Tier 2 Tier 1 Tier 1 Tier 1 Tier 1

Clinic Medical Centre Dental Centre General Clinic General Dental Clinic Specialised Clinic Specialised Dental Clinic Medical Polyclinic Dental Polyclinic School Clinic First Aid Post

Tier 2 Tier 2 Tier 1 Tier 1 Tier 1 Tier 1 Tier 1 Tier 1 Tier 1 Tier 1

PharmaceuticalFacility

Scientific Offices Drug Stores

24 Hours Pharmacy

Tier 1 Tier 1

Tier 1Mobile HealthUnit

Refer to the nearest category above Tier 1-4


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4.0 Terms and Abbreviations

Term Meaning Term Meaning

ADAC AbuDhabiAviationCouncil HR HumanResources

ADA AmericanswithDisabilitiesAct1994 IEE InstituteofElectricaland

ElectronicsEngineers

ADM AbuDhabiMunicipality IT InformationTechnology

AHFG AustralasianHealthFacility

Guidelines

LDR Labour,Delivery&Recovery

AS

AustralianStandards NHS NationalHealthService(UK)

ASHRAE AmericanSocietyofHeating,

RefrigerationandAirConditioning

NFPA NationalFireProtection

Association

CIBSE CharteredInstitutionofBuilding

Services Engineers

NOC NoObjectionCertificate

CCTV ClosedCircuitTelevision OH&S OccupationalHealth&Safety

CEO ChiefExecutiveOfficer RDL RoleDelineationLevel

CRT CathodeRayTube RDS RoomDataSheet

CT ComputerisedTomography RLS RoomLayoutSheet

FPU FunctionalPlanningUnit

(Departments)

RSB Regulationandsupervision

Bureau

GP GeneralPractitioner SOA ScheduleofAccommodation

HAAD

HealthAuthority

of

Abu

Dhabi TIS Traffic

Impact

Study

HEPA HighEfficiencyParticulateAir(filter) UPC UrbanPlanningCouncil

HTM HealthTechnicalMemorandum UPS UninterruptiblePowerSupply

HVAC Heating,Ventilation&Air

Conditioning


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Refer to the following Appendices 1 14 attached overleaf

5.0 Appendix 01 - Schematic Submission Registration Form

Attached overleaf


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Version 3.3, April 2014 www.haad.ae

Page 1 of 1

Health Facility Guidelines

Schematic Submission Registration Form

Purpose:The purpose of this registration form is to notify HAAD of the intent to lodge a Schematic Submission for a comprehensive reviewagainst the Standards and Guidelines. The notification will allow HAAD to streamline incoming documents and ensure adequate staffingis available for the review process. On satisfactory completion of this process the applicant will be given an Approval in Principle Schematic (AIP-S) certificate.

Pre-requisites:Prior to lodging this Registration Form, we advise the applicant to verify the Health Facility has been registered with HAAD, through theHealth Facility Licensing Application Form. If the Facility was registered, the applicant should have received a Registration Approval.Further information on the Licensing process is available through the Health Facilities GuidelinesPart A Administrative Provisions.

Process to Lodge this Registration Form:Fill out this form on screenprintlodge without signature online*sign the printed copy and include it in the Schematic Submission.By return email, HAAD will confirm the date and time when the submission can be lodged at the HAAD office. *NOTE: The online

submission is not enabled until further notice. The applicant is to submit the signed hard copy only, together with all requireddocuments. An appointment with HAAD is to be made prior to lodging the registration.

(1) This is the number of times a Schematic Submission was lodged. The maximum number of submissions is 2.(2) This is the Owner/Operator of the Health Facility. This section is to be filled out be a senior executive.(3) This is the HAAD prequalification number for all HAAD prequalified Owners/Operators.(4) This is the date the Submission will be ready for submission. HAAD will advise a date on which the submission can be lodged.

Number of Schematic Submission (1):

Project Name:

Location/Address:

Legal Plot Number:

Size (Gross Floor Area in m2):

Applicant (2) Company Name:

Name and Surname Executive:

Role Executive:

Business Address:

Business Phone Number:

Business Email:

Prequalification Number (3):

Date the Schematic Submission will be ready (4):

Applicants Signature and Date:Signature:

..

Date: ..
http://www.haad.ae/http://www.haad.ae/http://www.haad.ae/


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6.0 Appendix 02 - Schematic Submission Approval Form

Attached overleaf


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Page 1 of 2


Schematic Submission Approval Form

Purpose:The purpose of this form is to notify the applicant of the approval or rejection issued by HAAD for the Schematic Submission Stage(Step 2 as set out in Part A Administrative Provisions) of the application only.

Type of Approval

Approved Not Approved

Notes: ....

....

....

....

..

Chairman of Health Facilities

Licensing Taskforce

..

Head of Health Facilities

Licensing Department

..

Director of Policy and Regulation

Submission Approval

Approval in PrincipleSchematic(AIP-S) Approval Number:

Number of Schematic Submission:

Project Name:

Location/Address:

Legal Plot Number:

Applicant: Company Name:

Name and Surname:

Business Address:


Business Email:

Date:

Date of Expiry of Approval:


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Page 2 of 2

Approval Conditions:In the case of approval, HAAD advises approval of this application for the Schematic Submission is granted subject to compliance withconditions of approval noted herein and all of the relevant Standards and Guidelines applicable to the subject facility. Upon approval ofthe Schematic Submission (Step 2 as set out in Part A Administrative Provisions), the Detailed Submission (Step 3 as set out in Part

A Administrative Provisions) of the Approval Process must be lodged in full to the Health Licensing Department of HAAD withintwelve (12) monthsof the date of approval on the AIP-S.

Rejection Conditions:In the case of rejection the applicant is permitted to lodge one (1) further submissiononly for Step 2Schematic Submission of the

Approval Process and should a rejection be issued for the subsequent submission then the application shall revert back to Step 1 Registration of the Application Process.

Assessment Report:In the case of approval, an Assessment Report is attached hereto listing all non-compliances requiring rectification. The applicant is

required to comply with the requirements of the Assessment Report in the following stage application.

Period of Validity of Approval:The AIP-S remains valid for 12 months, during which the General Building Approval Process can be continued and during which Step3 of the Approval Process for Health Facilities is to be initiated. If required, the validity of the AIP-S can be extended for a further 12months by special application to the Health Licensing Department of HAAD prior to expiry of the 12 months period.


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7.0 Appendix 03 - Detailed Submission Registration Form

Attached overleaf


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Page 1 of 1


Detailed Submission Registration Form

Purpose:The purpose of this registration form is to notify HAAD of the intent to lodge a Detailed Submission for a comprehensive review againstthe Standards and Guidelines. The notification will allow HAAD to streamline incoming documents and ensure adequate staffing isavailable for the review process. On satisfactory completion of this process the applicant will be given an Approval in Principle Detailed (AIP-D) certificate.

Pre-requisites: Verify the Health Facility has received an Approval in Principle Schematic or AIP-S. If so, the Approval number of the AIP-S is

to be transferred to the applicable section below. Further information on the Licensing process is available through the HealthFacilities Guidelines - Part A Administrative Provisions.

Ensure the Health Facility has received a Project Approval from the Urban Planning Council. Submissions without this approvalwill be rejected.

Process to Lodge this Registration Form:

Fill out this form on screenprintlodge without signature online*sign the printed copy and include it in the Detailed Submission. Byreturn email, HAAD will confirm the date and time when the submission can be lodged at the HAAD office. *NOTE: The onlinesubmission is not enabled until further notice. The applicant is to submit the signed hard copy only, together with all requireddocuments. An appointment with HAAD is to be made prior to lodging the registration.

(1) This is the Approval number on the AIP-S form received from HAAD when registering and when receiving approval for the Schematic Submission.(2) This is the number of times a Detailed Submission was lodged. The maximum number of submissions is 3.(3) This is the Owner/Operator of the Health Facility. This section is to be filled out be a senior executive.(4) This is the HAAD prequalification number for all HAAD prequalified Owners/Operators.(5) This is the date the Submission will be ready for submission. HAAD will advise a date on which the submission can be lodged.

AIP-S Approval Numbers (1) AIP-S: AIP-S:

Number of Detailed Submission (2):

Project Name:

Location/Address:

Legal Plot Number:




Role Executive:

Business Address:


Business Email:

Prequalification Number (4):

Date the Detailed Submission will be ready (5):

Applicants Signature and Date:Signature:

..

Date: ..


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8.0 Appendix 04 - Detailed Submission Approval Form

Attached overleaf


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Page 1 of 2


Detailed Submission Approval Form

Purpose:The purpose of this form is to notify the applicant of the approval or resubmission required or rejection issued by HAAD for the DetailedSubmission Stage (Step 3 as set out in Part A Administrative Provisions) of the application only.

Type of Approval

Approved Incomplete, Resubmit Not Approved

Notes: ....

....

....

....

..Chairman of Health Facilities

Licensing Taskforce

..Head of Health Facilities

Licensing Department

..Director of Policy and Regulation

Submission Approval

Approval in PrincipleDetailed (AIP-D) ApprovalNumber:

Number of Detailed Submission:

Project Name:

Location/Address:

Legal Plot Number:

Applicant: Company Name:

Name and Surname:

Business Address:


Business Email:

Date:

Date of Expiry of Approval:


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Version .3.3, April 2014 www.haad.ae

Page 2 of 2

Approval Conditions:In the case of approval, HAAD advises approval of this application for the AIP-D Detailed Submission is granted subject to compliancewith conditions of approval noted herein and all of the relevant Standards and Guidelines applicable to the subject facility. Uponapproval of the Detailed Submission (Step 3 as set out in Part A Administrative Provisions), Step 4 of the Approval Process as set outin Part A Administrative Provisions, must be initiated within twelve (12) monthsof the date of approval on the AIP-D.

Resubmission Conditions:In the case of resubmission the applicant shall comply with the requirements of the Assessment Report. The applicant shall thenresubmit within three (3) monthsof the date of the request for a resubmission.

Rejection Conditions:In the case of rejection the applicant is permitted to lodge up to two (2) further submissionsonly for Step 3Detailed Submission ofthe Approval Process and should a rejection be issued for the third submission then the application shall revert back to Step 1 Registration of the Application Process.

Assessment Report:In the case of approval, an Assessment Report is attached hereto listing all non-compliances requiring rectification. The applicant is

required to comply with the requirements of the Assessment Report in the following stage application.

In the case of a resubmission the applicant shall comply with the requirements of the Assessment Report which lists all noncompliances to be rectified and resubmit only those portions of the submission that require redesign and provide answers/solutions toall other outstanding non compliances as listed in the Report.

Period of Validity of Approval:The AIP-D remains valid for 12 months, during which the General Building Approval Process can be continued and during which Step4 of the Approval Process for Health Facilities is to be initiated. If required, the validity of the AIP-D can be extended for a further 12months or longer by special application to the Health Licensing Department of HAAD prior to expiry of the 12 months period.


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Page 1 of 1


Request for Inspection

Purpose:

The purpose of this registration form is to request HAAD to conduct a comprehensive site inspection against the Standards andGuidelines and the Assessment Report issued at various Approval stages namely AIP-S (Approval in Principle Schematic) & AIP-D(Approval in Principle Detailed) . The notification will allow HAAD to streamline requests and ensure adequate staffing is available forthe inspection process.

Pre-requisites:Prior to lodging this Registration Form, we advise the applicant to prepare a progress report listing all outstanding non compliances fromthe Assessment Report (received from HAAD, with the AIP-D) and their answers and solutions and their status and progress on site, allin the format prescribed by HAAD. Further information on the Licensing process is available through the Guidelines Part A

Administrative Provisions.

Process to Lodge this Registration Form:Fill out this form on screen print lodge without signature online*sign the printed copy and lodge it to HAAD together with theprogress report. By return email, HAAD will confirm the date and time when the progress report can be lodged at the HAAD office.

*NOTE: The online submission is not enabled until further notice. The applicant is to submit the signed hard copy only, together with allrequired documents. An appointment with HAAD is to be made prior to the submission.

(1) This is the Approval number on the AIP-S and AIP-D form received from HAAD when receiving approval for the Schematic and Detailed Submissions.(2) This is the Owner/Operator of the Health Facility. This section is to be filled out be a senior executive.(3) This is the HAAD prequalification number for all HAAD prequalified Owners/Operators.(4) This is the date the Submission will be ready for submission. HAAD will advise a date on which the submission can be lodged.

AIP-S and AIP-D Approval Numbers (1): AIP-S: AIP-D:

Is this a 90% or 100% Completion Inspection:

Project Name:

Location/Address:

Legal Plot Number:




Role Executive:

Business Address:


Business Email:

Prequalification Number (3)

Date the Progress Report will be ready (4)

Applicants Signature and Date:

Signature:..

Date:..


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10.0 Appendix 06 - Deliverables - Schematic Submission

Attached overleaf


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11.0 Appendix 07 - Deliverables - Detailed Submission

Attached overleaf


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12.0 Appendix 08 - Consultants Pre-qualification Application Form

Attached overleaf


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Page 1 of 10


Health Facility Design Consultants

Prequalification Application Form

Purpose:Only pre-qualified organisations will be allowed to participate in the Approval Process for Health Facilities. Through this restriction, HAADaims to ensure that the design of Health Facilities within the Emirate of Abu Dhabi is conducted by capable and experienced designconsultants.

In order to prequalify with HAAD, Architects and Health Planners and MEP Engineering Companies are required to demonstrate theirhealth project experience by filling out the Consultant Prequalification Application Form.

Pre-requisites:There must be an established office located in the United Arab Emirates.

Process to Lodge this Application Form:Print and fill out this form, sign the declaration page and submit it to HAAD along with all additional documents required.

HAAD only prequalifies consultants that are recognised as acceptable legal entities in the United Arab Emirates. HAAD will not prequalifya Business Name, Trust or an entity that is under any form of external administration.

HAAD will review and evaluate the credentials of the prospective organisation(s) based on the information provided. HAAD may arrangea time to inspect the premise of the applicantsregistered office to assess operational capacity. HAAD may invite the applicant for aninterview to assist with the process.

All information submitted for prequalification evaluation purposes will be considered precise and truthful by HAAD. HAAD will ensure itsconfidentiality in compliance with the Federal Law.

The acceptance of the consultants pre-qualification will be at HAADs discretion. HAAD will reserve all rights to reject any submittedprequalification proposals.

Other Notes to Applicants:

Applicants shall answer all questions on the application form accurately and concisely. Where the information requested is notapplicable, the applicant shall clearly indicate the reason(s).

HAAD will only discuss or disclose details of the pre-qualification process to the nominated person(s) under Section 5 below. Theapplicant is required to provide the appropriate contacts for this purpose.

Where supplementary information is provided (in addition to the application form), this shall be appropriately referenced to therelevant sections on the application form.

A copy of the submitted application form and all supplementary materials shall be retained by the applicant.


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Page 2 of 10

1 General Application Details:

Supplementary Information Required: A copy of the companys prequalification certificate if already prequalified.

2 Company Profile and Company Registration Details:

Supplementary Information Required: A copy of the companys trade license (UAE). For foreign companies, the companys registration from the country where the

head office is located shall also be submitted. The companys organisational chart.

1.1Current Prequalification levelif already prequalified:

Tier 1 Tier 2

Tier 3 Tier 4

1.2 Prequalification levelpursued:

Tier 1

Tier 2

Tier 3 Tier 4

1.3Is this an individual orcompany

Individual Company

2.1 Registered name:

2.2 Current Trading Name:

2.3 Other Trading Names

(if applicable):

2.4 Registered Address:

2.5 Telephone number:

2.6 Fax number:

2.7 Email address:

2.8 Website (if any):

2.9 Type of Organisation:

(Please tick one)

Public Limited Limited Partnership

Sole Trader Other (please specify)

2.10 The companys registrationwith the Local Authority:

2.11 Name of Authority:

2.12 Registration Number:

2.13 Date of Registration:

2.14 Registered Address ifdifferent from the above:


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4.1.6 Design Documentation andCoordination:

4.1.7 Project Management:

4.1.8 Site Supervision:

4.1.9 Project Commissioning andCertificationPre and PostOccupancy:

4.1.10 Facilities and AssetManagement:

4.2 Engineering Services

4.2.1 Mechanical and HVACincluding Medical Gases:

4.2.2 Electrical (Power, lighting,ELV, lightning protection) , ITand Communications:

4.2.3 Public Health (Plumbing,drainage, LPG gas):

3.2.4 Biomedical Engineering:


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5 Personnel Capabilities:In the case of an individual Consultant, the capabilities of the individual should be demonstrated in the following form.In the case of a company or similar legal entity, the applicant is required to demonstrate the capabilities of at least 4 key individualsincluding 50% of the Directors in the following form. Use 1 page per person.

Supplementary Information:

Personnel CVs showing the background and experience of the individuals may be submitted in addition to the above form(maximum 3 pages each, 1 preferred)

6 Nominated Contacts for Enquiries:Should HAAD require further details, HAAD wishes to contact the relevant person within your organisation to discuss managerial,technical or financial matters. Please provide details as requested below.

5.1 Key Personnel 1

5.1.1 Name:

5.1.2 Title or Position:

5.1.3 Date of Birth:

5.1.4 Professional Qualifications:

5.1.5 Responsibilit ies withinOrganisation:

5.1.6 Years of experience inhealthcare design:

5.1.7 Relevant ProjectExperiences (includescompany, project names,project role etc.):

6.1 Managerial Enquiries

6.1.1 Name:

6.1.2 Position

6.1.3 Telephone:

6.1.4 Email:

6.2 Technical Enquiries

6.2.1 Name:

6.2.2 Position

6.2.3 Telephone:

6.2.4 Email:


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Supplementary Information Required: If you have answered yes to any of the above questions, please provide a copy of all the relevant documents related to the

legal case.

9

Financial Information:

Supplementary Information Required: If you have answered no to any of the above questions, plea se provide details as requested.

10 Insurance:

Supplementary Information Required: Please provide a copy of all your insurance policy certificates.

8.5 Has your organisation ever been disbarred or otherwise precluded from pursuing public work or everbeen found to be non-responsive by a public agency?

YES

NO

8.6 Has your organisation or any of its principals ever petitioned for bankruptcy or been terminated on acontract awarded to you?

YES NO

8.7 Is your organisation or any of its owners, officers, or major shareholders currently involved in anyarbitration or litigation?

YES NO

9.1 Details of your Banking Institution

Name:

Branch:

Contact Person and contact details:

9.2 Has your organisation met all its obligations to pay its creditors and staff during the past twoyears? If answer No, please provide details of such.

YES NO

9.3 Has your organisation met the terms of its banking facilities and loan agreements (if any) duringthe past two years? If answer No, please provide reasons and actions taken to rectify thesituation.

YES NO

Provide details and relevant document of your current insurance cover: Value (AED)

10.1 Employers Liability(min AED36,000,000):

10.2 Public Liability (min AED36,000,000):

10.3 Professional Indemnity (min AED36,000,000):

10.4 Other (please provide details):


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13 ReferencesProvide details of three business contacts for reference. Preferably each individual will be from a different organisation in either thepublic or private sector.

13.1 Reference 1

13.1.1 Name of Organisation:

13.1.2 Name of Contact Person:

13.1.3 Title of Contact Person:

13.1.4 Contact Number/ Email:

13.1.5 Type of Contract/ ProjectDescription:

13.1.6 Contract Value (AED):

13.1.7 Contract Period:

13.2 Reference 2








13.3 Reference 3









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14 Additional Information:Please list all the additional documents/ information you have provided in the space below.

Item 1 -A copy of the companys trade license (UAE). For foreign companies, the companys registration from the countrywhere the head office is located shall also be submitted.

Item 1 - The companys organisational chart. Item 2 - Relevant healthcare project experience. Item 4 - Personnel capability report. Item 7 - If you have answered yes to any of the questions, provide a copy of all the relevant documents related to the legal

case. Item 8 - If you have answered no to any of the questions, provide details as requested. Item 9 - Provide a copy of all your insurance policy certificates. Item 10 - If you have answered yes to Question 10.1, provide a copy of your QHSE Certificate. Item 11 - A copy of your current Health and Safety Policy Statement. Otherif so, please specify:

15 Pre-qualification Application Declaration:The following must be signed by an authorised senior executive from your organisation. Only an original signature will be accepted.

I/ We .., .., hereby certify or affirm thatApplicant Name and Surname Title of Applicant

the information supplied is accurate to the best of my/our knowledge and that I/ we accept the conditions and undertakingsrequested in the questionnaire. I/ we understand that false information could result in my/ our exclusion from the pre-qualifiedconsultants list.

Applicants Name, Signature and Date: Name:

..

Signature:

..

Date: ..
http://www.haad.ae/http://www.haad.

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