H-GAC 2017 WS1 FINAL · 01.06.2017 · Wyoming Severe Winter Storm and Straight-line Winds...

H-GAC 2017 Disaster Debris Workshop Series

June 1, 2017

Workshop 1: Changes in Disaster Debris Management

LOCATION:H-GAC CONFERENCE ROOM A3555 TIMMONS LANEHOUSTON, TX

TIME:8:30 A.M. TO 12:30 P.M.

REFRESHMENTS WILL BEPROVIDED.

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Agenda

• Introductions and Purpose• Debris 101• Debris Management Planning• Break• In the News• New Technology in Debris Management• Break• Case Studies• Debris After Action Reporting• Adjourn

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Part 1: Introductions and Purpose

June 1, 2017 – Hurricane Season Begins

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Atlantic Tropical Cyclone Names

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ArleneBretCindyDonEmilyFranklinGertHarveyIrmaJoseKatiaLeeMariaNateOpheliaPhilippeRinaSeanTammyVinceWhitney

Welcome

• Introductions

• Name

• Agency

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Purpose

• Acclimate new staff to debris operations.

• Provide a refresher course to veteran debris managers.

• Share key considerations in the development of debrismanagement plans.

• Review recent disasters and developments in disasterdebris management.

• Stimulate interactive discussion and questions.

• Discuss the importance of after action reporting followinga disaster.

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Part 2: Debris 101

Updated FEMA GuidancePublic Assistance (PA) Program and Policy Guide

• Combines all PA policy into asingle volume

• Incorporates and supersedeslanguage from 9500 Seriesdocuments

• In effect for disasters declaredafter January 1, 2016

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Debris 101Who's Involved?

• Federal Emergency Management Agency (FEMA)• United States Coast Guard (USCG)• United States Army Corps of Engineers (USACE)• Natural Resources and Conservation Service (NRCS)• Farm Service Agency (FSA)• Animal Plan and Health Inspection Service (APHIS)• Federal Highway Administration (FHWA)• Environmental Protection Agency (EPA)• National Oceanic and Atmospheric Administration

(NOAA)

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Debris 101Emergency Roadway Clearance (70 Hour Push)

• Push debris off thestreet on to the right-of-way.

• Reimbursable byFEMA on a time andmaterials basis

• Initial focus is onpriority roadsidentified during theplanning stage

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Debris 101Truck Certification

• Measure maximum capacity ofdebris hauling vehicles

• Perhaps the most crucial element ofa debris removal operation

• Tracks debris quantities

• Large opportunity for fraud

• Needs to be periodically re-certified

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Debris 101Debris Basics

• Must be a result of theevent

• Must be in an eligiblelocation

• Must be documented fromcollection to final disposal

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• Debris that is a result of a disaster incident can beplaced along the ROW or curbside for collection.

• Vegetative debris: Tree limbs, branches, and otherleafy material

• Construction and demolition (C&D) debris:Damaged components of buildings (excludingreconstruction debris)

• Household hazardous waste (HHW): Paints, stains,solvents, etc.

• White goods: Refrigerators, air conditioners, etc.

Debris 101Row Collection

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Debris 101ROW Collection

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SidewalkSidewalk

Urban Areas

RoadwayRoadway

Right-of-WayRight-of-Way Right-of-WayRight-of-Way

Rural Areas

Power Poles

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Debris 101Identify The Row

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Debris 101Additional Passes Throughout the Community

• Temporarily store debris andconduct some form of reductionbefore the debris is transportedto a final disposal facility.

• Considerations in selection of aDMS:• Current availability• Duration of availability• Site ingress/egress• Geographic location within the

jurisdiction• A minimum of 10 acres of

usable land

Debris 101Debris Management Sites

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Debris 101Debris Management Sites

• Load calls made at tower• Calls made based on % full

• Staff must be able to handle conflictresolution

• Staff must not be coerced into making calls

• Staff must be able to identify truckmodifications• Vehicle measurement routinely checked

• Debris may need to be segregateddepending on origin

• Large opportunity for fraud• Staff rotated frequently

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• The applicant is responsible for obtaining certification fromTCEQ to operate the DMS.

• The applicant must complete a four page form for each debrismanagement site and submit to TCEQ.

• The Form can be found at the following link on the TCEQwebsite:

• http://www.tceq.texas.gov/assets/public/response/tornado/tdms-request.pdf

• The applicant must complete the form and submit to theappropriate TCEQ Regional Office with a copy to the TCEQCentral Office.

DEBRIS MANAGEMENT PLANNINGConcept of Operations: Response

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Debris 101TCEQ Requirements

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Debris 101White Goods Collection and Coolant Removal

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Debris 101Recovery – E-Waste

Debris 101Specialized Programs

• Leaners, hangers, stumps

• Vehicles, boats, appliances

• Private property (right-of-entry[ROE]) work

• Parks and recreational areas

• Canals and waterways

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Debris 101Hazardous Hanging Limbs (Hangers)

• Must meet all of the followingcriteria:• Must be 2 inches or greater in

diameter at the point of the break

• Must be suspended in a treethreatening a public use area

• Must be located on improved orpublic property

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Debris 101Hazardous Leaning Trees (Leaners)

• The tree must be at least 6 inches indiameter when measured 4 and 1/2feet from the ground and must meetat least one of the following criteria:

• More than 50 percent of the crowndamaged or destroyed (as determined bya certified arborist)

• Split trunk or broken branches thatexpose the heartwood

• Fallen or uprooted within public-use area

• Leaning at an angle greater than 30degrees

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• A stump is hazardous if:• The stump has 50 percent or

more of the root-ball exposed;• The stump is greater than 2 feet

or larger in diameter whenmeasured 2 feet from theground;

• The stump is located on a publicROW; and

• The stump poses an immediatethreat to public health andsafety.

Debris 101Recovery – Hazardous Stump Removal

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Debris 101Parks and Recreational Areas Debris Removal

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Debris 101Private Property Debris Removal Program – Before and After

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Debris 101Final Disposal

• It is critical that plans andcontingencies for final disposal ofvegetative and mixed debris areestablished.

• Final disposal sites must be properlypermitted.

• Debris must be properlydisposed/applied at final disposalsite.

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Debris 101Contractor Invoicing

• Invoicing kickoff meeting

• Data standards

• Electronic hauler invoice

• Invoicing process

• Retainage

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Debris 101Close-Out

• Approve closure/remediation of debris managementsite (DMS)

• Ensure damage claims are resolved

• Transfer original documentation from contractors toapplicant

• FEMA/state field validations

• Project Worksheet (PW) close-out

• Audits are inevitable

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Part 3: Debris Management Planning

Disaster Debris Management Plan

• Plan requirements forFEMA compliance

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Debris Management Plan Job Aid:https://www.fema.gov/media-library/assets/documents/80072

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Disaster Debris Management Plan• Debris management overview• Events and assumptions• Debris collection and removal plan• Debris disposal locations and Debris Management Sites• Debris removal on private property• Use and procurement of contracted services• Use of force account labor• Monitoring of debris operations• Health and safety requirements• Environmental considerations and other regulatory

requirements• Public information

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DEBRIS MANAGEMENT PLANNINGPlanning Team

• Public Works and Solid Waste

• Emergency Management

• Parks

• GIS/Information Technology

• Finance and Administration

• General Counsel

• Environmental Services

• Public Information

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DEBRIS PLANNING TEAM

• Situation and assumptions

• Roles and responsibilities

• Concept of operations

• Training and exercise

• Functional annexes

DEBRIS MANAGEMENT PLANNINGCritical Elements

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COMPONENTS OF THE PLAN

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• Identify priority roads.

• Identify debris management sitelocations.

• Identify collection zones.

• Develop final disposal plan.

• Maintain road lists withmaintenance and funding.

• Provide job aids/checklists.

• Provide annual training,exercises, and updates.

DEBRIS MANAGEMENT PLANNINGConcept of Operations: Preparedness

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PLAN DEVELOPMENT

• One-time 2 percent increased federal cost shareincentive for a FEMA-accepted DDMP

• Establishes clear roles and responsibilities in adebris-generating incident

• Identifies resources that can be used in response:• Debris haulers and monitors• Debris management sites (DMS)• Equipment• Personnel• Recyclers/landfills

• Identifies priorities and strategies for debrisclearing and clean-up

• Identifies applicable regulations• Provides pre-scripted public information messages

Benefits of a DDMP

Break

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Part 4: In the News

Top Stories

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Top Stories

• Spurs playoffs andhurricane seasoncoincidence?

• Rising sea levels

• Strong seasonafter years ofcalm

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Recent Disaster Declarations

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Location Incident Date DR #

Idaho Severe Storms Flooding, Landslides and Mudslides 5/18/2017 4313

California Flooding 5/2/2017 4312

Utah + Idaho Severe Winter Storms and Flooding 4/21/2017 4311 & 4310

Washington Severe Storms Flooding, Landslides and Mudslides 4/21/2017 4309

California Severe Winter Storms, Flooding and Mudslides 4/1/2017 4308

Nevada Severe Winter Storms, Flooding and Mudslides 3/27/2017 4307

Wyoming Severe Winter Storm and Straight-line Winds 3/21/2017 4306

California Severe Winter Storms, Flooding and Mudslides 3/16/2017 4305

Kansas Severe Winter Storm 2/24/2017 4304

Nevada Severe Winter Storms, Flooding and Mudslides 2/17/2017 4303

California + Tribe Severe Winter Storm, Flooding and Mudslides 2/14/2017 4302 & 4301

Louisiana Severe Storms, Tornadoes and Straight-line Winds 2/11/2017 4300

Oklahoma Severe Winter Storm 2/10/2017 4299

Recent Disaster Declarations

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Location Incident Date DR #

South Dakota Severe Winter Storm 2/1/2017 4298

Georgia Severe Storms, Tornadoes and Straight-line Winds 1/26/2017 4297

MississippiSevere Storms, Tornadoes and Straight-line Winds andFlooding 1-25/2017 4295

Georgia Severe Storms, Tornadoes and Straight-line Winds 1/25/2017 4297

Oregon Severe Winter Storm and Flooding 1/25/2017 4296

Tennessee Wildfires 12/15/2016 4293

Pennsylvania Severe Storms and Flooding 12/2/2016 4292

Virginia

Hurricane Matthew

11/2/2016 4291

South Carolina 10/11/2016 4286

North Carolina 10/10/2016 4285

Georgia 10/8/2016 4284

Florida 10/8/2016 4283

2016 Texas Disasters

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DR-4272Severe Storms and

FloodingJune 2016

DR-4269Severe Storms and

FloodingApril 25, 2016

DR-4266Severe Storms,Tornadoes and

FloodingMarch 19, 2016

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New Public Assistance Delivery Model

• FEMA conducted a study of the existing PublicAssistance delivery program

• The program had not evolved in 20 years

• FEMA designed a new delivery model designedto streamline and categorize projects

• FEMA is using a phased implementationapproach to the new delivery model

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New Public Assistance Delivery ModelImplementation• Stage 1 – Used in 2016 spring flooding event in

Oregon

• Stage 2 – Currently being used in Georgiafollowing Hurricane Matthew

• Stage 3 – To occur in 2017 to involve testing themodel at more than one location

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Part 5: New Technology in Debris Management

AUTOMATED DEBRIS MANAGEMENT SYSTEM(ADMS)

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Pre-2008

2008 2009 2010 2011 2012 2013 2014 2015

Several Vendors begindevelopment

First used during aUSACE debris project

USACE releases ADMSspecifications for ACI

SATOC work

FEMA 327 released,recognizing electronic

tickets

USACE updates ACIADMS specification for

2014 ACI contracts

ADMS used on USACEmission for Joplin, MO

Tornado

ADMS used on severalFEMA projects inHurricane Isaac

Advanced ADMSsystems introduced

for FEMA SevereWinter Storm projects

USACE awardsnew ACI

contracts,several new

ADMS vendors

USACE validation ofADMS system against

new specification

ADMS – INITIAL CHALLENGES

• Logistics

• Cost

• System performance

• Reliability

• Complexity

• Device integratedfeatures

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ADMS – FIELD DESIGN REQUIREMENTS

• USACE ACI ADMS compliant

• Performs as fast as paper-based

• Minimal user input

• Reliable and resilient

• Device integrated features

• Reasonable cost (FEMA 327)

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ADMS – COMMON PLATFORMS

• IOS (iPhone)

• Window Mobile

• Android

• Thermal Printers

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TRUCK CERTIFICATION – PRE ADMS

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TRUCK CERTIFICATION - ADMS

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RIGHT OF WAY (ROW) COLLECTION

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BeginCollection

•Scan trucknumber

DocumentPickup

•GPS at eachpile –“waypoint”

•Take photo•Accept or

retake

CompleteCollection

•Verify truck•Select

debris type•GPS at end

point•Scan ticket•Review•E-sign

Truck leavesfor DMS

•Truck andtruck cert isgiven todriver

ROW COLLECTION

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• Track 1 or morevehicles

• Minimal data entry

• E-signed ticket

• Track each pick uplocation

• Data transferred bycell

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KEY BENEFITS

• Real-time data

• Elimination of dataentry and manual inputerrors

• Data and supportingphotos automaticallyuploaded

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ROW DISPOSAL

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Get CollectionInformation

•Predownloadticket viacell

•Truck arrives

•Ticket barcode scanned

Verify

•Truck info

•Side photo•Debris type

Document Load

•Assess anddetermineload

•Take photo

CompleteDisposal

•Review

•E-sign ticket•Print ticketcopies

Truck EmptiesLoad/Final

•Place ticketreceipt inpouch

•Return truckcert to driver

ROW DISPOSAL

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• Only debris type andload call are enteredmanually

• 15-30 seconds pertruck

• Load photos

• Cubic yards empty orpercent full

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KEY BENEFITS

• Real-timeinformation andproject metrics

• Ability to make rapidadjustments

• Transparency in fieldoperations

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ADMS REPORTING CAPABILITIES

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Real Time Monitor Locator


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Current Truck/Crew Locations and Statistics

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First and Second Pass Collections


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Pass Completion Status


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Disposal Site Locations and Statistics

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Debris Management Zone Statistics


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ROW Ticket Locations


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Unit Rate Ticket with Photos

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Damage Report and Tracking Tool


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Missed Debris Pile Tool


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Road Ownership/Responsibility Map

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Hazardous Tree Removal In-Progress Audit Report


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GIS Analysis of DMS Location Based on Driver Time


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City Boundaries and Road Centerline Data toDetermine Applicant

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EMERGING DEBRIS TECHNOLOGIES

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• Unmanned Aircraft Vehicle (UAV)

• Document pre-disasterconditions

• Damage assessments

• Debris volume assessments

• Debris management siteoperations/progression


• Unmanned Aircraft Vehicle (UAV)

• Picture taken from a UAV in Beaufort County, SC to monitor aircurtain incinerator operations at a DMS. Nearly 500,000 cubicyards of debris was processed at the site.

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• UAV - Concerns

• Public perception of“drones”

• Weather conditions

• Reliability

• Liability

• Accidents and injuries

• FAA regulations

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• WebEOC

• Common operating system

• Customizable boards

• One stop shop


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• Database Systems

• Call center data

• Staffing information

• Resources – force account,regional and mutual aid

• DMS and disposal siteinformation

• Build boards for debrismanagement

LiDAR APPLICATIONS

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• LiDAR

• Remote sensing technology

• Illuminates target with a laser

• Analyzes the reflected light

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LiDAR APPLICATIONS

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• Visualization

• Post Katrina

• Used to identifyfailed levees

LiDAR APPLICATIONS

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• Elevation

• 3-D models

• Identify staging areas

• Displacement of soil

• Debris blockages

LiDAR APPLICATIONS

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• Building Features

• Quick inventory ofstructures

• Assess damage

• Secure facilities toensure safety

• Overlay with floodzone maps

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LiDAR APPLICATIONS

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• Utilities

• Identify downedpower lines

• Reduce number ofcrews in dangerousconditions

LiDAR APPLICATIONS

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NEW FORECASTING MODELS

• The National HurricaneCenter (NHC) is nowissuing potential StormSurge Maps for thecoastal United States

• Maps are issued at thesame time as the initialhurricane watch

• Maps are subject tochange every 6 hourswith each new NHC fulladvisory package.

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NEW FORECASTING MODELS• The NHC develops a Graphical Tropical Weather Outlook

(GTWO) to accompany the existing text product• The GTWO indicates the formation and path of potential of

individual disturbances for the next 5 days• Paths are color coded based on likelihood of development

Previous version New version

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COMMUNICATION TOOLS

ACTIVITY

• What technology do you need to help you withdebris management?

• UAVs

• Pre-developed databases

• Communication technology

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Part 6: Case Studies

Dougherty County, GAStraight Line Winds and EF-1 Tornado (January 2, 2017)

• Event period was Hurricaneforce winds and a powerful EF-1 tornado

• The storm ripped throughneighborhoods, schools andbusinesses leaving a path ofdestruction.

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• As the community beganthe recovery process overthe following weeks,another storm severestorm system, including anEF-3 tornado struck thecounty

• 5 Dougherty Countyresidents were killed

• More than $13 million indebris costs

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• Key Disaster Debris Issues• Repetitive Disaster Damage• Both the County and the City

impacted• Catastrophic impacts to

farming and agriculture• Estimated 5,000 pecan trees

damaged/uprooted• Hazardous rootballs on public

and private property• Four mobile home parks

destroyed

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• Lessons Learned• Organize and coordinate public,

private, and non-profit resourcesto create a Debris Task Force

• Facilitate non-federal resourcesto address unmet needs

• Communicate with vulnerablepopulations through trustedagents

• Use debris tracking technologyto demonstrate impacts

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Florida – Hurricane MatthewPrivate Property Debris Removal (October – December 2016)

• Three Florida counties in fairlyclose proximity had a differentFEMA representative followingHurricane Matthew

• Each FEMA representativeinterpreted the rules regardingthe eligibility of debris removalfrom private property roadsdifferently.

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• The Public Assistance Program andPolicy Guide FP 104-009-2, says FEMAmay approve debris removal fromprivate property if the debris is sowidespread that it threatens publichealth and safety or the economicrecovery of the community.

• Jurisdictions must also provide awritten statement to FEMA showing:• A public interest determination• The legal authority to remove the

debris• Indemnification

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• In one county, the FEMA representativerequired that county representatives takehim to each private road to view andapprove before debris operations wouldbe approved for that street.

• In the next county, the FEMArepresentative used debris estimates anda formula that stated 10% or more ofdebris coming from a private road from aspecific zone constitutes approval fordebris operations.

• In the third county, the FEMArepresentative required that 3 cubic yardsor more debris from each householdconstituted approval for debrisoperations.

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Beaufort County, SCDebris Removal From Private/Gated Communities

• County adopted the State’s publicHealth Proclamation – Obligatingthe County of pick up all debrisregardless of origin (EstablishedLegal Authority)

• Proclamation sited Professor andFounding Chair of the Departmentof Public Health and Science at USCMedical School – Stating that posthurricane pooling/standing water isa public health threat, RE: ZIKA(Public interest determination)

• 83 ROEs executed

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CaliforniaWildfires(2016)

• A series of wildfires devastatedcommunities in California in2016

• The Valley Fire in CalaverasCounty destroyed about 1,780structures including more than1,000 homes

• The Erskine Fire in Kern Countydestroyed 318 homes

• The Valley Fire recovery wasfunded by FEMA, the ErskineFire was funded by the State

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• Asbestos was used in thebuilding materials of the homes

• The presence of lead, arsenicand other hazardous materialswas detected on someproperties

• Extensive environmentalsampling took place in bothdebris operations

• Asbestos abatement operationstook place in conjunction withdebris management operations

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• Collaboration took place between theState and county to secure right ofentry forms from homeowners

• The debris monitoring firm contactedthe homeowners and coordinated withthe debris hauler to schedule debrisoperations at each property.

• Some homeowners wanted to bepresent for debris operations at theirhomes

• Processes had to be established for lostand found items found on privateproperty

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Texas Interagency Coordination Center

• Cooperative effort amongTexas agencies

• Goal is to provide the firecommunity with easilyaccessible information

• Provides information on firelocations, weather data andfire risk assessments

• http://ticc.tamu.edu/Response/FireActivity/

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Part 7: Debris After Action Reporting

Debris After Action Reporting

• Debriefings are used to collectinformation to identify lessonslearned from response andrecovery activities

• Information learned can beused to improve plans andresponse to future disasters

• Briefings should be conductedwith:• Contractors• Key Personnel involved in

response

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Debris After Action Reporting

• An after action report andimprovement plan should bedeveloped to:

• Record lessons learned

• Identify corrective actions

• Assign responsibility forcompletion of correctiveactions

• Identify timelines forcompletion of the correctiveactions

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Hurricane Trivia Game

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QUESTIONS?

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Thank You!

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H-GAC 2017 WS1 FINAL · 01.06.2017 · Wyoming Severe Winter Storm and Straight-line Winds...

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