HARNESSING THE POWER OF DATAIllinois Perspective

Kim Collins, Project Manger

Governor’s Office of Early Childhood Development

EARLY LEARNING LANDSCAPE

Illinois State Board of Education Preschool For All Prevention Initiative

Illinois Department of Human Services CCAP- Child Care Subsidy Home Visiting Quality Counts System- Child Care Quality Initiatives Gateways to Opportunity Registry Head Start Collaboration Office

Illinois Department of Children and Family Services Child Care Licensing

EARLY LEARNING COUNCIL

Created in 2003 Governor’s Office of Early Childhood

Development Structure

Executive Committee 5 Committees

Data, Research, and Evaluation

Membership Co-Chairs: Public and Private

DATA WORK GROUP

Created in 2008 Membership

State Government Head Start Higher Education School Districts Private Agencies

Created: Inventory Key Data Elements Key Policy Questions

SAC GRANT: UNIFIED EARLY CHILDHOOD DATA SYSTEM DESIGN

1 Year Contract to Design the Unified Early Childhood Data System Inventory and Process Flow Gap Analysis Inclusion of Head Start Design• Outline of Potential Risks and Barriers• Interagency Agreements• Creation of Build RFP

SAC GRANT: UNIFIED EARLY CHILDHOOD DATA SYSTEM DESIGN Develop and conduct interviews with key

state and local agencies around their current systems and vision

Create process flow diagram and narrative functional analysis on all government and partially government funded data systems and provide a report to OECD and DWG.

Review relevant systems used by other states, in particular Pennsylvania’s Enterprise to Link Information for Children Across Networks (PELICAN) and report best practices to the OECD and DWG.

Provide analysis and recommendations for common early childhood data standards

Provide analysis and recommendations for the extension of the Recipient Identification Number (RIN) to all DHS Early Childhood Systems and other DHS system integrations and enhancements.

Create gap analysis report on early childhood data that is collected in the ILDS and Framework system.

Provide gap analysis to OECD, DWG, ISBE and DHS.

Create and present general system design on how to fill the gaps between ILDS and Framework and link the two data systems to create a coordinated data system to the OECD and DWG.

Provide analysis and recommendations for inclusion of Head Start/Early Head Start data in State data collection processes and systems.

Develop comprehensive technical architecture of systems and data. The structure must include all of the essential data elements and oversight requirements listed in the Early learning Challenge application. It should also describe access levels for users.

Identify position risks and issues that may arise during system development (example legal, administrative, technical, political).

Provide recommendations for necessary interagency agreement, policy, business and staffing changes necessary to implement data sharing.

In consultation with the Office and DWG, create an RFI for data system design that will inform the creation of an RFP for services. (Optional deliverable)

In consultation with the Office and DWG, and based on the RFI, create the RFP to solicit IT solutions for development of the unified early childhood data system. (Optional deliverable)

KEY ILLINOIS SYSTEMS AND INITIATIVES

Longitudinal Data System Framework Gateways to Opportunity Registry Illinois Early Childhood Asset Map- IECAM Shared Learning Environment Provider Database

ILLINOIS LONGITUDINAL DATA SYSTEM

Student Information System (SIS) Student

Unique Identifier Program School District

LDS Governance

GATEWAYS TO OPPORTUNITY REGISTRY Workforce Data Managed and Housed at the Illinois Resource

and Referral Agency Proposed Rules- Mandatory for all child care

providers beginning September 2012 INCCRRA Data Tracking Program

ILLINOIS EDUCATION DATA INITIATIVES IECAM- Illinois Early Childhood Asset Map

http://iecam.crc.illinois.edu/

NEXT STEPS

Complete Early Childhood Unified Data System Design

Include Head Start Data Expand the Provider Database Include Early Learning in the Common Data

Standards Expand the Illinois Shared Learning

Environment to include Early Learning Build on Data Driven Decision Making