GUIDELINES FOR GROUP WORK

TUESDAY, JUNE 23, 2015

SESSION: 11:00 AM TO 1:00 PM SESSION: 04:00 PM TO 5:30 PM

I. TITLE: GROUP EXECISE:

Preparation of Performance Agreements (PA) by Groups

II FACULTY: Prof. Prajapati Trivedi

III. ISSUES: 1. This is a “group” exercise in which each group is expected to draft a PA / performance contract / performance agreement for a government department in a country with which at least one member of the group is quite familiar. Each group is expected will have to prepare an “ideal” performance agreement for a selected government department. This exercise has the following broad objectives:

a. To get a feel for what is involved in designing and drafting PA / Performance Contracts.

b. To employ the principles of public sector performance evaluation discussed and developed in this Workshop in the context of real-world government departments / agencies.

c. To bring together (or integrate) all the insights gained in the Workshop.

IV. MODUS OPERANDI OF GROUP WORK

1. Please meet with your colleagues in the group in break-out rooms and develop a draft PA for a government department / agency that has been selected by consensus. If a member of your group already has a PA / Performance Contract for a government department, he or she is familiar with, your group may use that as a starting point for this exercise. Each group is expected to prepare a “model” draft PA for the department chosen by the group. As mentioned earlier, groups may decide to draft a new PA from scratch. Sometimes it is easier to do so.

2. We should use all the knowledge acquired in the workshop to prepare these model PAs. The focus of this exercise is on the “structure” of the PA / Performance Contract and not on the “numbers.” Each Group is expected to prepare this PA

using RFMS software. Our Resource Persons will be available for assistance with RFMS.

3 Each group should use the RFD Evaluation Methodology (REM) to ensure that their PA has the highest possible composite score or quality of the draft.

4. Each group should hand in the revised PA / performance contract by 5:30 PM on Tuesday, June 23, 2015. Once we get these draft PAs, we will make additional copies and distribute them to all participants on Wednesday, June 24, 2015.

Wednesday, June 24, 2015Session: 01:30 PM to 3:00 PMSession: 03:30 PM to 5:30 PM

I TITLE GROUP DISCUSSION : Discuss and Evaluate the quality of PA prepared by other groups

II FACULTY Prof. Prajapati Trivedi

. MODUS OPERANDI OF CLASS DISCUSSIONS:

1. This is also an exercise for individual groups in breakout rooms. When you meet on Wednesday, June 24, 2015, each group should “critique” the draft PAs / Performance Contracts prepared by the respective groups. That is, each group should discuss and evaluate the “quality” of these drafts (prepared by other groups) using REM Guidelines. Each group will have to come up with critical points. We do not want to focus on the strengths of the drafts, rather, the emphasis will be on pointing out those aspects of the respective PAs / Performance Contracts that can be improved further.

2 Each group should calculate the REM score for all other PAs and prepare a PowerPoint on their own group’s PA

Friday, June 26, 2015Session: 09:00 AM to 11:00 AMSession: 11:30 AM to 01:00 PM

I TITLE CRITIQUES OF PERFORMANCE AGREEMENTS: Group discussion in the plenary to determine which group prepared the best PA

II FACULTY Prof. Prajapati Trivedi

. MODUS OPERANDI OF CLASS DISCUSSIONS:

1. This exercise will be conducted in the plenary session. We will sit together s groups and discussion will be among group.

Each group will get 20 Minutes. They will be expected to make a five minute presentation on their group’s Performance Agreement.

2 After the five minute presentation, each group will point out major flaws in the drafts prepared by this group.

3. Then each member of the group will be asked to give a REM score. This individual score can differ from the group view.

The group performance will be judged on two counts. First, the average of REM Composite Score for the PA as evaluated by all participants. Second, we will have a set of criteria that will include how well the respective groups are able to defend their work.

4. However, please note that you cannot make “just any point” and get credit for it. The point made by the group criticizing the other group’s draft PA / Performance Contract will have to be accepted as a “valid critique” only then the group making the point will get credit for it.

5. We will go in a round-robin fashion and each group will be allowed to make one point at a time. Therefore, it is easy to see that the “winning” strategy would include a serious critique of other PAs.