GTNCOA GTNCOA Graduation Graduation CeremonyCeremony

OverviewOverview

Graduation Ceremony BasicsGraduation Ceremony Basics InvitationsInvitations Wing CC/CCM E-vitesWing CC/CCM E-vites HostingHosting Main SpreadsheetMain Spreadsheet Payment InformationPayment Information Deadlines/Additional MeetingsDeadlines/Additional Meetings QuestionsQuestions

Ceremony BasicsCeremony Basics Renaissance Hotel (Located Downtown)Renaissance Hotel (Located Downtown) Guest speaker: MCPO John Neice Guest speaker: MCPO John Neice $24 per person; Chicken Primavera or $24 per person; Chicken Primavera or

Vegetable PrimaveraVegetable Primavera (NO outside food allowed.)(NO outside food allowed.) Graduation seating is by FLIGHTS, NOT BY Graduation seating is by FLIGHTS, NOT BY

BASESBASES No entrance/exit to banquet room once the No entrance/exit to banquet room once the

doors are closed & ceremony has begundoors are closed & ceremony has begun No entrance into banquet room during social No entrance into banquet room during social

hr hr No children under the age of 12 allowed No children under the age of 12 allowed

(NO EXCEPTIONS)(NO EXCEPTIONS)

Will be sent from student to guest electronically, Will be sent from student to guest electronically, by fax, or contact by phoneby fax, or contact by phone

You must pay for your guest(s) meal You must pay for your guest(s) meal Maximum of 3 guests allowed per studentMaximum of 3 guests allowed per student (This does not include Wing CC or CCM)(This does not include Wing CC or CCM)

**Electronic Invitation (E-vite) available**Electronic Invitation (E-vite) available::https://maxpoint.maxwell.af.mil/sites/au/bcee/gtncoa/students/default.aspxhttps://maxpoint.maxwell.af.mil/sites/au/bcee/gtncoa/students/default.aspx

InvitationsInvitations

Wing CC/Wing CCM Wing CC/Wing CCM InvitesInvites

GTNCOA/CSS will invite all Wing GTNCOA/CSS will invite all Wing CC/CCM with the names the students CC/CCM with the names the students provide in I-Gecko. Please make sure provide in I-Gecko. Please make sure your information is correct.your information is correct.

We will hand out a confirmation We will hand out a confirmation listing to show/confirm which Wing listing to show/confirm which Wing CC/CCM we actually sent the e-vite. CC/CCM we actually sent the e-vite.

Reminder, the Wing CC/CCM DOES Reminder, the Wing CC/CCM DOES NOT count against your numbers. NOT count against your numbers.

HostingHosting Students MUST host all their guestsStudents MUST host all their guests

Pay for ticket(s) prior to ceremonyPay for ticket(s) prior to ceremony Suggest guest reserve rental car Suggest guest reserve rental car Arrange billeting for Arrange billeting for allall guests guests!!

Use billeting reservation forms in LRC Use billeting reservation forms in LRC Turn completed forms into Gunter billeting Turn completed forms into Gunter billeting

office front desk NLT DOT 25, (office front desk NLT DOT 25, (After this After this date, billeting will not accept anymore date, billeting will not accept anymore requests)requests)

Notify GTNCOA/CSS Notify GTNCOA/CSS AS SOON ASAS SOON AS you you know a know a General OfficerGeneral Officer (0-7(0-7 and and above) will be coming.above) will be coming.

Provide Name, Rank and Phone NumberProvide Name, Rank and Phone NumberTheir billeting will be arranged by Air Their billeting will be arranged by Air

University Protocol University Protocol ImmediatelyImmediately notify GTNCOA/CSS of notify GTNCOA/CSS of

changes involving General Officers.changes involving General Officers.- AU Form 88 is given to you by the CSS, - AU Form 88 is given to you by the CSS,

please fill out the form completely. The please fill out the form completely. The form will then be sent to AU Protocol by form will then be sent to AU Protocol by GTNCOA/CSSGTNCOA/CSS

Hosting (continued)Hosting (continued)

Main Spreadsheets…Main Spreadsheets…

INFORMATION ON student SharePoint MUST BE TYPED FOR EACH GUEST

All information must be in ALL CAPS & filled out completely & accurately

Spreadsheets will be returned if not in correct format

Save the copy of the respective Flt spreadsheet on the SharePoint

Spreadsheet Procedures:Spreadsheet Procedures:

** ** All students need a “All students need a “SS” by their name to ” by their name to distinguish students distinguish students

from guestsfrom guests

** ** Ensure all guests have the correct student # Ensure all guests have the correct student # beside their namebeside their name

** Need to annotate Wing ** Need to annotate Wing CCCC or or CCMCCM

** ** Your spreadsheet is importantYour spreadsheet is important. It is . It is copied/pasted and used copied/pasted and used

to do the seating chartto do the seating chart..

** ** Make sure all students and guests are Make sure all students and guests are listed on MAIN spreadsheet.listed on MAIN spreadsheet.

SPREADSHEET SPREADSHEET INPUTINPUT

ALL AREAS – TYPE CAPITAL LETTERS•MAKE SURE WING CC OR CCM IS ANNOTATEDFLIGHTS – ALPHA NOT NUMBERSTUDENT – PUT “S” BY THE STUDENT

Flig

ht

Stu

d

Stu

de

nt #

Last Name First Name

Rank or

Mr/Mrs

Ro

as

t Be

ef

Ve

gg

ie

Se

at O

nly

Table ID (Use after

Mtg 3)

DV Title for

Generals, Wing

CCs/CCMs, or SESs

Ba

se

Co

mm

an

d

K S 1 ANDERSON CLINTON TSGT X FAIRCHILD AMC

K 1 MARTINEZ GEORGE CMSgt X FAIRCHILD AMC

K 1 HUERECA JOHNNY MSgt X FAIRCHILD AMC

K S 2 DAUPHINAIS DALE TSGT X MOODY ACC

K S 3 ECKFORD MELISSA TSgt X WPAFB AFMC

K 3 DRUZBACKY DANIEL CMSgt X WPAFB AFMC

K S 4 GREEN KENNETH TSgt X Edwards AFMC

K 4 SERGEANT JEFFREY CMSgt X CCM Edwards AFMC

K 4 SHIRLEY KIMBERLY MSgt X Edwards AFMC

K S 5 JANTZ JEFFREY TSgt X Hill AFMC

Acceptable formsAcceptable forms: Cash and/or Money : Cash and/or Money Orders Orders

DV’s-Credit Cards Only (Col, CMSgt, O-DV’s-Credit Cards Only (Col, CMSgt, O-7-above)7-above)

Money OrdersMoney Orders Payable to GTNCOA Class FundPayable to GTNCOA Class Fund

Submit money for students and guestsSubmit money for students and guests No partial paymentsNo partial payments NO REFUNDS (EVEN IF YOUR NO REFUNDS (EVEN IF YOUR

GUEST(S) CANCEL)GUEST(S) CANCEL)

Payment InformationPayment Information

DeadlinesDeadlines CSS will not accept anymore RSVP’s after your CSS will not accept anymore RSVP’s after your

flight Turn-In date. flight Turn-In date. Money collection for Graduation will be on:Money collection for Graduation will be on:

Dot 22, Time: 1300 Flights F-JDot 22, Time: 1300 Flights F-J Dot 23, Time: 1300 Flights K-SDot 23, Time: 1300 Flights K-S SSgt Deschene or A1C Jackson - Command SectionSSgt Deschene or A1C Jackson - Command Section Items to be included with collection: Items to be included with collection:

Information saved on SharePoint (CSS will have Information saved on SharePoint (CSS will have access to spreadsheet saved on SharePoint)access to spreadsheet saved on SharePoint)

Money BagMoney Bag

** Please Know How Much Money You Have** Please Know How Much Money You Have

DOT 16DOT 16• To address questions about To address questions about

Spreadsheets and Money Turn in.Spreadsheets and Money Turn in.

DOT 26DOT 26• To address Graduation Ceremony Set-upTo address Graduation Ceremony Set-up

Please be on time!Please be on time!

Additional MeetingsAdditional Meetings

A-6 A-5 A-4 A-3 A-2 A-1

A-16

A-12

A-13

A-24

A-25

A-19

A-30 A-29 A-28 A-27 A-26

A-20 A-21 A-22

A-8

A-17

A-7

A-18

A-23

A-10A-9

A-15

A-11

A-14

B-1 B-2 B-3 B-4 B-5 B-6

B-15

B-7

B-18

B-19

B-30

B-24

B-25 B-26 B-27 B-28 B-29

B-25 B-26 B-21

B-11

B-14

B-12

B-13

B-20

B-9B-10

B-16

B-8

B-17

Section A Section BSCREEN

SCREENPOW TABLE

Stage

AV Equip

Seating ChartSeating Chart

Renaissance

ConclusionConclusion Graduation Ceremony BasicsGraduation Ceremony Basics InvitationsInvitations Wing CC/CCM E-vitesWing CC/CCM E-vites HostingHosting Main Spreadsheet Main Spreadsheet Payment InformationPayment Information Deadlines/Additional MeetingsDeadlines/Additional Meetings QuestionsQuestions

Questions?Questions?

https://https://maxpoint.maxwell.af.mil/maxpoint.maxwell.af.mil/

sites/au/bcee/gtncoa/sites/au/bcee/gtncoa/students/default.aspxstudents/default.aspx

Please copy this URL to access Student SharePoint