GTA UpdateCIO CouncilSeptember 11, 2007

Georgia Technology Authority

Agenda

• IT Assessment Update

• IT Governance Model

• Results of Hackett Study

• E-mail Naming Standard

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Georgia Technology Authority

4/1/2007 12/31/20097/1/2007 10/1/2007 1/1/2008 4/1/2008 7/1/2008 10/1/2008 1/1/2009 4/1/2009 7/1/2009 10/1/2009

Georgia Technology Authority Assessment and Transition Plan

April 2007

Governor’s Briefing

Q2 FY2010

New GTA in Place

April 2007

GTA Briefings

May / June 2007

Agency Briefings

Stakeholder Briefings

Strategic Sourcing Assessment

May 07

Issue RFP for Sourcing Consultant

June 07

Sign Contract with Sourcing

Consultant

Q3 FY2008

Complete Sourcing Assessment

Q2 FY2008

Draft RFP for Sourcing

Provider

Q4 FY2008

Issue RFP for Sourcing

Provider

Q1 FY2009

Evaluate and

Negotiate

Q2 FY2009

Sign Deal

Q1 FY2009

Transition Planning

Q2 FY2009

Transition Begins

Q4 FY2009

Transition Complete

Strategic Sourcing Solicitation

Transition to New Vendor

Wrap-up Phase

Go / No GoDecision Points

Fiscal Year 2007 Fiscal Year 2008 Fiscal Year 2009 Fiscal Year 2010

Pending Outcome of Sourcing Assessment and Permission

to Proceed

Assessment and Transition Timeline

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Georgia Technology Authority

Assessment Activities To Date

• Governor named Steering Committee, Aug. 15

• 167 agency staff trained on data gathering templates, Aug. 22 and 23

• Agency interviews and data gathering, Aug. 27 – Oct. 26

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Georgia Technology Authority

IT Assessment Steering Committee

• Jim Lientz, Chief Operating Officer• Tommy Hills, Chief Financial Officer• Trey Childress, OPB Director• Bart Graham, Revenue Commissioner• B. J. Walker, DHR Commissioner • Lauren Travis, Governor’s Office• Sid Johnson, Office of Implementation• Bill Williams, GTA Board of Directors• Lonice Barrett, Governor’s Office• Todd Cowan, Chair of the CIO Council• Patrick Moore, GTA• Derek Reynolds, GTA• Steve Nichols, GTA

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Georgia Technology Authority 5

Vision• Lead the nation’s state governments in IT

enterprise management and the innovative use of technology.

Mission• Create value for Georgia’s governments

through superb management of the state’s enterprise technology solutions.

Governor’s Vision for Technology in Georgia

Georgia Technology Authority

Keeping Agencies Informed

• “GTA v.2010” page on GTA Web site, www.gta.georgia.gov/gtav2010

▪ Up-to-date summary

▪ Presentations

▪ Frequently asked questions

• ITAssessment@gta.ga.gov for questions and comments

• Educational sessions/workshops

• SharePoint site for participating agencies

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Georgia Technology Authority

IT Governance Model

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Georgia Technology Authority

Governance Update

• Timeline reset to April-Sept. 2008 in order to:▪ Further refine message and define implementation▪ Provide more detail regarding councils▪ Communicate with and get input from stakeholders▪ Communicate, train and deploy self-assessment tool

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Georgia Technology Authority

Deliverables

• Governance Web site – October 31, 2007

• Features▪ Best practices▪ Recommended model▪ Links to core/base documents▪ Workgroup documents

• Implementation plan

• CIO Council Governance Workgroup – monthly meetings and reports

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Georgia Technology Authority

Results of Hackett Study

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Georgia Technology Authority

E-mail Naming Standard

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Georgia Technology Authority

New E-Mail Naming Standard

• Standard passed by CIO Council last year; effective September 1

• Created in response to Governor Perdue’s desire to simplify e-mail naming conventions

• Standard available at GTA web site (www.gta.georgia.gov/policies)

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Georgia Technology Authority

Summary of New Standard

• firstname.lastname@agency.ga.gov

• Old e-mail addresses should still work

• Duplicate name issues can be resolved with middle initials, sequential numbers▪ john.g.doe@gta.ga.gov

▪ john.g.doe1@gta.ga.gov

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Georgia Technology Authority

Help Is Available

• Implementation guide

• Case study – GTA’s implementation

• Sample FAQs

• Sample communication to staff

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Georgia Technology Authority