Group Project ToolsGroup Project Tools

Ahmad Alnafoosi, Kathy Drew, Ahmad Alnafoosi, Kathy Drew, Doug SchultzDoug Schultz

What is a Group Project Tool?What is a Group Project Tool?

Group Project Tool where schedule, Group Project Tool where schedule, to-do, milestone, documents and to-do, milestone, documents and some synchronous and asynchronous some synchronous and asynchronous communication features are communication features are provided.provided.

Over ViewOver ViewThese tools are used to plan and track the progress of a These tools are used to plan and track the progress of a project with the collaboration of multiple contributors. project with the collaboration of multiple contributors. Some are simpler to use than others in ease of use. The Some are simpler to use than others in ease of use. The provide some “core” functionalities and some “Support” provide some “core” functionalities and some “Support” functionalities. functionalities. The core functionality includes dash board, tasks (todo), The core functionality includes dash board, tasks (todo), synchronous communication (chat, web presentation, etc…) synchronous communication (chat, web presentation, etc…) , asynchronous communications, (Blogs, forums, , asynchronous communications, (Blogs, forums, messages), data access repository (file sharing), calendar messages), data access repository (file sharing), calendar and time tracking (not in goplan).and time tracking (not in goplan).Basecamp seems to be geared toward light to medium web Basecamp seems to be geared toward light to medium web use since it only present core functionality. GoPlan present use since it only present core functionality. GoPlan present more medium to high web use of the website. Zoho is more medium to high web use of the website. Zoho is created for high usage of web site and collaboration for created for high usage of web site and collaboration for virtual teams. virtual teams.

SpecificsSpecifics

Ahmad will demo Basecamp Ahmad will demo Basecamp SoftwareSoftware

Kathy will demo GoPanKathy will demo GoPan

Doug will demo ZohoDoug will demo Zoho

ConsiderationsConsiderationsWhen considering a project management When considering a project management system, things to keep in mind are:system, things to keep in mind are:

Budget availableBudget available

Feature RequirementsFeature Requirements– Administrative ControlAdministrative Control– Team SizeTeam Size– Document StorageDocument Storage– File Sharing CapabilitiesFile Sharing Capabilities– Activity Timeline/Calendar of Events Activity Timeline/Calendar of Events – Time TrackingTime Tracking– Types of Team Discussions Types of Team Discussions

Class Acces to DemoClass Acces to Demo

For Basecamp use:For Basecamp use:– User : student1 to student30 (30 User : student1 to student30 (30

users)users)– Password: 123456Password: 123456

Base Camp Software

Team Project Tools

BaseCamp Software

• Basecamp is an online project management and collaboration tool• Free plan is available but does not have all the collaboration

functionality (file sharing, time tacking and secure login)• Paid Plans can be demoed before purchasing • BC can support multiple projects• Can provide an overview for to do tasks of multiple projects• Can provide an overview for calendar of multiple projects

Plans Available

Basecamp FeaturesAll Plans

• Multiple Projects (starting with 1 on free plan)• Multiple Users Per project (unlimited Users) • Easy to Use Tabs for Navigation• Community and Support Forum

– Announcements, Bug reports, Feature requests– Tips and tricks, developers, general discussion

• To-do by Category• Sub Tasks (item with in a To-do)• Activity Time Line lists all events• Notes • Files can be viewed by all team members• Tickets (documentation of issues) available• Email, RSS feeds and global iCalendar available for notifications

Basecamp Features Paid Plans

• Milestone (Calendar)– tracks tasks

• Chat

• Administrator controls – Users and Profiles

Collaboration Tools

• Jointly Authored Pages– Message Board– Shared List

• Information Access– Shared File Repository– RSS

• Resource Planning– Scheduling Resources– Scheduling Tasks– Shared Calendars

Ease Of Use

• Upper right of first page contains a drop down

– My Dashboard for:• Listing/Adding Projects• Setting Account Info• Viewing Subscription

– List of Projects• Lists all of your projects• Choose PM440 Demo

– Tabs allow navigation through all features

Tabs

• Dashboard– Home:Lists projects and tasks– Activity Time Line– Users and Profiles– Project Settings

• To-dos– View (edit and delete based on profile)– Add Notes (allows file attachments)

• Milestones– New Event– View– Event List

• Messages– New Messages– Add comments.

• White Board– Where text can be collaborated on.

• Chat

Other Stuff

• Other setting like permissions, colors, logo and photos.

• It has a nice feature where you can search the whole project for specific text.

• Provide templates for different projects.

• Has RSS and iCALENDAR features.

Take A Test Drive

• BaseCamp:

• http://pm440.projectpath.com

• created 30 accounts from student1-student30

• Password: 123456

GoplanGoplan

Team Project ToolTeam Project Tool

GoPlan is an online project GoPlan is an online project management and collaboration toolmanagement and collaboration tool

Free Plan is available (with many Free Plan is available (with many features)features)

Paid Plans can be demoed before Paid Plans can be demoed before purchasingpurchasing

Plans AvailablePlans Available

Unlimited$100/month

Professional$50/month

Startup$20/month

Personal$10/month

FreeFree

Projects at once Unlimited 100 30 12 2 (*)

Users per project Unlimited Unlimited Unlimited 8 4

Storage space 25 GB 6 GB 1.5 GB 300 MB 15 MB

User permissions Included Included Included Included N/A

Calendar and Chat Included Included Included Included N/A

256-bit SSL Included Included Included Included N/A

GoPlan FeaturesGoPlan FeaturesAll PlansAll Plans

Multiple Projects (starting with 2 on free plan)Multiple Projects (starting with 2 on free plan) Multiple Users Per project (starting with 4 on free plan) Multiple Users Per project (starting with 4 on free plan) Easy to Use Tabs for NavigationEasy to Use Tabs for Navigation Community and Support ForumCommunity and Support Forum

Announcements, Bug reports, Feature requestsAnnouncements, Bug reports, Feature requests Tips and tricks, developers, general discussionTips and tricks, developers, general discussion

Tasks by CategoryTasks by Category Sub Tasks Sub Tasks Activity Time Line lists all eventsActivity Time Line lists all events Notes and File AttachmentsNotes and File Attachments Files can be viewed by all team membersFiles can be viewed by all team members Tickets (documentation of issues) availableTickets (documentation of issues) available Email and RSS feeds available for notificationsEmail and RSS feeds available for notifications

GoPlan FeaturesGoPlan FeaturesPaid PlansPaid Plans

Calendar Calendar tracks taskstracks tasks

ChatChat Administrator controls Administrator controls

Users and ProfilesUsers and Profiles

Collaboration ToolsCollaboration Tools

Jointly Authored PagesJointly Authored Pages Chat RoomChat Room Shared ListShared List

Information AccessInformation Access Shared File RepositoryShared File Repository BlogBlog RSSRSS

Resource PlanningResource Planning Scheduling ResourcesScheduling Resources Scheduling TasksScheduling Tasks Shared CalendarsShared Calendars

Ease of UseEase of Use

Upper right of first page contains a drop Upper right of first page contains a drop downdown

My Dashboard for:My Dashboard for:

Listing/Adding ProjectsListing/Adding Projects Setting Account InfoSetting Account Info Viewing Subscription Viewing Subscription

List of ProjectsList of Projects Lists all of your projectsLists all of your projects Choose PM440 DemoChoose PM440 Demo

Tabs allow navigation through all featuresTabs allow navigation through all features

Tabs Tabs

DashboardDashboard Home:Lists projects and tasksHome:Lists projects and tasks Activity Time LineActivity Time Line Users and ProfilesUsers and Profiles Project SettingsProject Settings

NotesNotes View (edit and delete based on profile)View (edit and delete based on profile) Add Notes (allows file attachments)Add Notes (allows file attachments)

BlogBlog CalendarCalendar

New EventNew Event ViewView Event ListEvent List

Tabs (continued)Tabs (continued)

TicketsTickets NewNew AllAll UnassignedUnassigned IndividualIndividual ClosedClosed

TasksTasks NewNew CategoryCategory Task ListTask List

FilesFiles List List Upload (Attached Files ( version control)Upload (Attached Files ( version control)

ChatChat

Take a Test DriveTake a Test Drive

www.goplan.orgwww.goplan.org Email: Email: demo@goplan.orgdemo@goplan.org Password: demodemoPassword: demodemo

Zoho ProjectsZoho Projects

Team Project ToolTeam Project Tool

Zoho Projects is an online project Zoho Projects is an online project management and collaboration toolmanagement and collaboration tool

Free Plan is availableFree Plan is available

Plans AvailablePlans Available

Zoho FeaturesZoho FeaturesAll PlansAll Plans

Number of projects depends on plan ranging from 1 with the free plan to unlimited Number of projects depends on plan ranging from 1 with the free plan to unlimited with the Enterprise planwith the Enterprise plan

All plans allow for unlimited number of users All plans allow for unlimited number of users Very easy to use web user interfaceVery easy to use web user interface Account and Project-specific ForumsAccount and Project-specific Forums Feedback tab and help optionsFeedback tab and help options Tasks by CategoryTasks by Category Sub Tasks Sub Tasks Activity Time Line lists all eventsActivity Time Line lists all events Calendar tabCalendar tab Ability to log timeAbility to log time Schedule project meetings Schedule project meetings Notes and File Attachments as well as ability to create spreadsheets and documents Notes and File Attachments as well as ability to create spreadsheets and documents

using other Zoho productsusing other Zoho products Files can be viewed by all team membersFiles can be viewed by all team members Email feeds available for notifications of tasks, meetings, and user administrationEmail feeds available for notifications of tasks, meetings, and user administration Export tasks, log sheetsExport tasks, log sheets Create reports Create reports Quick create tab for common tool functionsQuick create tab for common tool functions

Zoho Projects Paid Plans Zoho Projects Paid Plans Additional FeaturesAdditional Features

Track More ProjectsTrack More Projects Get more online storageGet more online storage SSL SupportSSL Support

Collaboration ToolsCollaboration Tools

Jointly Authored PagesJointly Authored Pages Ability to create forum discussion topics and Ability to create forum discussion topics and

add commentsadd comments Information AccessInformation Access

Shared File Repository with version controlShared File Repository with version control Forum (blog)Forum (blog) RSS is not availableRSS is not available

Limited Resource PlanningLimited Resource Planning Shared Project CalendarsShared Project Calendars Task and resource scheduling does not provide Task and resource scheduling does not provide

a way to determine resource availability a way to determine resource availability

Ease of UseEase of Use

Quick Create function in upper right corner Quick Create function in upper right corner provides ability to perform common tool functionsprovides ability to perform common tool functions

Tabs for all functions provides simple, intuitive Tabs for all functions provides simple, intuitive workflowworkflow

DashboardDashboard Projects in top left frameProjects in top left frame

Lists all open projects for the userLists all open projects for the user Archived ProjectsArchived Projects

Users in bottom left frameUsers in bottom left frame Lists of usersLists of users Add new usersAdd new users

Tabs Tabs

DashboardDashboard Week AheadWeek Ahead Recent DocumentsRecent Documents Recent Forum PostsRecent Forum Posts Recent Forum CommentsRecent Forum Comments Latest Project ActivityLatest Project Activity

Tasks & MilestonesTasks & Milestones New MilestoneNew Milestone New Task ListNew Task List New TaskNew Task ExportExport

CalendarCalendar Month viewMonth view Filters for milestones, tasks, and meetingsFilters for milestones, tasks, and meetings

Tabs (continued)Tabs (continued) MeetingsMeetings

Schedule new meetingsSchedule new meetings View Upcoming MeetingsView Upcoming Meetings Elapsed MeetingsElapsed Meetings

DocumentsDocuments Upload Documents and SpreadsheetsUpload Documents and Spreadsheets Create documents using Zoho WriterCreate documents using Zoho Writer Create spreadsheets using Zoho SheetCreate spreadsheets using Zoho Sheet

TimesheetTimesheet Log time by taskLog time by task Add notes to the TimesheetAdd notes to the Timesheet Log time as billable or non-billableLog time as billable or non-billable

ReportsReports Task ListTask List MilestonesMilestones Task Graph (Gantt Chart)Task Graph (Gantt Chart)

ForumsForums Add forum topicsAdd forum topics Add forum topic commentsAdd forum topic comments Notify users of the topics and commentsNotify users of the topics and comments

UsersUsers Add users with roles of manager, client, employee, or contractorAdd users with roles of manager, client, employee, or contractor Assign users to projectsAssign users to projects