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Transcript of Grant Writing Workshop Southwest Florida Affiliate Presented By: Miriam Ross, Executive Director...
Grant Writing Grant Writing WorkshopWorkshop
Southwest Florida AffiliateSouthwest Florida Affiliate
Presented By: Miriam Ross, Executive Director
Denese Mattrey, Grant Committee
Focusing on the needs in our Community Together.
Southwest Florida Affiliate
Agenda
IntroductionsKomen & Affiliate History and MissionGrant RequirementsBreakGrant Writing TutorialRequest for Application Review Questions and Wrap Up
Southwest Florida Affiliate
IntroductionsName & Title
Agency Name
Previous Komen Grantee Yes or No How many years
Southwest Florida Affiliate
Workshop Goals Learn the Vision and Mission, of Susan G. Komen for
the Cure Southwest Florida.®
Understand Komen’s Education Messages
Understand Funding Opportunities.
Understand Reviewers Rating
Develop a Successful Application.
Encourage networking with other breast health professionals.
Southwest Florida Affiliate
Susan G. Komen for the Cure® Our Story
Born in a promise between two sisters -- Nancy Brinker to her sister, Susan G. Komen, who died from breast cancer at the age of 36 – our vision to see a world without breast cancer has become the vision of millions.
Our PromiseTo save lives and end breast cancer forever by empowering people, ensuring quality care for all and Energizing science to find the cures.
Southwest Florida Affiliate
Susan G. Komen for the Cure® Today, Komen for the Cure is the world’s largest and most
progressive grassroots network of survivors and activists working to end breast cancer forever.
Komen for the Cure is 125 Affiliates strong, located in cities and communities across the U.S., Germany, Italy and Puerto Rico
More than 100,000 survivors and activists are the face and voice of the global breast cancer movement
Local activists and global citizens annually mobilize millions through events like the Komen Race for the Cure Series, the world’s largest and most successful education and fundraising event for breast cancer ever created.
Southwest Florida Affiliate
Southwest Florida Affiliate Incorporated in November 2002 in Collier and Lee Counties
July 2008 expanded to Charlotte, Glades & Hendry Counties
As of 3/31/09 the Affiliate has:Raised - $4,976,354 (includes Race Rev. of $2,000,000+)Awarded grant funds - $2,780,729 Contributed to Komen’s Research Fund - $1,059,393
Saturday, March 13, 2010 will be the 4th Annual Southwest
Florida Susan G. Komen Race for the Cure®
75% of net income is awarded to local community programs
and 25% goes to National Komen for Research.
Southwest Florida Affiliate
Grant Award History
$309,616$297,725
$226,196
$119,201$72,041
$33,245$1,369
$963,318
$823,475
$447,000
$311,137
$152,061
$80,738$3,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2003 2004 2005 2006 2007 2008 2009
Research Grants
Southwest Florida Affiliate
New Cases: Women – 254,650; Men - 1910
Deaths: Women - 40,170; Men - 440
5 Year Relative Survival Rate for Localized Stage - 98%
51.2% of women 40+ reported had a mammogram in 2008
2.5 million breast cancer survivors in the US today
2009 - ACS
Breast Cancer in the United States2009 Estimate
Southwest Florida Affiliate
2009 Breast Cancer Fast Facts One woman is diagnosed with breast cancer every three minutes and one will
die of breast cancer every 13 minutes in the US.
Breast Cancer is second only to lung in cancer deaths among women in the US
Except for skin cancers, breast cancer is the second most frequently
diagnosed cancer among women in US
In the US, white women age 40 and older were more likely to report having a
mammogram in the past two years, than any other racial or ethnic group.
In the US, the lowest prevalence of mammography screening in the past two
years occurred among women who do not have health insurance, followed by
immigrant women.
Go to www.komen.org for more statistical data
Southwest Florida Affiliate
Breast Self Awareness Messages
1. Know your risk. Talk to your family about your family health history. Talk to your doctor about your personal risk of breast
cancer.
2. Get screened. Ask your doctor which screening tests are right for you
if you are at higher risk. Have a mammogram every year starting at age 40 if you
are at average risk. Have a clinical breast exam at least every 3 years
starting at 20, and every year starting at 40.
Southwest Florida Affiliate
Messaging Continued
3. Know what is normal for you. Know how your breasts look and feel and report
changes to your health care provider right away.
4. Make healthy lifestyle choices that may reduce
your risk of breast cancer, such as: Maintain a healthy weight. Add exercise into your routine. Limit alcohol intake.
Southwest Florida Affiliate
Komen Events Participation
Grantees are HIGHLY
encouraged to attend at least 1
Komen Event through the grant
period.
Southwest Florida Affiliate
Important Dates
Application Deadline Postmarked no later than November 12, 2009
Award Notification March 2010
Award Event April 2010
Funding Start Receipt of Signed Contract
from Grantee
Award Period March 31, 2010 – April 30, 2011
Southwest Florida Affiliate
Who can apply for Funding?Past and Current Komen-funded grants or awards in compliance
with Komen requirements.
US non-profit (federally tax-exempt) organization, e.g. nonprofit
organizations, educational institutions, government agencies and
Native Americans are eligible.
Applicant organizations must be located in or providing services in
Charlotte, Collier, Glades, Hendry and/or Lee Counties.
Project must be specific to breast health and or breast cancer; e.g.
if a project is a combined breast and cervical cancer project,
funding may only be requested for the breast cancer portion of the
project.
Southwest Florida Affiliate
2010-11 Funding Priorities
Increasing breast health awareness and education activities.
Increasing resources available to the uninsured/underinsured, low
income population.
Reduce/remove barriers such as transportation, child care, and
scheduling issues for screening/treatments.
Improving and increasing resources for diagnostic testing,
staging procedures, and treatment for uninsured/underinsured,
low income population.
Increasing efforts to educate and support newly diagnosed
patients and breast cancer survivors about local
programs/services available to help with quality of life issues.
Southwest Florida Affiliate
Funds May be Used For:
Clinical services or breast care costs.
Salaries for project staff related to this project only and
only for the time allocated to the project.
Other direct program expenses, e.g. breast models, flip
charts, videos, that further the Komen educational mission.
Disposable supplies related to the project, e.g. copy paper,
pens, etc., not to exceed 5% of total grant request.
Southwest Florida Affiliate
Funds may NOT be used for:
Medical or scientific research
Scholarships or fellowships
Construction or renovation of facilities
Political campaigns or lobbying
Endowments
Debt reduction
Equipment, e.g. electronics
Indirect expenses, e.g. utilities and overhead
Southwest Florida Affiliate
Key Changes for 2010-11
Grant report/payment cycle; new vs returning
RFA – additional information required – benefit breakdown,
organization financial statements
Equipment will NOT be funded
Education materials must be purchased through Komen –
(Southwest FL Komen logo use mandatory)
New Insurance Requirements
Educational messaging
Must participate in Community Profile
Southwest Florida Affiliate
Insurance Requirement
Grant contracts include new verbiage this year concerning insurance
and indemnity:
Grantee agrees to maintain the following insurance during the term of this Grant Contract: (i) commercial general liability insurance with combined limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, including death, and property damage; and (ii) excess/umbrella insurance, excess to the insurance set forth in (i) above, with a limit of not less than $5,000,000. Grantee shall name Komen Affiliate as an additional insured under its commercial general liability insurance policy solely with respect to the Breast Cancer Project and any additional policies and riders entered into by Grantee in connection with the Breast Cancer Project.
Southwest Florida Affiliate
Grant Submission ProcessSubmitted by Project Director - 1. 6 single-sided paper copies bound by paper clips (no
staples or spiral binding)2. 1 CD/DVD copy of total application.3. All pages MUST be numbered
Both of the above have to be submitted otherwise Application will not be accepted. See http://www.komenswfl.org
Applications must be postmarked no later than Jan. 16, 2009Send to the following Address
Susan G. Komen for the Cure Southwest Florida AffiliateAttn: Grants Chair26800 Tamiami Trail #210Bonita Springs, Florida 34134
Southwest Florida Affiliate
Review Process
There are six steps in the review process:
1. Compliance Review – Completed by Grant Committee
2. Reviewer s – Business Leaders, Medical Community
and Survivors
3. Assignment of Applications
4. Reading and Scoring
5. Discussion and Ranking
6. Recommendations to the Board
(Insert Reviewers Rating Sheet)
Southwest Florida Affiliate
Selection CriteriaImpact
Feasibility
Capacity
Collaboration
Sustainability
See Reviewers Insert for grant grading
Southwest Florida Affiliate
If Awarded:CONTRACTS, PAYMENT AND REPORTING:
1. After an award is made, a grant contract will be the legal mechanism for funding.
Award checks will be issued to grantee by the Affiliate upon receipt of two signed
copies of the grant contract.
2. Payments will be made in installments as identified in the Grant Contract.
3. Project progress reports will be required as identified in the Grant Contract.
4. Grantees will be required to participate in at least one (1) Komen event
(volunteering) during the grant period.
5. Site visits will be performed by the Affiliate.
6. Grantees will be required to be a resource in compiling the Community Profile
during the Grant period.
7. Grantees are recommended to following Komen Education Messages
8. Insurance Requirement
Southwest Florida Affiliate
Project BasicsAsk Yourself Some Key Questions
How do I Know this is a Need? - Gather Evidence. How can My Organization Help? Is My Organization Equipped
to Run and Manage this Project? Who will Benefit from my Grant Project? Identify those Groups. What is Already being done to Address this Need?
(Duplication of Need).
What Activities need to be Carried Out to Solve this Need?
Who do I Need to Partner with in the Community?
What does Success Look like?
Southwest Florida Affiliate
Selection CriteriaIMPACT: Will the Project have a Substantial Positive Impact on Breast
Cancer.
FEASIBILITY: How likely is it the Objectives and Activities will be Achieved within the Scope of the Funded Project?
CAPACITY: Does the Organization, Project Director and his/her team have the Expertise to Effectively Implement all Aspects of
the Project? Is the Organization Respected and Valued by the Target Population?
COLLABORATION: Does this Project Enhance Collaboration among Organizations with Similar or
Complementary Goals?
SUSTAINABILITY: Is the Project likely to be Sustained? Is the Impact likely to be Long-term?
Southwest Florida Affiliate
www.census.gov www.cancer.gov www.statehealthfacts.org www.stat’t ecancerprofiles.cancer.gov www.cancer.org/docroot/stt/stt_0.asp www.statemaster.com/index.php www.fedstats.gov/programs/index.html www.cdc.gov/datastatistics http://seer.cancer.gov http://ccplanet.cancer.gov http://fcds.med.miami.edu/inc/statistics.shtml
http://floridashealth.org/Disease_ctrl/epi/cancer/CancerIndex.htm
Don’t forget to use your own statistical data.
Finding Statistics
Southwest Florida Affiliate
Project DesignSTATE THE NEED YOU HAVE IDENTIFIED
1. Proposed Solution.
2. Project Relationship to the Komen Mission.
3. Description of Goals and Objectives - Remember “SMART”
4. Community to be Served.
5. Activities Planned.
6. Define Program Success Indicators. – Evaluation
7. Participation of other Organizations involved - (Letters)
8. Long Term Plan - Strategies for Funding after Initial Funding.9. Exit Strategy.10. Use of Project Results.
Southwest Florida Affiliate
Work Plan
WHY YOUR ORGANIZATION?
STATEMENT OF STRENGTH - Overview of Your Mission, Activities, Structure, Achievements and Services.
HOW ARE YOU UNIQUE?
SUCCESS IN THE PAST.
OTHER ORGANIZATIONS PARTICIPATION.
PROVIDE INFORMATION ON PREVIOUS FUNDING FROM KOMEN
Southwest Florida Affiliate
Grant Components
Instructions
Cover Page
Abstract
Project Description
Budget
Bioskech(es)501c(3)
501c(3)
Southwest Florida Affiliate
Application Requirements Type-Written in English. Plain, White, Single-Sided 81/2” X 11” Paper. 12 Point Font with 1 Inch Margins. Six Copies (One Original and 5 Duplicates). All Pages must be Numbered and Stapled in the Upper
Left Hand Corner. No Special Packaging (Binders, Plastic Covers, etc.)
should be used. In Addition, Please Email One Complete Application. Word Format NOT in pdf Form. Attachments may be Submitted as pdf Files.
Southwest Florida Affiliate
AbstractFIRST IMPRESSIONS ARE IMPORTANT!
The Abstract is the Reviewer’s First Impression of Your Proposal. It is the Umbrella Statement of Your “Case” and a Summary of Your Project.
BE BRIEF!(If Program is funded, the abstract is for release to
the General Public)
TIP - WRITE THE ABSTRACT LAST
Southwest Florida Affiliate
Abstract Formalities
Abstract – Project Summary - (Form Provided)
Should be Limited to 1,200 Characters, including Spaces and
Punctuation. (Approximately 250 Words).
Should Provide a Brief Description of the Project.
Including the Following:
1. Purpose of the Project.
2. A Description of Key Activities.
3. A Summary of Evaluation Methods.
4, The likely Impact of the Project.
Southwest Florida Affiliate
Project DescriptionMAXIMUM OF SIX TYPEWRITTEN PAGES TO INCLUDE:
1. Background: Description of the Organization’s History, Mission, and Goals. Describe Current Projects and Recent Accomplishments. Describe Past Komen Grants Received, including Number of Years
and Dollar Amount of Grants. How the Current Application Extends Ongoing Projects or Creates
New Initiatives and Give the Rationale of the Current Plan.
2. Statement of Need/Problem: Describe Why the Proposed Project is Needed. Describe the Population to be Served. Explain How this Project is Unique in this Service Area.
Southwest Florida Affiliate
Project PlanUSE FORM PROVIDED
Describe Project Goals and Key quantitative Measurable
Objectives. (Do not Use Percentages). Explain How the Goals and Objectives Address the Selected Priority
Area. Describe the Activities that will be Conducted to Accomplish the
above Goals and Objectives.
Include a Timeline for Implementing the Activities. Describe Your Evaluation Plan for each Objective.
How the Objectives will be Measured. How You will Measure Your Success.
Provide Specifics - How Many in what Population will be Served.
Southwest Florida Affiliate
Developing Your Proposal
Explain Your Methods and Specific Actions to Achieve Your
Objectives. Answer the Following Questions:
How? – The Activities that will take place during the Project Time
Period.
When? - Timeline for Project Activities
Why? - Defend Your Choice of Methods. Why did you Choose these
Activities? This Section helps the Reviewer Visualize the
Implementation of Your Project.
Southwest Florida Affiliate
Collaboration
Describe Other Organizations or Entities, if any,
Participating in the Project.
If Applicable, Letters of Collaboration Should be
Included from Each Organization.
Southwest Florida Affiliate
Sustainability
Describe how this Project and its Impact will be Sustained Long-Term.
What Resources (Financial, Personnel, Partnerships, etc.) will be needed to Sustain this Effort over Time?
How will those Resources be Secured?
Southwest Florida Affiliate
Personnel
Identify Project Personnel Responsible for Implementation.
Define Delegation of Tasks - Who will carry out
What Tasks?
Southwest Florida Affiliate
Budget and Expenses
Projects become Reality because the Central Idea is Sold, not because the Proposal is Cheap.
Be Realistic! Ask for What You Need!
Justify Expenses.
Southwest Florida Affiliate
Budget Clinical Services or Breast Care Costs.
Salaries for Project Staff related to this Project only and only for the Time
Allocated to the Project.
Other Direct Project Expenses, e.g. Breast Models, Flip Charts, Videos,
that further the Komen Educational Mission.
Disposable Supplies Related to the Project, e.g. Copy Paper, Pens, etc.,
Not to Exceed 5% of Total Grant Request.
ALL ABOVE WILL PERTAIN TO GRANT FUNDING PERIOD
Southwest Florida Affiliate
Budget
WHAT KOMEN LOOKS AT
Total Project Budget
FORM PROVIDED
All Funding for this Project, including other Grants and
General Funds should be Included in the Budget.
Southwest Florida Affiliate
Budget JustificationBrief Description for Each Line Item.
How the Funds will be Used, Why They are Necessary, i.e. Personnel and Supply Expenses.
Personnel Budget Justification – USE FORM PROVIDED. Provide a Detailed List of All Other Committed and Pending Sources of Support for the Project. Provide a Current Financial Statement and/or Current Operations Budget of Your Organization.
Most Current Fiscal Year End Financial Statements.Most Current Interim Financial Statements.Operating Budget for the Upcoming Fiscal Year.
WE ARE INTERESTED IN HOW THIS PROJECT FITS INTO THE OVERALL ORGANIZATION’S BUDGET
Southwest Florida Affiliate
Biosketch(s)FORMS PROVIDED
All Personnel Listed in Budget Request. Maximum Two Pages per Person. Experience, Background, Education that is Relevant
to the Project. Role the Person will Play in the Project.
All Board Members Name, Title and Credentials are Required.
Southwest Florida Affiliate
501c(3) Status
Attach a Copy of your IRS Determination
Letter.
NOTE: EVIDENCE OF STATE OR LOCAL
EXEMPTION WILL NOT BE ACCEPTED. PLEASE
DO NOT ATTACH YOUR FEDERAL TAX RETURN.
Southwest Florida Affiliate
Accountability
The Importance of a Solid Project Evaluation can be expressed in one word — ACCOUNTABILITY. Both the Funder and Your Organization are Accountable for the Success of Your Project. You are Accountable to the Funding Organization to prove that Your Project was a Good “Investment,” and the Funding Organization is Accountable to their Donors to prove that the Donor’s Money is being Managed Wisely.
Southwest Florida Affiliate
Helpful Hints
Read the RFP Carefully — Follow ALL Directions.
Be Innovative, Passionate, Realistic, Specific.
Write Clearly, Use Active Rather than Passive Voice.
Avoid Jargon or Acronyms.
Allow Plenty of Time.
Consider Headings to Improve Readability.
Check Grammar, Spelling and Typos;
Ask Someone Else to Review Your Proposal before
Submission.
Southwest Florida Affiliate
What Do Grant Reviewers Look At?
Compliance with Susan G. Komen for the Cure® Southwest Florida Statement/Goals
Impact on Community Duplication of Services Feasibility Capacity Collaboration Sustainability
Southwest Florida Affiliate
Need Help - ReferencesBOOKS: 1. The Only Grant Writing Book You’ll Ever Need – by Ellen Karsh and
Arlen Sue Fox
2.The Complete Idiot’s Guide to Grant Writing – by Waddy Thompson
3.Grant Writing for Dummies – by Beverly A. Browning
4. Request for Proposal: A Guide to Effective RFP Development – by Bud Porter- Roth and Young
INTERNET SITES:
1. www.komen.org
2. www.grantscraft.com
3. http://fcds.med.miami.edu/oscripts/pub_textrates.asp