Lena Arena

ICT Consultant K-12

9582 2851

carmelina.arena@det.nsw.edu.au

So what is Google Apps?

Google Apps is a collection of web-based programs and file storage

that run in a web browser, (e.g. Internet Explorer) without requiring

users to buy or install software. Applications include:

Communication tools (Gmail, Google Talk, and Google

Calendar),

Productivity tools (Google Docs: text files, spread sheets, and

presentations),

Google Sites (to develop web pages).

Google Apps

• Available to all teachers and students through the DEC portal…soon!

• Not all Google applications will be available e.g. blogger

• Seamless integration – no need to create separate gmailaccount for access

• Latest version of Internet Explorer recommended or Google Chrome – Internet Explorer 8 no longer supported

http://support.google.com/a/bin/answer.py?hl=en&answer=33864

• 5Gb of storage space

Google Apps

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1. Drive – cloud storage

2. Docs in Drive:

• documents

• forms

• presentations

• spreadsheets

• drawing

Core Google Applications

Core Google Applications

1. Sites – creating web sites

• Teachers create the site and students may edit

2. Groups

3. Contacts

4. Calendar

5. Gmail

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1. Finance

2. News

3. Maps

4. Custom Search

5. Books

6. Google Translate

7. Google+ - social networking

Additional Google Applications

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https://sites.google.com/site/appsforeducationdec/docs

DEC Google Apps Professional Learning Site

Support – Learning Systems Site

https://detwww.det.nsw.edu.au/it/learnsyssupport/googleapps/index.htm

• https://drive.google.com/start#home

• Access, organize, and share files from any device, anywhere.

• Integrates with Gmail, Google Docs, Picasa, Google+ and other Google apps

• Documents edited in real time, allows collaboration on documents

• Creator determines level of access to files e.g. view, comment, edit

Google Drive

Google Docs

Files can be shared and edited with others

Accessible from any computer with internet access

Files can be uploaded/downloaded to/from Google Drive

Google documents can be downloaded as Word documents

Google docs created with your personal gmailaccount can be transferred to GoogleApps@DEC

Google Docs Uses

• Collaborative writing between students

• Group work – ability for multiple users to work on one document in real time

• Can be used for faculty or executive meeting minutes

• Security can be set to include specific users if necessary

• Ability to set security for sharing within DEC only

Google Docs

http://bit.ly/Woolooware

Google Forms

• Staff, student and/or parent surveys and questionnaires

• Forms for school procedures e.g. bullying, behaviour management

• Tests – pre or post

• Collating student subject selections

• Can be embedded into websites, wikis, blogs, Edmodo, Moodle etc

Google Forms

• Data automatically collated into a Google spread sheet

• Several form templates available

• Link can be emailed or placed on a website

• Add-ons available – Flubaroo can be used to mark tests created using Google forms

• Google Form Example

http://bit.ly/SurveyWHS

Google Presentation

• Create presentations – similar to PowerPoint

• Check internet browser – earlier versions of

Internet explorer will need an add-on for

presentations to display correctly (Google

Chrome Frames)

• Google Presentation Example

http://bit.ly/WHS_PP

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• Always have files saved on more than one

device and/or place

• Change passwords on desktop and mobile

applications when you change your DEC portal

password.

Tips

Advantages

1. Accessibility:• Anywhere

• Anytime

• Anything

2. Auto save

3. Instantaneous collaboration and sharing options – collaborate with colleagues within/beyond school/state/country

Advantages

1. Variety of apps to suit a variety of purposes

2. Cloud storage – access to documents 24/7 from any computer and/or mobile device

3. Easy to share

4. DEC support – Google Champions (regional)

5. Goggle Drive app available for iPhone/iPad/Android

• Creating narrated tours with KML Touring in

Google Earth 5

• Available on all DEC computers

• Free download

• Version 7 now available.

Other cool stuff…

Lena Arena

ICT Consultant K-12

Carmelina.arena@det.nsw.edu.au

Phone: 9582 2851

Questions? Need More Information?