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CITY OF GLENDALE, CALIFORNIAREPORT TO THE:

Joint ~ City Council ~ Housing Authority LI Successor Agency ~ Oversight Board LI

August 30, 2016

AGENDA ITEMReport Regarding Contract with AMEC Foster Wheeler Environment & Infrastructure, Inc. forGeotechnical/Soils Engineering and Materials Testing/Report Review Services for the GlendaleCentral Library Renovation Project, Specification No. 3551 R

(1) Motion of the City Council authorizing an amendment to the Professional ServicesAgreement (Purchase Order Number Cl 06020) with AMEC Foster Wheeler Environment &Infrastructure, Inc. for additional Geotechnical/Soils Testing, Foundation Observation andMaterials Testing/Report Review Services, in the amount of $125,298.

(2) Motion of the Glendale Successor Agency authorizing an amendment to the ProfessionalServices Agreement (Purchase Order Number C106020) with AMEC Foster WheelerEnvironment & Infrastructure, Inc. for Geotechnical/Soils Testing, FoundationObservation and Materials Testing/Report Review Services, in the amount of $125,298.

COUNCIL ACTION

Public Hearing LI Ordinance LI Consent Calendar ~ Action Item LI Report Only LI

Approved for August 30. 2016 calendar

ADMINISTRATIVE ACTION a

Submitted by:Roubik Golanian, Director of Public Works

Cindy Cleary, Director of Library, Arts and Culture

Prepared by: 14/ ~Jay Wollenhaupt, Library, Arts & Culture Administrative Manager

Hagop Kassabian, Senior Project Manager __________ —______—_____

Approvedby:Scott Ochoa, City Manager a

Reviewed by:Yasmin K. Beers, Assistant City Manager

Philip S. Lanzafame, Director of Economic Developmentaver~jpY~

Michael J. Garcia, City Attorney/Agency Counsel/

~7Robert P. Elliot, Director of Finance

I

RECOMMENDATIONStaff recommends approval of the Motions authorizing an amendment to the ProfessionalServices Agreement with AMEC Foster Wheeler Environment & Infrastructure, Inc. for additionalgeotechnical/soils engineering and materials testing/report review services for the GlendaleCentral Library Renovation Project, in the amount of $125,298.

BACKGROUND/ANALYSISThe Glendale Central Library Renovation project will improve the facility’s functionality, addresschanges in how people approach and access the library, provide building improvements such asupgrades to the roofing, electrical and communication systems, heating, ventilation and airconditioning systems; fulfill ADA compliance; improve space utilization; and provide seismicretrofits. The overall project will enhance the structure’s compatibility with Library functions tobetter accommodate collections and services, and improve access to the facility. The renovationwill also allow for new models of service that include a single service point, a room dedicated toMan’s Inhumanity to Man, and a Maker Space. Finally, relocating the cooling/heating plant setsthe stage for a future east-west Paseo south of the Library that will continue the passagewayfrom Brand Boulevard all the way through Central Park.

On May 19, 2015, the City Council and the Successor Agency awarded the constructioncontract to Kemp Bros. Construction, Inc. of California. The Contractor mobilized on Jury 6,2015, starting with the delivery of the construction trailer to site, setting up temporary power,and construction fencing. A major portion of the renovation scope of work includes structuralimprovements, such as concrete shear walls, fiber wrap of concrete beams, and new slab ongrade and exposed architectural concrete walls. During this phase, geotechnical and specialinspections, foundation observations, and materials inspection, testing and reporting servicesare required. A consulting firm must be contracted by the project owner, not the contractor, toensure no conflict of interest exists during performance of the required work noted above.

These consulting services were anticipated in the project planning and the cost was included inthe project budget.

On December 17, 2013, the City Council awarded consultant contracts to five geotechnicalconsulting firms through an extensive competitive selection process that was conducted by thePublic Works Department, Engineering Division.

Due to the timing constraints imposed on the Central Library Renovation project, staff issued aRequest for Proposals to the three of the most qualified and experienced consultants. Sincethey were already deemed qualified to execute the scope of work and could meet the City’s andthe Agency’s insurance requirements, RFPs were sent to the following firms:

Firms Proposed Fee

• AMEC Foster Wheeler Environment & Infrastructure $153,909• Group Delta Consultants $155,549• URS/AECOM Did not respond

AMEC Foster Wheeler (AMEC) demonstrated thorough understanding of the nature of thisproject, its aggressive and demanding project schedule, and the need to maintain the Library’sprogramming operations at various phases during construction.

On July 21, 2015 the City Council awarded the Professional Services Agreement to AMECFoster Wheeler Environment & Infrastructure. Since the beginning of the Central LibraryRenovation Project, AMEC Foster Wheeler Environment & Infrastructure has been providingGeotechnical and materials inspection and testing services during construction activities. The

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initial proposal provided an estimated fee for geotechnical and materials inspection and testingservices for the subject project for a total of $153,909. AMEC has been performing theprescribed services in accordance with the terms of the Professional Services Agreement on anas-requested time and materials basis. The majority of the fee has been expended with aremaining balance of $28,658. Due to the following reasons, additional services are needed tocomplete the geotechnical and materials inspection and testing services for this project:

1. Unforeseen existing conditions which required additional concrete, rebar, andwelding inspections,

2. Batch plant inspections which were not included in the original scope of work,3. Waterproofing and vapor barrier installation. This is a specialized inspection that is

typically performed by a specialty consultant that wasn’t included in the originalscope of work,

4. Structural steel shop fabrication was excluded from the original scope of work. Theshop inspection has been performed on an as-requested basis,

5. In an effort to expedite the project schedule and maintain the project progressactivities, multiple inspectors were used at different areas of the site to provideadequate inspection of the work,

6. Concrete placement was anticipated to be in larger volumes; instead of a number ofsmall batches of concrete placement due to contractor’s construction schedule whichwas not available during the original proposal process. AMEC had to makeassumptions based on the information available at the time of the proposal.

Based on the current construction schedule, an additional fee of $153,956 is needed tocomplete the project. With the current existing balance on the Professional ServicesAgreement, this amounts to an additional $125,298 worth of inspection services.

Staff recommends that the City Council and the Agency authorize the City Manager to approvean amendment to the Professional Services Agreement with AMEC Foster WheelerEnvironment & Infrastructure, lnc.to complete the necessary services for the Central LibraryRenovation project.

FISCAL IMPACTFunding for the additional amount of $125,298 for the Geotechnical/Soils Engineering andMaterials Testing/Report Review services project is available in the Library Mitigation Fee Fund51150-407-681-51318

Environmental ReviewThis project is Categorically Exempt under the provisions of the California Environmental QualityAct (CEQA) as a Class 1 Exemption pursuant to the California Code of Regulations, Title 14,Section 15301.

Proiect ScheduleThe Construction work begun in July 2015 and it is anticipated to be completed by January2017.

ALTERNATIVES

Alternative 1: The City Council and the Agency may approve the Motion authorizing anamendment to the Professional Services Agreement with AMEC FosterWheeler Environment & Infrastructure, Inc. for Geotechnical/Soils Engineeringand Materials Testing/Report Review Services, in the amount of $125,298.

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The City Council and the Agency may reject the Motion authorizing anamendment to the Professional Services Agreement with AMEC FosterWheeler Environment & Infrastructure, Inc. for Geotechnical/Soils Engineeringand Materials Testing/Report Review Services, in the amount of $125,298. Thisalternative will delay the project until another consultant can be selected,approved, and entered into contract.

Alternative 3: The City Council and the Agency may consider any other alternative notproposed by staff.

CAMPAIGN DISCLOSUREIn accordance with the City Campaign Financenames and business addresses of the membersCEO, COO, CFO, subcontractors and any personcompany proposed for contract in this Agenda Item

Officers of AMEC Foster Wheeler Environment & Infrastructure, Inc. (Wholly owned by AMECFoster Wheeler Ventures, Inc.):

Full Name Title Business Address. City State Zip

ATFACHED

EXHIBITSAMEC Foster Wheeler Environment & Infrastructure, Inc. Disclosure-Campaign FinanceOrdinance-Contractors and Subcontractors.

Alternative 2:

Ordinance No. 5744, the following are theof the board of directors, the chairperson,or entity with more than 10% interest in theReport:

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City of GlendaleDISCLOSURE. CAMPAIGN FINANCE ORDINANCE- CONTRACTORS AND SUBCONTRACTORS

The City Council adopted Ordinance No. 5744. “Campaign Finance Ordinance.’ Which became effective on September 9. 2011. and amended it with Ordinance No. 5768. whichbecame effective on March 15, 2012 (“the Ordinance]. The Ordinance prohibits: (1) A contactor” (including a subcontractor’)— who has a contract with the City of Glendale (‘“CityGlendale Successor Agency or Glendale Redevelopment Agency (“GSA], or the Housing Authcdty of the City of Glendale (“HA] and that contract is subject to appmval by the CityCouncil, GSA, or HA— from making a conbibution to a City Council member, GSA member, HA member, City Cleric or City Treasurer: and (2) Council members. GSA members, andI-IA members from voting on matters concerning a contact aflisctlng a contractor or subcontractor who has provided a campaign contribution.

The provisions of the Ordinance resticting Council members from voting on matters affecting campaign contributors applies to a contractor whose contact requires the City Councli’s, GSA s.or HA’s approvaL and spedned subcontractors. A contact with the City. GSA, or HA is known as a “City ContacC The Ordinance excludes a competitively bid contact awarded to thelowest responsible bidder

To assist members of the City Council, GSA. and i-IA before they ‘nte on a matter regarding a City Contract the Ordinance r~urres City staff to prepare this report which discloses conanntormation ebcut the contractor receMng the City Contact, and apecifted subcontractor(s) wvrking under the City Contact

fnlomietion that must be disclosed~ • Name of the person, entity, or organization (i.e., the Contractor or Subcontractor)• Name of the Chief Executive Officer/President• Chief Operating Officer• Chief Financial Officer• Chairperson• All members of the Board of Directors• All persons who own more than 10% of the person, entity, or organization• Name of any campaign committee owned or controlled by the person, entity, or organization

Please complete die following disclosure farm:

Contractor(eJ’:Name Mdress

Amec Foster Wheeler Env ronment & Infrastructure, Inc. 6001 Rickenba ker Road Los An eles CA 90040-3031Full Name Title Business Address C’ State I

ChairpersonChief Executive Officer.’ President

SEE ATTACHED LiST Chief 0 raIl OfficerChief Financial OfficerBoard of DirectorsMore than 10% interest owner

“Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or I-IA. In addition to the name of the person, or entitythe Contractor must also disclose the name(s) of that person’s, entity’s, or organization’s Board of Directors, its Chairperson. Chief Executive Officer, Chief Financial Officer. ChiefOperating Officer, any person wIth an ownership interest of more than ten percent (10%) In that person, entity, or organization, and any campaign committee that Is owned orcontroiied by that person, entity, or organization. Please disclose these persons name and business address.

Note: No officer has any ownership of ourfirm. Amec Foster Wheeler Environment & Infrastructure, Inc. is wholly owned by Amec Foster Wheeler Ventures, Inc.

Page 1

Subconflctor(s):Name Address

Pull PLane ‘flUe Business Address City I State ZipChairperson IChief Executive Officer! PresidentChief Operstlnc OfficerChief Financial OfficerBoard of DirectorsMore than 10% Interest owner

- Subconflcto? Is the person, entity, or organ~abon that has entered into a contract for the performance of all or a portion of the ~d undertaken under an agreement with aiarchitect design professional, engineer, or genfl or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board ofDirectors, Its Chairperson. Chief Executive Officer. Chief Financial Officer, Chit! Operating Officer, any person with an ownership interest of more than ten percent (10%) in thatperson, entity, or organization, and any campaign committee that Is owned or controlled by that person, entity, or organization. Above please disclose these persons name andbusiness address.

Campaign Committee owned or controlled by: N/A

Amec Foster Wheeler has policies In place prohibiting campaign contributions.CERTIFiCATION

On behalf of the above-named ~ Contractor Q Subcontractor

• I acknowtedge that I have a continuing obligation to update this disclosure fomi if I substitute— or If I select additional—subcontractors within ten (10) days of the selection or change; and

• lherebycertI~’that• I have identified all persons for which the Ordinance requires disclosure;• The Information in this disclosure form (and any attachment to this form) is true, accurate, correct, arid complete; and• I have been legally authorized to submit this disclosure form.

In total, this disclosure form (Including attachmenta) is 3 pages.

cutedon: Junez,9, .20,iI,at tosAngeles

Sign ature

CA 90040-3031

PhorCumben 323.889.5300

Print Full Name: Jerry Haffley

&duitect, design professionals, contractors, or

Title 1BuslnessAddrsss City ~ ~

California.

E-mail Address: Jerry.haffley@amecfw.com

Page 2

d mecAMEC FOSTER ~VHEELER ENVIRONMENT& foster

INFRASTRUCTURE, INC. WheelelDTR~~ORS AND OFFICERS

Jurisdiction: Nevada

Thomas J. Logan Charles MouzannnrDirector/President Sr. Vice President250 Royal Palm Wa> 1700 Market St.Suite 308 Suite 620Palm Beach, FL 33480 Philadelphia, PA 19103561-855-4022 610-828-8100

Steven M. Toe’.s David Ottl)irector Sr. Vice PresidentIII Dunsinuir St 1700 Mirket StSuite 400 Suite 620Vancouvet, IJU Philadelphia, PA 19103Canada V613 5W3 612-298-2820604 664493’

Simon D. Isa~lor J. Allen Kibler, Jr.Director Sr. Vice President10777 Clay Rd 1105 Lake~tood Pk~~Houston, TX 77041 Suite 300713-570-1100 Alpharetta, GA 30009

770-360-0643

Ann E. Massey Lytle C. Troutt. Jr.Executive Vice President Sr. Vice President1105 Lakewood Pkwy 3800 EZCII RdSuite 300 Suite 100Aipharetta, GA 301)09 Nashville. TN 37211770-360-0610 615-333-0630

Bmdley J. Knight l)ouglas A. SmithGeneral Counsel & Secretars Sr. Vice President1105 Lakewood Pkw) 7376 SW Durham RdAlpharetta, GA 30009 Portland, OR 97224770-360-077 I 503-639-3400

1)1 rectors & () Ifle en C nit tin tiedI’nge 2

Andres~ I Reese Kendall II. SherrillVice President Vice President. Finance180(11 MI Rd.. Stijit 100 1105 I.ake’.~ood ~Suite IOU Suite 300Nashville. TN 37211 Alpharetta, GA 30009615-383-0630 770-360-0501

Robert i. Feighery I (tinter J. NolenVP & Asst. Corpnruie Secreiar~ Sr. Vice President751 Arbor Wa~ 3520 Executive (‘enier Dr.Suite ISO. [Ii Icrest I Suite 200Blue Bell. PA 194” 196(1 Austin. TX 787316 10428-8100 512-795-0360

David K. Baster I)ouglas C. NoelVice President. Comm & ~sst (‘flu Sec’s Vice PresidentI 105 Lakewootl Pk’n Pan Am PlavaSuite 300 Capital Me.. Suite 200Al pharetta, CiA 30009 I ndiunapol is. IN 46”’ 5770-360-0745 317-713-1700

.1 W. Martin Robert \~I. kitesVice President ~ssisianI Vice President3800 Etch Rd 7) Lust Amelia StreetSuite 1(X) Suite 200Nashville. TN 37211 Orlando. Ft 32801—I 3’O615-333-063(1 41)7 2653-5501

Joanne Kamkn%Ilian Herbert SenipleAssistant Treasurer Senior Architeci2265 tIpper Middle Road East 511 Congress StreetOnk~iIIt, ON Portland. MI~ 04101Canada L61 I 005 207-828-2633

Robert T. McSlierr~ Oregon R. GerrisliSenior Architect Assisiant Corporate Secretary5(1 Coni±itss St. 2265 Upper Middle Road EastPortland. ME 04101 Oukvillc. ON207-828-261 I Canada (.6!! 005

Qfli 40~ 14i1Iviarshall I e~Vice Pitsident6001 Rickenbaeker RdI.os Angeles, CA 90040323-889-5300

MOTION

Moved by Council Member _______________________________________, seconded by

Council Member ________________________________________, that the Council of the City of

Glendale hereby authorizes the City Manager, or his designee, to execute an amendment to

the City’s existing Professional Services Agreement with AMEC Foster Wheeler Environment

& Infrastructure, Inc., Contract No. C106020, to increase the current not-to-increase amount

by $125,298 for additional Geotechnical/Soils Testing, Foundation Observation and Materials

Testing/Report Review Services, in conjunction with the Central Library Renovation Project.

The amendment shall be in a form approved by the City Attorney.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:

APPROVE~ j____¶ ,

DATE :

RIJ:WILES~OCFILESFACTFINDWEC FOSTER ~%~1EELER . CENTRAJ. LIBRARY RENOVATION MIENDMENI INCREASING PM MY 8.23.16.DOCX

MOTION

Moved by Successor Agency Member ________________________________________

seconded by Successor Agency Member ________________________________________, that

the Glendale Successor Agency hereby authorizes the Executive Director, or his designee to

execute an amendment to the City’s existing Professional Services Agreement with AMEC

Foster Wheeler Environment & Infrastructure, Inc., Contract No. C106020, to increase the

current not-to-increase amount by $125,298 for additional Geotechnical/Soils Testing,

Foundation Observation and Materials Testing/Report Review Services, in conjunction with the

Central Library Renovation Project. The amendment shall be in a form approved by Agency

Council.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:

DATE

V

BwILEs\oocFILEswAcTFINo~MEc FOSTER WHEELER CENTRAL LIBRARY RENOVATION . GSA - Amendment Increasing MY O-23-16.doc