Getting Started with Cross Site Publishing in SharePoint 2013
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Transcript of Getting Started with Cross Site Publishing in SharePoint 2013
#SPSDC @pgbhoyar
Getting Started with Cross
Site Publishing in SharePoint
2013
Prashant G Bhoyar
#SPSDC @pgbhoyar
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Join us at #SharePint sponsored by K2 at World of Beer
of Reston in the Towncenter just across the bridge
Why? To network with fellow SharePoint professionals
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When? 6:00 PM
Where?
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1888 Explorer Street
Reston, VA 20190
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K2!
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• Senior Consultant at Portal Solutions
Product – AuthentiMate, TaskR
Services – We Love SharePoint ..
• Guy with Multiple Hats
• University of Maryland College Park
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Who AM I ?
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• I have thick accent; Raise
your hand if things are not
clear
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• Ask Questions
Learn from yesterday, live
for today, hope for
tomorrow. The important
thing is not to stop
questioning. –Albert
Einestein
• Let the learning begins…
About Today’s Session
Image Source : http://onlyfreewallpaper.com/view/smiley-kitty-1280x1024.html
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• What is SharePoint?
• Limitations of Content Deployment
• What is Cross Site Publishing?
• Usage Scenarios
• How to setup Cross Site
Publishing?
• Limitations
• Best Practices
Agenda
Outcome:
Familiarity with
SharePoint 2013
Cross Site
Publishing
Objective: Getting
Stared with
SharePoint 2013
Cross Site
Publishing
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To create websites Intranet
Extranet
Public Facing WebSites
Document Management System
Collaboration System
Content Management System
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What is SharePoint?
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Image Source : http://threestepsbusiness.com/content-is-king-bill-gates/
Bill Gates Once Said..
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To Share Contents which
option to select?
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Difference between Content Deployment and Cross Site
Publishing
Content Deployment Cross Site Publishing
• Need access to Central Admin
• Recreate the content
• Deploy contents as it is
• Not supported in Office365/SharePoint Online
• Not required
• Re use the content
• Full control over how content is rendered in Publishing Site
• Supported in Office365/SharePoint Online( added later )
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Cross Site Publishing in SharePoint
Online/ Office 365
On 29th October 2013 Microsoft announced search innovations that included Cross Site Publishing and Content Search webpart are available in SharePoint Online
Search driven publishing features are only available for private site collections :
Not available in Public site collections
The search driven publishing features are available in the Office 365 Enterprise E3and Office 365 Enterprise E4 plans
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Allows us to write content in one place and
share that in other places
Authoring site collections to create/store
contents
Publishing site collections to control the
design and show the content
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What is Cross Site Publishing?
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Image Source : http://community.office365.com/en-us/b/office_365_community_blog/archive/2013/10/30/search-driven-
publishing-features-are-now-available-in-sharepoint-online.aspx
Cross Site Publishing
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Cross Site Publishing
Authoring Site Collection : Content is created in list and libraries shared as Catalogs
Search : Search system crawls the content and builds search
Index
In the search index, site columns are “transformed” into managed properties
Site column values are “transformed” into managed property values.
Publishing Sites : Add one or more Search Web Parts to the site
collections where you want to display your catalog content
The Search Web Parts use display templates that specify which managed property values should be displayed
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1:1 Single Authoring Site Collection and Single Publishing Site Collection
1:n Singe Authoring Site Collection and multiple publishing site collections
n:1 Multiple Authoring Site Collection and single Publishing Site Collections
n:n Multiple Authoring Site Collections and Multiple Publishing Site Collections
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Scenarios of Cross Site Publishing?
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Separates Content authoring from branding and rendering Store contents in List and Libraries and don’t worry
about formatting in pages
Allows the content to be shared anonymously
Can be used across site collections, web applications and across farms
Allows for mixed of authored pages and list contents
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Use/Benefits Of Cross Site Publishing?
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News and announcement catalogs to show news articles
Product catalogs to show product information based on metadata
Job catalogs to show details for available job postings
Contact catalogs to show individual contact details
Policies and procedures catalogs to show policy articles
Knowledgebase catalogs to show knowledgebase articles
Case study catalogs to show case study articles
Location catalogs to show building and office information
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Use Cases of Cross Site Publishing?
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SharePoint Search up and running
Authoring Site : Activate Cross Site Publishing feature
Not required if you use Product Catalog as site template
Activate SharePoint Server Publishing Infrastructure feature
List and Libraries Shared as Catalogs
Publishing Site : Publishing Site Collection
Activate SharePoint Server Publishing Infrastructure feature
Content Search WebParts
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Requirements for Cross Site Publishing?
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Pages Library
Lists
Asset Library
Document Library
Only HTML content is indexed and available in the catalog for publishing sites to query
Word and PDF documents are not stored in the index and must be referenced directly
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What are Catalogs?
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Activate the Cross Site Publishing Feature
Share List/Library as Catalog
Run crawl
Use Content Search WebPart
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Steps
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Activate Cross Site Publishing Feature in Authoring Site
Collection
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Share List/Libraries as Catalogs
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Run Search Crawl
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Configure the Connection
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Configure the Connection
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Use Content Search WebPart
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Changes in SharePoint 2013 Search Architecture
SharePoint 2010
• Scopes
• Best Bets
SharePoint 2013
• Result Sources
• Query Rules
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Typical Cross Site Publishing Life Cycle
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DEMO
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Common Misconceptions
One way communication only
Require Identical version of
SharePoint
No solutions/No Branding Assets
No Configuration Changes/File
System Changes
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Limitations of Cross Site Publishing
Rely on search crawl
Term store does not support
versioning
No approval workflows for lists
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• Identical updates in Authoring and
Publishing Farms
• Turn on versioning in Lists
Best Practices
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Q&A
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References
Appendix/ResourcesMSDN/TechNet:
http://technet.microsoft.com/en-us/library/jj635883(v=office.15).aspx
Blogs :
http://blogs.technet.com/b/tothesharepoint/archive/2013/02/19/an-introduction-to-
cross-site-publishing.aspx
http://blogs.office.com/2013/10/29/search-innovations-for-site-and-portal-design-in-
sharepoint-online/
Book:
Pro SharePoint 2013 Branding and Responsive Web Development
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Questions? Feedback? Contact me:
Twitter: @PGBhoyar
Blog: http://pgbhoyar.wordpress.com (limited contents)
Email: [email protected]
Speaker Evaluation : Please fill out speaker evaluations
Thank You
Organizers, Sponsors and You for Making this Possible.