GEOTECHNICAL ENGINEERING GRADUATE … · The Geotechnical Engineering Graduate Training Scheme...

ADMINISTRATIVE REPORT AR 3/2008

GEOTECHNICAL ENGINEERING GRADUATE

TRAINING SCHEME MANUAL

Geotechnical Engineering Office

June 2008 Geotechnical Engineering Office

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FOREWORD

This document describes the scheme established by the Geotechnical Engineering Office of the Civil Engineering and Development Department of the Government of the Hong Kong Special Administrative Region (HKSAR) for the training of Geotechnical Engineering Graduates (GEGs). The training is approved by the Hong Kong Institution of Engineers (HKIE) under the Graduate Training Scheme ‘A’ for Geotechnical Discipline.

The philosophy and objectives of the training are

discussed and the procedural, supervisory and scheduling aspects of the training scheme are also clearly laid down in this document.

R.K.S. Chan

Head of the Geotechnical Engineering Office Civil Engineering and Development Department

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ABSTRACT

The Geotechnical Engineering Graduate Training Scheme Manual describes the scheme established by the Geotechnical Engineering Office of the Government of the Hong Kong Special Administrative Region (HKSAR) for the training of Geotechnical Engineering Graduates (GEGs). The training is approved by the Hong Kong Institution of Engineers (HKIE) under the Graduate Training Scheme ‘A’ for Geotechnical Discipline.

The purpose of the Manual is to ensure that the training

of GEGs is well organised, effective and closely monitored so that each GEG receives a ‘package’ of training covering a wide range of aspects of geotechnical engineering and leading to corporate membership of the HKIE Geotechnical Discipline.

In the Manual, the philosophy and objectives of the

training are discussed and the procedural, supervisory and scheduling aspects of the training scheme are also clearly laid down.

This Manual supersedes Administrative Report No.

AR 7/2004.

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CONTENTS

PageNo.

Title Page 1

FOREWORD 2

ABSTRACT 3

CONTENTS 4

1. INTRODUCTION 7

1.1 General 7

1.2 Philosophy of the Training Scheme 7

1.3 Duration of Training 8

1.4 Professional Assessment Leading to Corporate Membership of the HKIE (Geotechnical Discipline)

9

2. THE TRAINING PROGRAMME 9

2.1 Training Objectives 9

2.2 Continuing Professional Development (CPD) 11

2.3 Final Assessment 11

3. ADMINISTRATION OF THE PROGRAMME 11

3.1 Standing Committee for Geotechnical Engineering Graduates 11

3.1.1 Terms of Reference 11

3.1.2 Membership 12

3.2 Persons Involved in the Supervision of the Training 12

3.3 Responsibilities of Persons Involved 13

3.3.1 General 13

3.3.2 Head of the GEG Training Scheme 13

3.3.3 Engineering Supervisors (ESs) 13

3.3.4 Training Tutors (TTs) 13

3.3.5 Training Coaches (TCs) 14

3.3.6 Geotechnical Engineering Graduates 15

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PageNo.

4. PROCEDURAL NOTES 15

4.1 General 15

4.2 Training Objectives Sheets 15

4.3 Briefing the Geotechnical Engineering Graduates 16

4.4 Assessing and Recording Progress of Training 16

4.5 Achievement Rating 16

4.6 Procedural Arrangement 18

4.7 List of Training Documents 18

4.8 Rotational Posting Programme

18

5. REFERENCES

19

APPENDIX I : RECORD OF ACHIEVEMENT OF TRAINING OBJECTIVES

20

APPENDIX II : ROTATIONAL POSTING PROGRAMME FOR GEGs

39

APPENDIX III : GUIDANCE NOTES FOR GEGs ON CONTINUING PROFESSIONAL DEVELOPMENT (CPD)

41

APPENDIX IV : GEOTECHNICAL ENGINEERING GRADUATE QUARTERLY PERFORMANCE REPORT

44

APPENDIX V : GEOTECHNICAL ENGINEERING GRADUATE QUARTERLY PERFORMANCE REPORT AND QUARTERLY TRAINING REPORT ROUTING SHEET

50

APPENDIX VI : GUIDANCE NOTES FOR GEGs ON WRITING DIARY

52

APPENDIX VII: TRAINING TUTORS’ SPECIMEN INITIALS/ SIGNATURES SHEET

54

APPENDIX VIII: GUIDANCE NOTES FOR TRAINING TUTORS ON ASSESSMENT OF GEG TRAINING PROGRESS AND ATTAINMENT OF TRAINING OBJECTIVES

56

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PageNo.

APPENDIX IX : GUIDANCE NOTES FOR GEGs ON WRITING

QUARTERLY TRAINING REPORTS

65

APPENDIX X : GUIDANCE NOTES FOR GEGs ON TRAINING ATTACHMENTS, REPORTS AND REVIEWS

67

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1. INTRODUCTION

1.1 General The purpose of this Manual is to ensure that the training of Geotechnical Engineering

Graduates (GEGs) is well organised, effective and closely monitored so that each GEG receives a ‘package’ of training covering a wide range of aspects of geotechnical engineering and leading to corporate membership of the Hong Kong Institution of Engineers (HKIE) - Geotechnical Discipline.

The GEG training scheme now adopted by the Government of the Hong Kong Special

Administrative Region (HKSAR) follows the HKIE Graduate Training Scheme ‘A’. This Scheme ‘A’ training is objective-based and consists of three parts, comprising:

(a) the Common Core Objectives, as specified by the HKIE,

(b) the Core Objectives, as specified by the HKIE, and

(c) the Employer-Specific Objectives which are formulated by

the employing organisation to supplement the Core Objectives in order to cover the requirements and practices of the organisation and job-related needs of the trainees.

The present scheme, approved by the Institution, is designed exclusively for

implementation in the Geotechnical Engineering Office (GEO) of the Government of the HKSAR.

1.2 Philosophy of the Training Scheme The basis of a good training scheme is clear objectives and intimate care on the

development and needs of individuals. From the outset, the GEG is guided in the right direction so that he may assess his own development during the training period by:

(a) observation of and practice in activities around him,

(b) enquiring and learning about activities being carried out by other organisations or departments providing a supporting role,

(c) reading and attending discussions on matters relating to the profession,

(d) private study, and

(e) forming the habit of pursuing continuing professional development.

The training scheme is also intended to provide the GEO with the means to:

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(a) plan, organise and manage the training,

(b) identify a GEG’s potential,

(c) identify the need for off-the-job training with respect to technical, administrative or other particular needs of the GEG, and

(d) monitor a GEG’s progress.

While the GEO will provide opportunities for the GEGs to gain experience, it is basically the GEGs’ responsibility to learn. In particular, they are expected to:

(a) be familiar with the rules for admission to professional status and HKIE membership;

(b) undertake private study, this may include subjects that are essential to their employment, but in which they may have insufficient practical experience, such as mathematics, statistics, economics, contract administration, project management and site safety-management, etc.;

(c) devote a certain amount of their own time to reading technical literature, of both general and specific interest;

(d) participate in the regular informal presentations organised by the GEO for the GEGs;

(e) abide by the ethics and rules of professional conduct of the HKIE (HKIE, 2001); and

(e) observe the department’s safety and health policies as given in CEDD General Circular No. 16/2004 (CEDD, 2004).

1.3 Duration of Training Training under this scheme will normally be registered for a period of three years. If

an exemption period is granted by the HKIE, the training period will be less. A GEG who wishes to apply for exemption on account of relevant training or working experience obtained prior to engagement as a GEG should approach his Engineering Supervisor (ES) for further advice. On satisfactory completion of the training, a training certificate will be issued to the GEG by the HKIE.

The application for registration for Scheme ‘A’ training should be submitted to the HKIE within one calendar month from the date of commencement of the GEG’s training in GEO.

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1.4 Professional Assessment Leading to Corporate Membership of the HKIE (Geotechnical Discipline)

GEGs should note the following advice regarding Professional Assessment of the

HKIE for which they can apply some time after completion of the training under this scheme. Candidates for Professional Assessment are required to have reached the required

standard in all of the Common Core Objectives, Core Objectives and relevant Employer-Specific Objectives. In addition, candidates must have had practical experience in a responsible position and have complied with the requirements for Continuing Professional Development. To verify that candidates have satisfactorily completed all the requirements for Corporate Membership in the Geotechnical Discipline, they must submit an application for Professional Assessment. Information on the route to Corporate Membership and the Professional Assessment can be found in relevant HKIE publications, e.g. HKIE (2007a).

The possession of the prerequisite number of years of professional experience is not in itself a passport to Corporate Membership of the HKIE. Candidates will need to demonstrate that they have made full use of the experience obtained, that they have conscientiously and diligently undertaken their duties, and that they have acquired a ‘professional outlook’.

Candidates should complete their training log books and reports with care as these will be studied closely by the HKIE to assess the experience of the applicant, his duties, responsibilities and general aptitude. The candidate should apply for the Corporate Membership of the HKIE if he, in consultation with his employer, is satisfied that he possesses the relevant experience required.

Furthermore, candidates should bear in mind that in assessing a candidate, regard will inevitably be paid not only to academic qualifications and professional experience, but also to the thoroughness with which he understands his projects, the manner in which he expresses himself in his professional report, and the bearing with which he conducts himself at professional interview. Above all, assessors will consider whether the applicant is a suitable person to be granted professional status.

2. THE TRAINING PROGRAMME

2.1 Training Objectives Geotechnical engineering encompasses the planning, investigation, design,

construction and maintenance of works involving the ground, and works constructed from excavated natural materials. It incorporates the knowledge and skills of engineering geomorphology, engineering geology, hydrogeology, geo-environmental engineering, geophysics, soil mechanics, rock mechanics, foundation engineering, engineering seismology and ground treatment. Despite the diverse nature of geotechnical engineering, it is possible to outline certain fields of training and experience in terms of objectives that are highly desirable at an early stage in a geotechnical engineer’s career.

The Training Programme under the GEG Training Scheme consists of three types of

objectives: Common Core Objectives, Core Objectives and Specific Objectives (Appendix I).

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The Common Core Objectives are intended to make a GEG aware of the HKIE, the organisation of the employer, his professional responsibilities and general matters relating to the engineering profession, such as communication skills and roles of engineers in society.

The Core Objectives, supported by the Specific Objectives, indicate the range of skills

a GEG should acquire during the training period. Broadly speaking, there are five areas to be covered:

(a) Procedural matters that are relevant to the professional

practice.

(b) Investigation and Design experience through which the graduate acquires the skills to identify problems, to collect and collate information, and to exercise engineering principles and judgement in arriving at appropriate solutions.

(c) Construction and Site Supervision experience through which the graduate acquires the practical skills of the profession, as well as skills to implement solutions to geotechnical problems and to manage the works.

(d) Financial matters that are related to project implementation.

(e) Contractual matters and relationships that are relevant to the professional practice.

Towards the end of the training period, there is a need for the GEG to begin to undertake the responsibilities of professionals while still under supervision.

A rotational posting programme showing the phasing and potential locations of training for GEGs is given in Appendix II.

In considering how best to help the GEGs attain professional status, the following principles of graduate training should be noted:

(a) From the outset, new graduates should be given the opportunity to become familiar with the functions and management structure of their employing organisation, and the role of their department or section of attachment.

(b) They should be assisted in obtaining a working knowledge of relevant regulations, legislation or codes of practice, that affect the various tasks to be undertaken.

(c) They should be given the opportunity to gain experience in all aspects of work, including preliminary and detailed planning, field and laboratory work, data analysis and interpretation and report preparation. Such experience will be obtained in greater depth if unbroken periods of time are

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devoted to each of them.

(d) They should not be expected to undertake tasks that require full professional competence without regular supervision and regular critical appraisal of their work by a suitably qualified person.

(e) They should be given the opportunity and encouragement whenever possible to follow up both scientific and technical references and enquiries so that a fuller understanding of the various tasks is obtained.

(f) When the opportunity arises they should be encouraged to attend and participate in relevant seminars, conferences and courses, and to meet and exchange ideas with other geotechnical engineers.

2.2 Continuing Professional Development (CPD) GEGs are required to undertake continuing professional development in parallel with

their training programme. They should keep a record on the CPD activities which they have undertaken. Guidance on CPD is given in Appendix III.

2.3 Final Assessment At the scheduled end of the GEG’s training period, the Engineering Supervisor will

carry out a final assessment to see whether the GEG has met all of the training objectives and reached the required standard. The results of the final assessment will be recorded on the “Final Training Report” form provided by the HKIE. If this final assessment is certified by the Engineering Supervisor as satisfactory and checks on other training documentation are also satisfactory, the HKIE will issue a Training Certificate to the GEG to signify the completion of the formal Scheme ‘A’ Training requirement.

3. ADMINISTRATION OF THE PROGRAMME

3.1 Standing Committee for Geotechnical Engineering Graduates

3.1.1 Terms of Reference

The GEG Training Scheme is under the overall direction of a Standing Committee. The Terms of Reference of the Standing Committee for GEGs are:

(a) to oversee, guide and assist the GEG Training Scheme;

(b) to advise on standards and technical policy matters related to GEGs; and

(c) to liaise with professional institutions on matters relating to

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the training of GEGs.

3.1.2 Membership The membership of the Standing Committee is as follows:

Chairman - Head of the GEO (H(GEO))

Members - A Deputy Head of the GEO (Planning & Standards)

Engineering Supervisor(s) appointed by H(GEO)

Chief Geotechnical Engineer/Housing Department

Chief Assistant Secretary (Works) 6, Development Bureau

Senior Engineer/Training, CEDD

Technical Secretary/GEO (Secretary)

3.2 Persons Involved in the Supervision of the Training While the Standing Committee provides overall guidance to the Training Scheme, the

routine daily administration and running of the Scheme involves a number of staff of various levels. Their respective roles and responsibilities, which generally match those stated in the HKIE publication entitled “Scheme ‘A’ Training Staff Guide” (HKIE, 2005a), are as follows:

(a) Head of the GEG Training Scheme (GEGTS Head)

The Head of the GEG Training Scheme is the Head of the GEO who is overall responsible for the Training Scheme.

(b) Engineering Supervisors (ESs)

The Engineering Supervisor is the Professional in the GEO (usually a Chief Geotechnical Engineer) appointed to supervise, coordinate and run the GEG Training Scheme. He undertakes to be personally responsible for the training of the GEGs under his supervision. He may, however, delegate to qualified persons under his control the day-to-day supervision of GEGs.

(c) Training Tutors (TTs)

The Training Tutor is the person (normally a Senior Geotechnical Engineer or Geotechnical Engineer) to whom the Engineering Supervisor delegates the authority for the day-to-day supervision and control of GEGs.

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(d) Training Coaches (TCs)

The Training Coach is the person (normally a Senior Geotechnical Engineer or Geotechnical Engineer) appointed to assist the ES, mainly to monitor the development of the GEGs and to identify opportunities for the GEGs to obtain relevant experience.

3.3 Responsibilities of Persons Involved

3.3.1 General

The GEG Training Scheme imposes on the professionals involved a special responsibility of directing and passing on their knowledge and experience to the young graduates. It is their duty to provide opportunities for acquiring experience and to guide the graduates to attain competency to be qualified as professionals.

3.3.2 Head of the GEG Training Scheme The Head of the GEG Training Scheme is responsible for setting training policies in

liaison with members of the Standing Committee and for overseeing their implementation.

3.3.3 Engineering Supervisors (ESs) The ES is responsible for the implementation of the approved scheme of training. He

is also responsible for making the necessary adjustments to the rotational posting programme and when required to ensure that the training objectives are met. He must ensure that the Training Tutors and Training Coaches understand what is required of them and the training is implemented effectively. He should also liaise with any professional institution involved and ensure that the training programme meets their requirements.

3.3.4 Training Tutors (TTs) The TT will assume his responsibilities when the GEG is formally assigned to him and

will remain responsible until his responsibilities are discharged. Some guidance on briefing the GEG on first appointment with the TT is given in Section 4.3.

The TT will be informed by the ES of the programmed length of his assignment and of

those items of the Training by Objectives Programme which should be achieved, together with the levels of attainment required.

It is important for the TT to familiarise himself with this Training Scheme Manual.

The TT must give the GEG every opportunity to reach the levels of attainment set out in the Manual for the relevant training objectives or to other attainment levels as agreed with the ES. In this regard, the TT should work out a programme of training with the ES which should aim at ensuring that the required attainment levels will be met. He must also:

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(a) read, comment and sign on the Monthly Training Reports in

the HKIE Training Log Book;

(b) check and comment on the Quarterly Detailed Training Records in the HKIE Training Log Book;

(c) read and comment on the Quarterly Training Reports in the HKIE Training Log Book; and

(d) complete Sections A to D of the Quarterly Performance Reports on the GEG (see Appendix IV).

The TT should ensure that the Training Log Book submission and the Quarterly Performance Report reach the ES within about one month from the end of each quarter.

The TT should inform the ES as early as possible if the GEG is having or likely to

have problems meeting the objectives in the time available. The TT should read and comment on the GEG’s Monthly and Quarterly Training

Reports, which must be the GEG’s own work and should be handwritten. The TT must discuss the GEG’s work with him. A brief note of the discussions should be included in the Quarterly Training Report.

The TT must complete a Quarterly Performance Report on the GEG (see Appendix

IV), and return it to the ES using the routing sheet given in Appendix V and in accordance with the timing specified.

3.3.5 Training Coaches (TCs) Under the GEG Training Scheme, the TT changes with the posting of the GEGs. In

order to supplement the tutoring system, TCs are assigned to assist the ES in the following:

(a) Monitor closely the development of the GEGs assigned, visit them at the training sites where needed, identify potential improvement areas and liaise with the TTs or the ES when necessary to ensure achievement of training objectives by the GEGs.

(b) Read and comment on the diaries prepared by the GEGs and discuss with them key aspects, in particular, the application of scientific methods towards analysis and solution of engineering problems and development of professional outlook.

(c) Assist the ES to identify opportunities for giving the GEGs relevant experience.

(d) Discuss with the ES regularly to review the training

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progress of the GEGs.

If necessary, the TC may contact the TT during the training attachment period to review the GEG’s levels of attainment of training objectives.

3.3.6 Geotechnical Engineering Graduates It is the responsibility of the GEGs to take every opportunity given and to achieve the

standards required. GEGs are expected to have a proactive attitude and a willingness to learn and take on responsibility during the training period. GEGs must also advise the ES of any perceived deficiencies regarding their progress or the programme.

The GEGs must complete the following in the HKIE Training Log Book:

(a) Monthly Training Reports,

(b) Quarterly Detailed Training Records, and

(c) Quarterly Training Reports.

The GEGs are advised to keep a diary (see Guidance Notes in Appendix VI). The Monthly Reports should be signed by the TT. The GEGs should request the TT to complete a specimen initials/signatures sheet for traceability purposes (see Appendix VII). They should submit the Quarterly Training Report to the ES using the routing sheet given in Appendix V in accordance with the timing specified. Guidance for preparation of the Quarterly Training Report is given in Appendix IX. It is emphasised that the reports must be the GEG’s own work and should be handwritten.

4. PROCEDURAL NOTES

4.1 General The ES, TT and TC should maintain close contact with the GEG. A high level of

enthusiasm and dedication is essential for the success of the GEG training. The GEG is engaged to receive a set of well-planned geotechnical engineering training. During this period he is also expected to undertake useful and productive work.

4.2 Training Objectives Sheets The Training Objectives Sheets in Appendix I have been adopted for use in this

training scheme. The objectives shown have one of the following achievement criteria:

G – General

K – Knowledge

E – Experience

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C – Capability

The interpretation of the achievement criteria and the rating procedures are given in Section 4.5.

The GEG will receive training under the following headings:

(a) Profession and General,

(b) Procedural,

(c) Investigation and Design,

(d) Construction and Site Supervision, and

(e) Financial and Contractual.

Procedural details should be carefully followed if the training scheme is to be fully effective. A system of monitoring and careful assessment must be undertaken before deciding whether the required achievement criteria have been met.

4.3 Briefing the Geotechnical Engineering Graduates The GEG should be briefed on Government procedures, office organisation and design

office and site practices as appropriate upon first appointment with the TT. The TT should facilitate the GEG in the early stages so he can familiarise himself with the new environment.

In any briefing, the GEG should be made aware of the overall concept/philosophy of

the complete project. The TT responsible for any project or work must brief the GEG on his responsibilities

and duties to ensure that he is fully aware of the authority/limitations of his position. The authority given to the GEG by the TT should increase as the GEG gains experience.

4.4 Assessing and Recording Progress of Training Each GEG should receive a copy of this document. A set of Training Objectives

Sheets should be kept by the GEG as part of his Training Records. It should be passed to the ES for assessing the progress and recording the standards reached in achieving the various training objectives at quarterly intervals.

The ES will provide guidance as to which items should be covered during each stage

of the GEG’s training.

4.5 Achievement Rating A GEG’s progress in achieving objectives should be assessed regularly by the ES and

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the levels attained will be recorded by dates and initialled in appropriate columns by the ES, in consultation with the TTs. It is expected that GEGs will take an active interest in ensuring that they gain the necessary practical experience to meet the required objectives. Some guidance notes to the TTs on the assessment of the GEG’s training progress are given in Appendix VIII.

The Objectives can be terminal in themselves or linked such that achievement of the

set Objective is dependent on successfully completing pre-requisite objectives or tasks. The achievement criteria should be interpreted as follows:

General (G) – This objective level is normally designated for activities not

easily categorised under the other code headings. It is interpreted as the general observation and awareness of the specified subject aiming for the GEG to keep abreast of the relevant information. The way a ‘G’ Objective is met will vary with the nature of the activity specified.

Knowledge (K) – To meet this objective level the GEG must be able to demonstrate a good understanding of the fundamental principles involved and their importance to the Professional Engineer.

This objective level could be attained by the GEG by reading appropriate literature and attending CPD courses. The level of the GEG’s understanding should be verified through discussion with the Engineering Supervisor.

Experience (E) – This objective level ensures that a GEG gets sufficient ‘on-the-job’ experience to be able to demonstrate an understanding of how theory integrates with practical application.

It is expected that in this ‘Learning-by-doing’ approach, by undertaking real work, a certain level of skill will be acquired.

This objective level is achieved through learning based on the application of Knowledge by ‘hands-on’ Experience in real working situation. Nevertheless, the GEG is expected to be working under an appropriate level of supervision.

Capability (C) – In meeting this objective level, the GEG must demonstrate that he is qualified and capable to undertake the tasks that implicitly stem from the Objective and where the GEG is taking an appropriate level of responsibility.

This objective level is achieved through meeting the pre-requisite Objectives of Knowledge (K) and Experience (E).

The HKIE philosophy is that training is ‘learning-by-doing’. It follows therefore that all GEGs should get the experience required to meet the Capability level as knowledge alone is not

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enough.

If there is abnormally slow progress in any topic, the TT must draw this to the attention of the ES.

4.6 Procedural Arrangement In order to ensure that the GEGTS Head and ES have accurate up-to-date knowledge

of the progress of each GEG, it is essential that the current Quarterly Performance Report and the current Quarterly Training Report from the TT are submitted to the ES promptly in accordance with the target dates shown on the relevant routing sheets (see Appendices V and VIII respectively). The Quarterly Training Report and the Quarterly Performance Report need not necessarily be sent together to avoid delay of one by the other.

4.7 List of Training Documents The training scheme documentation comprises the following:

(a) GEO Administrative Report entitled “Geotechnical Engineering Graduate Training Scheme Manual”, i.e. this document.

(b) HKIE Scheme ‘A’ Engineering Graduate Training Log Book (HKIE, 2004a).

(c) HKIE Scheme ‘A’ Geotechnical Engineering Graduate Training: Record of Objectives (HKIE, 2004b).

(d) HKIE Record of Continuing Professional Development (i.e. the CPD Log Book).

Any notes and reports on lectures, projects, assignments, etc., obtained by the GEG during the course of training should be kept by the GEG for future use and reference in matters such as submission to a professional institution.

A list of some other useful references is given in Section 5 of this Manual.

4.8 Rotational Posting Programme The GEGs will undertake their training by rotating between various Divisions and

Sections of the GEO, other Government Departments or on secondments to Consultants or Contractors in order to cover the training objectives. A rotational posting programme is given in Appendix II. GEGs should refer to the guidance notes in Appendix X regarding what they should do on first appointment with the TT and during a training attachment.

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5. REFERENCES

CEDD (2004). Occupational Safety and Health Ordinance. CEDD General Circular No. 16/2004.

The Hong Kong Institution of Engineers (2001). Rules of Conduct. Hong Kong Institution of Engineers.

The Hong Kong Institution of Engineers (2004a). Scheme ‘A’ Engineering Graduate Training Log Book. Hong Kong Institution of Engineers, 120 p.

The Hong Kong Institution of Engineers (2004b). Scheme ‘A’ Engineering Graduate Training - Geotechnical Engineering - Records of Objectives. Hong Kong Institution of Engineers, 23 p.

The Hong Kong Institution of Engineers (2004c). Engineering Graduate Training Scheme ‘A’ - Geotechnical Engineering and Geotechnical Engineering (Engineering Geology): Model Training Guide. Hong Kong Institution of Engineers, 3 p.

The Hong Kong Institution of Engineers (2005a). Scheme ‘A’ Engineering Graduate Training Staff Guide. Hong Kong Institution of Engineers, 10 p. + Appendices.

The Hong Kong Institution of Engineers (2005b). Scheme ‘A’ Engineering Graduate Training Users Guide. Hong Kong Institution of Engineers, 24 p.

The Hong Kong Institution of Engineers (2005c). Scheme ‘A’ Geotechnical Engineering Graduate Training : Aims, Procedures and Requirements. Hong Kong Institution of Engineers, 45 p.

The Hong Kong Institution of Engineers (2007a). M3 Routes to Corporate Membership. Hong Kong Institution of Engineers, 26 p.

The Hong Kong Institution of Engineers (2007b). The Ordinance and Constitution. Hong Kong Institution of Engineers, 40 p.

The Hong Kong Institution of Engineers (2008). Scheme ‘A’ Engineering Graduate Training Student Guide. Hong Kong Institution of Engineers, 12 p.

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APPENDIX I

RECORD OF ACHIEVEMENT OF TRAINING OBJECTIVES

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COMMON CORE OBJECTIVES (Sheet 1 of 5)

G - General, K - Knowledge, E - Experience, C - Capability

ES initials and Date of Assessment 1. Professional & General CodeG K E C

1.1 The HKIE Activities

(a) History, role and organisation K

(b) Participation in the HKIE’s activities : G

(i) Involvement with the HKIE Committees (ii) Attendance at AGMs, Technical Meetings,

Site Visits and other activities organized by the HKIE

1.2 Professionalism

(a) The Responsibilities of the Engineer in Society

K

(b) The HKIE ‘Rules of Conduct’ related to : K

(i) The HKIE

(ii) Employers/Clients (iii) General Public (iv) Colleagues

(c) Responsibilities of Professional Engineers related to:-

K

(i) Ethics (ii) Codes of Practice (iii) Expertise (iv) The Community

(d) Current Professional Affairs G

Keeping up-to-date with current technical developments related to the Geotechnical Discipline. Achieved either by:

(i) Reading ‘Hong Kong Engineer’, and relevant local and international publications

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(ii) Making use of Information Technology (iii) Participating in Seminars, Conferences or

Talks

1.3 General Personal Development G

(a) Keeping up-to-date with local, regional and international current affairs. Achieved either by:

(i) Reading periodicals, journals and newspapers

(ii) Making use of Information Technology (iii) Participating in Seminars, Conferences or

Talks

(b) Involvement with local organisation or community services.

1.4 Development of Personal Qualities G

(a) Innovative thinking

(b) Interpersonal skills

(c) Negotiation skills

(d) Time management skills

(e) Continuous Improvement

1.5 Occupational Safety & Health

(a) Relevant Legislations K

(b) Responsibilities of Professional Engineers to:- K

(i) Employers (ii) Employees (iii) General Public

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(c) Safety Management Systems related to the Geotechnical Discipline

E

1.6 Environment

(a) Relevant Legislations related to the Geotechnical Discipline

K

(b) Inter-relationship of technology with the environment in :-

(i) The work place (ii) Society generally

E K

1.7 Communication C

Ability to communicate (in English, and preferably also in Chinese) confidently and accurately:-

(a) Orally

(i) Informal occasions (ii) Presentations (iii) Meetings

(b) Written

(i) Memos (ii) Letters (iii) Instructions (iv) Reports (v) Resumes (vi) Technical Papers

1.8 Human Resources Management K

(a) Employment criteria

(b) Labour Deployment

(c) Staff Training

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1.9 Leadership & Management K

(a) Qualities required of a leader

(b) Responsibilities of a leader

(c) Management skills

(d) Relationship between good leadership and good management skills

(e) Teamwork and Partnering Skills

1.10 Own Organisation K

(a) Size, History and Culture

(b) Relationships with Government Departments and other organisations

(c) Organisation Structures and Functions

(d) Office Manuals, Procedures and Practices

(e) Communication Systems

(f) Training and Career Developments

(g) Quality Assurance System

1.11 Business Operations G

(a) Intellectual Property Rights

(b) Productivity

(c) Information Technology

(d) Research and Development

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(e) Finance

(f) Business Development

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CORE OBJECTIVES (Sheet 1 of 6)


ES initials and Date of Assessment1. Procedural CodeG K E C

1.1 Be familiar with the system for recording, checking, filing and retrieval of drawings, calculations, correspondence and project data.

E

1.2 Understand the procedures for project implementation.

K

1.3 Be familiar with the procedures and requirements of Quality Assurance.

E

1.4 Have knowledge of the sources of and procedures for accessing geotechnical data in the public domain.

K

1.5 Be familiar with the procedures for making submissions to regulatory/checking authorities.

E

1.6 Have experience in dealing with various parties involved with or having an interest in a project through meetings and/or correspondence.

E

1.7 Be conversant with Regulations, Design Standards, Code of Practice and Technical Memoranda in regular use by the discipline.

C

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ES initials and Date of Assessment 2. Investigation and Design Code

G K E C

2.1 Site investigation

(a) Be able to collect and collate information, and to conduct desk studies and API.

C

(b) Be able to conduct and record results of field inspections and mapping.

C

(c) Be able to plan a ground investigation. C

2.2 Material testing

(a) Understand laboratory practice and techniques for selecting, preparing and testing soil, rock and construction materials specimens.

K

(b) Be able to specify laboratory test requirements and interpret test data in deriving design parameters.

C

2.3 Ground modelling

(a) Be able to identify, describe and classify soil and rock materials and mass characteristics.

C

(b) Be able to formulate geological/geotechnical models from desk study and field data.

C

2.4 Be able to identify engineering problems and technical and financial evaluation of alternative solutions.

C

2.5 Be able to produce sketches and working drawings and correlate them with technical specifications.

C

2.6 Be familiar with computer techniques applicable to engineering geology, geotechnical analysis and design which are in regular use in the office.

C

2.7 Be able to assess effects of engineering works on adjacent land and properties including the surface and ground water regime, and vice versa.

C

- 28 -



ES initials and Date of Assessment 2. Investigation and Design Code

G K E C

2.8 Be capable in the assessment of and geotechnical detailed design of works associated with at least two, and preferably more, of the following:

C

(a) slope / retaining wall stability (b) rockfall / natural terrain hazards (c) foundations (using non-prescriptive approach) (d) deep excavations (e) tunnels / underground caverns (f) dredging and reclamation (g) ground improvement (h) sub-surface drainage measures (i) natural resources exploitation (such as

quarrying)

- 29 -



ES initials and Date of Assessment3. Construction and Site Supervision CodeG K E C

3.1 Have experience in planning and programming works on site to meet changing conditions.

E

3.2 Have experience in keeping site records. E

3.3 Be familiar with supervising ground investigation work, field test and installation of field instruments.

E

3.4 Be familiar with geotechnical monitoring methods and procedures.

E

3.5 Understand the use of surveying and setting out techniques in construction.

K

3.6 Be familiar with plant and equipment commonly used in the execution of geotechnical works.

E

3.7 Be able to supervise the execution of at least two, and preferably more, of the following geotechnical works:

C

(a) slope / retaining wall construction (b) rockfall / natural terrain hazard control (c) foundations (d) deep excavations (e) tunnels / underground cavern construction (f) site formation / reclamation (g) ground improvement (h) sub-surface drainage measures (i) natural resources exploitation (such as

quarrying)

- 30 -



ES initials and Date of Assessment4. Financial CodeG K E C

4.1 Understand the economic aspects of project appraisal including cost benefits, discounting and financial risks.

K

4.2 Understand the processes and elements of project cost control.

K

4.3 Be familiar with the preparation of cost estimates. E

4.4 Be familiar with measurement and payment certification procedures.

E

4.5 Understand the procedures for and assessment of cost variations.

K

4.6 Understand the use of cost and price fluctuation clause in a contract.

K

- 31 -



ES initials and Date of Assessment5. Contractual CodeG K E C

5.1 Understand the relative merits of implementing construction works by using various forms of contracts.

K

5.2 Be familiar with the preparation of technical specifications.

E

5.3 Be familiar with the preparation of tender/contract documents.

E

5.4 Be familiar with taking off quantities and preparing Bills of Quantities in accordance with a Standard Method of Measurement.

E

5.5 Understand the contractual relationship and relative roles and responsibilities between the Client/Employer, Engineer and Contractor in project implementation.

K

5.6 Understand the role of the Engineer and his Representative and their responsibilities under the Contract, to the Client/Employer and to the public.

K

5.7 Understand the circumstances and risks which may affect contract costs and construction period.

K

5.8 Know the procedures in dealing with contract risks and claims.

K

- 32 -

SPECIFIC OBJECTIVES (Sheet 1 of 7)


ES initials and Date of Assessment1. Professional & General CodeG K E C

1.1 Understand CEDD’s Vision and Missions. K

1.2 Have knowledge of the Slope Safety System in Hong Kong.

K

1.3 Understand the roles and functions of GEO in the Slope Safety System, e.g. geotechnical auditing of slope, deep excavation, tunnel and blasting works,the Landslip Preventive Measures Programme and the Landslip Prevention and Mitigation Programme.

K

1.4 Have knowledge of GEO’s Emergency System and the detailed studies of major landslides.

K

1.5 Know the structure and organisation of the GEO, CEDD and other Government departments.

K

1.6 Know the core values of the Civil Service of the HKSAR Government.

K

- 33 -



ES initials and Date of Assessment2. Procedures CodeG K E C

2.1 Have knowledge of the Public Works Programme. K

2.2 Have working knowledge of the HKSAR Government procedures in regular use in the office, especially:

K

(a) Guidelines and documents for geotechnical control, e.g. GEO Circulars, relevant Development Bureau Technical Circulars and Buildings Department Practice Notes for AP & RSE,

(b) Project Administration Handbook, and

(c) Practitioner’s Guide – Management of Public Finances.

2.3 Have knowledge of the structure of GEO’s Quality Management System.

K

2.4 Have knowledge of the Slope Catalogue and the computerised Slope Information System (SIS).

E

- 34 -



ES initials and Dates of Assessment3. Design & Construction CodeG K E C

3.1 Be able to design for safety, economy, and ease of construction and minimum maintenance for landslip preventive and mitigation works.

C

3.2 Understand the social and environmental problems arising from designs of landslip preventive and mitigation works.

E

3.3 Be familiar with good safety practices relevant to landslip preventive and mitigation works.

E

3.4 Be familiar with the procedure to conduct geotechnical feasibility studies and conceptual designs.

E

3.5 Have working knowledge of HKSAR Government design manuals, codes of practice and standards in regular use in the office, especially:

E

(a) Geotechnical Manual for Slopes, Geoguides, Geospecs, GEO Publications and Reports,

(b) General Conditions of Contract for Civil Engineering Works,

(c) General Specification for Civil Engineering Works,

(d) Standard Method of Measurement for Civil Engineering Works, and

(e) CEDD Standard Drawings.

3.6 Be familiar with the sources of geotechnical information in Hong Kong.

C

3.7 Have working knowledge of the geotechnical computer programs that are in regular use for analysis and design of landslip preventive works.

E

3.8 Be able to write geotechnical reports. C

3.9 Know how to apply API techniques to engineering problems.

E

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ES initials and Dates of Assessment3. Design & Construction CodeG K E C

3.10 Be familiar with laboratory practices for soil and construction materials including sample selection, specimen preparation and testing procedures.

C

3.11 Be able to supervise the implementation of ground investigations including land- and marine-based drilling and sampling, boring, geophysics, field testing including GCO probing, SPT, CPT, insitu density tests, borehole permeability tests, etc, and interpret the data.

C

3.12 Be able to carry out geotechnical mapping of sites. E

3.13 Understand landslide mechanisms. K

3.14 Be able to formulate appropriate ground models for geotechnical stability assessment and design.

C

- 36 -



Geotechnical Engineering Training in the Mainland

Some GEGs may be posted to relevant organizations in the Mainland for a short period of time (around 3 months), as an optional part of their training. The arrangement is a supplement to the training already provided in Hong Kong and aims at providing the GEGs with a general understanding of the engineering profession in the Mainland.

These GEGs will have the opportunities to receive training in at least 8 of the specific objectives listed in 4.1 to 4.3. They only need to achieve the required standards in respect of those objectives which are relevant to the work they have been involved in.

- 37 -



ES initials and Date of Assessment4. Geotechnical Engineering Training in the Mainland CodeG K E C

4.1 General

Have a general understanding of the following:

4.1.1 Structure and functions of the organization. G

4.1.2 Requirements for becoming a professional geotechnical engineer.

G

4.1.3 Procedures for establishing a geotechnical engineering project.

G

4.1.4 Major parties involved in relevant engineering projects and their functions

G

4.2 Engineering Solution


4.2.1 Relevant legislation, codes and regulations. G

4.2.2 Design checking and approval procedures. G

4.2.3 Contract arrangements. G

4.2.4 Engineering study or design process. G

4.2.5 Cost estimation. G

4.3 Implementation Process


4.3.1 Site organization. G

4.3.2 Arrangements for site supervision and quality control/assurance.

G

4.3.3 Project management. G

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ES initials and Date of Assessment4. Geotechnical Engineering Training in the Mainland CodeG K E C

4.3.4 Typical site records. G

4.3.5 Construction materials. G

4.3.6 Working methods. G

4.3.7 Environmental protection measures. G

4.3.8 Site safety measures.

G

- 39 -

APPENDIX II

ROTATIONAL POSTING PROGRAMME FOR GEGs

- 40 -

ROTATIONAL POSTING PROGRAMME FOR GEGS

Stage of Training Possible Posting Duration

Stage 1

Basic geotechnical training, including: − soil & rock description − aerial photograph interpretation − engineering geology mapping − terrain evaluation − ground investigation and laboratory

testing

Planning Division, Geotechnical Projects Division, LPM Divisions or other posting

6 months

Stage 2

Construction site experience LPM Division 3, other project offices or other posting

12 months

Stage 3

Design office experience LPM Division 2 or Geotechnical Projects Division or other posting

12 months

Stage 4

Exposure to greater technical responsibility

LPM Division 2, LPM Division 3, Geotechnical Projects Division or other posting

6 months

Note: (1) The above programme is for guidance only and may be adjusted by the ES as circumstances and training opportunities dictate. For example, Stage 2 and Stage 3 may be swapped.

(2) If a GEG is seconded to Consultants or Contractors to receive training, the total period of secondment throughout the whole training should not exceed one-third of the registered training period, i.e. not more than 12 months for a 3-year training.

- 41 -

APPENDIX III

GUIDANCE NOTES FOR GEGs ON CONTINUING PROFESSIONAL DEVELOPMENT (CPD)

- 42 -

1. Continuing Professional Development

Continuing Professional Development (CPD) is the systematic maintenance, improvement and broadening of relevant knowledge and skills, and the development of these qualities necessary for the successful carrying out of professional duties throughout an engineer’s career. It is aimed at enhancing individual worth and thus corporate performance. 2. CPD Requirements

The following are the CPD requirements of the HKIE:

(a) CPD to be a mandatory element for all trainees of all 16 disciplines registered on Scheme ‘A’.

(b) CPD undertaken during an industrial placement element of a

sandwich course to count towards the CPD requirement. (c) A ‘CPD Day’ to be 6 hours either continuously or multiples

of 6 hours such as (6 x 1 hr) (4 x 1.5 hr) (3 x 2 hrs) (2 x 3 hrs).

(d) CPD to be a minimum average of 45 hours (7.5 days) per

year calculated from the commencing date of Scheme ‘A’, up to the time of the Professional Assessment.

(e) CPD to be balanced between matter of direct technical

interest and those of a general professional and technical kind.

(f) CPD may include technical conferences, seminars,

symposia, courses, organised site visits, and meetings of professional bodies.

(g) Mandatory CPD subjects for the training period to be as

follows:

(a) Occupational Safety & Health, minimum of 3 days, (b) Environmental and other technological matters not

related to the Geotechnical Discipline, minimum of 3 days, and

(c) General and professional matters, minimum of 3 days.

(h) At least 50% of CPD days to be external to the parent

organisation. (i) The HKIE CPD Log Book to be used to record CPD

- 43 -

activities. (j) The monitoring and endorsement of the above Scheme ‘A’

trainee CPD activities to be endorsed by the trainee’s Engineering Supervisor.

The Engineering Supervisor will only endorse a CPD activity in the CPD Log Book if

the activity fits the HKIE CPD definition and the GEG can demonstrate his having gained the desired benefit from participating in the activity, by either submitting a report (around 500 words for one CPD day or less and 800 words for more than one CPD day) to the Engineering Supervisor within three months from the date of the CPD activity or passing a related test conducted at the end of the activity, as deemed appropriate.

- 44 -

APPENDIX IV

GEOTECHNICAL ENGINEERING GRADUATE QUARTERLY PERFORMANCE REPORT

- 45 -

GEOTECHNICAL ENGINEERING GRADUATE QUARTERLY PERFORMANCE REPORT

FOR PERIOD COMMENCING TO

Name: IN BLOCK LETTERS

Intake

Report prepared while in Division

Department/Office (Sections (A) to (D) should be completed by the Training Tutor under whom the graduate has worked) (A) PERFORMANCE REPORT (Tick one box for each item as appropriate)

1. Responsibility

(a) Seeks and accepts responsibility at all times □

Very willing to accept responsibility □ (b) (c) Accepts responsibility as it comes □ (d) Inclined to refer up matters he could decide for

himself □

(e) Generally avoids taking responsibility □

2. Relations with Colleagues

(a) Wins and retains the highest regard of all □ (b) Is generally liked and respected □ (c) Gets on well with them □ (d) Not very easy in his relationships □ (e) A very difficult colleague □

3. Insight

(a) Gets at once to the root of a problem □ (b) Shows a ready appreciation of a problem □ (c) Usually grasps a point correctly □ (d) Not very quick on the uptake □ (e) Often misses the point □

p. 1 of 5

- 46 -

4. Initiative/Constructive Power (a) Outstandingly fertile in useful ideas □ (b) Always makes a valuable contribution □ (c) His solutions are normally adequate □ (d) Seldom produces constructive ideas □ (e) Fails to respond to a new situation □

5. Judgement

(a) Judgements always sound and well thought out □ (b) His view of a matter is always a sensible one □ (c) Takes a reasonable view of most matters □ (d) His judgement tends to be erratic □ (e) His judgement cannot be relied on □

6. Output

(a) Outstanding in the amount of work he does □ (b) Gets through a great deal of work □ (c) Output average □ (d) Does rather less than expected □ (e) Output regularly insufficient □

7. Quality

(a) Distinguished for accurate and thorough work □ (b) Maintains a high standard □ (c) His work is generally of good quality □ (d) The quality of his work is uneven □ (e) Inaccurate and slovenly in his work □

p. 2 of 5

- 47 -

8. Expression on Paper

(a) Exceptional □ (b) Very good □ (c) Generally expresses himself well □ (d) Just good enough to get by □ (e) Cannot express himself clearly □

9. Oral Expression

(a) Extremely effective □ (b) Puts his points across well □ (c) Expresses himself adequately □ (d) Does not put his points across well □ (e) Ineffective □

10. Organisation of his Work

(a) Exceptional □ (b) Shows considerable skill at organising his work □ (c) Plans his work satisfactorily □ (d) Unplanned approach □ (e) Completely lacking in organising ability □

(B) OVERALL GRADING FOR QUALITIES AND PERFORMANCE OF DUTIES

DURING PERIOD COVERED BY THIS REPORT (Tick appropriate box) OUTSTANDING An exceptional officer, outstanding in most respects.

Has displayed well-above-average capability of becoming a full professional.

□

VERY GOOD A very able and effective officer. Has displayed above-average capability of becoming a full professional.

□

GOOD A competent officer. Has displayed average capability of becoming a full professional.

□

FAIR Performs duties only moderately well. Has below-average capability of becoming a full professional.

□

UNSATISFACTORY Definitely not up to the required standard of the grade, is □

p. 3 of 5

- 48 -

not full professional material.

(C) PROGRESS IN TRAINING

1. Is he gaining maximum benefit from the training?

YES□ NO □

If no, please give details under “Training Tutor’s Remarks” at Section D.

2. Is he progressing along the Training by Objectives Programme satisfactorily?

YES□ NO □ (D) TRAINING TUTOR’S REMAKRS

1. Comment on GEG’s Training Report

(a) Report first received on time/…… weeks late compared to date on Routing sheet.

(b) General quality

(c) Recurrent errors, if any (e.g. grammar, format, content, etc.)

(d) Proposed remedial actions, if any.

Note : TT must discuss 1(a) to 1(d) with GEG.

2. General comments on Training and Performance

3. Specify any particular training needs

4. Deficiencies discussed with GEG on ……………………………………………….

Name ………………………………………………

Date …………………………….………………….

Designation …………………………….………….

Signature ……………………………….………….

p. 4 of 5

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(E) ENGINEERING SUPERVISOR’S REMARKS

(ES should comment on the remarks at (D) above together with a brief statement on the GEG’s progress)

The GEG was interviewed by me on …………………………………..

Date …………………………Signature …………………………..……….…

Designation ………………….Name in Block Letters ………………………..

(F) HEAD OF GEG TRAINING SCHEME’S REMARKS

Date ………………………….Signature ………………………………….….

( )

Head of the Geotechnical Engineering Office

p. 5 of 5

- 50 -

APPENDIX V

GEOTECHNICAL ENGINEERING GRADUATE QUARTERLY PERFORMANCE REPORT AND QUARTERLY TRAINING REPORT

ROUTING SHEET

- 51 -

Routing Sheet fQuarterly Perfo

for the

Name of GEG

Name of Training Tutor (TT)

Name of Engineering Supervis

Office providing Training (De

Rou

Acti

1. GEG to fill in the blank dacommence writing the Qua

2. GEG to hand the Quarterlthe HKIE Training Log Bo

3. TT to (i) read and comment

Report in the Training(ii) complete Sections A

Performance Report; (iii) pass both the Log B

Report to the GEG’s E

4. ES to (i) read, comment and s

Report in the Training(ii) carry out Progress Int(iii) complete Section E o

Report; and (iv) pass both the Log B

Report to the Head H(GEO).

5. Head of GEG Training Sch(i) complete Section F o

Report; and (ii) return the documents

Notes : 1. D is the date of the 2. If any of the D+

working day after t

RESTRICTED (STAFF)

or Geotechnical Engineering Graduate (GEG) rmance Report and Quarterly Training Report

period to

( intake)

or (ES)

partment/Division)

ting of Reports and Time-table for Action

on Date of Action

to be Completed

Initial and Date on which Action

is Completed

te of action on this sheet and rterly Training Report.

As soon as possible

y Training Report written in ok to TT.

(D+14 days)

on the Quarterly Training Log Book; to D of the Quarterly

and ook and the Performance S.

(D+21 days)

ign the Quarterly Training Log Book;

erview with the GEG; f the Quarterly Performance

ook and the Performance of GEG Training Scheme,

(D+28 days)

eme to: f the Quarterly Performance

to ES.

H(GEO)

last day of the quarter covered by this report. days falls on a public holiday, enter the date of the first

he holiday.

- 52 -

APPENDIX VI

GUIDANCE NOTES FOR GEGs ON WRITING DIARY

- 53 -

GUIDANCE NOTES FOR GEGS ON WRITING DIARY

The main purpose of keeping a diary is for a GEG to develop a habit of daily reflection. The writing should help the GEG to focus and organise his thoughts. The GEG should allocate time (say 15-20 minutes) to prepare the diary everyday.

The diary does not need to be written in a formal style, nor should the contents be

repetitive. Sketches and notes could be used where appropriate. The diary could be on anything that has stimulated the GEG’s thought or learning: a piece of observation, a problem, some speculation or personal opinion.

The GEG may extract information from his diary in writing his monthly and quarterly

training reports. The diary could also form the basis of communication/discussion between the GEG and his Training Tutors and Coaches.

- 54 -

APPENDIX VII

TRAINING TUTORS’ SPECIMEN INITIALS/SIGNATURES SHEET

- 55 -

TRAINING TUTORS’ SPECIMEN INITIALS/SIGNATURES SHEET

Period Post/Dept. Name (in full) Specimen Initial Specimen

Signature

- 56 -

APPENDIX VIII

GUIDANCE NOTES FOR TRAINING TUTORS ON ASSESSMENT OF GEG TRAINING PROGRESS AND ATTAINMENT OF TRAINING OBJECTIVES

- 57 -

1. General The authority, duties and responsibilities of the Training Tutor (TT) are given in

Sections 3.2(c) and 3.3.4 of the GEG Training Scheme Manual. The TT should liaise closely with the Engineering Supervisor (ES). The following Sections of the Training Scheme Manual should be noted in particular :

Section 3.3.4, 2nd paragraph - “The TT will be informed by the ES of the programmed

length of his assignment and of those items of the Training by Objectives Programme which should be achieved, together with the levels of attainment required”.

Section 4.2, last paragraph - “A system of monitoring and careful assessment must be

undertaken before deciding whether the required achievement ratings have been met”. Section 4.4 - The Training Objectives (TO) Sheets “should be passed to the ES for

assessing the progress and recording the standards reached in achieving relevant objectives at quarterly intervals”.

Section 4.4, last paragraph - “The ES will provide guidance as to which items should

be covered during each stage of the GEG’s training”. The Training Objectives (TO) Sheets are given in Appendix I of the GEG Training

Scheme Manual. Normally the GEG keeps the TO Sheets, and it is his responsibility to pass them to the TT and ES when required. The ES will assign achievement ratings in consultation with the TT.

2. Studies Related to the Training Objectives The TT should encourage his GEG to undertake regular studies with the aim of

attaining the standards required under the various training objectives. Some of these studies will have to be carried out outside normal working hours.

The TT should regularly discuss the job-related studies with his GEG with a view to

monitoring the GEG’s progress of training.

3. Achievement Ratings The achievement ratings referred to in the Training Objective Sheets are :

G - General K - Knowledge E - Experience C - Capability

How these ratings should be interpreted is described in Section 4.5 of the GEG

Training Scheme Manual.

- 58 -

4. Training Objectives Monitoring Schedule The schedule attached aims to assist the TT and ES in the monitoring of the GEG’s

progress towards the attainment of the various training objectives.

- 59 -

Training Objectives Monitoring Schedule

Posting Stage** to Acquire Various

Achievement RatingsTraining Objectives Standard requires

G K E C

COMMON CORE OBJECTIVES

1. Professional & General

1.1 The HKIE Activities K/G* 1 1

1.2 Professionalism K/G* 1 1

1.3 General Personal Development G 1

1.4 Development of Personal Qualities G 1

1.5 Occupational Safety & Health K/E* 1 2 2

1.6 Environment K/E* 1 1 2

1.7 Communication C 1 1 2 3/4

1.8 Human Resources Management K 1 2

1.9 Leadership & Management K 1 1

1.10 Own Organisation K 1 1

1.11 Business Operations G 1

CORE OBJECTIVES

1. Procedural

1.1 Be familiar with the system for recording, checking, filing and retrieval of drawings, calculations, correspondence and project data.

E 1 1 1

1.2 Understand the procedures for project implementation. K 1 1

1.3 Be familiar with the procedures and requirements of Quality Assurance.

E 1 1 2

1.4 Have knowledge of the sources of and procedures for accessing geotechnical data in the public domain.

K 1 1

1.5 Be familiar with the procedures for making submissions to regulatory/checking authorities.

E 1 1 2

1.6 Have experience in dealing with various parties involved with or having an interest in a project through meetings and/or correspondence.

E 1 1 2

1.7 Be conversant with Regulations, Design Standards, Code of Practice and Technical Memoranda in regular use by the discipline.

C 1 1 2 3

Notes: * Please refer to Appendix I of the GEG Training Scheme Manual for details of the required standards for the sub-items.

** The various posting stages referred to are given at the end of this schedule.

- 60 -



G K E C

2. Investigation and Design

2.1 Site Investigation C 1 1 2/3 3

2.2 Material testing K/C* 1 1 2/3 3

2.3 Ground modelling C 1 1 2 3/4

2.4 Be able to identify engineering problems and technical and financial evaluation of alternative solutions.

C 1 1 2 3

2.5 Be able to produce sketches and working drawings and correlate them with technical specifications.

C 1 1 1/2 2/3

2.6 Be familiar with computer techniques applicable to engineering geology, geotechnical analysis and design which are in regular use in the office.

C 1 1 2 3

2.7 Be able to assess effects of engineering works on adjacent land and properties including the surface and ground water regime, and vice versa.

C 1 1 2 3

2.8 Be capable in the assessment of and geotechnical detailed design of works.

C 1 1 2 3

3. Construction and Site Supervision

3.1 Have experience in planning and programming works on site to meet changing conditions.

E 1 1 2

3.2 Have experience in keeping site records. E 1 1 2

3.3 Be familiar with supervising ground investigation work, field tests and installation of field instruments.

E 1 1 2/3

3.4 Be familiar with geotechnical monitoring methods and procedures.

E 1 1 2

3.5 Understand the use of surveying and setting out techniques in construction.

K 1 1/2

3.6 Be familiar with plant and equipment commonly used in the execution of geotechnical works.

E 1 1/2 2

3.7 Be able to supervise the execution of geotechnical works. C 1 1 2 2

4. Financial

4.1 Understand the economic aspects of project appraisal including cost benefits, discounting and financial risks.

K 1 2/3

4.2 Understand the processes and elements of project cost control. K 1 2

4.3 Be familiar with the preparation of cost estimates. E 1 2 2/3

4.4 Be familiar with measurement and payment certification procedures.

E 1 2 2

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G K E C

4.5 Understand the procedures for and assessment of cost variations.

K 1 2

4.6 Understand the use of cost and price fluctuation clause in a contract.

K 1 2

5. Contractual

5.1 Understand the relative merits of implementing construction works by using various forms of contracts.

K 1 2

5.2 Be familiar with preparation of technical specifications. E 1 2 2/3

5.3 Be familiar with the preparation of tender/contract documents. E 1 2 2/3

5.4 Be familiar with taking off quantities and preparing Bills of Quantities in accordance with a Standard Method of Measurement.

E 1 2 2/3

5.5 Understand the contractual relationship and relative roles and responsibilities between the Client/Employer, Engineer and Contractor in project implementation.

K 1 2

5.6 Understand the role of the Engineer and his Representative and their responsibilities under the Contract, to the Client/Employer and to the public.

K 1 2

5.7 Understand the circumstances and risks which may affect contract costs and construction period.

K 1 2

5.8 Know the procedures in dealing with contract risks and claims. K 1 2

SPECIFIC OBJECTIVES

1. Professional & General

1.1 Understand CEDD’s Vision and Missions. K 1 1

1.2 Have knowledge of the Slope Safety System in Hong Kong. K 1 1

1.3 Understand the roles and functions of GEO in the Slope Safety System, e.g. geotechnical auditing of slope, deep excavation, tunnel and blasting works, the Landslip Preventive Measures Programme, and the Landslip Preventive and Mitigation Programme.

K 1 2/3

1.4 Have knowledge of GEO’s Emergency System and the detailed studies of major landslides.

K 1 2/3

1.5 Know the structure and organisation of the GEO, CEDD and other Government departments.

K 1 1

1.6 Know the core values of the Civil Service of the HKSAR Government.

K 1 1

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G K E C

2. Procedures

2.1 Have knowledge of the Public Works Programme. K 2 2/3

2.2 Have working knowledge of the HKSAR Government procedures in regular use in the office.

K 1 2/3

2.3 Have knowledge of the structure of GEO’s Quality Management System.

K 1 2

2.4 Have knowledge of the Slope Catalogue and the computerised Slope Information System (SIS).

E 1 2 3

3. Design & Construction

3.1 Be able to design for safety, economy, and ease of construction and minimum maintenance for landslip preventive and mitigation works.

C 1 1 2 3

3.2 Understand the social and environmental problems arising from designs of landslip preventive and mitigation works.

E 1 1/2 2/3

3.3 Be familiar with good safety practices relevant to landslip preventive and mitigation works.

E 1 1/2 2/3

3.4 Be familiar with the procedure to conduct geotechnical feasibility studies and conceptual designs.

E 1 1 2/3

3.5 Have working knowledge of HKSAR Government design manuals, codes of practice and standards in regular use in the office.

E 1 1 2/3

3.6 Be familiar with the sources of geotechnical information in Hong Kong.

C 1 1 2 2/3

3.7 Have working knowledge of the geotechnical computer programs that are in regular use for analysis and design of landslip preventive works.

E 1/2 2 3

3.8 Be able to write geotechnical reports. C 1 1 2 3

3.9 Know how to apply API techniques to engineering problems. E 1 1 1/2

3.10 Be familiar with laboratory practices for soil and construction materials including sample selection, specimen preparation and testing procedures.

C 1 1 2 2/3

3.11 Be able to supervise the implementation of ground investigations including land- and marine-based drilling and sampling, boring, geophysics, field testing including GCO probing, SPT, CPT, insitu density tests, borehole permeability tests, etc, and interpret the data.

C 1 1 2 2/3

3.12 Be able to carry out geotechnical mapping of sites. E 1 2 2/3

3.13 Understand landslide mechanisms. K 2 2/3

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G K E C

Be able to formulate appropriate ground models for slope and retaining wall stability assessment and design.

3.14 C 1 1/2 2 2/3

4. Geotechnical Engineering Training in the Mainland

4.1 General

4.1.1 Structure and functions of the organization. G 4

4.1.2 Requirements for becoming a professional geotechnical engineer.

G 4

4.1.3 Procedures for establishing a geotechnical engineering project. G 4

4.1.4 Major parties involved in relevant engineering projects and their functions

G 4

4.2 Engineering Solution

4.2.1 Relevant legislation, codes and regulations. G 4

4.2.2 Design checking and approval procedures. G 4

4.2.3 Contract arrangements. G 4

4.2.4 Engineering study or design process. G 4

4.2.5 Cost estimation. G 4

4.3 Implementation Process

4.3.1 Site organization. G 4

Arrangements for site supervision and quality control/assurance.

4.3.2 G 4

4.3.3 Project management. G 4

4.3.4 Typical site records. G 4

4.3.5 Construction materials. G 4

4.3.6 Working methods. G 4

4.3.7 Environmental protection measures. G 4

4.3.8 Site safety measures. G 4

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The posting stages referred to above are as follows:

Stage Description Approx. Period (months)

1 Basic geotechnical training 6

2 Construction site experience 12

3 Design office experience 12

4 Exposure to greater technical responsibility 6

Note: For details of the Stage of Training, please refer to Appendix II - Rotational Posting Programme for GEGs.

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APPENDIX IX

GUIDANCE NOTES FOR GEGs ON WRITING QUARTERLY TRAINING REPORTS

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GUIDANCE NOTES FOR GEGS ON WRITING QUARTERLY TRAINING REPORTS

1. Before writing a Quarterly Training Report the GEG should read again the relevant

training documents, in particular the Summary on “Scheme ‘A’ Training and Training Log Book” on the HKIE Training Log Book.

2. Each Quarterly Training Report should contain not less than 500 words. The lettering

should be appropriately sized such that the report can be contained within the 3 pages designated in the HKIE Training Log Book for the quarter.

3. A margin of 3 cm on both sides of the text should be left for training staff to mark

comments or annotations. 4. The report must not be a mere inventory of work carried out by the GEG in the quarter.

It should describe the tasks in which the GEG has been involved, the degree of responsibility assigned to him, problems encountered in his work and the processes of resolving them, in particular, any lessons learnt. The report should avoid quoting job specifications or textbook knowledge.

5. The GEG should highlight his involvement in the decision making process, even if it is

only minor on some occasions. On the other hand, the GEG should not attempt to exaggerate his involvement.

6. The report should make reference to the core/specific training objectives which are

relevant to the tasks undertaken. 7. The report should be written in the GEG’s own words but it may incorporate the verbal

comments made by his Training Tutor on the draft. 8. In the submission of the Quarterly Training Report to the Engineering Supervisor(ES),

the GEG should also provide to the ES a summary of all CPD activities attended since the commencement of his training (e.g. entries in the HKIE CPD Log Book)

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APPENDIX X

GUIDANCE NOTES FOR GEGs ON TRAINING ATTACHMENTS, REPORTS AND REVIEWS

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GUIDANCE NOTES FOR GEGS ON TRAINING ATTACHMENT, REPORTS AND REVIEWS

1. When a GEG is posted to a new place, he should carry out the following on his arrival:

(a) Report to the Training Tutor. (b) Find out from the Training Tutor the tasks to be assigned.

Listen carefully to understand the overall objectives of the project, the deadlines for completing the tasks assigned and the form and quality of work expected to be produced.

(c) Inform the Training Tutor of any CPD seminar/course/site

visit that he has been assigned to attend. 2. The GEG is advised to keep a diary of his work. 3. The GEG should discuss the day-to-day work with the Training Tutor regularly. He

should let his Training Tutor know as soon as he identifies difficulties in meeting deadlines and he should also propose solutions. He should have discussions with his Training Coach regularly and seek advice from him on any aspects of the training.

4. At the end of each month of attachment, the GEG should complete the Monthly

Training Report and submit it to the Training Tutor, who should be requested to complete the details on the Specimen Initials/Signatures Sheet (see Appendix VII). This should be done within the first two weeks of the following month.

5. At the end of each quarter, the GEG should complete the Quarterly Training Report

within the first two weeks of the following quarter. He should go through the training objectives with the Training Tutor and request him to comment on the Quarterly Training Report.

6. The GEG should then send his Training Log Book and Training Objectives Sheets to the Engineering Supervisor (ES) and make an appointment for an interview within the first three weeks after the end of each quarter. The GEG should bring his latest diary and CPD summary and reports with him to the interview. At the interview, the GEG should draw the ES’s attention to any training objectives that he has not been able to achieve.

AR 3/2008

GEOTECHNICAL ENGINEERING GRADUATE … · The Geotechnical Engineering Graduate Training Scheme...

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