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2020 Newly Elected

Treasurers Training

GATEWAY HOW TO:

AMENDED

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Ω Access: Email Gateway@sboa.in.gov

1.Name2.Position Elected & Unit Name3.1st Day of Term4.Outgoing Officials Name5.Outgoing Officials Email (If known)6.Outgoing Officials last Day of Term

https://gateway.ifionline.org/default.aspx

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Ω If you forgot your password, you can use the “Forgot your password?” link. All you will need is your Username (email address) to reset it your self.

Ω Once you reset your password you will receive an email from ibrctech@iupui.edu with your new password.

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Ω User Guide Link: https://gateway.ifionline.org/userguides/100Rguide

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Ω Bank Reconcilements A document that shows how you balanced the bank statement balance

to your ledger balance.

Ω Bank Statements A document you receive from the bank each month showing the

beginning balance, each deposit, each check cleared, other activity, and ending balance.

Ω Outstanding Check Lists A list of checks written but have not cleared the bank.

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ΩCash Balance Report Form 47 – Treasurer’s Daily Balance of Cash and Depositories, also

referred to as the “Cashbook”.

Ω Documentation of Reconciliation for Form 61 between the Auditor & Treasurer Monthly comparison, notation of variances, and reconciliation of each

fund between the auditor’s ledger and the treasurer’s ledger.

Continued…

Ω Year End Investment Statement

A statement or documentation that shows the balance of the investment (such as a certificate of deposit) at the end of the year. If you do not receive a statement at the end of the year, you may upload documents that show when the investment or certificate of deposit was purchased and the value at the time it was purchased.

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Red X if files are not uploaded

Green check mark if files have been uploaded

• File Name• Date Uploaded• Who uploaded the

document

You can download the document or view it from the screen

You can also delete the file by hitting the circle with a red x, if you have uploaded the incorrect file

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• January monthly files – March 15th• February monthly files – April 15th• March monthly files – May 15th• April monthly files – June 15th• May monthly files – July 15th• June monthly files– August 15th• July monthly files– September 15th• August monthly files– October 15th• September monthly files– November 15th• October monthly files– December 15th• November monthly files– January 15th• December monthly files– February 15th• Annual files - March 1st for all other units

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Ω Any documents that you must upload in addition to the Monthly and Annual Uploads are called Direct Request Uploads.

Ω You will receive an email requesting the document to upload.

Ω This would occur during the audit process.

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ΩAnyone with a username and password can upload a Conflict of Interest Disclosure

ΩUniform Conflict of Interest Disclosure Statement –

ΩComplete the Upload Disclosure Form

• Name of person filing the disclosure

• Email address of person filing the disclosure

• Government Entity− County − Unit Type− Unit Name

• Upload PDF

Ω Lori Rogers and Ricci Hofherr Email: Counties@sboa.in.gov Phone: (317) 232-2512

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BANK RECONCILIATION AS OF MARCH 31, 2020

Balance

Account As Of

Number

Per Bank Statement:

Designated Depository XXXX-XXX-XX 459,622.58$

Designated Depository XXXX-XXX-XX 289,338.59

Designated Depository XXXX-XXX-XX 177,495.49

Designated Depository XXXX-XXX-XX 274,374.06

Per Investment Stmts.

Investement 27,567.21

Investement 450,000.00

Unposted Bank Interest (8.52)

Deposits In Transit 87.00

Outstanding Checks (33,208.47)

Bank Service Charge: 25.00

Other:

NSF Check #18976 150.00

______________

Adjusted Bank Balance 1,645,442.94

Cash on hand 45,758.95

Adjusted Bank Balance (Total Credits) 1,691,201.89 -

Amount

29,661.92

7,060.77

1,626,911.99

27,567.21

1,691,201.89

Variance -$ -

Check No. Amount Rec No/Dep Date Amount

Bank 1 31,208.47$ 31-Mar 87.00$

Bank 2 2,000.00

______________ ______________

Total 33,208.47 Total 87.00$

Deposits In Transit As Of March 31

Fund

Cash Fund Balances Included In Account

Balance of taxes to be settled

Other sources

Funds ledger

Outstanding Checks As Of March 31

Investment ledger

Total Charges

advrnacr cntcr<d ilt a c!:Cit t- i ir ii:lrt:lri 4. line n.:, and rht ilci sllltD(tt fntcrcC itr (^tnlilr -1. lirrr:.1i.TREA$URER'$ UAILY BALANCE ()F CASH AND DEP(I$IT(RIES f'rdsrrib.! hi jttte |loard oi,cconls R6,ised r-orrnty Forftr No. 4l ll!90:

DATE

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FUNDS l.[DC[.R * lnvcstnrenls

BANK ONE

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HIRTIACE

Total ln';crtments

Tbtat ( irttt atrd lnveslrutnl$

ASII I)Ii,\WER:CAsl l OPENINC. (ol, .l_2,

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,_ . Checks and NJonel Ordsrs

J ruIAI, CASI] C.LOSING

LANAI'YSIS.QF CASH I ONC; ANI) SHC)R.I

; Ncr ("ash Shprt.I'n(lr lAdd)C'ash $hor:t ]bday (Add)

Nct (lash Irr1tg --.Prior' (Dedr:ct)

Crslr l.qng'lbd_ay .t*tluc'l) . .

Net C:ash Sliolt ,$tl<l or. L$ng (L)e,,l.u-c_t

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Funds Other l'han Firnds

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l.)eposited

BalanceClose of l.:

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Cash on Hand

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XX

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X

xX

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TOTAL (:HARCLS tAdd Col. ,s. l.ines 4i-,.65, !9 & ;2) i

l\,].'\lpfAl lRE.D,!L$ (Adcl Cul. li, Linss 4-1_and,J-11-_