Funding and Finances Caterina Perry MFSP European Regional Manager.
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Transcript of Funding and Finances Caterina Perry MFSP European Regional Manager.
Funding and
FinancesCaterina Perry
MFSP European Regional Manager
Overview
1. Funding – Step by step process of the DMFS
European Funding application, including anticipated future changes
2. Finances• NPF Accounting Reports• CMFRC Quarterly Statements
Activities & Initiatives for Children and YouthActivities & Initiatives for Children and YouthParent/Caregiver Education & SupportParent/Caregiver Education & SupportEmergency ChildcareEmergency ChildcareEmergency Respite ChildcareEmergency Respite ChildcareCasual ChildcareCasual Childcare
Outreach, information, Outreach, information, support and support and assistance to CF assistance to CF familiesfamilies
Education and PreventionEducation and PreventionSelf-Help GroupsSelf-Help GroupsAssessment and ReferralAssessment and ReferralShort Term Intervention and Short Term Intervention and Crisis SupportCrisis Support
Welcome & Community OrientationWelcome & Community OrientationInformation and ReferralInformation and ReferralEmployment and Education Employment and Education AssistanceAssistancePersonal Growth and DevelopmentPersonal Growth and DevelopmentSecond Language ServicesSecond Language Services
MFSP Program Model
Tri-C CMFRC
•NATO•Neiderheid•Brunssum•Cdn schl teachers
UKCMFRC
•Spread throughout the UK• 92% live > 50 kms from base•Home based empl
SHAPE CMFRC
•Depressed region with high crime rates
SatelliteBrussels
Bagotville, Borden, Calgary, Central Sask, Cold Lake, Comox, Edmonton, Esquimalt, Gagetown, Gander, Goose Bay, Greenwood, Halifax, Kingston, London, Mainland BC,
Meaford, Moncton, Montreal, Moose Jaw, NCR, North Bay, Petawawa, Shilo, St John’s, Suffield, Tinker, Toronto, Trenton, Valcartier, Wainwright,, Winnipeg and Yellowknife
Remote CMFRC
•Germany Turkey Italy Portugal France Denmark Norway Netherlands Poland Estonia Hungary
SatelliteNaples
Colorado Springs, Rome NY, Tyndall, Elmendorf, Whidbey Island
•What makes your location unique?
•What are your challenges?
•What are your needs?
•What has changed in your community?
•What impact is the CMFRC having on the community?
So?
Funding Application Process
1. Review community needs
(demographics, needs surveys, program evaluations and participant feedback)
Previous year’s budget versus actual analysis
Business plan
2. Modifications to business plan
3. Input figures into e-business
Feb/Mar
- families posted previous summer
Sept/Oct
- newly posted in families
E-Business Funding Application
1. Contact Information2. Demographics
• Families and children
3. Community Profile• Distance to CMFRC• Strategic priorities
4. AC Membership5. Community Needs Assessment Plan6. Service Evaluation Plan7. Personnel Cost Worksheet
1. Salary + incremental increase + economic increase + employer costs + handover period
2. FTE = Full Time Equivalent (based on 37.5 hrs per week)
E-Business – Funding Application
1. Management and Administration Section
AC Training
Volunteer Support
Community Forum
Needs Assessments
Evaluation
Bank Charges
1. Personal Development and Community IntegrationWelcome & Community OrientationInformation and ReferralEmployment and Education AssistancePersonal Growth and DevelopmentSecond Language Services
2. Children Youth Development and Parenting SupportActivities & Initiatives for Children and YouthParent/Caregiver Education & SupportEmergency ChildcareEmergency Respite ChildcareCasual Childcare
3. Family Separation and ReunionOutreach, information, support and assistance to CF families
4. Prevention, Support and InterventionEducation and PreventionSelf-Help GroupsAssessment and ReferralShort Term Intervention and Crisis Support
E-Business – Funding Application
1. Personal Development and Community IntegrationWelcome & Community Orientation
Welcome BBQ and BriefingObjectives Met:
1. Family members receive relevant information about their new community2. Opportunities are available for newcomers to connect with members of
the community.4. Family members feel welcomed into their new communities5. Family members transition smoothly from one community to another
-Briefing content
-Marketing details
-Follow ups with families
E-Business – Funding Application
Timelines
Nov 1
Nov 1 Dec 1Oct 1Application complete and locked into ebusiness
Signed by local SCO, Director and AC Chair
Copy of signature page forwarded to MFSP Manager
MFSP Manager prepares ConsolidatedApplication
Signed by CO CFSU(E) on behalf of NMR
Submitted to DMFS Ottawa
Draft application completed on e-business
MFSP Managerreviews and provides comments
Note: AC needs to have reviewed and discussed the application prior to this point
Feb 1Notification of funding received by DMFS
Details provided to CMFRC Directors
Application Review commences
Nov 1
Mar 1Feb 15Service Delivery Agreement complete and locked into ebusiness
Signed by local SCO, Director and AC Chair
Copy of signature page forwarded to MFSP Manager
MFSP Managerreviews and provides comments for SDA
Adjustments made as required
Note: AC needs to have reviewed and discussed the SDA prior to this point
Apr 1First quarterly download received from NPF Accounting
Mar 15MFSP Manager prepares ConsolidatedSDA
Signed by CO CFSU(E) on behalf of NMR
Submitted to DMFS Ottawa
REVIEW PROCESS• Local CMFRC Director• AC and SCO• MFSP Manager• DMFS Field Operations Manager• DMFS compiled committee
– Includes DMFS and non DMFS staff– Includes specialists, ie. Child and Youth
• DMFS DirectorReviewed for:
Changes from previous year Comparison from location to location Year to year comparison Comparison from program to program Value for money Compliance with Parameters for Practice Practicality, reasonableness, and if realistic levels of funding fit with strategic objectives and
reflect current DND priorities Access and validate request variances of over 5%
Changes Anticipated
• Funding Application– Focused on strategic priorities– Focused on changes rather than needs– Future changes:
• Elimination of personnel cost split among program areas
• Less detail
• Service Delivery Agreement – Future changes:
• More detail
Supporting FundsRequiring Separate Applications
• Youth Model Staffing Funds – Public Funds
• Site Specific – Local Public Unit Funds
• European Funds – Local Non Public
• User Fees – Local Non Public
• Local fundraising (for those able) – Local Non Public
Financial Statements
• NPF Monthly Financial Reports
• Quarterly Financial Statements
• Other funds???
SDA is by qtr only
VarianceBudget versus Actual
Quarterly report deadlines
April – June: due July 31
July – September: due October 31
October – December: due January 31
January – March: due May 15
Questions? Comments? Emotional Outbursts?