Introduction ToeProphet

Payroll System

(Also available separately: eProphet Store and eProphet Accounting)

www.abcompos.com.au sales@abcompos.com.au 07 5530 7806

eProphet Payroll - OvervieweProphet Payroll provides comprehensive

tools and reporting for:

All Payroll Functions

eProphet Graphical Interface

eProphet Workflow Menus

Store Integration

• Simplified Data Transfer• Two Way Employee Masterfile• Automatic Importing of Employee Meetings• Automatic Importing of Employee Rosters

Upgrade Options

• Complete Data Conversion

Employee Masterfile Features

• Full Store Interface• Improved employee history access• Detailed leave history tracking• Multiple employee bank accounts• Superannuation• Custom employee requirements

eProphet Key Features

eProphet Key Features

Easy to use, Easy to learn

Highly graphical User Interface

Workflow-driven Menus

Screens designed to provide instant feedback to users

Clear, concise Reports

eProphet – Payroll Key FeaturesPayment Processing• Review Clockings Faster• Advanced labor calculation engine• Improved handling of fringe shifts• Easily calculate manual payments

Net Enabled• Award CFM (Central File Maintenance)• Background Updates• Flexible Backup Options

User Friendly• Enhanced User Interface• Reduced learning curve• Extensive Help & Tutorials

eProphet Payroll - Key Features• Security

• Individual User Accounts

• Secure Database

• Reporting

• Meets your Payroll Reporting Requirements

• Report Previewing

• Acrobat PDF Archiving

• Quarterly & Yearly Reporting

eProphet Navigation Mouse-driven Interface

Easy navigation between Modules

Each Module divided into task-oriented Sub-Modules

Each Sub-module has an icon-based Menu

Each Icon represents a clearly labelled Task, Function or Report

eProphet Navigation

eProphet Navigation

eProphet Payroll - Main

Open New Pay Week

Operations Memo

Maintain Employees

Date Review

Clocking Review

Payroll Data

Assembly

Sales Labor Stat

Report

Further Entry & Calculate

Preview Pay Slips

Payroll Warnings

Listing

Payroll Reports Menu

Create Deposit & Close Week

eProphet Payroll – Payroll Reports

Print All

Payroll Summary

Labor Utilisation Summary

Summary Labor Analysis

Report

Detailed Labor

Analysis Report

Payroll Listing by Employee

24 Hour Time Clock Listing

Clocking Review Report

Bank Deposits Listing

Pay Slips

Email Pay Slips

Payroll Weekly Control Totals

Non Home Store Costs Report

Labor Cost Accrual Report

eProphet Payroll – Anytime Reports

Leave History Report

Leave History Summary

Report

Employee Pay History

Report

Standard Pay Rate

Listing

Labor Cost Accrual Report

Retail Traineeship

Details

Employee Address Listing

Employee Address Labels

Employee Birthdays

Upcoming Emp.

Birthdays

Year of Service

Anniversaries

Employee Email

Address Listing

Archived Payroll Reports

Payroll Control Totals

Register

Employee Master File

Listing

Sick Leave Accrual Report

Annual Leave Accrual Report

Long Service Leave Accrual

Report

Time in Lieu Accrual Report

eProphet Payroll - Setup

Company Stores Departments Employees

Public Holidays

Income Types

Tax Rates

Awards

Superfunds

eProphet Payroll – Month End

Super Details Report

Payroll Summary

Super Contribution

Advice

YTD Super Report

Deduction Report

Labor Cost by

Department

Employee Analysis Report

Annual Leave

Accrual Report

Retail Traineeship

Details

Perform Month

End Close

Labour Cost

Accrual Report

Print All

eProphet Payroll Quarter End

Quarterly Super Report

Transfer Super to Pay slips

eProphet Payroll – Year End

YTD Payroll Details Report

YTD Payroll Summary

Payment Summary Setup

Print Payment Summaries

Create ATO Disk

Print ATO Lodgement Form

Perform End of Year Close

eProphet Payroll – Tools

Send PayrollData to Store

Recreate Bank Deposit File

Backup Payroll Data

User Maintenance

Support Tools

Change Password

System Tools

Main

Open new pay weekOperations MemoDate ReviewMaintain EmployeesClocking ReviewSales / Labor Stat ReportPayroll Data AssemblyFurther Entry & CalculatePayroll Warnings ListingPreview PayslipsPayroll Reports MenuCreate Deposit & Close Week

Payroll Reports

Print allPayroll SummaryLabor Utilisation SummarySummary Labor Analysis ReportDetailed Labor Analysis ReportPayroll Listing by Employee24 Hr Time Clock ListingClocking Review ReportBank Deposits ListingPayslipsEmail PayslipsLabor Cost Accrual ReportNon Home Store Costs ReportPayroll Weekly Control Totals

Setup

CompanyStoresDepartmentsEmployeesPublic HolidaysIncome TypesTax RatesAwardsSuperfunds

eProphet -Payroll System LayoutTools

Send Payroll Data to StoreRecreate Bank Deposit FileBackup Payroll DataSystem ToolsSupport ToolsUser MaintenanceChange Password

Month End

Print AllPayroll SummarySuper Details ReportSuper Contribution AdviceYTD Super ReportDeduction ReportLabor Cost by DepartmentEmployee Analysis ReportAnnual Leave Accrual ReportLabor Cost Accrual ReportRetail Traineeship DetailsPerform Month End Close

Year End

YTD Payroll Details ReportYTD Payroll SummaryPayment Summary SetupPrint Payment SummariesCreate ATO DiskPrint ATO Lodgement FormPerform End of Year Close

Quarter End

Quarterly Super ReportTransfer Super to Payslips

Anytime Reports

Employee Masterfile ListingSick Leave Accrual ReportAnnual Leave Accrual ReportL. Service Leave Accrual ReportTime in Lieu Accrual ReportLeave History ReportLeave History Summary ReportEmployee Pay History ReportStandard Payrate ListingLabor Cost Accrual ReportRetail Traineeship DetailsEmployee Address ListingEmployee Address LabelsEmployee BirthdaysUpcoming Emp. BirthdaysYear of Service AnniversariesEmployee Email Address ListingArchived Payroll ReportsPayroll Control Totals Register

eProphet Payroll – Summary of FunctionsAnytime Reports

Employee Masterfile Listing Lists all standard masterfile details for each employee

Sick Leave Accrual Report Detailed breakdown of employee sick leave accruals

Annual Leave Accrual Report Detailed breakdown of employee annual leave accruals

L. Service Leave Accrual Report Detailed breakdown of employee long service leave accruals

Time in Lieu Accrual Report Detailed breakdown of employee time in lieu accruals

Leave History Report Detailed history of leave paid to an employee

Leave History Summary Report Summarized history of pay and leave paid to an employee

Employee Pay History Report Detailed history of pay and leave paid to an employee

Standard Payrate Listing Listing of standard employee payrate criteria

Labor Cost Accrual Report Detailed breakdown of cross month labor costings

Retail Traineeship Details Detailed breakdown of traineeship employee payments made for the month end

Employee Address Listing Listing of employee addresses

Employee Address Labels Self adhesive label printable employee address listing

Employee Birthdays Listing of all employee birthdays

Upcoming Emp. Birthdays Listing of upcoming employee birthdays

Year of Service Anniversaries Listing of employee service commencement dates and anniversaries

Employee Email Address Listing Listing of employee email addresses

Archived Payroll Reports Archived weekly, monthly and year end reports

Payroll Control Totals Register Used to maintain a manual written backup of Payroll system totals

eProphet Payroll – Summary of FunctionsMain

Open new pay week Start a new payrun

Operations Memo Review memos passed from the store regarding this payroll run

Date Review Review & authorize updates made to the employee details at the store level

Maintain Employees Update the employee masterfile

Clocking Review Review the timeclock clockings imported

Sales / Labor Stat Report Compare sales to variable labor for efficiency purposes

Payroll Data Assembly Generate autopay / salary employee payroll data to be processed

Further Entry & Calculate Perform last minute data changes affecting the final payroll calculation

Payroll Warnings Listing Review the payroll warnings to ensure there are no pay conflicts

Preview Payslips Preview the employee payslips before the final calculation

Payroll Reports Menu Shortcut to the payroll reports menu

Create Deposit & Close Week Create a payroll bank deposit for bank processing

Payroll Reports

Print all Print multiple reports from the list below at once

Payroll Summary Summarizes the payroll totals for the last payroll run processed

Labor Utilization Summary Summarizes labor usage for the last payroll run processed

Summary Labor Analysis Report Summarizes department labor and leave hour totals for the last payroll run processed

Detailed Labor Analysis Report Detailed breakdown of employee labor and leave hour totals for the last payroll run processed

Payroll Listing by Employee Listing of hourly rates, pay totals and awards for each employee for the last payroll run processed

24 Hr Time Clock Listing Listing of all employee clockings for the last payroll run processed

Clocking Review Report Listing of clockings that may need to be reviewed

Bank Deposits Listing Listing of all employee bank deposits for the last payroll run processed

Payslips Employee payslips for the last payroll run processed

Email Payslips Email employee payslips for the last payroll run processed

Labor Cost Accrual Report Detailed breakdown of cross month labor costings

Non Home Store Costs Report Detailed breakdown of labor costings that should be costed to other payrolls

Payroll Weekly Control Totals An automated internal check of Payroll system totals

eProphet Payroll - Summary of FunctionsMonth End

Print All Print multiple reports from the list below at once

Payroll Summary Summarizes payroll totals for the month end

Super Details Report Detailed breakdown of Superannuation contribution amounts for the month ended

Super Contribution Advice

Listing of all Super funds and contributions to be made to those funds for the month ended

YTD Super Report Detailed breakdown of year to date Superannuation contribution amounts before and as of the month ended

Deduction Report Detailed breakdown of employee deduction amounts for the month ended

Labor Cost by Department

Detailed breakdown of labor costs by department for the month ended

Employee Analysis Report

Detailed breakdown of employee wage types and turnover for the month end

Annual Leave Accrual Report

Detailed breakdown of employee annual leave accruals for the month ended

Labor Cost Accrual Report

Detailed breakdown of cross month labor costings

Retail Traineeship Details

Detailed breakdown of traineeship employee payments made for the month ended

Perform Month End Close

Confirm calculated month end totals and close the currently open month

Setup

Company Set up the company that each store is owned and operated under

Stores Set up the stores that you wish to administer from eProphet administration

Departments Set up the departments that apply for each job type

Employees Set up employees for your business

Public Holidays Set up the public holidays that apply for each job type

Income Types Set up the income types available for each award

Tax Rates Set up the tax rates that will be used to determine employee income tax amounts

Awards Set up the awards that will apply for each job type

Superfunds Set up the super funds that will be used for employee superannuation contributions

eProphet Payroll - Summary of FunctionsTools

Send Payroll Data to Store Export payroll data to the store

Recreate Bank Deposit File Recreate the bank deposit file for the current payroll week

Backup Payroll Data Backup the Payroll database to a file

System Tools System tools and miscellaneous maintenance functions

Support Tools Utilities used by technical support

User Maintenance Maintain user accounts that can access eProphet administration

Change Password Change you user account password

Year End

YTD Payroll Details Report Detailed history of pay and leave paid to all employees for the financial year ended

YTD Payroll Summary A summary of all YTD payroll totals processed

Payment Summary Setup Set up any payment summary header information such as itemized allowances and deductions for printing on the payment summaries

Print Payment Summaries Print employee payment summaries for the financial year ended

Create ATO Disk Create a payment summary magnetic media copy for lodgement with the ATO

Print ATO Lodgement Form Print a compiled payment summary form for lodgement with the ATO

Perform End of Year Close Confirm calculated financial year end totals and close the currently open financial year

Quarter End

Quarterly Super Report Detailed breakdown of superannuation contribution amounts for the quarter ended

Transfer Super to Payslips Transfer employee superannuation contribution amounts to the next payroll run payslips