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Tender No.NESCO/PUR/LED VILLAGE/47/5040/Dt.25.04.15

LED Village Campaign, NESCO Utility, Odisha.

TENDER DOCUMENT

For

“LED VILLAGE CAMPAIGN”

Tender No: NESCO /PUR/LED VILLAGE/47//5040 Dt.25.04.2015

NAME OF WORK: SUPPLY, TESTING, REPLACEMENT OF EXISTING

INCANDESCENT LAMPS BY LED LAMPS, INSTALLATION OF LED

STREET LIGHT IN SAREI & BARUAN VILLAGE OF KEONJHAR

DISTRICT AND SASADA & KHANDAHATA VILLAGE OF JAJPUR

DISTRICT IN ODISHA STATE ON TURNKEY BASIS UNDER

“LED VILLAGE CAMPAIGN”

Supported by Sponsored by

THE STATE DESIGNATED AGENCY,

DEPARTMENT OF ENERGY,

GOVT. OF ODISHA.

BUREAU OF ENERGY EFFICIENCY,

MINISTRY OF POWER,

GOVT. OF INDIA

Implemented by

NESCO UTILITY

(Formerly North Eastern Electricity Supply Company of Odisha Ltd)

Corporate office: Januganj, Balasore-756019, CIN:U40109OR1997PLC005106

www.nescoodisha.com, Email Id: [email protected]

http://www.nescoodisha.com,%20Email%20Id:%[email protected]



CONTENTS

SECTION No. DESCRIPTION PAGE NO.

SECTION-I: INFORMATION TO BIDDERS 4- 11

SECTION-II: GENERAL TERMS AND CONDITIONS

OF THE CONTRACT (GTCC) 12 -18

SECTION-III: TECHNICAL SPECIFICATION 19-26

SECTION-IV: LIST OF APPENDICES AND ANNEXURES 27

(SCHEDULES & FORMATS)

• APPENDIX-1: Abstract of GTCC 28

• APPENDIX-2: Power of Attorney 29

• APPENDIX-3: Technical Deviation format 30

• APPENDIX-4: Commercial Deviation format 31

• APPENDIX-5: Covering letter cum undertaking 32

• APPENDIX-6 : Anti Collusion Certificate 33

• APPENDIX-7: Details of EMD 34

• APPENDIX-8 PART ‘A’ AND PART ‘B’ : GTP 35-36

• APPENDIX-9 : Price Bid Format 37

• APPENDIX-10 : Proforma for Performance BG 38-40

• APPENDIX-11 : Proforma for Agreement 41-45

• ANNEXURE-A : Brief Profile of Villages 46 -47



TENDER NOTICE

Tender Notice No.NESCO/PUR/LED Village/47/5040 Dt.25.04.2015

For and on behalf of NESCO UTILITY, the undersigned invites sealed tenders in duplicate on

two part basis in the form of “Technical” and “Financial Bid” for Supply, testing,

replacement of existing incandescent lamps by LED lamps, Installation of LED Street Light in

Sarei & Baruan village of Keonjhar district and Sasada & Khandahata Village of Jajpur District

in Odisha State on Turnkey basis on behalf of the State Designated Agency, Department of

Energy, Govt. of Orissa under “Led village Campaign” launched by Bureau of Energy

Efficiency, Ministry of Power, Government of India.

The tender papers can be had from the undersigned at the above address on payment of the cost of Tender Paper indicated below in shape of Demand Draft drawn on any Scheduled bank issued in favour of the NESCO Ltd payable at Balasore. The cost of tender paper is non-refundable.

SCHEDULE OF MATERIALS TENDERED :

Sl. No.

Name of Materials

Approx Qty.

(Nos.)

Cost of Tender Paper

(Rs.)

EMD (Rs.)

1. 2.

12 watt LED lamps 20 watt LED street lights

1252 128

6000/- + 5% VAT=6300/-

Rs23000/-

TIME SCHEDULES:-

1 Pre-bid Meeting 07.05.15

2 Last Date & Time for Selling of Tender Papers 14.05.15 upto 5 PM

3 Last Date & Time for Submission of Tender 15.05.15 upto 2 PM

4 Date & Time for Opening of Tender 15.05.15 at 3.30 PM

The intending bidders can also download the tender document from our website www.nescoodisha.com. However, the bidder has to furnish a Bank draft for the cost of the bid documents indicated above, along with his bid, failing which the bid will be rejected outright. In the event of any specified date for the sale, submission or opening of bids being declared a holiday for Purchaser, the bids will be sold / received / opened up at the appointed time on the next working day. NESCO UTILITY also reserves the right to accept or reject any or all tenders without assigning any reason thereof, if the situation so warrants.

For detail Tender Specification & Terms and conditions please visit our website www.nescoodisha.com.

-Sd/- Dy.General Manager (C&P)



SECTION - I

INFORMATION

TO

BIDDERS



1.0 LETTER OF INVITATION:

This tender is for technical & financial bids for supply, testing, replacement of existing incandescent lamps

by LED lamps, Installation of LED Street Light in Sarei & Baruan village under AED, Anandapur of

Keonjhar district and Sasada village under JTED, Jajpur Town & Khandahata village under JRED, Jajpur

Road of Jajpur district in Odisha State on turnkey basis; being implemented by NESCO UTILITY on behalf

of the State Designated Agency, Govt. of Odisha under “LED village Campaign” launched and sponsored

by Bureau of Energy Efficiency, Ministry of Power, Government of India.

2.0 BACKGROUND INFORMATION:

To promote the efficient use of energy and its conservation, Govt. of India enacted the Energy

Conservation Act 2001 and subsequently Bureau of Energy Efficiency was established in 2002. Engineer-in-

Chief (Electricity)-cum-PCEI has been designated as State Designated Agency (SDA) as per Section 15 (d)

of EC Act 2001 by Government of Odisha to implement Energy Conservation Act-2001 in the State.

The objective of the LED Village Campaign is to convert the entire electrified villages to LED lamp village.

Maximum 3 or 4 light points of each household may be considered for replacement. The scheme also includes

providing Street Lamp luminaries of the village with LED Lamps.

NESCO UTILITY of Orissa one of the Distribution Companies of the state has been assigned the

project by SDA, Odisha as the implementing agency for execution of the “ LED village Campaign” in

the villages of Sarei & Baruan village of Keonjhar district and Sasada & Khandahata village of Jajpur district

in Odisha State.

The brief description of above mentioned villages are kept in Annexure-A.

3.0 INVITATION OF TECHNICAL & FINANCIAL BIDS:

The technical & financial bids for supply, testing, replacement of existing incandescent lamps by LED lamps,

Installation of LED street lights in Sarei & Baruan village of Keonjhar district and Sasada & Khandahata

village of Jajpur district in Odisha State on a turnkey basis.

4.0 SCOPE OF WORK:

The scope of work will include the following:

a. Supply and installation of LED lamps of 12Watt with 100 lumen per Watt in households (maximum

4 in each household) with E26/27 base and Street lights in Sarei & Baruan village of Keonjhar district

and Sasada & Khandahata village of Jajpur district in Odisha state as per the survey report. The

approximate total requirement will be 1252 LED bulbs and 128nos. street lights.

b. The equipment design shall fully conform to the specifications as outlined in Technical

Specification for LED as per specification mentioned at section III of this document.


c. Demonstration that the bidder/firm have the necessary technical competence to conduct quality

assurance and testing of LED products. Bidder shall establish his compliance with the same.

d. Packing and transportation from the manufacturer’s work s to the Site.

e. Receipt, storage, preservation and conservation of equipment at the Site.

f. Pre-assembly, if any, erection, testing and commissioning of all the equipment.

g. Reliability tests and performance and guarantee tests on completion of commissioning;

h. Labeling of supplied LED lamps as (Not for sale-BEE LED VILLAGE, Odisha)

i. Comprehensive Maintenance Contract (CMC) of three years beyond guarantee period.

j. The installation of equipments to be taken up as per the directive of NESCO UTILITY.

k. Any other activity related to installation that is required for successful implementation of the

project.

4.1 The Guaranteed Technical Particulars as specified in Appendix 8 needs to be submitted by

the bidder.

4.2 Bids not covering the above entire Scope of Work as above may be treated as incomplete

and hence rejected.

5.0 ELIGIBILITY CRITERIA:

This bid is open to manufacturers of LED lamps and fixtures or their authorized distributors or

dealers having wide service network who provide satisfactory evidence concerning the following

that it:

a. Is a qualified manufacturer or its authorized distributor or dealer who regularly

manufactures and installs the equipment of the type specified and has adequate

technical knowledge and practical experience.

b. has adequate financial stability and status to meet the financial obligation pursuant to the

scope of work and preferably executed LED lighting projects in India worth at least Rs 25

lakhs during last three consecutive financial years.

c. Is authorized by NICHIA/ OSRAM/ SEOUL/ PHILIPS/ LUMILEDS/ LEDNIUM/

CREE to use their LEDs for manufacturing of bulbs and luminnaires

d. The bidders shall have supply experience of the tendered material at least to one utility

5.1 Bidders who have earlier supplied the tendered material to NESCO UTILITY may also be

qualified to participate subject to the condition that there is no adverse report(s) against them

with regard to business transactions, delivery, performance and after sales service etc.

5.2 The bidders shall have to furnish the following documents as an evidence to fulfill

their qualifying criteria as mentioned above:

i. Certificate of incorporation/ NSIC/ Factory registration of manufacturer/Authorisation letter

from Manufacturer in case of dealer or distributor

TenderTender No: NESCO/PUR/LED VILLAGE/47)5040 Dt.25.04.15


ii. Audited annual accounts for the last three financial years.

iii. Letter of authorization from NICHIA/ OSRAM/ SEOUL/ PHILIPS/ LUMILEDS/

LEDNIUM/CREE to use their LEDs for manufacturing of bulbs and luminaries

iv. Copies of the Purchase orders successfully executed earlier against tendered scope of work.

v. Besides above the bidder has to furnish service tax registration certificate, copy of the PAN

card, CST registration certificate

6. 0 SUBMISSION OF BIDS:

The tender shall be submitted in two parts.

6.1 Part-I: (TECHNICAL BID) shall be superscripted as: “Earnest Money and Technical Bids for

supply, testing, replacement of existing incandescent lamps by LED lamps, Installation of LED Street

Light in Sarei & Baruan village of Keonjhar district and Sasada & Khandahata village of Jajpur district

in Odisha State.”

Technical bid shall contain following documents:

I. Abstract of General Terms & Conditions ( Appendix-1)

II. Power of Attorney as per Appendix-2.

III. Technical Deviation as per Appendix-3 duly filled in and signature.

IV. Commercial deviation as per Appendix-4 duly filled in and signature.

V. Covering letter duly signed by the authorized signatory and stamped in the letter head of the

bidder as per the Appendix-5.

VI. Anti-Collusion Certificate as per Appendix-6

VII. Money receipt / Demand draft towards cost of tender paper.

VIII. Earnest Money Deposit (EMD) of Rs.23,000/- in the form of Demand Draft drawn in favour of

NESCO payable at Balasore. The details of EMD shall be filled in as per Appendix-7 failing which

the bid shall be rejected outright.

IX. Guaranteed technical particulars of LED Lamp and LED street light as per Appendix 8.

X. Printed catalogue and technical specification/ literature.

XI. The bid documents duly signed by authorized signatory in each page and stamped.

XII. Declaration duly signed by signatory of the bidder in the official letter head stating that that “bidder

has understood the scope of work and site conditions and carried out necessary site visits and

completely comprehended the geographical aspects, works, land use aspects and all normal and

specific quality, safety, health and environment requirement and have sufficient resources such as

qualified and experienced man power, material and equipments/instruments to carry out the scope

of work.

XIII. One sample each from the led lamp and street light along with their type test reports and LM-

79/LM-80 certification for the model and type of LED used

Failure to submit the above documents may lead to rejection of the bid.

6.2 Part-II (FINANCIAL BID): shall be superscripted as: “Financial Bid for supply, testing,

replacement of existing incandescent lamps by LED lamps, Installation of LED Street Light in Sarei

& Baruan village of Keonjhar district and Sasada & Khandahata village of Jajpur district in Odisha

State.”



This envelop should be sealed and stamped.

Financial bid shall contain only the duly filled in Price Bid Format as per Appendix-9 duly signed and

stamped by signatory and Covering letter duly signed by the authorized signatory and stamped in the

letter head of the bidder. The price shall be quoted in figure as well as in words. This envelop should be

sealed and stamped.

The two sealed envelopes (Part-I & Part-II) should be put in a third envelop duly sealed &

stamped and should reach the office of the undersigned.

7.0 BID PRICE:

7.1

a. The offered price should be firm inclusive of all Taxes and Duties till the completion

of the project and submitted strictly as per the format enclosed in Appendix-9. Revised /

supplementary price bid shall not be considered for evaluation, unless specifically

asked by NESCO UTILITY.

b. The unit rate of each item of equipment/accessories listed in the schedule of requirement

inclusive of supply, testing, replacement of existing incandescent lamps by LED lamps

with accessories, supply and installation of LED Street Light.

c. The bidder shall acquaint itself with the work and working conditions at site and locality.

No claim shall be entertained on this issue after the offer has been

submitted.

d. The cost of preparing the proposal including a visit to the Site or office etc. will not be

reimbursed as a direct cost of the assignment & NESCO UTILITY is not bound to accept

any of the proposals submitted.

e. Any accessories/item which may not have been mentioned in the specification but are

required for satisfactory commissioning the work shall be deemed to be

included in the contract and shall be provided by the bidder without extra charges later on.

Note: 1. However the bidders may visit the target villages to estimate the work before submitting their

bids at their own cost.

2. DGM (C&P), NESCO UTILITY reserves the right to order the final quantity basing

on the decision of the Procurement committee.

7.2.

7.3

NESCO UTILITY reserves the right to place repeat orders for implementation of similar

LED project in other villages with same terms and conditions and rates as finalized.

Separate performance security as applicable needs to be furnished by the agency for

the purpose.

The quoted rate should include the followings.

I. Cost of material/equipment.

II. All charges for containers and packing.

III. All Charges necessary to effect free delivery of material/equipment and other T &

P items at the work site including loading and un- loading of equipment at site.

IV. All charges such as freights, insurance, customs, excise clearing charges etc.



V. Sales Tax or any other tax on equipment/T & P’s covered in scope of work.

VI. Erection Charges in respect of all items required to complete the entire work

under each item.

Testing in factory & site tests on equipment and accessories and commissioning charges and

charges for the type/routine tests on equipment and accessories shall be borne by the firm.

8.0 WITHDRAWAL/ MODIFICATION OF THE OFFER:

Earnest money shall be forfeited in case of withdrawal/modification of an offer within the validity period

as required in Notice inviting Tender/Tender, Specification after opening of tender.

9.0 DEVIATION FROM SPECIFICATION:

The bidders are requested to study the specification thoroughly before tendering so that if they make

any deviations, the same are prominently brought on a separate sheet under the headings “Deviations”.

All such deviations to the technical & commercial terms of the specification shall be indicated in a

separate list as indicated above. In absence of such deviation schedule, it will be presumed that the

bidder has accepted all the conditions stipulated in the tender specification, not withstanding any

deviations mentioned elsewhere in the Bid. However the acceptance of deviation is not binding on

NESCO UTILITY. Offers not meeting the guaranteed technical specifications shall be rejected.

10.0 EVALUATION OF THE BIDS (PRE-QUALIFICATION, TECHNICAL

AND FINANCIAL) :

i) In the fist stage responsive check for the Commercial qualifying requirement of the

Bidder(s) shall be evaluated.

ii) In second stage compliance to the technical parameters as per the GTP submitted by the bidder(s)

shall be evaluated.

iii) In the third stage price bid of the responsive bidders i.e. Bidders who qualify both

Commercial & technical requirement of the tender shall be opened.

11.0 COMPARISON OF PRICE BIDS:

The Tender committee shall compare the bidder(s) total offered price considering both the minimum

quantity i.e. 1252 nos. of the LED lamps and 128 nos. of LED street Light required for the households

and Street lights of the project and CMC offer price for a period of three years as submitted in Appendix-

9 along with the bid documents.

12.0 AWARD OF CONTRACT:

12.1 CONTACTING THE PURCHASER:


LED Village Campaign, NESCO UTILITY, Odisha

From the time of Bid opening to the time of contract award, if any Bidder wishes to contact the

Purchaser on any matter related to the Bid, he should do so in writing.

Any effort by a Bidder to influence the Purchaser and / or in the Purchaser’s decisions

in respect of Bid evaluation, Bid comparison or Contract of Award, will result in the

rejection of the Bidder’s Bid.

12.2 THE PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL

BIDS OR TO RELAX ANY TERMS AND CONDITIONS:

The Purchaser reserves the right to accept or reject any Bid and to annul the Bidding process

and reject all Bids at any time prior to award of Contract, without thereby incurring any liability

to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of

the grounds for the Purchaser’s action.

In the interest of work, the Purchaser reserves the right to relax any terms and conditions without

affecting the quality & price of the equipments.

NESCO UTILITY will award the Contract to the successful Bidder whose Bid has been

determined to be the lowest- evaluated responsive Bid, provided further that the Bidder has been

determined to be qualified to perform the Contract satisfactorily. In case of the bid prices of

more than one bidders are same and early delivery is required, the Purchaser at its option/

discretion may:

i) split the total quantity to be supplied between two or more Techno-

Commercially responsive Bidders ii) negotiate the price further with those successful bidders and award the

contract to the lowest price.

In case L1 bidder does not agree to execute the contract, negotiation can be held with other

techno-commercially responsive L2, L3 …… bidders in sequence to match total evaluated L1

price.

12.3 LETTER OF INTENT / NOTIFICATION OF AWARD:

The letter of intent / Notification of Award shall be issued to the successful Bidder(s) whose

bid(s) have been considered responsive, techno-commercially acceptable and evaluated to be

the Lowest (L1). The successful Bidder shall be required to furnish a letter of acceptance

within 7 days of issue of the letter of intent / Notification of Award by Purchaser.

13.0 AMENDMENT TO BIDDING DOCUMENTS

At any time prior to the deadline of final submission of bids, NESCO UTILITY may, for any reason

whether at his own initiative or in response to a clarification requested by a prospective Bidder, modify

the Bidding documents by amendment.

The amendment shall be notified in writing or by fax or by E-mail to all prospective Bidders who have

received the Bidding Documents and shall be binding on them.

In order to afford prospective Bidders reasonable time in which to take the amendments into account in

preparing their bids, NESCO UTILITY may, at his discretion, extend the deadline for the submission of

bids.



14.0 CLARIFICATION OF BIDDING DOCUMENTS:

A prospective Bidder requiring any clarification of the Bidding Documents may notify NESCO

UTILITY in writing or by fax at NESCO’s mailing address indicated in the invitation for Bids. NESCO

UTILITY shall respond in writing to any request for clarification of the Bidding Documents which it

receives not later than 10 days prior to the deadline for the submission of bids prescribed by NESCO

UTILITY. Written copies of NESCO’s response (including an explanation of the query but without

identifying the source of inquiry) shall be sent to all prospective Bidders who have purchased the bidding

document.

All correspondence in this regard to be addressed to:

DGM (Contracts & Procurement) CorporateOffice,NESCO

UTILITY,Januganj,Balasore,Odisha,Pin-756019,Email-

[email protected]

,

15.0 VARIATION IN QUANTITY:

The quantities mentioned in tender schedules are provisional. NESCO UTILITY reserves the right

to vary the quantities while placing the order.

16.0 INSTRUCTIONS

a) Incomplete bids/ Bids with conditional offers are liable for rejection.

b) No printed General Conditions of sale attached with the tender shall be accepted.

c) Any deviations to the Clauses in the tender specifications must be clearly and separately indicated

otherwise it shall be presumed that the offer is in line with the requirements of tender.

d) The firm will be responsible to achieve the desired lux level and uniformity on the road

as well as interiors and all the testing equipment shall be arranged by the firm at his own cost to check the same in the presence the representative of the PURCHASER.



SECTION - II

GENERAL TERMS AND

CONDITIONS OF THE

CONTRACT



GENERAL TERMS AND CONDITIONS OF THE CONTRACT

1.0 GENERAL INSTRUCTIONS:

1.1 All the Bids shall be prepared and submitted in accordance with these instructions.

1.2 Bidder shall bear all costs associated with the preparation and delivery of its Bid, and the

Purchaser will in no case shall be responsible or liable for these costs.

1.3 The Bid should be submitted by the Bidder in whose name the bid document has been issued

and under no circumstances it shall be transferred / sold to the other party.

1.4 The Purchaser reserves the right to request for any additional information and also reserves the

right to reject the proposal of any Bidder, if in the opinion of the Purchaser, the data in

support of Tender requirement is incomplete.

1.5 The Bidder is expected to examine all instructions, forms, terms & conditions and specifications

in the Bid Documents. Failure to furnish all information required in the Bid Documents or Submission of a Bid not substantially responsive to the Bid

Documents in every respect may result in rejection of the Bid. However, the

Purchaser’s decision in regard to the responsiveness and rejection of bids shall be final and

binding without any obligation, financial or otherwise, on the Purchaser. 1.6 The bidders or their authorized representatives may participate in the pre-bid

meeting for discussion on the tender requirements and for any further

clarifications.

2.0 ENGINEER – IN – CHARGE:

E.E.AED, Anandapur for Sorei & Baruan Village of Keonjhar District, E.E. JTED for Sasada Village

of Jajpur District and E.E. JRED for Khandahata Village of Jajpur District shall be the Engineer – In –

Charge of this project.

They have to co-ordinate with the firm during implementation of the project in their respective villages

and submit the periodical progress report to GM (Project & EMS). He will be the certifying officer for

the successful implementation as well as for post implementation services rendered by the firm.

He will certify and forward all bills of the firm to GM (F) NESCO UTILITY.

3.0. PAYING AUTHORITY:

D.D.O., NESCO UTILITY, Corporate Office, Januganja, Balasore-756019 will be the paying officer for

this project.

4.0. VALIDITY:

The bidder shall specifically mention the period of validity of the tender/offer. The period validity shall

not be less than 180 days. If any bidder withdraws his tender before the said period or makes any

modifications in the terms or conditions of tender which are not acceptable to NESCO UTILITY,

then NESCO UTILITY shall without prejudice to any other rights or remedies shall forfeit the said

amount of earnest money.

5.0. EXECUTION AND COMPLETION:

The project including supply, erection and handing over in all respect should be completed within 90

days which will be reckoned from 15 days (fifteen days) after the date of issue of purchase order and

time of completion will be worked out accordingly. However, “time” being the essence of the project,

early completion shall be highly appreciated.



Failure to complete the project within stipulated time period shall attribute towards Penalty as per

relevant Clause mentioned in this Tender Specification.

6.0. CONSIGNEE:

SDO, Store Sub-Division, NESCO UTILITY, Balasore shall be the consignee for the materials to be

supplied under the work.

7.0. PERFORMANCE SECURITY:

The successful bidder shall bound to submit a bank guarantee executed on non-judicial stamp paper

worth Rs.100/- (Rupees One hundred only) issued by a Nationalised / Schedule Bank in favour of

the Purchaser encashable at Bhubaneswar only of 10% of the total contract value and valid for an

additional period of six months over and above the guarantee period as per the format enclosed in

Appendix-10. The performance security shall be submitted within 15 days of issue of work order.

This bank guarantee shall be released after satisfactory completion of the project and submission of fresh

bank guarantee of requisite amount to cover the Comprehensive Maintenance Contract.

If the project completion period is delayed, the firm shall further extend the BG to cover the delay period.

8.0. EXECUTION OF AGREEMENT:

Within 15 days from the date of issue of purchase order from NESCO UTILITY, the successful bidder

shall sign and execute the contract agreement annexed as per Appendix-11. The agreement shall be

executed in Odisha judicial stamp paper worth Rs100/-.

Failure to execute the contract agreement shall constitute sufficient ground for cancellation of award

of contract and forfeiture of the bid security.

9.0 PAYMENTS:-

a) 100% payment shall be released within 30 days of successful completion and handing

over of the project subject to submission of guarantee certificate, installation and handing over

report duly certified by the Engineer – in – charge and approval by GM(P&EMS), approval of

the performance BG @10% of the contract price and submission of Invoice in triplicate

countersigned by Engineer in Charge and GM (P&EMS).

b) The payment against Comprehensive Maintenance Contract (CMC) shall be released on yearly

basis at the end of the year subject to submission and approval of BG for 10% of the CMC

amount and submission of Invoice in triplicate countersigned by Engineer in Charge and GM

(P&EMS).

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10.0 GUARANTEE PERIOD:

The material covered under this specification should be guaranteed for satisfactory operation against

defects in design and workmanship for a period of at least 36 months from the date of handing over the

completed installations.

The above guarantee certificate shall be furnished in triplicate to NESCO UTILITY for its approval.

Any defects noticed during the above period should be rectified by the firm free of cost to NESCO

UTILITY provided such defects are due to faulty design, bad workmanship or bad materials used on

receipt of written notice from NESCO UTILITY.

11.0 PENALTY FOR DELAY IN COMPLETION OF CONTRACT:

If the firm fails to complete the works by the scheduled period or any extension granted thereby, the

firm shall be liable for payment of penalty amounting to 0.5% (half percent) of the contract price

per week of un-finished works subject to the maximum of 5 % (five percent) of the total contract

price and subject to force majeure conditions. Extension of delivery period could be with / without levy

of penalty. Penalty shall be realized from the C.P.B.G if the situation warrants.

12.0 CONTRACT PRICE:

The contract price shall be FIRM throughout the contract period including the extension period (s), if

any. Any increase/decrease in price, taxes and duties within the scheduled period of the contract shall

be borne by the firm.

13.0 FIRM TO INFORM ITSELF FULLY:

The firm shall examine the instructions, general conditions of the contract, specifications and the

schedule of quantity and delivery to satisfy him as to all the terms and conditions and circumstances

affecting the contract price. He shall quote prices according to his own judgment and shall

understand that no additional cost except as quoted shall only be considered.

14.0 PATENT RIGHT:

The firm shall indemnify NESCO UTILITY against all claims, actions, suits and proceedings for the

alleged infringement any patent design or copy right protected either in country of origin or in India by

the use of any equipment supplied by the firm but such indemnity shall not cover any use of the

equipment other than for the purpose indicated by or reasonable to be informed from the specification.

15.0 SERVICE SUPPORT:

The bidder needs to provide the support during the entire project period through its local representative

(1st

level support) whose details indicating name, postal address with pin code, e-mail, contact

number and fax. The local representative shall extend necessary support to NESCO UTILITY for

successful implementation of the project. All calls related to the project for resolving any issues shall be

registered with the local representative by NESCO UTILITY during working hours from 10:00AM to

05:00 PM on all working days.



The bidder has to ensure a response time of at most 48 hours for attending the calls. In case the call is

not responded within 48 hours, it shall be escalated to the next higher authority (2nd

level support).

The bidder has to indicate also the name, postal address with pin code, e-mail, contact number

and fax number of 2nd

level authority for the purpose.

16.0 COMPREHENSIVE MAINTENANCE CONTRACT (CMC):-

The comprehensive maintenance contract (CMC) for three years will be signed with the bidder for

maintenance/service for all the equipments at the time of execution of agreement. The CMC service

shall include quarterly examination of the installation during regular working hours by trained

persons in consultation with NESCO UTILITY and shall include all necessary supplies and genuine

standard parts to keep the lighting in proper working order. The call back should also be attended

immediately.

17.0 WORK COMPLETION:

In no case, the successful bidder shall abandon the scheme till completion of the work. For the same,

the successful bidder shall have to give an undertaking in proper forms otherwise risk Purchase clause

shall be applicable as per the Contract Act.

18.0 EXTENSION OF TIME:

If the delivery of the equipments / materials is delayed due to reasons beyond the control of the Firm,

the Firm shall immediately inform NESCO UTILITY in writing of his claim for an extension of time.

NESCO UTILITY on receipt of such notice may agree to extend the contract period as may be

reasonable but without prejudice to other terms & conditions of the contract.

19.0 SAFETY PRECAUTIONS:

The firm shall observe all applicable regulations regarding safety at the Site. Any compensation due on

account of accident at site shall be to the firm’s account.

20.0 AUTHORITY FOR ACCESS:

No persons other than the employees of the Firm and his sub-firms shall be allowed on the Site except

with the written consent of NESCO UTILITY. Facilities to inspect the work shall at all times be afforded

by the firm to NESCO UTILITY and his representatives, authorities and officials.

21.0 OBLIGATIONS OF NESCO UTILITY

a) NESCO UTILITY shall provide all requisite information related to the consumers covered

under the project to the firm.

b) NESCO UTILITY shall extend all necessary cooperation for access to the consumer’s premises.

22.0 ENGAGEMENT OF LABOUR:

The Firm shall make its own arrangements for the engagement of all labour and for their

payment, housing, feeding and transport. The labourers engaged in the project should have

valid ‘Electrical workman permit” and shall work under the supervision of NESCO UTILITY.



23.0 STORE:

The storing of materials at work site shall be arranged by the firm at its own cost. No compensation

shall be made by NESCO UTILITY for any damage or loss of materials during storing, transit

transportation and at the time of erection.

24.0 INSURANCE:

The insurance of all the equipments covered under this specification shall be done by the Firms with

their own insurance underwriters at their own risk. Any claim due to loss or breakage during transit shall

be settled by the Firm with its insurance underwriters. The firm shall undertake free replacement of the

materials damaged or lost during transit, which will be intimated by the Consignee within 30 days of

receipt of the materials at NESCO UTILITY’s stores.

25.0 TEST CERTIFICATES AND INSTRUCTION BOOK ETC.

The supplier/agency shall furnish to the department the following documents along with the

consignment.

a) Printed Pamphlets/Catalogues: Four Copies for each item of equipment. b)

Drawing of all the equipments

c) Any other relevant information to be incorporated at the time of placing the purchase order

four copies.

d) The manufacturer/agency shall furnish the required certificates along with

consignment of material.

i. Type Test Certificates including LM79/LM-80 certificate for the make and model of LED’s

used.

ii. Routine Test Certificate

e) The bidder will carry out necessary testing for the uniformity of lighting levels

achieved on completion of the work and submit final lighting levels.

26.0 COMPLETENESS:

Any accessories/item which may not have been mentioned in the specification but are required for

satisfactory commissioning the work shall be deemed to be included in the contract and shall be provided

by the bidder without extra charges later on.

27.0 EVENTS OF DEFAULT:

Each of the following events or occurrences shall constitute an event of default (“Event of

Default”) under the Contract:

(a) Seller fails or refuses to pay any amount due under the Contracts.

(b) Seller fails or refuses to deliver Commodities conforming to his Bid document/

specifications, or fails to deliver Commodities and, or execute the works assigned to them

within the period specified in P.O or any extension thereof.

(c) Seller becomes insolvent or unable to pay its debts when due, or commits any act of

bankruptcy, such as filing any petition in any bankruptcy, winding-up or reorganization

proceeding, or acknowledges in writing its insolvency or inability to pay its debts; or the

Seller’s creditors file any petition relating to bankruptcy of Seller;



(d) Seller otherwise fails or refuses to perform or observe any term or condition of the Contract and

such failure is not remediable or, if remediable, continues for a period of 30 days after receipt

by the Seller of notice of such failure from NESCO UTILITY.

28.0. CONSEQUENCES OF DEFAULT:

If an Event of Default occurs and would be continuing, NESCO UTILITY may forthwith terminate

the Contract by written notice.

In the Event of Default, NESCO UTILITY may, without prejudice to any other right granted to it by

law, or the Contract, take any or all of the following actions;

i) present for payment, to the relevant bank the Contract Performance Bank Guarantee;

ii) Recover any losses and / or additional expenses, NESCO UTILITY may incur as a result of

Seller’s default.

29.0 FORCE MAJEURE:

The manufacturer shall be under no liability if he is prevented from carrying out any of his obligations

by reasons of war, invasion, hostilities (whether war declared or not), riots, civil commotion, mutiny

insurrection, rebellion, revolution, accident, earthquake fire, floods, Govt. orders and/or restrictions

(except power supply restriction), delay or inability to obtain materials due to import or other statutory

restrictions or other cause beyond the reasonable control of the bidder.

However, such force majeure circumstances are to be intimated immediately and to be

established subsequently with proper documents/proofs to the entire satisfaction of NESCO UTILITY.

30.0 DISPUTE RESOLUTION & JURISDICTION OF COURT:

For the purpose of dispute resolution, this agreement shall be governed by the provision of

Arbitration and Conciliation Act,1996.

Any disputes arising out of this contract shall be sorted out within the jurisdiction of

Balasore only.



SECTION - III

TECHNICAL

SPECIFICATION



TECHNICAL SPECIFICATIONS

1. APPLICABLE STANDARDS

The tendered materials should confirm the following Indian standard specification.

Sl No. IS No. Specification

1 IS 16102(Part I and

II)

Performance and safety requirement for self –ballasted

LED lamps for General Lighting Services

2 IS 16105 Measurement of lumen maintenance of LED sources

3 IS 15885 ( Part I and

II)

Safety of Lamp control gear

4 IS 16104 Performance requirement for Electronic control gear for

LED modules

5 IS 16106 Method of electrical and photometric measurements of

solid state lighting products

6 IS 16108 Photo biological safety of lamps and lamp systems

Materials meeting with the requirements of other authoritative standards, which ensure equal or better

quality than the standards mentioned above, shall also be considered. In such case the salient points of

difference along with advantages between the standards adopted and the specified standards shall be

clearly brought out in a schedule.

For values not available in relevant IS values indicated in the GTP/ Tender specification shall be valid.In

case of discrepancies between values of IS and GTP the better will prevail.

2.0 TECHNICAL REQUIREMENT FOR LED LAMPS

2.1 GENERAL:

i. Application ; Home lighting

ii. Rated voltage Vref : 230 volts 1 ph AC

iii. Rated frequency : 50 Hz

iv. Usage : Continuous

v. Colour : White

However, the materials should be robust enough to withstand and work

satisfactorily with the following system variations:

Voltage : Vref + 30% to – 30%

Frequency : 50 Hz +/- 5%

2.2 CONSTRUCTION:

The lamps should be robustly built with adequate mechanical strength, heat

resistance, insulation resistance and flame resistant material complying with



relevant clauses of IS 16102. The lamp should be similar in shape to the existing

incandescent lamps with 120 degrees viewing angle.

The base of the lamp should be E26/E27 type. The supplier has to provide compatible

angular holder suitable for wall mounting of the lamp with end connections which

will be considered as a composite unit.

2.3 MARKING ON THE LAMP:

The lamps should be clearly and durably marked with the following mandatory

markings:

a. Manufacturer’s name

b. Rated voltage (marked “V” or volt)

c. Rated wattage(marked “W” or watts)

d. Rated lumen

e. Rated frequency(marked “Hz”)

f. “Not for sale - BEE’s LED Village Campaign, Odisha”.

2.4 TOTAL HARMONIC DISTORTION:

Should be less than 15%

2.5 LAMP EFFICACY:

Should not be less than 100 lumens per watt.

2.6 POWER FACTOR:

Should be greater than 90 % including the driver circuit.

2.7 COLOUR RENDERING INDEX:

Minimum CRI of 85

2.8 DRIVER CIRCUIT EFFICIENCY:

Should be greater than 85%

2.9 CORRELATED COLOUR TEMPERATURE

Should be between 4000º K to 7000° K

2.10 POWER CONSUMPTION:

Should be maximum 12 watt excluding the driver circuit so that the lamp

complies with minimum lumen requirement of 1200 lumens.



2.11 LIFE EXPECTANCY:

Should be 50000 glow hours at normal ambient conditions and lumen

maintenance of category 2 or better for L70 as per IS 16102 (Part-2):2012.

2.12 WORKING CONDITIONS:

2.12.1 Temperature: - 5 to 50° C

2.12.2 Humidity: 10% to 90% RH

3.0 TECHNICAL REQUIREMENT FOR LED STREET LIGHTS

3.1 GENERAL:

Application ; Street lighting

Rated voltage (Vref)

:

230 volts 1 ph AC

Rated frequency

:

50 Hz

Usage

:

Continuous

Colour

:

White

However, the materials should be robust enough to withstand and work satisfactorily with the

following system variations:

Voltage : Vref + 30% to – 30%

Frequency : 50 Hz +/- 5%

3.2 CONSTRUCTION:

The lamps should be robustly built with adequate mechanical strength, heat resistance,

insulation resistance and flame resistant material complying with relevant clauses of IS

16102. It should be made of Die cast Aluminium/ Aluminium extrusion/Aluminium

sheet with toughened glass cover suitable for mounting on a pole pipe bracket with

complete locking arrangement. The complete housing of the lamp should have an

ingress protection level of IP

65/66 for the lamp compartment as well as the driver circuit.

The viewing angle of the luminaries shall be 120X70 degrees suitable for street lighting

applications to achieve uniformity. Lead wire of a minimum length of 1 meter to be

provided for electrical connection.

3.3 MARKING ON THE LAMP:

The lamps should be clearly and durably marked with the following mandatory

markings:

a. Manufacturer’s name



b. Rated voltage (marked “V” or volt)

c. Rated wattage(marked “W” or watts)

d. Rated lumen

e. Rated frequency(marked “Hz”)

f. “Not for sale - BEE’s LED Village Campaign, Odisha”.

3.4 TOTAL HARMONIC DISTORTION:

Should be less than 15%

3.5 LAMP EFFICACY:

Should not be less than 100 lumens per watt.

3.6 POWER FACTOR:

Should be greater than 90 % including the driver circuit.

3.7 COLOUR RENDERING INDEX:

Minimum CRI of 70

3.8 DRIVER CIRCUIT EFFICIENCY:

Should be greater than 85%

3.9 CORRELATED COLOUR TEMPERATURE

Should be between 4000º K to 7000° K

3.10 POWER CONSUMPTION:

Should be maximum 20 watt excluding the driver circuit so that the lux level below

the lamp(from a height of 4 mtr) is not less than 20 lux and not less than 15 lux

using a 9 point or appropriate method.

3.11 LIFE EXPECTANCY:

Should be 50000 glow hours at normal ambient conditions and lumen

maintenance of category 3 or better for L70 as per IS 16102 (Part-2):2012.

3.12 WORKING CONDITIONS:

4.1.1 Temperature: - 5 to 50° C

4.1.2 Humidity: 10% to 90% RH



3.13 SWITCHING:

Photosensitive automatic switching device for operation in night hours only. Additional

manual control mechanism to be also provided and manual control should always

prevail over the auto control.

4.0 GENERAL REQUIREMENTS FOR BOTH HOME LIGHTING AND

VILLAGE STREET LIGHTING:

I. Only NICHIA/ OSRAM/ SEOUL/ PHILIPS/ LUMILEDS/ LEDNIUM/CREE

LED’s shall be used for the LED lamps and street lights.

II. The luminaire casing/housing shall be of stainless sheet steel SS304 grade or aluminium

having high conductivity preferably to grade 5000 or similar to high conductivity heat

sink material.

III. The electronic components used shall be as follows:-

• IC (Integrated circuit) shall be of industrial grade or above.

• Metallic film / Paper/Polyester Capacitor shall be rated for a sustained operating

temperature of 105ºC.

• The resistors should be preferably made of metal film of adequate rating. The

actual rating versus loading shall be by a factor of 3.

• The junction temperature of the Switching devices such as transistors and

MOSFETs etc. shall not exceed 125ºC (allowing thermal margin of 25 ºC).

• The protective cum adhesive coating used on PCBs should be cleared and

transparent and should not affect colour code of electronic components or the

product code of the company.

• The construction of PCBs and the assembly for components for PCBs should

be as per IS standards.

• The electronics covered for this equipment shall pass all the tests called

for in the above specification. The bidder shall indicate the deviation or

compliance otherwise the offer shall not be considered for evaluation.

• The infrastructure for Quality Assurance facilities as called for in the above

specification must be available at the manufacturing facility. In- house testing

facility for Quality Assurance should be present. The compliance shall be

indicated clearly in the tender itself.

IV. The connecting wires used inside the luminaire, shall be low smoke halogen free, fire

retardant e-beam cable and fuse protection shall be provided in input side.

V. Care shall be taken in the design that there is no water stagnation anywhere and entire

housing shall be dust and water proof having IP65/66 protection as per IEC 60529.

VI. The LED Module(s), Driver gear, etc. shall be designed in such a way so that temperature

of heat sink shall not exceed 150C above the ambient temperature.



VII. All the material used in the luminaire shall be halogen free and fire retardant confirming

to UL94.

VIII. Lumen maintenance of 70% for at least 50000 hours for Interior as well as exterior

applications. Data sheet showing lumen maintenance in the LED shall also be

submitted.

IX. The manufacturer /firm should also offer Annual Maintenance Contract (AMC)

package(s) for the post Warranty period.

X. All the supplied lamps, luminaries and fittings shall carry permanent marking as

“Not for sale - BEE’s LED Village Campaign, Odisha”.

5.0 TEST AND TEST CONDITIONS:

5.1 Type Test:

The materials offered shall be fully type tested at independent laboratories by the

bidder as per the relevant standards referred to in this document. The test reports

should not be one year old from the date of opening of bid. The bidder shall furnish

two sets of type test reports along with the bid. Bid without type test reports shall

be treated as non- responsive.

5.2 Acceptance Test:

All acceptance tests as stipulated in the relevant standard shall be carried out by the

supplier in the presence of the Purchaser’s representative.

6.0 INSPECTION:

6.1 The supplier will keep the Purchaser informed in advance of the time of the starting and the progress of manufacture of equipment in its various stages so that arrangement could be made for inspection. The accredited representative of the PURCHASER will have access to the supplier’s or his subcontractor’s work at any time during working hours for the purpose of inspecting the materials during manufacturing of the materials / equipment and testing and may select test samples from the materials going into plant and equipment. The supplier will provide the facilities for testing such samples at any time including access to drawings and production data at no charge to Purchaser. As soon as the materials are ready the supplier will duly send intimation to PURCHASER by Regd. Post and carry out the tests in the presence of representative of the PURCHASER. If PURCHASER feels necessary may select one sample from the lot at factory to send for testing at CPRI/NTL or any other standard NABL accredited laboratory.

6.2 The PURCHASER may at its option get the materials inspected by the third party if it feels necessary.

6.3 The dispatches will be effected only if the test results comply with the specification. The dispatches will be made only after the inspection by the PURCHASER Officer is completed to the PURCHASER satisfaction or such inspection is waived by the competent authority.

6.4 The acceptance of any quantity of materials will in no way relieve the supplier of its responsibility for meeting all the requirements of this specification and will not prevent subsequent rejection if such materials are later found to be defective or deviation from specification/IS.



6.5 The supplier will give 15 days advance intimation to enable the Purchaser depute his representative for witnessing the acceptance tests If necessary.

6.6 Should any inspected or tested materials / equipment fail to conform to the specification, the Purchaser may reject the materials and supplier will either replace the rejected materials or make alterations necessary to meet specifications requirements free of costs to the Purchaser.

6.7 After delivery of materials at PURCHASER’s Store the materials may be verified/retested in full or taking one random sample before acceptance. In case of any deviation to the specification, GTP, IS found during the tests the lot will be rejected or will be replaced by supplier without any additional cost to NESCO UTILITY.

7.0 GENERAL:

7.1 Technical deviations: All deviations to the technical specifications and commercial

terms and conditions should be specifically and clearly brought out in the deviation form.

7.2 Guaranteed technical parameters: The GTP as per Appendix 8( Part A and Part B) duly filled in shall be submitted along with the offer. Bids without the above information shall be treated as non-responsive and shall be rejected

8.0 RELAXATION OF TECHNICAL REQUIREMENT:

Authority reserves the right to ignore/ relax minor deviations in the technical specifications mentioned above, if it does not materially affect the quality of material to be supplied. The decision of NESCO Utility on such matters shall be final and binding on the supplier.



SECTION - IV

LIST OF APPENDICES



APPENDIX-1

NESCO UTILITY

Corporate Office, Januganja, Balasore-756019.

ABSTRACT OF GENERAL TERMS AND CONDITIONS

Tender Specification No:

1. Name of the Work :-

2. Whether the bidder is a Manufacturer / Authorised distributor /

dealer of the Manufacturer & furnished relevant documents : Yes / No

3. Required Cost of Tender Furnished M.R / Bank Draft Details:

4. Required Earnest Money Furnished:- Bank Draft Details to be furnished) ----------------------

------------------------------------------------------------------------------------------------- 5. Whether agree to conduct Type test Yes / No

6. Past supply experience including user’s certificate furnished or not: - Yes / No

7. Audited annual reports along with Profit & Loss Accounts

for the last 3 years furnished or not: Yes / No

8. Deviation to the specification, if any furnished as per format: Yes / No

9. Whether agreed to NESCO UTILITY’s Work Completion schedule: Yes / No

If agreed,

a) Date of commencement b)

Date of Completion

10 .Whether agreed to NESCO UTILITY’s Guarantee Period:- Yes / No

11. Whether agreed for 180 days’ validity period of Prices Yes / No

12. Whether the Prices are FIRM? Yes / No

13. Whether agreed to furnish security deposit in shape of

B.G. encashable at Balasore in case his tender is successful Yes / No

14. Whether agreed to stipulated penalty for delay in completion: - Yes / No

15. Whether agreed to NESCO UTILITY’s standard terms of payment: Yes / No

16. PAN, VAT , Service Tax & CST documents furnished or not: Yes / No

Signature of the bidder

With seal of company

This form is to be duly filled up & ink signed by the Bidder along with seal & submitted along

with the Part-I of tender.


Tender No: NESCO/PUR/LED/VILLAGE/47/5040 Dt.25.04.15

APPENDIX 2

FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF BID

(On Stamp paper of adequate value)

POWER OF ATTORNEY

Know all men by these presents, we.......................................................... (Name and address of

the registered office1) do hereby constitute, appoint and authorize Mr. /

Ms........................……………............ (Name and residential address) who is presently

employed with us and holding the position of............................as our attorney, to do in our

name and on our behalf, all such acts, deeds and things necessary in connection with or

incidental to, for taking up on work of supply, testing, replacement of existing incandescent

lamps by LED lamps, Installation of LED Street Light in Sarei and Baruan villages of Keonjhar

district and Sasada and Khandahata villages of Jajpur district in Odisha state on turnkey basis

under “Led village Campaign” , including signing and submission of all documents and

providing information/responses to DGM(C&P), NESCO Utility, Januganja, Balasore-756019,

ODISHA. in all matters in connection with our offer for the work;

We do hereby agree to ratify all acts, deeds and things lawfully done by our said attorney

pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid

attorney shall and shall always be deemed to have been done by us.

Dated this the Day of 2015

For

signing on behalf of the Lead Member)

(Name and designation of the person(s)

Accepted Signature) (Name, Title and Address of the Attorney)

Date: ……………………



APPENDIX 3

TECHNICAL DEVIATION

FORMAT

Sl no Clause No Provision as per Tender

specification.

Bidder’s offer

Bidder’s Signature

with Seal

Note: Deviation if any mentioned other than this sheet shall be treated

as no deviation.



APPENDIX 4

COMMERCIAL DEVIATION

FORMAT

Sl no Clause No Provision as per Tender

specification.

Bidder’s offer


with Seal



APPENDIX 5

FORMAT FOR COVERING LETTER-CUM-WORK

UNDERTAKING (In bidders Letter head)

To

DGM(C&P)

NESCO Utility,

Januganja, Balasore,

Odisha-756019

Dear Sir,

Ref: Work of supply, testing, replacement of existing incandescent lamps by LED lamps,

Installation of LED Street Light in Sarei and Baruan villages of Keonjhar district and Sasada

& Khandahata villages of Jajpur district in Odisha State on turnkey basis under “led village

campaign”.

Being duly authorized to represent and act on behalf of…………. ……. (hereinafter referred

to as the Bidder), and having reviewed and fully understood all of the information provided

in the Bid document provided to us by DGM (C&P),NESCO Utility, Januganja, Balasore-

756019, ODISHA in respect of the captioned work, the undersigned hereby submits the offer

in response to the Bid documents for your evaluation. Please find enclosed our Bid document

in one (1) original and two (2) copies, with the details as per the requirements of the Bid

document.

We confirm that our Proposal is valid for a period of 180 days from the due date of

submission.

We also hereby agree and undertake that notwithstanding any qualifications or conditions,

whether implied or otherwise, contained in our offer l we hereby represent and confirm

that our offer is unqualified and unconditional in all respects and we agree to the terms of the

proposed Agreement a draft of which also forms a part of the bid document provided to us.

.................................................................

Signature of the Authorized Person

.................................................................

Name of the Authorized Person

Date ……………………..



APPENDIX 6

FORMAT FOR ANTI-COLLUSION

CERTIFICATE Anti-Collusion Certificate

We do hereby certify and confirm that in the preparation and submission of our offer (s) for

the work of supply, testing, replacement of existing incandescent lamps by LED lamps,

Installation of LED Street Light in Sarei & Baruan villages of Keonjhar district and Sasada &

Khandahata villages of Jajpur district in Odisha State on turnkey basis under “led village

campaign”, we have not acted in concert or in collusion with any other Bidder or other person(s)

and also not done any act, deed or thing which is or could be regarded as anti-competitive and

foul play.

We further confirm that we have not offered nor will offer any illegal gratification in cash

or kind to any person or agency in connection with the instant Proposal.

Dated this ..........................Day of ......................, 2015

.................................................... (Name of the Bidder)

.................................................... (Signature of the Authorized Person)

.................................................... (Name of the Authorized Person)



APPENDIX 7

DETAILS AND MODE OF

REMITTANCE

of

EARNEST MONEY DEPOSIT

1. DD No. & Date :…………………………………

2. Name of Drawer Bank/Branch :…………………………………

3. DD Drawn in favour of :…………………………………

4. DD Amount (in figures and words) :…………………………………

5. Payable at :…………………………………


with Seal



APPENDIX -8

PART A

GUARANTEED TECHNICAL PARTICULARS (LED LAMP)

(TO BE SUBMITTED BY THE BIDDER)

Sl no Parameters Purchasers value Guaranteed Value

1 LED Operating voltage 230 v+30% to -30%

2 LED operating frequency 50 Hz+/- 1Hz

2 Output lumens >1000

3 Beam Angle of luminaire 120°

4 Avg. Lux Level of luminaire (2.5 mtr) 150

5 Luminous efficacy in lumens per watt >100

6 Driver circuit Efficiency >85%

7 Wattage (excluding driver ckt) Maximum 12watt

8 Total harmonic distortion <15%

9 Colour rendering index >=85

10 Dimension Similar to

incandescent lamp

11 Lumen maintenance 80% or better

12 LED Life 50000 hrs

13 Power factor >0.9

14 Correlated colour temperature 4000-7000°K

15 Insulation resistance between live

parts of the cap and accessible parts of

the lamp

Not less than 4MΩ

as per IS


with Seal

N.B:

1. For values not available in relevant IS; values indicated in the GTP/ Tender

specification shall be valid.

2. In case of discrepancies between values of IS and GTP the better will prevail.

3. Pertinent type test reports, literatures, catalog, photometry etc. as required to substantiate

the above, and List and index for comprehensive reference should be attached.



APPENDIX 8

PART B

GUARANTEED TECHNICAL PARTICULARS (LED STREET

LIGHT) (TO BE SUBMITTED BY THE BIDDER)

Sl no Parameters Purchasers value Guaranteed Value

1 LED Operating voltage 230 v+30%to -30%

2 LED operating frequency 50 Hz+/- 1Hz

3 Beam Angle of luminaire 120X70 degrees

4 Avg. Lux Level of luminaire (4mtr) 20 lux

5 Luminous efficacy in lumens per watt >100

6 Wattage excluding driver circuit Maximum 20 watt

7 Output lumens >2000

8 Driver circuit Efficiency >85%

9 Total harmonic distortion <15%

10 Colour rendering index >70

11 Lumen maintenance 80% or better

12 Dimension Similar to standard

HPSV lamps

13 Insulation resistance between live and

accessible parts of the lamp

Not less than 4MΩ

as per IS

14 Conformity with IP-65/66 Fixtures Required

15 LED Life 50000 hrs

16 Power factor >0.9

17 Automatic ON and OFF switching

device with photosensors

Required

N.B:


with Seal

1. For values not available in relevant IS; values indicated in the GTP/ Tender

specification shall be valid.

2. In case of discrepancies between values of IS and GTP the better will prevail.

3. Pertinent type test reports, literatures, catalog, photometry etc. as required to substantiate

the above, and List and index for comprehensive reference should be attached.



APPENDIX- 9

PRICE BID FORMAT

Sl.No

Item

Watt Make /

Model

Unit

Cost

Qty ( in

nos.)

Total Amt.

( In Rs.)

1. LED Lamp with angular

E26/27 holder as per

Clause 7.1(A) including all

accessories and warranty

for three years

12watt 1252

2. LED Street light

Luminaire fitting as per

Clause 7.1(B) including all

accessories and warranty

for 3 years

20 watt 128

3. Other charges if any

4. CMC after warranty of

three years

First

year

Second

Year

Third

Year

5 Total Project Cost 5=( 1+2+3+4i+4ii+4iii)

(Rupees In words…………………………………………………………………………)


With seal

NB:

1. The bidder shall quote the rates for all the items from SL no 1 to 4, else the price bid

shall not be considered.

2. If any column is left blank, it shall be treated as NIL / Included in the total price.

3. Unit prices quoted as above are inclusive of all taxes & duties.

4. In case of discrepancy between unit price and total price, the unit price shall prevail

over the total price.



APPENDIX -10 PROFORMA FOR CONTRACT PERFORMANCE BANK GUARANTEE FOR

SECURITY DEPOSIT, PAYMENT AND PERFORMANCE

To North Eastern Electricity Supply Company of Odisha Ltd,

Corporate Office, Januganja,

Balasore-756019,

Odisha.

Dear Sir,

Guarantee No,

Amount of Guarantee

Guarantee Covers from _ to

Last date of lodgment of claim

This deed of Guarantee executed this day of by the

bank having its head office at and amongst other

places a branch at (hereinafter called as the “bank”) in favour of North Eastern

Electricity Supply Company of Odisha Ltd(hereinafter called “NESCO”), Corporate Office, At:

Januganja, P.O.Balasore-756019 for an amount not exceeding Rupees at the

request of (hereinafter called the “firm”). Whereas the North Eastern Electricity Supply Company of Odisha Ltd(hereinafter called “NESCO”), Corporate Office, At: Januganja, P.O.Balasore-756019, Registered under the Company Act 1956 (here in after called “the NESCO”) has placed Purchase Order No. Dt. (hereinafter called “the Agreement”) with

M/s (hereinafter called “the Firm”) for

supply, testing, replacement of existing incandescent lamps by LED lamps, Installation of

LED Street Light in Sarei & Baruan villages of Keonjhar district and Sasada & Khandahata

villages of Jajpur district in Odisha State on turnkey basis and whereas NESCO has agreed (1) to exempt

the Firm from making payment of security deposit, (2) to release 100% payment of the cost of materials

as per the said agreement and (3) to exempt from performance guarantee on furnishing by the

Firm to the NESCO a composite Bank Guarantee of the value of 10% (ten percent) of the Contract

price of the said Agreement. 1. Now, therefore, in consideration of the NESCO having agreed (1) to exempt the Firm for

making payment of security deposit, (2) to release 100% payment to the Firm and (3) to exempt from

furnishing performance guarantee in terms of the said Agreement as aforesaid,

we the Bank, Address (code

No. ) do hereby undertake to pay to the NESCO an amount not exceeding Rs. (Rupees ) only against any loss or damage

caused to or suffered by the NESCO by reason of any breach by the said Firm(s) of any of the terms

or conditions contained in the said Agreement.

2. We, the Bank do hereby undertake to pay the amounts due and

payable under the guarantee without any demur, merely on a demand from the

NESCO stating that the amount claimed is due by way of loss or damage caused to or suffered

by NESCO by reason of any breach by the said Firm(s) of any of the terms or

conditions contained in the said Agreement or by the reason of any breach by the said Firm’s

failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as

regards the amount due and payable by the Bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding

Rs. (Rupees ) only.



3. We, the Bank also undertake to pay to the NESCO any money

so demanded not withstanding any dispute or dispute raised by the Firm(s) in any suit or proceeding

instituted/ pending before any court or Tribunal relating thereto our liability under this Agreement being

absolute and irrevocable.



The payment so made by us under this bond shall be valid discharge of our liability for

payment there under and the Firm(s) shall have no claim against us for making such payment.

4. We, the Bank further agree that the guarantee herein shall

remain in full force and affect during the period that would be taken for the

performance of the said Agreement and it shall continue to remain in force

endorsable till all the dues of the NESCO under by virtue of the said Agreement have been fully

paid and its claim satisfied or discharged or till NORTH EASTERN ELECTRICITY

SUPPLY COMPANY OF ODISHA L T D certifies that the terms and conditions of the said

Agreement have been fully and properly carried out by the said Firm(s) and accordingly

discharge this guarantee and will not be revoked by us during the validity of the guarantee

period.

Unless a demand or claim under this guarantee is made on us or with

(Local Bank Name, address and code No.)

, Balasore in writing on or

before (date) we shall be discharged from all liability under this

guarantee thereafter.

5. We, the Bank further agree that the NESCO shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder to vary any

of the terms and conditions of the said Agreement or to extend time of performance by the said Firm(s)

and we shall not be relieved from our liability by reason of any such variation or extension being granted

to the said Firm(s) or for any forbearance act or omission on part of the NESCO or any indulgence

by the NESCO to the said Firm(s) or by any such matter or thing whatsoever which under the law

relating to sureties would but for this provisions have effect of so relieving us.

6. The Guarantee will not be discharged due to change in the name, style and constitution

of the Bank and or Firm(s). 7. We, the Bank lastly undertake not to revoke this

Guarantee during its currency except with the previous consent of the NESCO in writing.

Dated the day of Two thousand .

Not withstanding anything contained herein above.

I. Our liability under this Bank Guarantee shall not exceed Rs.

(Rupees ) only.

II. The Bank Guarantee shall be valid up to only.

III. We or our Bank at Bhubaneswar (Name & Address of the Local Bank) are liable to pay the

guaranteed amount depending on the filing of claim and any part thereof under this Bank

Guarantee only and only if you serve upon us or our local Bank at Balasore a written claim or

demand and received by us or by Local Branch at Balasore on or before Dt. otherwise

bank shall be discharged of all liabilities under this guarantee thereafter.

For

( indicate the name of the Bank ) N.B.:

(1) Name of the Firm:

(2) No. & date of the purchase order / agreement: (3)

Amount of P.O.:


LED Village Campaign, NESCO UTILITY, Odisha Page 40

(4) Name of Materials:

(5) Name of the Bank:

(6) Amount of the Bank Guarantee:

(7) Name, Address and Code No. of the Local Branch:

(8) Validity period or date up to which the agreement is valid:

(9) Signature of the Constituent Authority of the Bank with seal: (10)

Name & addresses of the Witnesses with signature:

(11) The Bank Guarantee shall be accepted only after getting confirmation from the

respective Banks.



APPENDIX 11

AGREEMENT FOR SUPPLY, DELIVERY & INSTALLATION OF 10

WATT LED LAMPS & 20 WATT STREET LIGHTS FOR LED VILLAGE

PROJECT

AT VILLAGE BETWEEN NESCO

&

This Agreement has been made on the dt.………………month ……………..…

……………………year … … …… ………….. .Between the North Eastern Electricity Supply

Company of Odisha herein after called (NESCO Utility) having its Head office at Corporate Office,

Januganja, Balasore-756019, Odisha represented through of NESCO Utility,

Balasore acting for/on behalf of NESCO Utility including its successors & assigns/authorized

representatives on one part and registered under the company act herein after

called the company represented through its authorized representatives

………………name………..Designation…………acting for/on behalf of

including its successors and assigns/ authorized representatives on the other

part.

Whereas the company applied for the supply of articles for the use of NESCO Utility as per

Tender notification No. bid No…………………………………… … … … … … …

…………..Dated ………………………………………………………

And Whereas NESCO Utility has been pleased to issue the Purchase Order for supply of articles as

specified in the said Purchase Order No……..dt. ………… & a copy of the purchase order has been

attached herewith.

And whereas the company has agreed to provide performance security in the form of Bank guarantee

for the satisfactory fulfillment of this contract & deposited

Rs……………………………………………………………….. i.e. a sum equal to 10 Percent of the

value of the contract as per Bank guarantee No …………… …………… … ……

………………… …….. dated … …………………………..of the ……… …… … … …… …

……………… ……..Bank with local jurisdiction at Bhubaneswar and duly approved by NESCO UTILITY.

Now the parties to this agreement mutually agree and witness the terms & conditions as follows:-

1. That the Purchase Order No….. Dt……… shall form part & parcel of this agreement.

2. That the company undertakes to supply materials according to the standard samples and

specifications as per the purchase order no……. dt……….

3. That the company agrees that no representation for enhancement of rates once accepted will be

considered latter.

4. The approximate quantities of materials to be supplied by the company for supply, delivery &

installation of 12 watt LED lamps and 20 watt street lights for LED village project at Sarei &

Baruan, situated in the district of Keonjhar a n d s a s a d a & K h a n d a h a t a i n J a j p u r

D i s t r i c t is as per the purchase



order no…….. dt…….. involving total cost of Rs. - only and the quantities &

the quality is as per the purchase order.

5. That the parties agree that in case the company fails to perform its duty regarding supply, delivery

& installation of LED lamps & street lights as per the purchase order within the stipulated time

period or in case the Company commits any breach of any of its obligations and terms &

conditions as stipulated in the Purchase Order under this agreement then in any such case,

it shall be lawful for NESCO Utility by an order in writing to put an end to this contract. In

case if NESCO Utility has incurred, sustained or has been put to any loss including the costs,

damages or expenses by reason of such failure of the company or breach of contract obligations,

then by virtue of this contract

& also in the event of failure of the company to discharge its obligations due to such default of

the company if this contract put to an end then in all such events of failure/non-

performance/breach committed by the company, it shall be lawful for NESCO Utility to

recover the same including the loss, damages & cost from the company. In the event of default

of the company the EMD submitted by the company is liable to be forfeited and the Bank

Guarantee submitted by the company is liable to be encashed by NESCO Utility.

6. That the parties agree that in case of any difficulty regarding implementation of the project either

party shall intimate the same to the other party within a period of 7 days to overcome the

difficulty. However in case of failure of the company to execute the work regarding

supply/delivery/installation of the materials, NESCO Utility shall give 15 days clear notice to

the company to rectify the defects. Further in case of failure of the company to rectify the defects

NESCO Utility shall give 1 calendar Month notice to the company for termination of the project

for the breach of the terms & conditions contained under this agreement. Accordingly every

notice hereby required or authorized to be given may be either given to the company personally

or left at office address or last known place of abode or business or may be handed over

to his agent personally or may be addressed to the company /authorized representative by Post

at this usual or last known place of abode or business and if so addressed and posted shall be

deemed to have been served to firm on the date on which in the ordinary course of Post a letter

is addressed and posted would reach his place of abode or business.

7. All payments to the company will be made in due course by cheques of any

Nationalized Bank of India.

8. The company shall not assign or make over the contract or the benefits or burdens there of or

any part thereof to any other person or body corporate and the company undertakes not to

underlet or sublet to any person or body corporate the execution of the contract or any part

thereof under this contract.

9. In case the company becomes insolvent or goes into liquidation all such expenses and damages

caused to NESCO Utility by any breach of all or any of the terms of this contract by the

company shall be paid by the company to NESCO Utility and may be recovered from

the company. In any such event it shall be treated as default by the company and accordingly

the EMD submitted by the company is liable to be forfeited



and the Bank Guarantee submitted by the company is liable to be encashed by

NESCO Utility.

10. The company hereby declares that all the goods /stores/articles sold to NESCO Utility

regarding the supply, delivery & installation of materials under this contract shall be of the

best quality and workmanship and shall be strictly in accordance with the specifications and

particulars contained /mentioned in the purchase order. The company also here by guarantees

that the said goods/stores/articles would continue to conform to the description and quality

aforesaid for a period of at least 3 years as per the purchase order from the date of installation

of articles/materials. The company agrees to furnish the test report/ certificate regarding quality

of goods/articles/materials conforming to the standard specification as per the purchase order.

The company also agrees that NESCO Utility shall conform the quality of

goods/articles/materials through its authorized representatives. Notwithstanding that, NESCO

Utility reserves the right to obtain the quality confirmation through any authorized agency of

the Govt. wherever necessary. However, notwithstanding the fact that NESCO Utility

(Inspectors) inspected and/or approved the said goods/stores/articles, if subsequently at later

stage if the said goods/stores/articles be discovered not to conform to the description and quality

aforesaid or have deteriorated then in such an event the decision of NESCO Utility in that behalf

shall be final and conclusive to reject the said good/stores articles or such portion thereof as may

be discovered not to conform to the said description and quality and it shall be the liability of

the company for not supplying the materials as per standard specification and such rejection

shall be at the risk of the company and all the provisions herein contained relating to rejection

of goods etc, shall apply. In such an event of rejection of goods/articles/materials the company

/Seller shall replace the goods, or such portion as per requirement. Otherwise the

company/Seller shall pay to NESCO Utility all such damages as may arise by reason of the

breach of the conditions & nothing shall prejudice any of the rights of NESCO Utility in that

behalf under this contract or otherwise.

11. For all purposes the Purchase Order no…… dt…….. including its contents shall be treated as the

base document on which this contract has been executed between the parties. The Parties to the

agreement agree that the above Purchase Order no …….. dt………. forms a part of this

agreement. However in case of any ambiguity if arises regarding interpretation of the any of the

terms and conditions of this agreement then the terms & conditions shall be as per the

stipulations and norms as per the purchase order and the same shall be final & binding

shall supersede all the terms and conditions contained in the tender/ quotation submitted by

the company or in the covering letter forwarding the said tender/quotation. The terms and

conditions of the company shall conform to the Purchase Order without any variance.

12. The parties to this agreement agree that the company after having made partial supplies if it fails

to discharge all of its obligations or fails to fulfill the contracts in full, or in case the materials

are not supplied then it may be treated as a default of the company and at the discretion of the

purchasing officer of NESCO Utility the materials may be purchased by means of another

tender/Quotation or by negotiation from the next higher tenderer who had offered to supply &

in such circumstance the loss already



caused due to default or if any loss caused to NESCO Utility then the cost of all such loss &

damages to be paid by the company/recovered from the company as defaulter.

13. PAYMENT: In consideration of the works executed by the company regarding performance of

the contract obligations under the provisions of this contract & strictly in accordance with the

terms thereof NESCO Utility agrees to pay the company in Indian currency for the work as

shown in the work order which includes all the items of work executed/performed under the

agreement at payment conditions mentioned therein.

14. EXECUTION AND COMPLETION: The supply, delivery & installation and execution of

the work shall be completed within 50 days from the date of issue of the work order &

execution of this agreement failing which liquidated damages as per clause-8 of the Purchase

Order at the rate of 0.5% of the contract price shall also be levied on the company for such

default.

15. COMPONENT PARTS OF THE AGREEMENT: This agreement along with the

purchase order & documents attached along with this agreement forms the part of the

Contract documents for reference and in case of any difficulties if arises regarding

interpretation of the term & conditions and clauses of the agreement then the terms & conditions

and stipulations as contained in the purchase order shall be final & binding on the parties.

16. PERFORMANCE SECURITY: During the performance guarantee period of 36 months

from the date of installation of materials the company shall repair at free of charge, any

accessory transported or installed by the company which fails or proves unsatisfactory under

normal operations due to faulty material handling or workmanship of the company. The

company shall submit a bank guarantee of 10% of contract value valid for a period not less than

90 days over and above the guarantee period of 36 months from the date of installation.

However during the security period, if the company fails to rectify the defects if any, in

reasonable time or in case the company does not respond after the reasonable time, the work

will be arranged through a separate agency and the additional expense incurred will also be paid

by the company/recovered from the company due to such default in addition to the penalty.

On the expiry of the guarantee period and subsequent submission of Bank Guarantee of

requisite amount for Comprehensive maintenance contract, the amount kept for ensuring

performance guarantee shall be released.

17. The company agrees that it shall provide all necessary support & information to NESCO

Utility as and when required and shall discharge its obligation under this contract as per the

stipulations made in the purchase order and abide by all the terms & conditions thereof including

the subsequent amendments as may be mutually agreed and provide quality service to discharge

the contract obligations.



18. The company agrees that in the event of default or defaults committed by the company

as herein above contained under clause 5,9,10,12,16,18 & also subsequently if the company

fails to rectify the defects within a period of 1 month then at any stage the Bank Guarantee

submitted by the company to be en-cashed by NESCO Utility & also the EMD is liable to be

forfeited

19. RELEASE OF PERFORMANCE BANK GUARANTEE: The Performance Guarantee

furnished by the company shall be released only after Satisfactory completion of the project and

submission of Bank Guarantee of requisite amount for Comprehensive maintenance contract,

and the Agreement Authority the certifies that the company has performed the

contract in a full, complete and satisfactory manner.

20. In case of any dispute arising between the parties regarding this contract the same shall be referred

to the Authorised Officer, NESCO Utility and his decision shall be final and binding on the

parties.

21. JURISDICTION OF COURT: In case of any further dispute arising out of the agreement

the jurisdiction of the court shall be at Balasore in the state of Orissa.

Signed and sealed delivered.

By ……………………………………………………………………… … … … ……

……………………………… …………………………… ……… …… … … ………… ……

……… …… ……… … … ….., , NESCO Utility, Balasore.

&

……………………………………………………………………………………………………………

………………………………………………………………………………….Authorised

representatives of

In the presence of:

Witness 1.

2.

Signed and sealed delivered. In

the presence of: (firm) Witness

1.



Annexure-A

Brief Profile of Villages

For

“LED village Campaign”

A. Name of the Village: Sarei

Location: Approximately 135 kms from Balasore and 3

Kms from Ghasipura.

Number of Consumers: 98 (Approx.)

Light points: Most of the consumers have mix of

Fluorescent tubes, CFL and ICL

Substation: 100 KVA-1No & 63KVA-1 No (DTR)

Street Light Points: 19nos.

B. Name of the village: Baruan

Location: Approximately 130 kms from Balasore and

10Kms from Anandapur..


Light Points: Most of the consumers have mix of


Substation: 16 KVA, 11/0.25 kV-3 ,25KVA-1

Street light points: 22 nos

C. Name of the Village: Sasada

Location: Approximately 130 kms from Balasore and 10

Kms from Jajpur Town.


Light points: Most of the consumers have mix of




Substation: 63 KVA, 11/0.4 kV-1 with DTR meter

Street Light Points: 40 nos.

D. Name of the village: Khandahata

Location: Approximately120 kms from Balasore and in

Vyasanagar Municipality.


Light Points: Most of the consumers have mix of


Substation: 100 KVA, 11/0.4 kV with DTR meter

Street light points: 47 nos.

For LED VILLAGE CAMPAIGN - nescoodisha.com · TenderTender No: NESCO/PUR/LED VILLAGE/47)5040...

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