Debbie Hardwick-Smith, Presiding ARA President-Elect Conference Chair.
Florida Courts Technology Commission...Melvin Cox Craig McLean Mike Smith Jeff Taylor Technical...
Transcript of Florida Courts Technology Commission...Melvin Cox Craig McLean Mike Smith Jeff Taylor Technical...
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Florida Courts TechnologyCommission Overview
Effective January 6, 2021Prepared by OSCA-OIT Governance Staff
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Florida Courts Technology Commission (FCTC)
• The FCTC was established in Rule 2.236 as a standing Supreme Court commission
in 2010. The purpose of the FCTC is to oversee, manage, and direct the
development and use of technology within the judicial branch under the direction of
the Florida Supreme Court.
• One of the key responsibilities of the Commission is to promote public trust and
confidence in the judicial branch by delivering timely, consistent, and useful
information through traditional and innovative communication methods, as well as
utilizing compatible technology infrastructures to improve case management to
meet the needs of the judicial branch and court users.
• The FCTC shall coordinate and review recommendations with regard to all court
policy matters relating to the use of technology in support of the effective
administration of justice.
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FCTC (continued)• The subcommittees or workgroups that may be established shall adhere to technology
policies and standards adopted by the Commission, shall regularly report the progress
of their work to the Commission and shall recommend any action that the Commission
should take as the result of their work.
• The Commission shall prepare for each calendar year a report which it will submit to
the Supreme Court by April 1 of the following calendar year.
• The FCTC membership will consists of 25 members and include the following: (2)
district court judges; (5) circuit court judges, including one chief judge; (2) county court
judges; (3) court administrators; (3) court technology officers; (4) clerks of court,
including one appellate court clerk; (4) Florida Bar members, including one Board of
Governors member; and (2) members of the public at large.
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FCTC Members
Laird Lile, Florida Bar Board of Governors, Naples
Jon Lin, TCA, 5th Judicial Circuit
Stevan Northcutt, Appellate Judge, 2nd DCA
Terence Perkins, Circuit Judge, 7th Judicial Circuit
Leslie Powell-Boudreaux, Florida Bar, Tallahassee
Karen Rushing, Clerk of Court, Sarasota County
Paul Silverman, TCA, 8th Judicial Circuit
Murray Silverstein, Florida Bar, Tampa
Mike Smith, CTO, 4th Judicial Circuit
Bertila Soto, Chief Circuit Judge, 11th Judicial Circuit
John Stewart, Florida Bar, Vero Beach
Lonn Weissblum, Appellate Clerk of Court, 4th DCA
Robert Adelardi, CTO, 11th Judicial Circuit
Martin Bidwill, Circuit Judge, 17th Judicial Circuit
Ross Bilbrey, Appellate Judge, 1st DCA
Christina Blakeslee, CTO, 13th Judicial Circuit
Hunter Carroll, Circuit Judge, 12th Judicial Circuit
Angel Colonneso, Clerk of Court, Manatee County
Robyn Gable, TCA, 14th Judicial Circuit
Josephine Gagliardi, County Judge, Lee County
Craig Galley, Public Member, Jacksonville
Lynette Gerido, Public Member, Tallahassee
Tara Green, Clerk of Court, Clay County
Robert Hilliard, County Judge, Santa Rosa County
Judge Lisa Taylor Munyon, Circuit Judge, 9th Judicial Circuit (Chair)
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Access Governance Board
Judge Robert Hilliard (Chair)
Robert Adelardi
Christina Blakeslee
Clerk Angel Colonneso
Melvin Cox
Craig McLean
Mike Smith
Jeff Taylor
Technical Standards Subcommittee
Mike Smith (Chair)
Christina Blakeslee (Co-Chair)
Robert Adelardi
Noel Chessman
Melvin Cox
Judge Robert Hilliard
Brent Holladay
Sunny Nemade
Judge Terence Perkins
Terry Rodgers
Steve Shaw
Jeff Taylor
Craig Van Brussel
FCTCSubcommittee/WorkgroupMembers
Certification Subcommittee
Judge Terence Perkins (Chair)
Robert Adelardi
Judge Martin Bidwill
Christina Blakeslee
Noel Chessman
Jon Lin
Craig McLean
Mike Smith
CMS Standards Subcommittee
Judge Josephine Gagliardi (Chair)
Judge Paul Alessandroni
Doug Bakke
Judge Hunter Carroll
Noel Chessman
David Isaacson
Sunny Nemade
Judge Terence Perkins
Clerk Karen Rushing
Paul Silverman
Jean Sperbeck
PJ Stockdale
Judge William Stone
OSCA STAFF: Lakisha Hall, Roosevelt Sawyer, Jr., Alan Neubauer, and Hetal Patel
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Portal Subcommittee
Judge Martin Bidwill (Chair)
Robert Adelardi
Christina Blakeslee
Fernando Cabrera
Melvin Cox
Rex Dimmig
Judge Josephine Gagliardi
Laird Lile
Craig McLean
Thomas Morris
Sunny Nemade
Leslie Powell-Boudreaux
Murray Silverstein
Jeff Taylor
Carolyn Weber
Craig Van Brussel
Clerk Lonn Weissblum
FCTCSubcommittee/WorkgroupMembers
FDC Joint Workgroup
Judge Martin Bidwill (Chair)
Judge Terence Perkins
Robert Adelardi
Chief Laura Bedard
Doug Bakke
Christina Blakeslee
Melvin Cox
Rex Dimmig
Michael Emmons
Tom Hall
Jill Hamel
Tony Landry
Wendy Ling
Thomas Morris
Shannon Peters
Clerk Karen Rushing
Landon Smith
Clerk John Tomasino
Carolyn Weber
Clerk Lonn Weissblum
Joe Winkler
OSCA STAFF: Jeannine Moore, Roosevelt Sawyer, Jr., Alan Neubauer, and Hetal Patel
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FCTCSubcommittee/WorkgroupMembers
Workflow Subgroup
Judge Martin Bidwill (Chair)
Captain Jose Acosta
Jessica Andrews, FDLE
Veronica Berry
Christina Blakeslee
Bill Cail, FPCA
Melvin Cox
Rex Dimmig, FLPDA
Justin Horan
Tony Landry
Lt. Jenny McCook
Thomas Morris
Shannon Peters, FPAA
Laurie Rice
Carolyn Weber
Lt. Yolanda Williams
Michelle Yodonis
Criminal Case Initiation Workgroup
Judge Martin Bidwill (Chair)
Doug Bakke
Jamie Benjamin
Christina Blakeslee
Bill Cail, FPCA
Clerk Angel Colonneso
Melvin Cox
Rex Dimmig, FLPDA
Matt Dunagan, FSA
Tim Giesecke, FDLE
Clerk Tara Green
Tony Landry
Shannon Peters, FPAA
Tom Morris
Douglas Smith, Atty General
Jackie Suttle, DJJ
Judge Samantha Ward
Carolyn Weber
OSCA STAFF: Jeannine Moore, Roosevelt Sawyer, Jr., Alan Neubauer, and Hetal Patel
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FCTCSubcommittee/WorkgroupMembers
Cybersecurity Subcommittee
Robert Adelardi (Chair)
Christina Blakeslee
Kevin Bowen
Chris Corzine
Jeffrey Forsythe
Brian Franza
Craig Galley
Gary Hagan
Richard Haney
Jon Lin
Craig McLean
Emeka Okammor
Terry Rodgers
Al Saikali
Steve Shaw
Paul Silverman
Mike Smith
Craig Van Brussel
Carolyn Weber
Gavin Green (OSCA)
Cyber-Review Subgroup
Robert Adelardi (Chair)
Kevin Bowen
Craig Galley
Craig McLean
Al Saikali
Steve Shaw
Gavin Green (OSCA)
OSCA STAFF: Jeannine Moore, Roosevelt Sawyer, Jr., Alan Neubauer, and Hetal Patel
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The Portal Subcommittee was established to work with the Florida Court Clerks &
Comptrollers (FCCC) on the development of and modifications to the Portal and serve as a
liaison group between the FCTC and the E-Filing Authority Board.
• In 2010, the Florida Courts Portal was developed and began accepting electronic
filings on January 1, 2011. The Portal is designed to be a delivery method to local
case management systems;
• The E-Filing Authority Board has exclusive jurisdiction over the Portal and the Portal
Subcommittee is an advisory group to the Board regarding Portal enhancements;
• Review revisions, provide input, and endorse recommendations on Portal
modifications from the Portal Change Advisory Board (CAB) for scheduled releases;
and
• Continue to review Portal functionality for uniform progressions.
Portal Subcommittee
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The CCIW was established to research an electronic standardized process for criminal
case-initiated filings through the Portal.
• Recommended workgroup participation from stakeholder entities for input on
solutions;FL Department of Law Enforcement (FDLE) FL Association of Criminal Defense Lawyers (FACDL)
FL Attorney General FL Prosecuting Attorneys Association (FPAA)
FL Police Chiefs Association (FPCA) FL Public Defenders Association (FPDA)
FL Sheriffs Association (FSA) FL Bar Criminal Procedure Rules Committee
• Created the Data Element Subgroup to identify current and necessary uniform
data elements for electronic criminal case-initiated filings;
• Created the Workflow Subgroup to identify current and necessary uniform
workflows for electronic criminal case-initiated filings; and
• Collaborate with FDLE and other stakeholder groups to move project along.
Criminal Case Initiation Workgroup (CCIW)
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➢ The Data Element Subgroup tasks consists of:
• Reviewing previous Supreme Court approved criminal data elements, HB 7125,
OBTS, TCATS requirements, and uniform arrest affidavit elements to define a
proposed uniform criminal case initiation data element listing;
• Obtaining input from LEO agencies on the uniform criminal case initiation data
element listing, to create a test environment, and determine any gaps; and
• Collaborating with FDLE on the uniform arrest affidavit initiative.
Criminal Case Initiation Workgroup Overview
➢ The Workflow Subgroup tasks consists of:
• Gathering criminal agency stakeholders to solicit input on next steps in an attempt to
increase the electronic character of data that ultimately leads to a criminal case; and
• Dependent on other initiatives coming to maturity before workgroup can move
forward.
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The FDC Joint Workgroup was established to research the use of the Portal to facilitate
communication between the courts and the Department of Corrections.
• Established a proposed warrant process for electronically filing VOP warrants to the
Court;
• Provide input to the Criminal Court Steering Committee on FDC’s digitized Criminal
Punishment Code Scoresheet process;
• Assist FDC with expanding the electronic filing of VOP documents to the Court, and
electronic delivery of prison commitment packets to the reception centers from local
counties;
• Assist FDC with expanding options on a vendor tablet solution to
access/receive/storage of inmate mail for court documents; and
• Continue research for electronic filing through the Portal for FDC staff and inmates;
other states that participate in electronic filing by inmates; electronic storage of case
documents by inmates.
FDC Joint Workgroup
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The Cybersecurity Subcommittee was established to recommend minimum security
standards and education training protocols for the judicial branch.
• Created the Cyber-Review Subgroup to review and establish security standards and
build a framework to define and recommend initial minimum security measures that
can be applied statewide;
• Developed a shared database for trial courts to share security incidents and prevention
measures for information sharing;
• Assist the Standards committee in reviewing current technical standards to determine
any modifications on minimum security standards; and
• Created the Cyber-Education and Outreach Subgroup to determine recommendations
on education and training protocols for court users that can be applied statewide.
Cybersecurity Subcommittee
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The Access Governance Board was established to develop an access security matrix;
develop a reference guide for high level overview of the access and associated policies;
and develop a web catalog of the security matrix for application developers. The
purpose was to facilitate a uniform statewide approach to providing carefully managed,
secure access to electronic court records.
Access Governance Board
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• Updated the Standards for Access to Electronic Court Records which establishes
technical and operational requirements for electronic access to court records by
the public, special user groups, judges, and court and clerk’s office personnel;
• Updated the Access Security Matrix which defines levels of access for specific
user groups based upon applicable court rules, statutes, and administrative
policies, and graphically displays the level of access permitted to specific user
groups;
• Overseeing the Clerks of Court online electronic records access pilot programs;
• Reviewing monthly status reports received from the Clerks of Court to ensure online
electronic records access is working in a secure manner in accordance with the
Standards for Access to Electronic Court Records and the Access Security Matrix; and
• Created an Agency Supplemental Request Form.
Access Governance Board Overview
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The CMS Functional Standards Subcommittee was established to develop functional
standards for clerks’ Case Maintenance Systems (CMS) to assure that such system
meet the needs of the judiciary and OSCA for the clerk’s court-related functions, the
Florida Bar, and other partners.
CMS Functional Standards Subcommittee
• Reviewing standards from the National Center for State Courts and will tailor
those standards to the work that is done in Florida.
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The Certification subcommittee was established to view demonstrations and certify vendors
in compliance with the Functional Requirements for Court Application Processing System
(CAPS). Any system implemented must adhere to the functional requirements and vendors
must be certified to sell their product to any county in Florida. There are two types of
Certification:
Certification Subcommittee
• Full Certification is when a vendor has fully complied with all of the CAPS standards
and the current version of the Florida Supreme Court Standards for Electronic Access
to the Courts.
▪ Mentis Technologies, Pioneer Technology Group, the Eighth, Thirteenth,
Fifteenth, and Seventeenth Judicial Circuits are fully certified.
• Provisional Certification is when a vendor ’s system meets only a part of the CAPS
standards and the current version of the Florida Supreme Court Standards for
Electronic Access to the Courts. Provisional certification is for six months and may
be renewed at the discretion of the FCTC.
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• Published version 5.0 of the Functional Requirements for Court Application
Processing System.
• Recertified two CAPS solutions
▪ Integrated Case Management Solution (ICMS) – Developed by the
Eighth Judicial Circuit; and
▪ Judicial Viewer System (JVS) – Developed by the Fifteenth Judicial
Circuit
Certification Subcommittee Overview
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The FCTC/RJA Joint Workgroup was established to review technology standards and
rule sets to identify technology standards that apply to the practice of law and overlap
with rules of court.
FCTC/RJA Joint Workgroup
• Assisted members of the Florida Bar Rules of Judicial Administration
Committee Subcommittee B in the Joint-Out-of-Cycle Report of the Rules
of Judicial Administration and Criminal Procedure Rules of Committees.
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The Technical Standards subcommittee was established to update technical standard
documents related to court technology.
Technical Standards Subcommittee
• Updated the Statewide Standards for Electronic Access to the Courts (e-filingstandards); and
• Consolidated the technology standards into one document.
Standards for Electronic Access to the Courts; Standards for Access toElectronic Court Records; Functional Requirements for Court ApplicationProcessing Systems; Integration and Interoperability Standards; DataExchange Standards; Case Maintenance System Standards; andNotification by Clerk of System Modification.
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• Rule 2.236 – Florida Courts Technology Commission (FCTC)
• Rule 2.420 – Public Access to and Protection of Judicial Branch Records
• Rule 2.425 – Minimization of the Filing of Sensitive Information
• Rule 2.515 – Signature and Certificates of Attorneys and Parties
• Rule 2.516 – Service of Pleadings and Documents
• Rule 2.520 – Documents
• Rule 2.525 – Electronic Filing
• Rule 3.030 – Service of Pleadings and Papers
Applicable Rules