Fleet Maintenance Management System(Synopsis)

8/10/2019 Fleet Maintenance Management System(Synopsis)

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Fleet Maintenance ManagementSystem


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Project Defnition

The Fleet Maintenance Management System is Intranet

based useful for an organization. It is useful to maintain group ofvehicles regarding their services, repairs and parts/inventory and also

details regarding employees, vendors of the organization. The

proposed system is also useful to know the cost analysis of the eet

maintenance. This system is fully based on vehicles and their

management.

This web-based system can be dened as the system that manages

and coordinates all the branches the organization consists of. This

system is dened to maintain the information about vehicles,

employees, vendors and parts that are used to maintain the

organization.

!""# is also dened to keep track the maintenance performed such

as services and repairs.

Project Description

$othing seems impossible today. %hat with the dizzying speeds at

which technology is advancing and taking the human mind with it.

$owadays Internet provides most e&iting ways to maintain the

organization. $etwork with in the organization is known as intranet,

Internet provides this facility to maintain the organization based on the

intranet. #o that you can spread your organization work to di'erent

location.


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The proposed web based software (Fleet Maintenance

Management System is designed to track preventive and repair

maintenance on vehicle and/or e)uipment. !""# tracks the year,

make, model, mileage, vehicle identication number, purchase

information, registration data, loan and lease information, and all of

descriptive details that are vital to eet management.

*ehicle module of the !""# contains vehicle eet information. +ach

vehicles history, current status and scheduled maintenance are

instantly available. "s can be gured by choice of days, hours, miles,

kilometers or even gallons of fuel used. %hen a service is performed,

the computer instantly updates vehicle le, schedules future service,

and resets the " meter .t any time vehicle le, year and period of

costs can be viewed.

!""# keeps track of keeps track of normal vehicle maintenance as

well as repair, inspection, and user-dened maintenance cycles. you

can track of the date ,mileage/m or actual hours used . I$ addition to

pre-dened maintenance categories, ranging from checking the tire air-

pressure to performing an engine tune-up, also custom maintenance

activities for vehicle 0e)uipment can be dened.

!""# is on-line and real0time. !""# will update the repair history,

deduct the arts used from the part inventory, update and reset the

*ehicles 1" meter2, calculate and display mechanic productivity,

updates all repairs. !""# makes work order less. lanning and

scheduling the "s becomes an easy part of the operation. %ork

orders can be created in advance or entered after the work is done.

arts used are automatically deducted from inventory3 the user or

the computer can set inventory reorder points. !""# tracks warranty


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parts and tells when a warranted part has been replaced .The system

will track part failure statistics, )uantity used, warranty and price

history.

The !""# software simplies 1inventory control2. %ith a full view of the

parts costs, stock level, vendors performed, and history, which simplies the

decision-making. !""# will track fuel delivered to, or used from, each tank,

or dispensed from each of the pumps, as well as fuel purchased on the road.

The computer calculates updates to the vehicle cost per mile as fueling

entries are made. 4ou can use !""# in more than one location. "y computer

terminal workstations can be used, spreading the work to entire work areas.

ABSTRACT

The (FLEET MA!TE!A!CE MA!A"EME!T S#STEM keeps

track the information about the vehicles, employees, vendors and theparts .It also the keeps track the maintenance performed for di'erentvehicles which are used for transportation.

The super users of the system are the (5"I$ and the("$6+7# of the di'erent departments allocated by the admin. Theadmin may be the owner of the transportation organization or themanager of transportation department of a particular manufacturingcompany.

If any other vehicle is added to the eet which is already

e&isting for the organization/department the details of the vehicle areadded. The details includes whether it is a new one or taken anyloan/lease. ny employee is newly appointed or the e&isting employeeis taken o' both the details are maintained including their personaldetails and profession details.

The details of the maintenance that are being performed suchas repairs/services and to be performed are also maintained. The


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analysis of the eet maintenance. This system is fully based on

vehicles and their management.

The details regarding the vehicles is entered by the user and he

want he can edit the details once entered. The details regarding the

year, make, model and vehicle number, these four are consider as

vehicle identication and the details such as driver and initial mileage

details and the color of the vehicle and maintenance schedule for the

vehicle. These details can be viewed in the report.

#ervices that are to be performed are scheduled in preventive

maintenance schedule which are give certain date that are to be

performed with in that date. Those, which are not performed with in

the specied date, are displayed as pm service due list. lso the

services that are common are maintained in the service master table

and are imported into current services. The service should be done

regularly are maintained based on the mileage depending on the

odometer reading.

#imilarly the repairs that are to be done are also maintained in the

table. The repairs that are to be done are entered in the repair

schedule form and those repairs which are not performed are listed in

the pm maintenance due list. lso the common repairs are maintained

in the repair master table.

arts/Inventory consists of the parts details such as number name

and present )uantity, reorder )uantity, and reorder point and unit cost

of the part. nd we have the list of the parts that need reorder.

In +nter "aintenance erformed we have to enter the details of the

service and repairs and parts that are used for a particular vehicle and

the total cost for the repairs and services and parts used are displayed.


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nd these details are deleted from the scheduled table. lso the

)uantity of parts is decreased from parts table. +mployee details and

vehicles status are maintained in this system.


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System Re&'irement Specifcation

(ar%)are Re&'irement Specifcation

The system is spread on the #erver side as well as the 9lient side.

The server has to run a #erver program. The server also has to make

use of the application program. The client has to run a browser. The

(ar%)are re&'irements that the server and client should possess

are listed below.

Components Minim'm Recommen%e%Processor Penti'm Penti'm

Cloc* Spee% +,- M(. /-- M(.

Ran%om Access

Memory

012MB 1,3MB

(ar% %ri4e %is* space 5"B !A

6i%eo 2--$3--7 1,3

colors

0-1+$/327 03

8it

So9t)are Re&'irement Specifcation

The #erver and the client have to run di'erent application to run the

system. The server holds the database that the client accesses. The

client runs the browser on which the online store is displayed. The

software used is displayed below.

Ser4er:si%e So9t)are

;perating System Microso9ts -7ASP>!ET7 ?a4a


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So9t)are Script

Client:si%e So9t)are

;perating System Microso9t -


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Main Men'


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Fleet Maintenance Management System(Synopsis)

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