Final Project Report of Job Description( Updated )

7/25/2019 Final Project Report of Job Description( Updated )

1/70

A

PROJECT REPORT

ON

JOB DESCRIPTION

UNDERTAKEN

AT

JAYPEE KANPUR FERTILIZER & CEMENT LIMITED

KANPUR (U.P)

(A subsidiary Company of jaypee Group)

SUBMITTED BY

JAGRITI AWASTHI

UID NO: 13MBA1!

OF

UNI"ERSITY SCHOOL OF BUSINESS


2/70

CHANDIGARH UNI"ERSITY GHARUAN MOHALICONTENTS

CERTIFICATE

DECLARATION

!REFACE

AC"NO#LEDGE$ENT

%A&!EE GRO'! !ROFILE

ORIGIN OF TE ORGANIATION

GRO#T AND DE*ELO!$ENT OF TE ORGANIATION

AN O'TLOO"

I+TOR& OF TE %A&!EE GRO'!

$ILE+TONE+ OF %A&!EE GRO'!

*I+ION , $I++ION

-OARD OF DIRECTOR+

A#ARD+ , ACIE*E$ENT+

+'-+IDIARIE+ OF %A&!EE GRO'!

O-%ECTI*E AND #OR" C'LT'RE

"AN!'R FERTILIER AND CE$ENT LI$ITED

GEOGRA!ICAL O*ER*IE# OF "FCL

!ROD'CT !ORTFOLIO

ORGANIATIONAL IERARC&

F'NCTION+ OF TE DE!ART$ENT+

E.EC'TI*E +'$$AR&

INTROD'CTION TO TE '$AN RE+O'RCE $ANAGE$ENT


3/70

'$AN RE+O'RCE $ANAGE$ENT AT "FCL

INTROD'CTION TO %O- DE+CRI!TION

!'R!O+E AND O-%ECTI*E OF TE +T'D&

$ETODOLOG& '+ED FOR DATA COLLECTION

$ETODOLOG& '+ED FOR %O- DE+CRI!TION

LITERAT'RE RE*IE#

%O- DE+CRI!TION

o $EANING

o CONTENT OF %O- DE+CRI!TION

o O-%ECTI*E OF %O- DE+CRI!TION

o T&!E OF %O- DE+CRI!TION

o +CALE OF O-%ECTI*E $E+'RE OF %O- DE+CRI!TION

o TRADITIONAL AND !RE+ENT %O- DE+CRI!TION

o #ERE IT I+ EL!F'L IN ORGANI+ATION

o LI$ITATION OF %O- DE+CRI!TION

+TE!+ IN*OL*E IN %O- DE+CRI!TION !ROCE++

"E& O-+ER*ATION+ AND LEARNING AT "FCL

ANAL&+I+

RECO$$ENDATION

LI$ITATION+ OF TE +T'D&

CONCL'+ION

E.EC'TI*E +'$$AR&

O!ERATIONAL DEFINITION OF CONCE!T+

-I-LIOGRA!&

ANNE.'RE+


4/70


5/70

CERTIFICATE

T/is is 0o 1er0ify 0/a0 %a2ri0i A3as0/i +0uden0 of 'ni4ersi0y +1/oo5 of -usiness C/andi2ar/ 'ni4ersi0y

G/aruan ($o/a5i) /as su11essfu55y 1omp5e0ed 0/e proje10 3or6 0i05ed #JOB DESCRIPTION$$

under0a6en a0 %aypee "anpur fer0i5i7er and Cemen0 L0d 8!an6i Indus0ria5 Area8 "anpur('!)9

In par0ia5 fu5fi55men0 of re:uiremen0 for 0/e a3ard of P%' G*+',%- D/ ,- B+,-

M-/0-'pres1ribed by uni4ersi0y s1/oo5 of business C/andi2ar/ uni4ersi0y G/aruan ($o/a5i)

T/is proje10 is 0/e re1ord of au0/en0i1 3or6 1arried ou0 durin2 0/e a1ademi1 year (;?;


6/70

DECLARATION

I %a2ri0i A3as0/i /ere by de15are 0/a0 0/is proje10 is 0/e Re1ord of au0/en0i1 3or6 1arried ou0 by me

durin2 0/e A1ademi1 &ear ;?;


7/70

PREFACE

I0 is said 0/a0 3i0/ou0 0/eory8 pra10i1e is b5ind and 3i0/ou0 pra10i1e 0/eory is meanin25ess Any 15ass

room 1oa1/in2 1an be made effe10i4e if i0 is supp5emen0ed by pra10i1a5 eposure in an or2ani7a0ion To

brid2e 0/e 2ap be03een 0/eory and pra10i1a5 and for proper so5u0ion of /ea50/ 1are prob5em pra10i1a5

6no35ed2e is 4ery impor0an0 and 0o be a perfe10 adminis0ra0or one mus0 be 3e55 a3are of pra10i1a5

en4ironmen0

Trainin2 2i4es oppor0uni0y 0o re5a0e 0/eory 3i0/ pra10i1a5 T/e 0rainin2 2i4es an e1e55en0 oppor0uni0y0o a s0uden0 0o app5y and pro4e /is abi5i0y8 in0e55e10 6no35ed2e be5ief arran2emen08 jud2men08

reasonin2 by 2i4in2 so5u0ion 0o assi2ned prob5em 3/i1/ ref5e10s /is 1a5iber

I /ad 0/e pri4i5e2e 0o do my summer In0erns/ip a0 %aypee "anpur Fer0i5i7er , Cemen0 L0d8!an6i

Indus0ria5 Area8 "anpur('!) 3/i1/ is a one of 0/e Lar2e $anufa10ure of 0/e 1emen0 and fer0i5i7er in

0/e 1oun0ry I0 pro4ides an idea5 and 1on2enia5 a0mosp/ere for 5earnin2

$y a00emp0 3ou5d be su11essfu5 and 2ra0efu5 if my proje10 and proje10 repor0 ser4es 0/e need and

re:uiremen0 of 0/e or2ani7a0ion in fu0ure


8/70

ACKNOWLEDGEMENT

B"no35ed2e is po3er9

For a $ANAGE$ENT s0uden08 0/is po3er of 6no35ed2e is una00ainab5e un5ess an e5emen0 of

pra10i1a5 obser4a0ion and pra10i1a5 performan1e is no0 added

I 1onsider my se5f 0o be 4ery for0una0e for /a4in2 been pro4ided a 2o5den oppor0uni0y 0o under2o

in0erns/ip a0 %aypee "anpur Fer0i5i7er , Cemen0 L0d8 !an6i Indus0ria5 Area8 "anpur('!) I0 is a 2rea0

p5easure 0o epress my sin1ere 2ra0i0ude 0o3ards M. U02K+0 S- for pro4idin2 me an

oppor0uni0y 0o under2o proje10 of 0/is /i2/5y es0eemed or2ani7a0ion

I 3ou5d a5so 5i6e 0o 0/an6s 0o $y Es0eemed Fa1u50y M. R,'+(Trainin2 Co?ordina0or) and

M. P0%* K+0 Course Co?ordina0or respe10i4e5y 0/eir 1ons0an0 suppor0 1on0inued and

In4a5uab5e 2uidan1e a0 ea1/ s0ep of 0/is summer In0erns/ip !roje10

I 3ou5d a5so 5i6e 0o 0/an6s my paren0s for 3/a0 I am 0oday

In 0/e end8 I dedi1a0e 0/is effor0 of my 0o 0/ose persons 3/o are 5i2/0s of my 5ife $y respe10ed0ea1/ers8 $y !aren0s and $y friends 3/o /a4e been be/ind e4ery su11essfu5 endea4or in my 5ife


9/70

JAYPEE GROUP PROFILE

%aypee Group 3as founded by $r %ai !ra6as/ Gaur in =@ as a 1i4i5 1on0ra10in2 firm In =8 0/ey

1ame 0o be 6no3n as %ai !ra6as/ Asso1ia0es !ri4a0e L0d (%A!L) %aypee Re3a Cemen0 !5an0 (%RCL)

3i0/ an ini0ia5 1apa1i0y of = mi55ion 0onnes 3as es0ab5is/ed in =


10/70

T/e in0e2ra0ed 0o3ns/ip by %aypee Group is %aypee Greens T/is is @< a1res of pea1e and 0ran:ui5i0y

of 0/e 3i5derness in Grea0er Noida I0 in15udes 03o 2o5f resor0s8 4i55as8 pen0/ouses8 1ondominiums8

s0udio apar0men0s8 1ommer1ia5 1omp5ees and s/oppin2 ma55s %aypee Infra0e1/ in an up1omin2 rea5es0a0e and 1ons0ru10ion 1ompany as far as ne3 proje10s are 1on1erned I0 is a5ready an es0ab5is/ed

brand name in o0/er 6ey business areas i0 1o4ers In residen0ia5 and 1ommer1ia5 proper0ies

de4e5opmen0s8 %aypee is an emer2in2 name and 3i55 1on0inue 0/eir risin2 s0ory 3i0/ 0/e :ua5i0ys0andards 0ou1/in2 a ne3 /i2/

ORIGIN OF THE ORGANIZATION

T/e %aypee Group is a 3e55 di4ersified infras0ru10ura5 indus0ria5 1on25omera0e in India O4er 0/ede1ades i0 /as main0ained i0s sa5ien1e 3i0/ 5eaders/ip in i0s 1/osen 5ine of businesses ? En2ineerin2

and Cons0ru10ion8 Cemen08 !ri4a0e ydropo3er8 ospi0a5i0y8 Rea5 Es0a0e De4e5opmen08 Epress3ays

and i2/3ays T/e 2roup /as been dis1/ar2in2 i0s responsibi5i0ies 0o 0/e sa0isfa10ion of a55 i0ss/are/o5ders and fe55o3 Indians8 summed by i0s 2uidin2 p/i5osop/y of JGro30/ 3i0/ a uman Fa1eJ

GROWTH AND DE"ELOPMENT OF THE ORGANIZATION

Transformin2 1/a55en2es in0o oppor0uni0ies /as been 0/e /a55mar6 of 0/e %aypee Group8 e4er sin1e i0s

in1ep0ion fi4e de1ades a2o T/e Group is a di4ersified infras0ru10ure 1on25omera0e 3i0/ businessin0eres0s in

E-/,-,-/ & C%-'+4',%-5

C0-'5

P%65

R7 E''5

E8695

F',7,5

H%8,'7,'95

H7'245

S8%'5

I-%0',%- T42-%7%/9

E*+4',%- (N%';%;8%,').

E-/,-,-/ & C%-'+4',%-

T/e En2ineerin2 and Cons0ru10ion 3in2 of 0/e Group is an a16no35ed2ed 5eader in 0/e 1ons0ru10ion of

mu50i?purpose Ri4er *a55ey and ydropo3er proje10s I0 /as 0/e uni:ue dis0in10ion of /a4in2simu50aneous5y ee1u0ed => ydropo3er proje10s spread a1ross H s0a0es and 0/e nei2/borin2 1oun0ry

-/u0an for 2enera0in2 =


11/70

T/e 6ey non?E!C proje10s 1omp5e0ed a1ross India are K

=@< $# +ardar +aro4ar !roje108 0/e 5ar2es0 3a0er resour1e proje10 in India8

=


12/70

FERTILIZERS

T/e fer0i5i7er p5an0 si0ua0ed in !an6i 8 "anpur is one of 0/e o5des0 'rea manufa10urin2 p5an0 in 0/e1oun0ry 3i0/ an ins0a55ed 1apa1i0y of ;; 5a1 $T per anum 'rea produ10ion /as s0ar0ed from %une

; and 0/e produ10 is so5d in 0/e brand name of J%aypee C/aand C/aap 'reaJ 3/i1/ enjoys a 4ery

/i2/ de2ree of a11ep0an1e amon2s0 0/e farmin2 1ommuni0y T/e p5an0 3as su11essfu55y 1on4er0ed 0o2as based8 from Nap0/a and 1urren05y pri55s urea by usin2 0/e 5a0es0 in 0e1/no5o2y T/e 1ompany /as

a5so en0ered in0o 0/e 4a5ue added a2ri inpu0s spa1e by mar6e0in2 spe1ia5i0y inpu0s 5i6e $i1ro nu0rien0s8

in1 su5p/a0e $ono /ydra0e and or2ani1 manure under 0/e f5a2s/ip brand of %aypee C/and 1/aap

HOSPITALITY

T/e GroupMs /ospi0a5i0y business o3ns and opera0es H proper0ies spread a1ross Ne3 De5/i8 '00ar

!rades/ and '00ara6/and T/e Fi4e +0ar o0e5s8 03o in Ne3 De5/i and one ea1/ in A2ra and$ussoorie /a4e a 0o0a5 1apa1i0y of H rooms Ano0/er @ s0ar 5uury 3i0/ s0a0e?of?0/e?ar0 resor0 and

+!A /as been se0 up in 1o55abora0ion 3i0/ +I. +EN+E+ a0 Grea0er Noida 3i0/ =< 5i4in2 spa1es Apar0from 0/is8 %aypee De51our0 a0 Grea0er Noida /as 1omfor0ab5e de5ue rooms8 mu50ip5e dinin2 op0ions8

s0a0e?of?0/e?ar0 3e55ness 1en0re and a promenade of 5ifes0y5e s0ores indeed ma6in2 i0 a 4iab5e

des0ina0ion for 1orpora0e8 en0repreneurs8 epa0s business and 5eisure s0ays

HEALTHCARE

#i0/ 0/e 4ision of promo0in2 3or5d?15ass /ea50/ 1are amon2s0 0/e masses by pro4idin2 :ua5i0y andaffordab5e medi1a5 1are 3i0/ 1ommi0men0 0/e %aypee ospi0a5 is bein2 1ons0ru10ed T/e /ospi0a5 /as

been p5anned as a =;


13/70

EDUCATION (NOT FOR PROFIT)

B!eop5e of resour1es mus0 1on0ribu0e 0o3ards ma6in2 a be00er 0omorro3 for a559

T/e Group 1urren05y pro4ides edu1a0ion a1ross a55 spe10rum of 0/e 5earnin2 1ur4e 0/rou2/ >= +1/oo5s8H !ri4a0e ITIs8 ; !o5y0e1/ni1s8 = !os0 Gradua0e Co55e2e8 = -Ed Co55e2e8 = Cons0ru10ion +6i55s

Trainin2 Ins0i0u0e8 = In0erna0iona5 En2ineerin2 and *o1a0iona5 Cen0re and > 'ni4ersi0ies 1a0erin2 0o

5earnin2 of o4er >


14/70

AN OUTLOOK

A55 0/e se10ors of 0/e 1ompany are on 0ra16 0o re2is0er robus0 2ro30/ and 3or6 is pro2ressin2 in

0/e ri2/0 dire10ion 3i0/ momen0um

T/e 2roupMs a22re2a0e ne3 1emen0 1apa1i0ies in e1ess of H $T are under ad4an1ed s0a2es of

1omp5e0ion and p5an0s are poised 0o be 1ommissioned a0 +id/i ($!)8 '! and Gujara0

-y 0/e end of 0/e fis1a5 0/e 2roup s/a55 /a4e in e1ess of = $T!A of 1emen0 1apa1i0y in

opera0ion Cons0ru10ion 3or6 on approima0e5y =>@ 6m of 0/e epress3ay (=H@ 6m &amuna

Epress3ay proje10) is in pro2ress

Finan1ia5 0ie?up of 0/e epress3ay proje10 /as been 1omp5e0ed and 0/e proje10 is 1omp5e0ed by

;


15/70

HISTORY OF THE JAYPEE GROUP

#i0/ a sin25e minded fo1us +/ri %aipra6as/ Gaur8 Founder C/airman of %aypee Group8 af0er a1:uirin2

a Dip5oma in Ci4i5 En2ineerin2 in =@< from 0/e 'ni4ersi0y of Roor6ee no3 (IIT Roor6ee)8 /ad a s0in0

3i0/ Go40 of '! and 3i0/ s0eadfas0 de0ermina0ion 0o 1on0ribu0e in na0ion bui5din28 bran1/ed off on

/is o3n8 0o s0ar0 as a 1i4i5 1on0ra10or in =@8and 5aid 0/e founda0ion of %aypee Group T/e %aypee

s0ory is no0 a s0ory of pri4i5e2e or en0i05emen0 I0 is a s0ory of 2ri0 and 2ump0ion of s0ru225e a2ains0

in1redib5e odds of dreams8 and 0/e s0ri4in2 and se5f be5ief 0/a0 0urned 0/em in0o rea5i0y

MILESTONES OF JAYPEE GROUP

Y E>-'=@ 'nder0oo6 firs0 en0repreneuria5 3or6 as 1on0ra10or in $an2ro5 in "o0a

= %aipra6as/ Asso1ia0es !ri4a0e L0d formed

== Commen1ed o0e5 -usiness 3i0/ firs0 /o0e5 in De5/i ? +idd/ar0/

=; o0e5 *asan0 Con0inen0a5 3as se0 up

=H Commissionin2 of =s0 uni0 of = $T!A %aypee Re3a !5an0 (%R!) in Dis0ri10

Re3a8 $!

Forma0ion of %aipra6as/ Indus0ries L0d (%IL) by ama52ama0ion of %aipra6as/

Asso1ia0es !40 L0d 3i0/ %aypee Re3a Cemen0 L0d

!ub5i1 Issue of %IL ;8;@8


16/70

;


17/70

En0erprises Limi0ed 3i0/ f5a2s/ip 1ompany %AL

A1:uired +an2am !o3er Genera0ion Company L0d for se00in2 up

> HH< $# "ar1/ana T/erma5 !o3er !roje10 (!/ase K I ;HH< $#) ,

!raya2raj !o3er Genera0ion Company L0d for @ HH< $# -ara T/erma5!o3er proje10 (!/ase K I >HH< $#) from '! !o3er Corpora0ion L0d on

-OO basis Group /as se0 up a %aypee i0e1/ Cas0in2 Cen0re 3i0/ 1apa1i0y of =8


18/70

T/e 5ar2es0 a11ess 1on0ro55ed 1on1re0e pa4ed epress3ay in 0/e India

+u11essfu5 re4i4a5 of a 5ar2e fer0i5i7er p5an0 0o brin2 ba16 CAND CAA!

urea in 0/e mar6e08 3/i1/ 3as on1e Indias 25ory in fer0i5i7er se10or

Commissionin2 of Lar2es0 +in25e 5o1a0ion In0e2ra0ed -a5aji Cemen0 !5an0 in

0/e 1oun0ry /a4in2 15in6er7a0ion 1apa1i0y of >>< $nT!A , Cemen0

Grindin2 Capa1i0y of @ $nT!A A1:uisi0ion of more 0/an @ year o5d And/ra Cemen0 L0d 3i0/ a 1apa1i0y of

> $nT!A

"ISION & MISSION


19/70

As a group, we arecommitted to strategic

business Development in

infrastructure,as the keyto nation building in the21st century. e aim to

achieve perfection ineverything we undertake

with a commitment toe!cel. "t is the

determination totransform everychallenge into

opportunity# to sei$e

every opportunity toensure growth and to

grow with a human face.%

&"'"()

*o achieve +!cellence inevery sector that we

operate in. *o augment

our core competenciesand adopt the mostcomprehensive moderntechnology to overtake

the obstacles in our pathof achievement. *oobtain sustainabledevelopment andsimultaneouslyenhancing the

shareholders value andfullling our obligations

towards building a better"ndia-.

"''"()

BOARD OF DIRECTORS


20/70

+/ri $anoj Gaur8 Ee1u0i4e C/airman , CEO

+/ri +uni5 "umar +/arma8 Ee1 *i1e C/airman

+/ri +" %ain8 *i1e C/airman

+/ri RN -/ard3aj ? Independen0 Dire10or (C/airman Audi0 Commi00ee)

+/ri +C Ra0/i8 Independen0 Dire10or (LIC Nominee)

+/ri -" Gos3ami ? Independen0 Dire10or

Dr - +ama58 Independen0 Dire10or

$s omai A Daru3a55a ?Independen0 Dire10or

+/ri "N -/andari8 Independen0 Dire10or

+/ri *iney "umar (ID-I Nominee)?Indp0 Dire10or

+/ri +C -/ar2a4a ? Independen0 Dire10or

+/ri *" C/opra ? Independen0 Dire10or

+/ri +unny Gaur8 $ana2in2 Dire10or (Cemen0)

+/ri !an6aj Gaur8 %0 $2 Dire10or (Cons0)

+/ri Ran4ijay +in2/8 #/o5e?0ime Dire10or

+/ri +/i4a Dii08 #/o5e?0ime Dire10or

+/ri +D Nai53a58 #/o5e?0ime Dire10or

+/ri Ra/u5 "umar8 #/o5e?0ime Dire10or , CFO

AWARDS AND ACHIE"EMENTS


21/70

Y ?13

+por0s Ci0y re1ei4ed 0/e BIn0e2ra0ed To3ns/ip Of T/e &ear9 a3ard a0 ET No3 a3ards for

e1e55en1e and BTo3ns/ip Of T/e &ear9 a3ard a0 0/e Indian Rea50y A3ards

%aypee Greens re1ei4ed B-es0 De4e5oper of 0/e &ear9 a3ard a0 Es0a0e A4enues8 BIndian Rea50y

$o2u59 a0 Indian Rea50y A3ard and 0/e B$os0 !romisin2 -rand9 a0 0/e #or5d Consu50in2 ,Resear1/ Corpora0ion

T/e proje10 "asab5an1a 3as jud2ed as 0/e B-es0 Luury Residen0ia5 !roje109 by Asso1/emMs Rea5Es0a0e India

Y ?1?

%aypee Re3a !5an0 and ea4y En2ineerin2 #or6s/op of 0/e %aypee Group /a4e been a3arded

3i0/ reno3ned and mos0 pres0i2ious +3ord Of onour

%aypee Greens re1ei4ed BDe4e5oper of 0/e year Nor0/9 by Es0a0e A3ards and BRea50y $u2/a59 by

Indian Rea50y a3ards

>


22/70

T/e %aypee Group opera0es 0/rou2/ i0s 4arious subsidiaries 3/i1/ are en2a2ed in differen0 business

se2men0s

J,8=2 P%6 "-'+ L,0,'* (JP"L)

T/e 1ompany 3i0/ i0s opera0iona5 po3er p5an0s ? >


23/70

J98 C0-' C%8%',%- L,0,'* (JCCL)

I0 is proposed 0o se0 up an in0e2ra0ed 1emen0 p5an0 3i0/ a >< $n 0pa 1emen0 2rindin2 1apa1i0y a5on2

3i0/ ;H $# 1ap0i4e po3er p5an0 a0 +/a/abad Dis008 Gu5bar2a8 "arna0a6a

M*29 P*2 J98 M,-7 L,0,'* (MPJML)

A %oin0 *en0ure 1ompany be03een %AL and 0/e $ad/ya !rades/ +0a0e $inin2 Corpora0ion Limi0ed

($!+$CL) 0o de4e5op 0/e Ame5ia (Nor0/) Coa5 b5o16

J98 I-'42 L,0,'* (JIL)

A subsidiary of %aipra6as/ Asso1ia0es L0d 3/i1/ /as under0a6en 0/e imp5emen0a0ion of pres0i2ious

&amuna Epress3ay !roje10 1omprisin2 of =H@ "$8 H Lane A11ess Con0ro55ed Epress3ay

1onne10in2 Noida 3i0/ A2ra

#ebsi0e? 333jaypeeinfra0e1/1om

J98 G-/ I-'+4'+ C%8%',%- L,0,'* (JGICL)

%GICL a 3/o55y o3ned subsidiary of 0/e Company for imp5emen0a0ion of 0/e pres0i2ious =HH< $# T/erma5 !o3er !roje10 in Te/si5 "ar1/ana of dis0ri10 A55a/abad8 '00ar !rades/

J98 M/279 P%6 L,0,'* (JMPL)

%$!L is imp5emen0in2 ;< $# 'mn2o0 E !roje10 in 0/e 'mn2o0 ri4er in 0/e +0a0e of $e2/a5aya

and @< $# "yns/i? II ydro?e5e10ri1 !o3er !roje10 in 0/e "yns/i Ri4er -asin of $e2/a5aya on

-OOT (-ui5d8 O3n8Opera0e and Transfer) basis

J98 A/ ",= L'*. (JA"L)

%aypee A2ra *i6as Limi0ed is in1orpora0ed as a +pe1ia5 !urpose *e/i15e 0o under0a6e 0/e 3or6 for

de4e5opmen0 of se10ion of A2ra Inner Rin2 Road8 3i0/ a 5en20/ of abou0 ;


24/70

OBJECTI"E & WORK CULTURE

T/e %aypee 3or6 1u50ure is bo0/ so1ia5 and in0era10i4e8 and 0/ereMs a53ays an u50ima0e 2oa5 of /i2/

performan1e T/ere is a s0ron2 emp/asis on ne03or6in2 and 6no35ed2e s/arin2 3i0/ o0/ers 0o ensure

0/a0 3e 3or6 be00er as an or2ani7a0ion8 and 3e pro4ide an amp5e oppor0uni0y 0o inno4a0e K ideas a0 a555e4e5s are 3e51omed and 2i4en 0/e 1/an1e 0o s/o3 0/eir 3or0/ !eop5e are re1o2ni7ed as 6ey 0o 0/e

1ompanyMs fu0ure8 and so 0/ere is a major emp/asis pu0 on professiona5 de4e5opmen08 di4ersi0y8

in15usion and /ea50/ and safe0y %aypee Group 0/rou2/ an e/aus0i4e !roje10 #or6 named !roje10Ea25eM under0oo6 an eer1ise of unders0andin2 and syn1/roni7in2 0/e uni:ue 1u50ure of 0/e

or2ani7a0ion under (Indrad/anus/M) 0/e %aypee #ay of LifeM T/rou2/ 0/is eer1ise e4o54ed a se0 of

se4en 4a5ues as under

COLLECTI"E WISDOM

#/i1/ disp5ays 4a5ues su1/ as Iden0ifyin2 +i0ua0ions , !eop5e8 '0i5i7in2 "no35ed2e Arri4in2 a0 a

1ourse of a10ion8 Resu50 a1/ie4emen0 e01P I0 represen0s di4ine 3isdom and 1onne10s 3i0/ 6no35ed2eand en5i2/0enmen0


25/70

E


26/70

KANPUR FERTILIZERS AND CEMENT LIMITED

"anpur fer0i5i7er and 1emen0 5imi0ed 50d8 a %aypee Group Company 8 is en2a2ed in urea manufa10urin2

a0 i0s p5an0 5o1a0ed a0 Cee6ay Indus0ria5 Es0a0e 8 !an6i 8 "anpur

T/e uni0 under Dun1an indus0ries 50d 5o16ed ou0 sin1e ;


27/70

GEOGRAPHICAL O"ER"IEW OF KANPUR FERTILIZER & CEMENT LTD.

2/

20

21

UTTAR PRADESH - GEOGRAPHICAL DIVISIONS OF KFCL

3 +'*

3 4+)*5A6

3 +A'*

'00ar !rades/ bein2 one of 0/e mos0 impor0an0 mar6e0s for a2ri1u50ura5 inpu0s a00ra10s en0repreneurs 0o

opera0e 0/eir business in 0/e +0a0e 3i0/ a 4ie3 0o 1ap0ure maimum mar6e0 s/ares

"anpur Fer0i5i7ers , Cemen0 Limi0ed /as 0/e ad4an0a2e 0o feed 0/e en0ire s0a0e as 0/e p5an0 is

s0ra0e2i1a55y 5o1a0ed a0 0/e /ear0 of 0/e s0a0e #i0/ a 4ie3 0o ensure be00er 1on0ro5s 0/e 1ompany

de1ided 0o di4ide 0/e s0a0e in0o 0/ree re2ions

T/e 2eo2rap/y of ea1/ re2ion 3as 3or6ed ou0 as per 0/e a2ri1u50ura5 5and and po0en0ia5 a4ai5ab5e in

ea1/ re2ion T/ese re2ions 3ere '00ar !rades/ #es08 '00ar !rades/ Cen0ra5 and '00ar !rades/ Eas0

Ea1/ re2ion 3as made a profi0 1en0er and 3as assi2ned 0/e responsibi5i0ies for opera0in2 0/e business8

au2men0 sa5es and 2enera0e re4enues

Ou0 of = dis0ri10s in '00ar !rades/ '! 3es0 /as ;< dis0ri10s8 '! Cen0ra5 /as ; and '! Eas0 /as ;

dis0ri10s T/e fo55o3in2 0ab5e depi10s 0/e assi2ned 2eo2rap/ies 0o ea1/ re2ion


28/70

KFCL

UREA

MICRO

NUTRIENTS

DAP

ZIME

REGION NO OF

DISTRICTS

NO OF TEHSILS NO OF BLOCKS

'! #E+T ;< > ;=H

'! CENTRAL ; =


29/70

SENIORVICE

PRESIDEN

T (M)

CGM

RM

UP WEST

AREAINCHARGE

S

RM

UP EAST

AREAINCHARGE

DGM (M)RM

CEN UP

EXECUTIVE MIS

AREAINCHARGE

S

FMSMANAGER

DIAMMONIUM PHOSPHATE (DAP) ;

Diammonium p/osp/a0e (DA!) is 0/e 3or5dMs mos0 3ide5y used p/osp/orus (!) fer0i5i7er I0 is made

from 03o 1ommon 1ons0i0uen0s in 0/e fer0i5i7er indus0ry and i0 is popu5ar be1ause of i0s re5a0i4e5y /i2/

nu0rien0 1on0en0 and i0s e1e55en0 p/ysi1a5 proper0ies

ZYME

7yme is a mi1ronu0rien0 0/a0 /e5ps 0/e roo0s 0o absorb o0/er basi1 nu0rien0s yme a10s as a 1a0a5ys0 for

absorp0ion of fer0i5i7ers a4ai5ab5e in soi5

ORGANIZATIONAL HIERARCHY


30/70

FUNC TIO N O F DE P AR TM EN TS

S TOR E D EPART MEN T.

Re1eip0 of ma0eria5 in 3/i1/ 1/a55an 1opy 1/e16

Compare 3i0/ pur1/ase order8 p/ysi1a5 1oun08 GIR prepared and re2is0er

+en0 0o 2oods 0o C depar0men0 3i0/ GIR and ma0eria5

!repare pendin2 1/a55an re2is0er

!repare E1ise 2a0e pass and re2is0ered

!repare 1/a55an and in4oi1e8 issue of ma0eria58 -in 1ard en0ry8 Re0urnab5e 2a0e

pass8 non?re0urnab5e 2a0epass

PRODUCT ION DEP AR TMEN T.

#or6 a55o1a0in2 of 3or6ers

$ain0ain ra3 ma0eria5 s0a0us

$ain0ain 0oo5in2 (A4ai5abi5i0y)

!repared 0/e produ10ion repor0

$a1/ines main0ain re1ord

$a0eria5 feedin2 and assemb5y

$ain0ain measurin2 ins0rumen0

ACCO UNT DEPARTM ENT.

+a5es and pur1/ase re2is0er

+0o16 main0ains


31/70

!e00y 1as/ main0ain

+a5es 0a re2is0ra0ion

In1ome 0a re2is0ra0ion

*a0 0a re2is0ra0ion

*ou1/erpaymen0

!repare profi0 and 5oss a11oun08 -a5an1e s/ee08 finan1ia5 s0a0emen08 Genera5

5ed2er8 Tria5ba5an1e

P UR C H ASE DEPARTMENT.

!repare pur1/ase order

Ne2o0ia0ion 3i0/ 4endor

Re5a0ion 3i0/ *endors

Terms ofpaymen0

$ain0ain 2oods des1rip0ion

Ta 1er0ifi1a0e and 1onsi2nee 1er0ifi1a0e

MARKETI NG DESPA TCH DEP ARTM ENT.

Ne2o0ia0ion 3i0/ Dea5ers

$ain0ain re5a0ion 3i0/ Dea5ers

Epand 0/e mar6e0

-e00er de5i4ery ofprodu10

Coordina0ion 3i0/ s0ore pa16in2 depar0men0

De4e5op 0/e 4endors

Cus0omer sa0isfa10ion

Fu5fi55 0/e mar6e0 needs


32/70

E


33/70

INTRODUCTION TO H U M A N R E S O U R C E MANAGEMENT

For any business 0o run one needs four $Ms name5y $an8 $oney8 $a1/ine and $a0eria5

$ana2in2 o0/er 0/ree resour1es o0/er 0/an men8 are easy 0o /and5e $en are 4ery diffi1u50 0o

/and5e be1ause no 03o /uman bein2s are simi5ar in a55 3ay uman bein2s 1an 0/in68 fee5 and2i4e response and5in2 /umans is more impor0an0 for any business be1ause /uman bein2 /a4e

1ru1ia5 po0en0ia5 0/a0 may be 4ery profi0ab5e for 0/e business And 0/ese po0en0ia5 1an be

de4e5oped 0o an un5imi0ed e0en0 if 0/ey are pro4ided 3i0/ proper en4ironmen0 +o 0/e

fun10ion of mana2in2 men is as impor0an0 as finan1e or mar6e0in2 fun10ion in anybusiness

HRM is BI0 refers 0o pra10i1es and po5i1ies framed for 0/e mana2emen0 of /uman resour1es in an

or2ani7a0ion8 in15udin2 Re1rui0in28 s1reenin28 re3ardin2 and appraisin29

uman resour1es /a4e a0 5eas0 03o meanin2s dependin2 on 1on0e0 T/e ori2ina5 usa2ederi4es

from po5i0i1a5 e1onomy and e1onomi1s8 3/ere i0 3as 0radi0iona55y 1a55ed 5abor8 one of 0/ree fa10ors

of produ10ion T/e more 1ommon usa2e 3i0/in 1orpora0ions and businesses refers 0o 0/e

indi4idua5s 3i0/in 0/e firm8 and 0o 0/e por0ion of 0/e firms or2ani7a0ion 0/a0dea5s 3i0/ /irin28

firin28 0rainin28 and o0/er personne5 issues T/is ar0i15e addressesbo0/ defini0ions

T2 %@4',> % H+0- R%+4 , '% 0,0, '2 '+- %- ,->'0-' %0 '2

%/-,',%- 2+0- 4)8,')7

THE SCOPE OF HRM is indeed 4ery 4as0 A55 major a10i4i0ies in 0/e 3or6in2 5ife of a

3or6er?from 0/e 0ime of /is or /er en0ry in0o 0/e or2ani7a0ion un0i5 /e or s/e 5ea4es? 1ome

under 0/e pur4ie3 of R$

+pe1ifi1a55y8 0/e a10i4i0ies in15ude are

R !5annin2

%ob ana5ysis and desi2n

Re1rui0men0 and se5e10ion


34/70

Orien0a0ion andp5a1emen0

Trainin2 and de4e5opmen0

!erforman1e Appraisa5 and %ob e4a5ua0ion

Emp5oyee and ee1u0i4e remunera0ion

Emp5oyee $o0i4a0ion

Emp5oyee #e5fare

I0 is 0/e responsibi5i0y of /uman resour1e mana2ers 0o 1ondu10 0/ese a10i4i0ies in an effe10i4e8

5e2a58 fair8 and 1onsis0en0 manner

Juman resour1e mana2emen0 aims 0o impro4e 0/e produ10i4e 1on0ribu0ion of indi4idua5s 3/i5e

simu50aneous5y a00emp0in2 0o a00ain o0/er so1ie0a5 and indi4idua5 emp5oyee obje10i4esJ

H U M AN RESO URS E IN SI GH T AT KFCL

F +-4', %- % HR D8 '0 -'

Re1rui0men0 , +e5e10ion ? Co55e10ion of App5i1a0ion8 manpo3er p5annin28 s1ru0ini7es 0/e

app5i1a0ion8 arran2e 0/e in0er4ie3s8 or2ani7e 0/e 1ampus in0er4ie3

Trainin2 , De 4e 5o pm en 0 ? Co?ordina0ion 0rainin2 1en0ers8 s e n d 0/ e e mp 5 o ye es

a11ordin2 0o our /ouse 0rainin2

Confirma0ion af0erproba0ion

Indu10ion and !5a1emen0

!romo0ion and Transfer

!erforman1e Appraisa5

+a5ary and 3a2es Adminis0ra0ion

!ro4idin2 +0a0u0ory and non? s0a0u0ory fa1i5i0y

Lea4e Ca51u5a0ion

-onus Ca51u5a0ion

Time K 6eepin2 in 3/i1/ dai5y a00endan1e repor08 absen0eeism repor08 5a0e 1omin2

repor08 and e0ra 3or6s repor0

Do16e0 fi5e main0ains


35/70

On 5ine emp5oyee da0abase

ouse6eepin2

+e1uri0y arran2emen0

Gardenin2 $ana2emen0

Tra4e5in2 bi55 C/e16in2

*ou1/erpaymen0

o0e5 -oo6in2

E4en0s $ana2emen0

INTRO DU CT IO N TO JOB DESCRIPTION

%ob des1rip0ions are based on obje10i4e informa0ion ob0ained 0/rou2/ job ana5ysis8 an

unders0andin2 of 0/e 1ompe0en1ies and s6i55s re:uired 0o a11omp5is/ needed 0as6s8 and 0/e

needs of 0/e or2ani7a0ion 0o produ1e 3or6

%ob des1rip0ions 15ear5y iden0ify and spe55 ou0 0/e responsibi5i0ies of a spe1ifi1 job %obdes1rip0ions a5so in15ude informa0ion abou0 3or6in2 1ondi0ions8 0oo5s8 e:uipmen0 used8 6no35ed2e

and s6i55s needed8 and re5a0ions/ips 3i0/ o0/er posi0ions

T/e bes0 job des1rip0ions are 5i4in28 brea0/in2 do1umen0s 0/a0 are upda0ed as responsibi5i0ies

1/an2e T/e bes0 job des1rip0ions do no0 5imi0 emp5oyees8 bu0 ra0/er8 1ause 0/em 0o s0re01/

0/eir eperien1e8 2ro3 0/eir s6i55s8 and de4e5op 0/eir abi5i0y 0o 1on0ribu0e 3i0/in 0/eir

or2ani7a0ion

De4e5op job des1rip0ions 0o /e5p you ar0i1u5a0e 0/e mos0 impor0an0 ou01omes you need from an

emp5oyee performin2 a par0i1u5ar job De4e5op job des1rip0ions as a 1ommuni1a0ion 0oo5 0o 0e55

1o3or6ers 3/ere 0/eir job 5ea4es off and 0/e job of ano0/er emp5oyee s0ar0s

S'8 '% D>7%8 J% D4,8',%- ' KFCL.

T/e a10ua5 s0eps in4o54ed in %ob Des1rip0ion pro1ess fo55o3s a 3e55 defined pa0/


36/70

G'2 '2 88%8,' 8%87 % '2 '=. T/e mana2er a0 " F C L8 0o 3/om 0/e

posi0ion 3i55 repor08 0a6es 0/e 5ead 0o de4e5op a job des1rip0ion8 bu0 o0/er emp5oyees 3/o

are performin2 simi5ar jobs 1an 1on0ribu0e 0o 0/e de4e5opmen0 of 0/e job des1rip0ion

Addi0iona55y8 if 0/e posi0ion is ne3 and 3i55 re5ie4e 1urren0 emp5oyees of 3or6 5oad8 0/ey

s/ou5d be par0 of 0/e dis1ussion

P%0 @% -79,. #e need as mu1/ da0a as possib5e 0o de4e5op a job

des1rip0ion T/e job ana5ysis may in15ude

T/e job responsibi5i0ies of 1urren0 emp5oyees

In0erne0 resear1/ and samp5e job des1rip0ions on5ine or off5ine

/i2/5i2/0in2 simi5ar jobs

An ana5ysis of 0/e 3or6 du0ies8 0as6s8 and responsibi5i0ies 0/a0 need 0obe

a11omp5is/ed by 0/e emp5oyee fi55in2 0/eposi0ion

Resear1/ and s/arin2 3i0/ o0/er 1ompanies 0/a0 /a4e simi5ar jobs8 and

Ar0i1u5a0ion of 0/e mos0 impor0an0 ou01omes or 1on0ribu0ions needed from

0/eposi0ion

W,' '2 @% *4,8',%-. "FCL /ad a forma0 for job des1rip0ions 3/i1/ 1an be

dire105y used as a referen1e 0o de4e5op job des1rip0ions

T2 '2 -%07 4%08%--' % '2 @% *4(,8',%-:

o O4era55 posi0ion des1rip0ion 3i0/ 2enera5 areas of responsibi5i0y 5is0ed8

o Essen0ia5 fun10ions of 0/e job des1ribed 3i0/ a 1oup5e of eamp5es of ea1/8

o Re:uired 6no35ed2e8 s6i55s8 and abi5i0ies8

o

Re:uired edu1a0ion and eperien1e8o A des1rip0ion of 0/e p/ysi1a5 demands8 and

o A des1rip0ion of 0/e 3or6 en4ironmen0

R>,6 '2 @% *4,8',%- 8,%*,4779 0o ma6e sure i0 a11ura0e5y ref5e10s 3/a0 0/e

emp5oyee is doin2 and 1ompanyMs epe10a0ions of resu50s from 0/e emp5oyee

U '2 @% *4,8',%- , % '2 087%9 *>7%80-' 87- (PDP) An

emp5oyees job des1rip0ion is in0e2ra5 in 0/e de4e5opmen0 of /is or /er :uar0er5y

emp5oyee de4e5opmen0 p5an

An effe10i4e job des1rip0ion es0ab5is/es a base so 0/a0 an emp5oyee 1an 15ear5y unders0and

3/a0 0/ey need 0o de4e5op persona55y8 and 1on0ribu0e 3i0/in your or2ani7a0ion

De4e5op job des1rip0ions 0o pro4ide emp5oyees 3i0/ a 1ompass and 15ear dire10ion

A08"FCL mana2ers are 3e55 0rained and /a4e re5e4an0 3or6 eperien1e 8 so 0/ey end up

desi2nin2 bes0 job des1rip0ion for 0/e emp5oyees


37/70

PUR PO S E A ND O B JECT I "E O F TH E PRO J EC T

De4e5opin2 job des1rip0ions 3i55 /e5p 0/e or2ani7a0ion ar0i1u5a0e 0/e mos0 impor0an0 ou01omes %ob

des1rip0ions 1anbe used as a 1ommuni1a0ion 0oo5 0o 0e55 1o3or6ers 3/ere 0/eir job 5ea4es off

and 0/e job of ano0/er emp5oyee s0ar0s

T/is proje10 15ear5y 2i4es an idea 0o an emp5oyee 3/ere 0/eir job fi0s 3i0/in 0/e o4era55

depar0men0 and 0/e o4era55 1ompany #e55?3ri00en job des1rip0ions 3i55 /e5p emp5oyees fromo0/er depar0men0s8 3/o mus0 3or6 3i0/ 0/e person /ired8 unders0and 0/e boundaries of 0/e

persons responsibi5i0ies

Fina55y8 job des1rip0ions are an in0e2ra5 pie1e of 0/e performan1e de4e5opmen0 p5annin2pro1ess

T/e purpose is 0o find 0/e bri2/0es08 mos0 1ompe0en08 f5eib5e8 re5iab5e8 mu50ifa1e0ed emp5oyees in

"FCL

A job des1rip0ion8 if no0 4ie3ed as a s0rai2/0 ja16e08 /e5ps 0/e or2ani7a0ion in su11essfu5 re1rui0in2

in se4era5 3ays A job des1rip0ion

Causes 0/e mana2er of 0/e posi0ion and any o0/er emp5oyees a5ready performin2 0/e

job 0o a2ree on 0/e responsibi5i0ies and s1ope of 0/eposi0ion8

e5ps uman Resour1es 6no3 0/e 6no35ed2e8 s6i55s8 edu1a0ion8 eperien1e8 and

1apabi5i0ies 1ompany see6 in ne3 emp5oyee8 so an effe10i4e re1rui0in2 p5an

is formu5a0ed8

Informs 1andida0es abou0 0/e du0ies and responsibi5i0ies of 0/e posi0ion for 3/i1/ 0/ey

are app5yin28


38/70

Informs emp5oyees 3/o are assis0in2 3i0/ 0/e in0er4ie3 pro1ess abou0 0/e :ues0ions 0o

as6 1andida0es and 3/a0 you see6 in 0/e ne3 emp5oyee

T2 0,- %@4',> % '2 8%@4' ,- K-8+ F',7, & C0-' L,0,'* , '% *,- 47)(%+'7,- % %7 -* 8%-,,7,'9 % '2 087%9 -* +-*'-*,-/ ,08%'-4 % J%

D4,8',%- ,- ,*-',9,-/ -',7 +-4',%- % '2 8%,',%-.

Apar0 from 0/is8 i0 is an a00emp0 0o produ1e bes0 s0ru10ured do1umen0 for 0/e re1rui0men0pro1ess

and se5e10in2 ri2/0 1andida0e for 0/e ri2/0 posi0ion T/ese job des1rip0ions 3i55 permi0 ea1/ job

/o5der 0o re1o2ni7e 0/e re5a0ions/ip be03een job a10i4i0ies and 0/e 1ommon purpose of 0/e

or2ani7a0ion

M ET H O D O L OG Y U S ED FO R DATA C O LLE C T I O N

ME THODS OF COLLECTI NG DATA

A 4arie0y of me0/ods are used 0o 1o55e10 informa0ion abou0 jobs None of 0/em8 /o3e4er8 is

perfe10 In a10ua5 pra10i1e8 0/erefore8 a 1ombina0ion of se4era5 me0/ods is used for ob0ainin2

job ana5ysis da0a T/ese are dis1ussed be5o3

J% 8%0-4

In 0/is me0/od 0/e job ana5ys0 a10ua55y performs 0/e job in :ues0ion T/e ana5ys0 8 0/us 8

re1ei4es firs0 /and eperien1e of 1on0e0ua5 fa10ors on 0/e job in15udin2 p/ysi1a5 /a7ards8

so1ia5 demands8 emo0iona5 pressures and men0a5 re:uiremen0s T/is me0/od is usefu5 for jobs

0/a0 1an be easi5y 5earned I0 is no0 sui0ab5e for jobs 0/a0 are /a7ardous (e28 fire fi2/0ers) or

for jobs 0/a0 re:uire e0ensi4e 0rainin2 (e28 do10ors8p/arma1is0s)

P%-7 %>',%-

T/e ana5ys0 obser4es 0/e emp5oyee(s) doin2 0/e job T/e 0as6s performed8 0/e pa1e a0 3/i1/

a10i4i0ies are done8 0/e 3or6in2 1ondi0ions8 e018 are obser4ed durin2 a 1omp5e0e 3or6 1y15e

Durin2 obser4a0ion8 1er0ain pre1au0ions s/ou5d be 0a6en

T/e ana5ys0 mus0 obser4e a4era2e emp5oyees durin2 a4era2e 1ondi0ions

T/e ana5ys0 s/ou5d obser4e 3i0/ou0 2e00in2 dire105y in4o54ed in 0/ejob


39/70

0/e ana5ys0 mus0 ma6e no0e of 0/e spe1ifi1 job needs and no0 0/e be/a4iors spe1ifi1 0o

par0i1u5ar 3or6ers

T/e ana5ys0 mus0 ma6e sure 0/a0 /e ob0ains a proper samp5e for 2enera5i7a0ion

T/is me0/od a55o3s for a deep unders0andin2 of job du0ies I0 is appropria0e for manua58 s/or0

period job a10i4i0ies On 0/e ne2a0i4e side8 0/e me0/ods fai5 0o 0a6e no0e of 0/e men0a5 aspe10s ofjobs

C,',47 ,-4,*-'

T/e 1ri0i1a5 in1iden0 0e1/ni:ue (CIT) is a :ua5i0a0i4e approa1/ 0o job ana5ysis used 0o ob0ain

spe1ifi18 be/a4iora55y fo1used des1rip0ions of 3or6 or o0/er a10i4i0ies ere 0/e job /o5ders are

as6ed 0o des1ribe se4era5 in1iden0s based on 0/eir pas0 eperien1e T/e in1iden0s so

1o55e10ed are ana5y7ed and 15assified a11ordin2 0o 0/e job areas 0/ey des1ribe T/e job

re:uiremen0s 3i55 be1ome 15ear on1e 0/e ana5ys0 dra3s 0/e 5ine be03een effe10i4e and

ineffe10i4e be/a4iors of 3or6ers on 0/e job For eamp5e8 if a s/oe sa5esman 1ommen0s on 0/e

si7e of a 1us0omerMs fee0 and 0/e 1us0omer 5ea4es 0/e s0ore in a /uff8 0/e be/a4ior of 0/e

sa5esman may be jud2ed as ineffe10i4e in 0erms of 0/e resu50 i0 produ1ed T/e 1ri0i1a5

in1iden0s are re1orded af0er 0/e e4en0s /a4e a5ready 0a6en p5a1e K bo0/ rou0ine and non?

rou0ine T/e pro1ess of 1o55e10in2 a fair5y 2ood number of in1iden0s is a 5en20/y one +in1e8

in1iden0s of be/a4ior 1an be :ui0e dissimi5ar8 0/e pro1ess of 15assifyin2 da0a in0o usab5e job

des1rip0ions 1an be diffi1u50 T/e ana5ys0s o4erseein2 0/e 3or6 mus0 /a4e ana5y0i1a5 s6i55s and

abi5i0y 0o 0rans5a0e 0/e 1on0en0 of des1rip0ions in0o meanin2fu5 s0a0emen0s

I-'>,6

T/e in0er4ie3 me0/od 1onsis0s of as6in2 :ues0ions 0o bo0/ in1umben0s and super4isors in

ei0/er an indi4idua5 or a 2roup se00in2 T/e reason be/ind 0/e use of 0/is me0/od is 0/a0 job

/o5ders are mos0 fami5iar 3i0/ 0/e job and 1an supp5emen0 0/e informa0ion ob0ained 0/rou2/

obser4a0ion #or6ers 6no3 0/e spe1ifi1 du0ies of 0/e job and super4isors are a3are of 0/e

jobMs re5a0ions/ip 0o 0/e res0 of 0/e or2ani7a0ion

Due di5i2en1e mus0 be eer1ised 3/i5e usin2 0/e in0er4ie3 me0/od T/e in0er4ie3er mus0 be

0rained in proper in0er4ie3in2 0e1/ni:ues I0 is ad4isab5e 0o use a s0andard forma0 so as 0o

fo1us 0/e in0er4ie3 0o 0/e purpose of ana5ys0

A50/ou2/ 0/e in0er4ie3 me0/od pro4ides oppor0uni0ies 0o e5i1i0 informa0ion some0imes no0

a4ai5ab5e 0/rou2/ o0/er me0/ods8 i0 /as 5imi0a0ions Firs08 i0 is 0ime 1onsumin2 and /en1e

1os05y +e1ond8 0/e 4a5ue of da0a is primari5y dependen0 on 0/e in0er4ie3erMs s6i55s and maybe

fau50y if 0/ey pu0 ambi2uous :ues0ions 0o 3or6ers Las08 in0er4ie3ees may be suspi1ious abou0

0/e mo0i4es and may dis0or0 0/e informa0ion 0/ey pro4ide If seen as an oppor0uni0y 0o impro4e

0/eir posi0ions su1/ as 0o in1rease 0/eir 3a2es8 3or6ers may ea22era0e 0/eir job du0ies 0o add

2rea0er 3ei2/0 a2e 0o 0/eirposi0ions


40/70

+',%--, 0'2%*T/e :ues0ionnaire is a 3ide5y used me0/od of ana5y7in2 jobs and 3or6 ere 0/e job /o5ders

are 2i4en a proper5y desi2ned :ues0ionnaire aimed a0 e5i1i0in2 re5e4an0 job?re5a0ed

informa0ion Af0er 1omp5e0ion8 0/e :ues0ionnaires are /anded o4er 0o super4isors T/e super4isors

1an see6 fur0/er 15arifi1a0ions on 4arious i0ems by 0a56in2 0o 0/e job /o5ders dire105y Af0ere4ery0/in2 is fina5i7ed8 0/e da0a is 2i4en 0o 0/e job ana5ys0

T/e su11ess of 0/e me0/od depends on 4arious fa10ors T/e s0ru10ured :ues0ionnaire mus0

1o4er a55 job re5a0ed 0as6s and be/a4iors Ea1/ 0as6 or be/a4ior s/ou5d be des1ribed in 0erms of

fea0ures su1/ as impor0an1e8 diffi1u50y8 fre:uen1y8 and re5a0ions/ip 0o o4era55 performan1e T/e

job /o5ders s/ou5d be as6ed 0o proper5y ra0e 0/e 4arious job fa10ors and 1ommuni1a0e 0/e same

on paper T/e ra0in2s 0/us 1o55e10ed are 0/en pu0 0o 15ose eamina0ion 3i0/ a 4ie3 0o find ou0

0/e a10ua5 job re:uiremen0s

ues0ionnaire me0/od is /i2/5y e1onomi1a5 as i0 1o4ers a 5ar2e number of job /o5ders a0 a

0ime T/e 1o55e10ed da0a 1an be :uan0ified and pro1essed 0/rou2/ a 1ompu0er T/e

par0i1ipan0s 1an 1omp5e0e 0/e i0ems 5eisure5y Desi2nin2 :ues0ionnaires8 /o3e4er8 is no0 an

easy 0as6 !roper 1are mus0 be 0a6en 0o see 0/a0 0/e responden0s do no0 misin0erpre0 0/e :ues0ionsFur0/er8 i0 is diffi1u50 0o mo0i4a0e 0/e par0i1ipan0s 0o 1omp5e0e 0/e :ues0ionnaires 0ru0/fu55y and 0o

re0urn 0/em

M ET HO D O L OG Y US ED FO R JOB DESCRIPTION

ME THOD OF STUD Y

To prepare 0/e job des1rip0ions of 0/e emp5oyees8 0/e bes0 possib5e me0/odo5o2y for

da0a 1o55e10ion 3as in0er4ie3 me0/od I 0oo6 in0er4ie3s of around @ posi0ions in 0/e

or2ani7a0ion I 1arried ou0 an dis1ussion 3i0/ mana2ers and ee1u0i4es 0o 2e0 0/e da0a

re:uired in job des1rip0ion forms Apar0 from 0/a0 I re1ei4ed a 5o0 of de0ai5s abou0 0/e

posi0iona5 obje10i4e of 0/e emp5oyees from senior R mana2er and R ee1u0i4e

T/e in0er4ie3 1ondu10ed 3as one 0o one in0er4ie3 3/i5e 6eepin2 in mind 0/e

1onfiden0ia5i0y of 0/e ma00er

ME THODS OF SECONDAR Y COLLE CTI NG DATA

= In0erne0

; Referen1e -oo6s

> Inpu0s from 0/e seniors and 1o55ea2ues

%ob Des1rip0ion Form

@ Co55e2e referen1e boo6s

H Ar0i15es on re5e4an0 0opi1 On5ine R ma2a7ine subs1rip0ions


41/70

L I TE RA T U R E R E " I E W

+a/58 (= p>) s0a0es 3e55 3ri00en job des1rip0ions define 0/e 3or6 of 0/e or2ani7a0ion

and i0s reasons for eis0en1e as an emp5oyer of /uman resour1es $ore8 0/ey define and /e5p :uan0ify

0/e re5a0i4e impor0an1e of 3or68 3/a0 ea1/ posi0ion 1on0ribu0es 0o a pro1ess and 0/e or2ani7a0ion as a

3/o5e T/is defini0ion i55us0ra0es an impor0an0 poin0 re2ardin2 job des1rip0ions8 used in 0odays 3or6

en4ironmen08 by emp/asi7in2 0/a0 0/ey des1ribe no0 on5y 3/a0 0/e job is abou0 bu0 /o3 0/e job

1on0ribu0es 0o 0/e 3or6 of 0/e or2ani7a0ion

A job des1rip0ion mus0 be a11ura0e bu0 no0 a minu0e5y de0ai5ed 5is0 of an emp5oyeeMs 0as6s

and du0ies (DeLon8 =) As -e/n (=8 p H


42/70

T/ere are 03o main 0ypes of job des1rip0ions8 0/e 2eneri1 or 2enera5 and 0/e spe1ifi1 or indi4idua5

Generi1 job des1rip0ions are 3ri00en in broad5y s0a0ed 2enera5 0erms 3i0/ou0 iden0ifyin2 spe1ifi1

responsibi5i0ies8 re:uiremen0s8 purpose and re5a0ions/ips +ome or2ani7a0ions use 2eneri1 job

des1rip0ions for 0/e same 5e4e5 3i0/in an or2ani7a0ion For par0i1u5ar posi0ions an addi0iona5 du0y

s0a0emen0 may be de4e5oped +pe1ifi1 job des1rip0ions pro4ide informa0ion on a55 essen0ia5

responsibi5i0ies assi2ned 0o 0/e person performin2 0/e job 0/ey are usua55y :ui0e de0ai5ed and

1ompre/ensi4e (o3 0o 3ri0e job des1rip0ions 0/e easy 3ay8 =>)

T/e 5ayou0 and forma0 of 0/e job des1rip0ion is 4ery impor0an0 as a 15ear forma0 3i55 aid in

unders0andin2 0/e do1umen0 -efore de1idin2 on a forma08 0/e or2ani7a0ion firs05y needs 0o 1onsider

3/a0 0/e job des1rip0ion 3i55 be used for (Gran08 =) On1e a forma0 is de1ided i0 needs 0o be

s0andardi7ed a1ross 0/e or2ani7a0ion (Osborne8 =; DeLon8 =) !resen0 0ense s/ou5d be used("ramer8 =) as 0/e job des1rip0ion refers 0o 3/a0 0/e person is doin28 no0 3/a0 0/ey /a4e done

$ora4e1 and Tu16er (=;) des1ribe /o3 -ri0is/ !e0ro5eum rep5a1ed job des1rip0ions 3i0/ a ma0ri

ref5e10in2 s6i55s and be/a4iours T/is ma0ri fo1uses on s6i55s and be/a4iors ra0/er 0/an indi4idua5

jobs Ea1/ s6i55 ma0ri des1ribes s0eps in 0/e 1areer 5adder8 from 0/e 5o3es0 0o 0/e /i2/es08 a5on2 0/e

4er0i1a5 ais T/e /ori7on0a5 ais des1ribes 0/e s6i55s and 1ompe0en1ies 0/a0 are re:uired for ea1/ s0ep

$ora4e1 and Tu16er (=;8 p >) ar2ue 0/a0 s6i55 ma0ri1es differ si2nifi1an05y from job des1rip0ions

0/ey spe1ify ro5es and 5e4e5s of performan1e ra0/er 0/an jobs in a bo T/rou2/ 0/is sys0em mana2ers

6no3 3/a0 0o epe10 of 0/eir emp5oyees and emp5oyees 6no3 3/a0 0/e or2ani7a0ion epe10s of 0/em

La Roory (=@) dis1usses a differen0 approa1/ 0o job des1rip0ions by definin2 jobs in 0erms of a

1on0ribu0ion ma0ri (p) T/is ma0ri iden0ifies 0eam ou0pu0s and 1on0ribu0ions made by ea1/

member 3i0/in a 0eam A2reed ou0pu0s are 3ri00en a5on2 0/e 4er0i1a5 and 0eam members names a5on2

0/e /ori7on0a5 'nder ea1/ ou0pu0 0/e pro1esses and 1on0ribu0ions made by ea1/ 0eam member are

5is0ed T/e ou0pu0 is 0/en assi2ned 0o 0/e person 3/o /as 0/e o4era55 responsibi5i0y La Roory (=@)

ar2ues 0/a0 some of 0/e ad4an0a2es of 0/is approa1/ is 0/a0 i0 fo1uses on 0/e 3/o5e depar0men0 ra0/er

0/an 0/e indi4idua5 job8 in1orpora0es 0eam in4o54emen08 1an be used 0o s/o3 use of resour1es and is a

2ood 4e/i15e 0o iden0ify impro4emen0 oppor0uni0ies


43/70

A no0i1eab5e s/if08 ou05ined in 0/e 5i0era0ure8 is 0/a0 job des1rip0ions 0oday fo1us on major responsibi5i0y

areas ra0/er 0/an du0ies Du0ies represen0 0/e me0/ods by 3/i1/ 0/e responsibi5i0y areas are

a11omp5is/ed Responsibi5i0ies are 5i6e mini?jobs 0/a0 mus0 be done 0o 2e0 0/e 0o0a5 job su11essfu55y

1omp5e0ed In a fas0 1/an2in2 3or6 en4ironmen08 responsibi5i0y areas 2enera55y remain 1ons0an0

3/ereas8 du0ies 1/an2e 1ons0an05y 3i0/ ad4an1es in 0e1/no5o2y and impro4emen0s 0o pro1esses

(+e2a558 =) Fo1usin2 on du0ies ma6e i0 diffi1u50 0o 6eep a job des1rip0ion 1urren0 and does no0

represen0 0/e 0rue na0ure of 0/e job 0o be performed #/en fo1usin2 on responsibi5i0ies i0 is impor0an0

0/a0 0/ese re5a0e 0o mee0in2 or2ani7a0iona5 obje10i4es (DeLapa8 =)

T/e du0y s0a0emen0 is an ana1/ronism 5ef0 o4er from 0/e days of ri2id bureau1ra1ies 3i0/ pyramid

/ierar1/ies -u0 in 0/ese days of mu50i s6i55ed peop5e 3or6in2 in se5f mana2in2 0eams8 0/e 0radi0iona5

job des1rip0ion /as a55 0/e 4a5ue of a para1/u0e 0/a0 opens on 0/e se1ond boun1e (%ob des1rip0ionsP-urn 0/e b5oody 0/in2s8 =@)

In addi0ion8 job des1rip0ions /a4e mo4ed from fo1usin2 on 3/a0 a person is re:uired 0o do (0/a0 is8

0/eir du0ies) 0o fo1usin2 on 0/e resu50s or ou0pu0s 0/e person is re:uired 0o a1/ie4e An emp5oyee 1an

perform du0ies end5ess5y 3i0/ou0 e4er a11omp5is/in2 any0/in2 of 4a5ue To be 0ru5y effe10i4e job

des1rip0ions mus0 spe1ify 3/a0 resu50s are 0o be a1/ie4ed (!5a1/y8 ==8 p ) T/is perspe10i4e of

fo1usin2 on 3/a0 0/e person is re:uired 0o do imp5y 5oo6in2 a0 0/e job from an inside ou0 approa1/

o3e4er8 3/en fo1usin2 on 0/e end resu50s i0 imp5ies 5oo6in2 a0 0/e job from an ou0side?in approa1/

(%ob des1rip0ionsP -urn 0/e b5oody 0/in2s8 =@) Fo1usin2 on end resu50s /e5ps emp5oyees unders0and

3/y 0/e 3or6 is impor0an0 "no3in2 0/e resu50s a5so a55o3s emp5oyees 0o dis1o4er ne3 3ays 0o

a11omp5is/ resu50s (!5a1/y and !5a1/y8 =>) 0/us en1oura2in2 ini0ia0i4e and 1rea0i4i0y

In 0/e pas08 0/e uman Resour1e depar0men0 3ro0e job des1rip0ions 3i0/ 5i005e or no inpu0 from 0/e

emp5oyee a10ua55y doin2 0/e job Todays job des1rip0ions are usua55y 3ri00en by 0/e affe10ed emp5oyee

and mana2er (Lan2don8 =H) or by 0/e 0eam 0/a0 0/e job is a par0 of T/e uman Resour1e

depar0men0 no3 pro4ides a 1onsu50in2 ro5e in 0/e de4e5opmen0 of job des1rip0ions and 0/eir job is 0o

s/o3 mana2ers /o3 0o define jobs (Lan2don8 =H) T/is approa1/ pro4ides a more a11ura0e job

des1rip0ion as i0 is 0/e emp5oyee and mana2er 3/o /a4e 0/e bes0 insi2/0 in0o 0/e job and are a3are of

0/e responsibi5i0ies and resu50s epe10ed Emp5oyee in4o54emen0 a5so 1rea0es o3ners/ip (De2ner8

=@)


44/70

If job des1rip0ions are 0o be used as a 1areer de4e5opmen0 0oo5 0/ey need 0o be a4ai5ab5e for a55 s0aff

3i0/in an or2ani7a0ion +ome or2ani7a0ions ma6e 0/em a4ai5ab5e on?5ine 0/rou2/ 0/eir in0rane0 T/is

of0en 3as no0 0/e 1ase in 0/e pas0 3/ere job des1rip0ions 3ere on5y a4ai5ab5e 0o 0/e person doin2 0/e

job8 0/eir mana2er and senior mana2emen0

Tradi0iona5 job des1rip0ions 3ere of0en des1ribed in a 3ay 0/a0 imp5ied 1omp5e0e independen1e from

o0/er posi0ions 3i0/in 0/e or2ani7a0ion and 3ere 4ery indi4idua5is0i1 in na0ure #/en readin2 0/is 0ype

of job des1rip0ions i0 is un15ear 3/a0 ro5e 0/e job /as in 0/e or2ani7a0ion or /o3 i0 is re5a0ed 0o o0/er

posi0ions and pro1esses 3i0/in 0/e or2ani7a0ion T/is 0ype of des1rip0ion en1oura2es independen0

ra0/er 0/an 2roup a10ion (Dunn8 =>) %ob des1rip0ions 0oday need 0o ref5e10 0/e in0erdependen1e of

pro1esses and peop5e 3i0/in 0/e or2ani7a0ion If 0/e or2ani7a0ion is based on 0eams and emp5oyees are

epe10ed 0o 3or6 0o2e0/er 0o a11omp5is/ obje10i4es and 2oa5s8 0/is needs 0o be ref5e10ed in 0/e jobdes1rip0ion

J O B DESCRIPTION

W 2 ' I A J % D 4, 8', %-

A job des1rip0ion is a s0a0emen0 of 0/e du0ies8 responsibi5i0ies and :ua5ifi1a0ions of a job based on

informa0ion ob0ained 0/rou2/ a job in4en0ory form (%IF) or o0/er means One purpose of a job

des1rip0ion is 0o iden0ify a job so 0/a0 i0 1an be seen as 15ear5y differen0 from o0/er jobs a0 "anpurfer0i5i7er and 1emen0 5imi0ed 50d Ano0/er purpose is 0o 1rea0e a 1ommon unders0andin2 of 0/e main

obje10i4e of 0/e job and 0/e essen0ia5 fun10ions of 0/e job in1umben0 A job des1rip0ion s/ou5d be

a11ura0e8 1on1ise and 1omp5e0e

%ob des1rip0ions represen0 a snaps/o08 a 4erba5 pi10ure of 0/e job a0 a momen0 in 0ime be1ause jobs

1ons0an05y 1/an2e as 0e1/no5o2y8 ser4i1e needs and "F C L in 2enera5 1/an2e T/erefore8 0/e bes0

job des1rip0ions do no0 0ry 0o 1on0ain e4ery0/in2 0/a0 an indi4idua5 3i0/in a posi0ion may possib5y

do8 bu0 ra0/er8 0/ey summari7e 0/e major responsibi5i0ies and end resu50s 0/a0 are 1en0ra5 0o 0/e

posi0ion %ob des1rip0ions8 a5on2 3i0/ or2ani7a0ion 1/ar0s8 are 0/e founda0ion 0oo5s 0/a0 do1umen00/e ma6eup of any or2ani7a0ion

T2 C%-'-' % J% D4,8',%-

T/e job des1rip0ion norma55y 1on0ains 0/e informa0ion on 0/e fo55o3in2 5ines

%ob 0i05e


45/70

Or2ani7a0iona5 5o1a0ion of 0/e job

+uper4ision 2i4en and re1ei4ed

$a0eria5s8 0oo5s8 ma1/inery and e:uipmen0 3or6ed 3i0/

Desi2na0ion of 0/e immedia0e superiors and subordina0es

+a5ary 5e4e5s !ay8 DA8 o0/er a55o3an1es8 bonus8 in1en0i4e 3a2e8 me0/od of paymen08 /ours

of 3or68 s/if08 brea6

Comp5e0e 5is0 of du0ies 0o be performed separa0ed a11ordin2 0o dai5y8 3ee65y8 mon0/5y and

1asua58 es0ima0es 0ime 0o be spen0 n ea1/ du0y

Defini0ion of unusua5 0erms

Condi0ions of 3or6 Lo1a0ion8 0ime8 speed of 3or68 a11ura1y8 /ea50/ /a7ards8 a11iden0 /a7ards

Trainin2 and De4e5opmen0 fa1i5i0ies

!romo0iona5 1/an1es and 1/anne5s

OBJECTI"ES OF JOB DESCRIPTIONS

T/e obje10i4es of job des1rip0ions may be 15assified in0o 03o 1a0e2ories

(a) Adminis0ra0i4e purposes and

(b) +e5f impro4emen0

ADMINISTRATI"E PURPOSES

(i) !romo0ion of 0/e emp5oyees on 0/e basis of 0/eir performan1e

(ii) For Desi2nin28 Trainin28 De4e5opmen0 pro2ramme

(iii) %ob des1rip0ions /e5p in 1ondu10in2 personne5 resear1/

(i4) #a2es , +a5aries may be fied on 0/e basis of 0/eir performan1e

SELF IMPRO"EMENT

T/e person may impro4e /imse5f as 0/e job des1rip0ions ep5ains 0/e ro5es and

responsibi5i0ies of 0/e emp5oyees8 3/i1/ may be modified and impro4ed as and 3/en

re:uired if 0/ey are 6no3n 0o 0/e person 1on1erned

TYPES OF JOB DESCRIPTIONS


46/70

Differen0 0ypes of job des1rip0ions for differen0 posi0ions are

i) $ana2eria5 %ob Des1rip0ion

ii) +uper4isory %ob Des1rip0ion

iii) C5eri1a5 %ob Des1rip0ion

i4) Opera0ors %ob Des1rip0ion

For 0/e abo4e8 job des1rip0ions are done in 03o p/ases

=s0p/ase K INITIAL %O- DE+CRI!TION+ K Genera55y made durin2 0rainin2 period 0o ma6e 0/e

indi4idua5 a3are of 0/e job 1on0en0 and 0/e a10i4i0ies 0/e indi4idua5 /as 0o perform

;ndp/ase K !RO$OTIONAL !A+E K I0 is made a0 0/e 0ime of promo0ions 0o se5e10 0/e 1andida0e for

0rainin2

SCALE OF OBJECTI"E MEASURES OF JOB DESCRIPTIONS

T/e be5o3 men0ioned indi1a0es a obje10i4e se0 of 4ariab5es8 3/i1/ 1an be used 0o 2enera0e da0a for 0/e

imp5emen0a0ion of job des1rip0ion pra10i1es

= Re2u5ar du0ies of 0/e emp5oyees? dai5y

? 3ee65y

? mon0/5y

? for0 ni2/05y

; Responsibi5i0ies

? major responsibi5i0ies

? minor responsibi5i0ies

> +uper4ision

? 2i4en

? 0a6en

ua5ifi1a0ions

? re:uired for 0/e posi0ion


47/70

@ ierar1/y 5e4e5

? 0/e super4isory posi0ion 0o 3/i1/ 0/e posi0ion /as 0o repor0

SYSTEM COMPONENTS

In 0/e 1urren0 1on0e08 0/e job des1rip0ion 1omponen0s are 0/e fo55o3in2

=) Tas6s , Tar2e0s

;) Assessmen0

>) Re2u5ar du0ies

) !o0en0ia5 re4ie3

@) Trainin28 1areer p5annin2 e01

TASKS & TARGETS

Tas6s , Tar2e0s /e5ps 0/e indi4idua5 p5an and mo4e in a dire10or in a 1on1er0ed manner Ini0ia55y8 i0does 0a6e 0ime and effor0 0o pu0 0/em in p5a1e and 0/e job ana5ys0 and 0/e job in1umben0 /a4e 0o se0

apar0 0ime 0o dis1us 0/em8 re4ie3 0/em and measure 0/e ou01ome

ASSESSMENT

Assessmen0 of an emp5oyeeMs performan1e is 0/e area 3/ere 1onsiderab5e response is 0o be 2i4en

Assessmen0 is done by 0/e job ana5ys0

!resen0 day modifi1a0ions /a4e 0ried 0o 1ase 0/e pressure on 0/e ana5ys0Ms jud2men0 by mo4in2

0o3ards open par0i1ipa0i4e sys0em and e01 job ana5ys0s in 0/e ar0 of 3ri0in2 job des1rip0ions

and 1u00in2 do3n 0/e e1essi4e re5ian1e on job des1rip0ions as 0/e so5e da0a base for fu0ure

promo0ions8 performan1e 1/e16s and re1o2ni0ion are s0i55 based on 0/e emp5oyeeMs ro5es and

responsibi5i0ies

REGULAR DUTIES

Re2u5ar du0ies in15ude a55 0/e a10i4i0ies performed by 0/e emp5oyees as du0ies assi2ned by 0/eir

superiors T/ese in15ude 0/e major responsibi5i0ies 0/a0 are 0o be fu5fi55ed by 0/e emp5oyees as and

3/en re:uired and e01

POTENTIAL RE"IEW

Iden0ify 0/e 1ompanyMs fu0ure needs

E4a5ua0e probab5e 2ro30/ of 1urren0 emp5oyees

Consider 6no3n 1areer 2oa5s of emp5oyees and e0en0 of dedi1a0ion 0o 0/em


48/70

Consider and a11ommoda0e 1areer 2oa5s

Assi2n du0ies

Re4ie3 annua55y

%ud2e emp5oyees po0en0ia5

TRAINING AND CAREER PLANNING

Trainin2 is seen as one of 0/e 1omponen0 of indi4idua5Ms 2ro30/ and de4e5opmen0

I0 is 0/erefore spe1ifi1 0o fu5fi55 some fe50 need in 0/e 1on0e0 of or2ani7a0ionMs job ro5e demands8 bo0/

s/or0 0erm and 5on2 0erm

$u1/ of 0/e indi4idua5Ms de4e5opmen0 needs /as 0o be fo1used by 0/e indi4idua5 /imse5f usin2

or2ani7a0ionMs da0a and inpu0 from /is super4isor e /as 0o 0/in6 abou0 /is 1areer in0eres0s8 prepareand 0/en posi0ion /imse5f for 0/e 5i6e5y oppor0uni0y T/e job des1rip0ions /e5p 0/e indi4idua5 in

15arifyin2 0/e job a10i4i0ies and in assessin2 /imse5f

ETHICS OF JOB DECRIPTIONS

+0udy on 0/e basis of suffi1ien0 and re5e4an0 informa0ion

=) $a6e an /ones0 des1rip0ion

;) Consis0en1y of 3ri00en and ora5 des1rip0ions

>) Con4ey des1rip0ion da0a 0o 0/ird par0y on5y if you /a4e 2i4en i0 0o ra0e

) Open des1rip0ion 0o emp5oyee inpu0

@) Gi4e job des1rip0ion informa0ion on5y 0o 0/ose 3/o /a4e a 2ood reason 0o i0

T R A DI T I O NA L A N D PR E S E N T J O B D ES C R I P T I O N S

T*,',%-7 @% *4,8',%- J% *4,8',%- '%*9


49/70

Fo1us on 3/a0 a person is re:uired 0o do? 0/a0

is8 a 5is0 of du0ies

Fo1us on major responsibi5i0y areas8 resu50sand

ou0 u0s 0/e erson is e e10ed 0o a1/ie4e

Loo6s a0 0/e job from an inside?ou0approa1/

Loo6s a0 0/e job from an ou0side?inapproa1/

#ri00en by 0/e /uman resour1e

depar0men0

#ri00en by affe10ed emp5oyee and mana2erin

1onsu50a0ion 3i0/ 0/e /uman resour1e

+0a0emen0 in15uded ? and any o0/er

du0ies assi2ned by 0/e super4isor

T/e job des1rip0ion is seen as a profi5e 0/a0

des1ribes major responsibi5i0ies

ra0/er 0/an 1o4erin2 e4ery0/in2 an

A11ess 0o job des1rip0ions by

affe10ed emp5oyee and

mana2emen0

%ob des1rip0ions for a55 posi0ions area4ai5ab5e for

any s0aff member 0o see and are used as

a 1areer de4e5opmen0 0oo5

W HERE I T IS HEL P F ULL I N A N ORGA NIZA TION

1. R4+,'0-':

%ob announ1emen0s based on 3ri00en des1rip0ions 0/a0 15ear5y ou05ine fun10ions andre:uiremen0s 2i4e po0en0ia5 1andida0es a reasonab5e basis for de1idin2 3/e0/er or no00o app5y8 and 0/ey 0end 0o a00ra10 a more sui0ab5e poo5

?. S74',%- -* H,,-/:

In iden0ifyin2 0/e abi5i0ies and 6no35ed2e needed 0o perform a job8 0/e job des1rip0ion

/e5ps super4isors and o0/ers 3/o /ire 0o fo1us on job?re5e4an0 1ri0eria 3/en 1/oosin2

from 0/e app5i1an0s

3. W/ -* S79 A*0,-,'',%-:


50/70

+e00in2 a pay ra0e in re5a0ion 0o o0/er jobs 3i0/in 0/e 1ompany and simi5ar jobs in o0/er

1ompanies re:uires more of a basis for 1omparison 0/an job 0i05e a5one T/e job

des1rip0ion pro4ides i0

. O,-'',%-:

Guided by a job des1rip0ion8 super4isors 1an be00er an0i1ipa0e 3/a0 emp5oyees ne3 0o 0/e

1ompany or 0/e job need 0o 6no3 and /e5p 0/em minimi7e adjus0men0 0ime Emp5oyees

1an 5earn abou0 0/eir responsibi5i0ies bo0/ dire105y from a 3ri00en des1rip0ion and by as6in2

:ues0ions 3/en readin2 0/e des1rip0ion

. P%0-4 A88,7 -* E087%9 D>7%80-'

T/e s0a0emen0 of du0ies in a job des1rip0ion is 0/e founda0ion for e4a5ua0in2 emp5oyees

3i0/ respe10 0o a10ua5 performan1e dimensions ra0/er 0/an persona5 a00ribu0es or

0rai0s I0 pu0s 0/e dis1ussion of an emp5oyeeMs 1 a p a b i 5 i 0 i e s 8 0 a 5 e n 0 s 8 s0ren20/s8

defi1ien1ies8 and ad4an1emen0 aspira0ions in0o 0/e 1on0e0 of 0/e 1urren0job and o0/er

oppor0uni0ies 3i0/in 0/e 1ompany %ob des1rip0ions may a5so be used 0o inform

emp5oyees of 0ypi1a5 promo0iona5 se:uen1e s and re:uiremen0s

. W%= C%08-',%- C7,0 M-/0-':

-efore re1ommendin2 0/a0 an injured emp5oyee re0urn 0o 3or68 a 0rea0in2p/ysi1ian needs

0o 6no3 abou0 0/e norma5 demands of 0/e emp5oyees job In addi0ion8 if pro4ided 3i0/

3ri00n job des1rip0ions8 p/ysi1ians 3 /o 0rea0 emp5oyees under 3or6ers 1ompensa0ion

insuran1e may be ab5e 0o de0e10 5in6s be03een injuries and jobfun10ions 0/a0 1ou5d be redesi2ned

LIMITATIONS TO JOB DESCRIPTIONS

=) +TRATEGIC LENIANC& T/e ana5ys0 in order 0o appease /is in1umben0 2i4es a /i2/er ra0in2

0/an is deser4ed T/e /i2/er ra0in2 in4o54es a :uid pro :uo

;) CENTRAL TENDENC& T/e de4ia0ion resu50s 0/e ana5ys0 ri2/0 0o 0/e midd5e of 0/e s1a5e

3/i1/ 5eads 0o no3/ere and 0/e in1umben0 2e0s 5i005e or no feedba16

>) ALO EFFECT T/e 1/ara10eris0i1 fea0ure of 0/is de4ia0ion is 0/a0 one par0i1u5ar 1/ara10eris0i1

fea0ure of 0/e subordina0e 0ends 0o o4er s/ado3 a55 o0/ers8 ei0/er posi0i4e5y or ne2a0i4e5y

) CONTRA+T EFFECT In a si0ua0ion of 5ar2e span of 1on0ro58 0/e 1on0ras0 effe10 an 1ome in0o

p5ay In an a4era2e 2roup8 a person mus0 mar2ina55y abo4e a4era2e may s/o3 up 0o be be00er 0/an


51/70

/e s/e rea55y is and 2e0 3i0/ 2radin28 3/i1/ is no0 jus0ified -y 1on0ras0 a personMs performan1e

5oo6s be00er 0/an i0 is rea55y is

@) RECENC& EFFECT In 0/is si0ua0ion a re1en0 du0y or a108 posi0i4e or ne2a0i4e8 may /a4e a

si2nifi1an0 impa10 on 0/e ana5ys0 and o4er s/ado3 0/e ear5ier performan1e of 0/e in1umben0

H) +TEREO T&!E+ $any of us /a4e 1er0ain 4ie3s on peop5e8 p5a1es , 0/in2s and some 0imes

0/eir pre1ondi0ioned no0ions effe10s oneMs jud2men0s

) !ER+ONAL -IA+ !ersona5 bias 1an be a00ribu0ed 0o be/a4ior pa00erns and indi4idua5 rea10ion

0o 0/em T/ey 1ou5d be bo0/ posi0i4e and ne2a0i4e and 1onse:uen05y inf5uen1e ana5ys0Ms ra0in2s

) "NO#LEDGE OF !REDICTOR -IA+ If 0/e ana5ys0 /as informa0ion re2ardin2 0/ein1umben0Ms ro5e and responsibi5i0ies8 0/en i0 is possib5e 0/a0 0/ose 1ou5d inf5uen1e /im

Ade:ua0e 6no35ed2e of 0e1/ni:ues of R pra10i1es a5on2 3i0/ o0/er s6i55s is ne1essary 0o 0/e

en0repreneurs 0o pu0 0/e de0ai5s 0o 0/e bes0 possib5e use

S T E P S I N " O L " E D I N J O B DESCRIPTION PR O C ESS

STEP ; 1

T/e 4ery firs0 s0ep in4o54es ou05inin2 0/e spe1ifi1 du0ies and responsibi5i0ies 0/a0 are

in1iden0a5 0o emp5oyees be5on2in2 0o a par0i1u5ar posi0ion I0 needs 0o be 6ep0 in mind8 ea105y

3/a0 0/e posi0ion re:uires

STEP ; ?

Des1rip0ion of 0/e a00ribu0es an emp5oyee 3i55 need in order 0o fu5fi55 0/eposi0ion responsibi5i0ies

Consider 3/a0 spe1ifi1 s6i55s8 :ua5ifi1a0ions and abi5i0ies are needed 0o fi55 0/e posi0ion

STEP ; 3


52/70

Assi2nin2 a job 0i05e and 0a6in2 no0e of super4isor8 if any Lis0 any edu1a0iona5 de2rees 8

p/ysi1a5 prere:uisi0es8 or 1er0ifi1a0ions 0/a0 may be needed

STEP ;

Compi5a0ion and re4ie3 of 0/e des1rip0ions In order 0o ensure a55 of 0/e essen0ia5 e5emen0sK0i05e8 depar0men08 du0iesresponsibi5i0ies and :ua5ifi1a0ions are presen0 in 0/e %ob Des1rip0ion

STEP ;

+end 0/e %ob Des1rip0ion 0o ano0/er person in oneMs 1ompany? preferab5y a super4isor in 0/e

respe10i4e depar0men0 for edi0in2

STEP ;

T/e fina5 s0ep is 0o 1ompi5e a55 0/e %ob Des1rip0ions on 0/e basis of depar0men0s

K EY O BS ER "A TIO N S & LEARN ING A T KFCL

One of 0/e major 0/in2s obser4ed a0 "FCL 3as 0/a0 e4ery a10i4i0y 0/a0 is 1arried ou0

ere is 4ery pro1ess orien0ed E4ery emp5oyee of 0/e or2ani7a0ion no ma00er a0 3/a0 posi0ion /e

is fo55o3s 0/e ru5es and re2u5a0ions and 3or6s 3i0/in 0/e frame3or6 of 0/e or2ani7a0ion T/e

idea of 1orpora0e 2o4ernan1e is fo55o3ed8 imp5emen0ed and respe10ed a0 "FCL

P ROFESSI ONA L FR ONT:

T/e job des1rip0ion pro1edure a0 "FCL 0oo6 p5a1e in a 4ery sys0ema0i1 and /i2/5y

or2ani7ed manner One of 0/e impor0an0 obser4a0ion and eamined 0/e forma5 me0/ods 0/a0

3ere used a0 "FCL for assessmen0 3/i5e re1rui0in2 and "FCL a10in2 0/e 1andida0es 3/o


53/70

a00ended 0/e in0er4ie3s T/e forma5 me0/ods used by 0/e re1rui0ers 3ere8 s0ru10ured

in0er4ie3s8 and s0ress in0er4ie3s8 3/i1/ main5y in0ended 0o iden0ify 3/e0/er 0/e po0en0ia5

1andida0e 1ou5d 3or6 under pressure T/is /e5ped me 0o unders0and 0/e nuan1es of 1/oosin2 0/e

right 1andida0e amon2s0 a poo5 of app5i1an0s A5so one more impor0an0 obser4a0ion 3as 0/e

uni:ue or2ani7a0iona5 s0ra0e2y 0/a0 "FCL fo55o3ed as an emp5oyer and 0/e mos0 effe10i4e mode

of a00ra10in2 app5i1an0s amon2s0 0/e differen0 me0/odo5o2ies used a0 "FCL for re1rui0men0

T/is proje10 /e5ped me 0o /one my s6i55s as a fu0ure R mana2er T/ey are

= i2/ en0/usiasm

; !eop5e orien0a0ion

> +peed of finis/in2 0/e 0ar2e0s onbefore 0ime

!ro1ess ad/eren1e

@ Time mana2emen0

H Impro4ed 1ommuni1a0ion s6i55s

-e00er 5is0enin2 s6i55s

-e00er 5eaders/ip :ua5i0ies

T/in6in2 s0ra0e2i1a55y

= Commi0men0 0o3ards 3or6

= Dis1ip5ine

=@ -e00er unders0andin2 of 0/e subje10


54/70

A NALYS IS

THE JD WILL SER"E THE ORGANIZATION WITH THE FOLLOWING?

= A /irin2 do1umen0

; A 0oo5 for measurin2 and mana2in2 performan1e

> A basis for bo0/ dis1ip5inary a10ion and 1e5ebra0ion of a11omp5is/men0s

A basi1 or2ani7a0iona5 sys0em 0o ma6e sure 0/a0 emp5oyees and mana2ers are on 0/e

same pa2e 3i0/ re2ard 0o epe10a0ions8 and

@ An impor0an0 par0 of oneMs 1ompanyMs 5e2a5 defense if a former emp5oyee fi5es a

dis1rimina0ion or 3ron2fu5 0ermina0ion 15aim

I0 /as been no0i1ed in 0/e s0udy 0/a0 emp5oyees in 0/e or2ani7a0ion unders0ands 0/e

impor0an1e of job des1rip0ion in 0/e de4e5opmen0 of 0/em and 0/e or2ani7a0ion T/e emp5oyees

6no3 0/eir ro5es and responsibi5i0ies in 0/e 1ompany


55/70

T/e impor0an1e of 0/e +0udy 5ies in 0/e benefi0s of 0/e or2ani7a0ion as i0 3i55s 0/e basis of oneMs

sear1/ for a ne3 /ire T/e job des1rip0ion 1an be modified and used 0o se0 fu0ureben1/mar6 for

0/e emp5oyees

T/e se1ond impor0an0 aspe10 of 0/e s0udy is 0/a08 i0 3i55 be 4ery /e5pfu5 in 0/e major Rpra10i1es in 0/e or2ani7a0ion in0rodu1ed as a par0 of 1/an2e mana2emen0 pro1ess T/is 15ear5y

defined ro5es and responsibi5i0ies are 0/e ini0ia5 s0eps for Goa5 se00in28 of 0/e emp5oyees

T/ere are a5so ne2a0i4e aspe10s of 0/e %ob Des1rip0ion da0a 3/i1/ is as fo55o3s

= %ob des1rip0ions be1ome ou0da0ed so one s/ou5d 3ri0e 0/em in a fas0?pa1ed8 1/an2in28

1us0omer?dri4en 3or6 en4ironmen0

; $a6e 1er0ain job des1rip0ions /a4e enou2/ f5eibi5i0y so indi4idua5s 1an J3or6 ou0side

of 0/eboJ

> !oor5y?3ri00en job des1rip0ions 1an ser4e as e4iden1e of 3ron2?doin2 or 3ron2?0e55in2

in a 3ron2fu5 0ermina0ion 5a3sui0

For effe10i4eness8 one mus0 re2u5ar5y 5oo6 a0 and use job des1rip0ions as par0 of oneMs

day? 0o?day 3or6

@ %ob des1rip0ions 0/a0 si0 unused in a dra3er8 or 3orse8 fi5ed in 0/e R offi1e8 are a 3as0e

of 0ime 0/ey mus0 be in0e2ra5 in oneMs /irin2pro1ess

REC OMM ENDA TIO N

No ma00er 3/o 3ri0es 0/e firs0 4ersion of a job des1rip0ion8 i0 is a53ays a 2ood idea 0o/a4e i0 re4ie3ed by o0/ers 3/o are fami5iar 3i0/ 0/e job8 in15udin2 no0 on5y bu0 espe1ia55y a

1urren0 or re1en0 job in1umben0

As a par0 of s0udy I re1ommend 0/a0 af0er ma6in2 appropria0e re4isions8 mana2emen0

0a6e a fe3 momen0s 0o re4ie3 0/e des1rip0ion 3i0/ 0/e emp5oyee8 ans3er :ues0ions abou0 i08

dis1uss 0/e need for any fur0/er 1/an2es8 as6 /im or /er 0o indi1a0e unders0andin2 0/e


56/70

des1rip0ion by si2nin2 i08 pro4ide a 1opy 0o 0/a0 emp5oyee8 refer ba16 0o i0 3/ene4er

e4a5ua0in2 0/e 3or6ers performan1e8 and 1/e16 i0 ea1/ year or 03o for 1on0inued a11ura1y

"FCL is opera0in2 in 5ar2e s1a5e in 4arious re2ion of 0/e 1oun0ry en1e i0 is impor0an0 0o

define Responsibi5i0y for ea1/ emp5oyee 0o measure 0/eir produ10i4i0y T/is j o b

des1rip0ion manua5 s/ou5d be used as a primary sour1e 0o define Responsibi5i0y for 0/eemp5oyees

"FCL needs 1oordina0ion amon2 0/e emp5oyees 3/i1/ 1an be a1/ie4ed in a f5a0 or2ani7a0ion

s0ru10ure en1e /ierar1/y s/ou5d be remo4ed and s/ou5d be 1on4er0ed in a f5a0 s0ru10ure

R is no more epense for 0/e or2ani7a0ion I0 is be1omin2 4a5uab5e in4es0men0 for 0/e

1ompany and a10in2 as a s0ra0e2i1 par0ner en1e R s/ou5d be in4o54ed in 0a6in2 s0ra0e2i1

de1isions 0o mee0 $ission and *ision of 0/e or2ani7a0ion T/is 1an a5so be a1/ie4ed by

1on4er0in2 0radi0iona5 3ay of 3or6in2 0o modern au0oma0ion usin2 5a0es0 0e1/no5o2i1a5

+uppor0

LIMITATIONS OF THE STUDY

= T/e e4a5ua0ion /as been made 3i0/ referen1e 0o predi10ions on5y a0 0/e 0ime of appraisa5

; $os0 of 0/e informa0ion pro4ided in 0/e proje10 repor0 is 1o55e10ed from 0/e offi1ia5s of 0/e

or2ani7a0ion

> T/e 1on15usions are dra3n af0er 1ondu10in2 an opinion sur4ey for a random of emp5oyees

3or6in2 in 0/e or2ani7a0ion

La16 of suffi1ien0 0ime 0o e/aus0 0/e de0ai5 s0udy of 0/e abo4e 0opi1 be1ame a/inderin2 fa10or in my resear1/


57/70

CO NC LUS IO N

I0 1an be 1on15uded from 0/e s0udy 0/a0 emp5oyees in 0/e or2ani7a0ion unders0ands 0/e

impor0an1e of job des1rip0ion in 0/e de4e5opmen0 of 0/emse54es and o4er a55 de4e5opmen0 of 0/e

or2ani7a0ion T/e emp5oyees 6no3 0/eir ro5es and responsibi5i0ies in 0/e 1ompany

T/e impor0an1e of 0/e +0udy 5ies in 0/e benefi0s of 0/e or2ani7a0ion as i0 3i55s 0/e basis of oneMs

sear1/ for a ne3 /ire T/e job des1rip0ion 1an be modified and used 0o se0 fu0ureben1/mar6 for

0/e emp5oyees

%ob Des1rip0ion p5ays a 4ery 4i0a5 ro5e in a1/ie4in2 1ommandin2 /ei2/0s ofperforman1e Re4ised and upda0ed job des1rip0ion manua5 3i55 5ead 0/e mana2emen0 0o3ards

fu5fi55men0 of 0/e 2oa5 en1e durin2 0/e rainin2 period 0/e ro5es and responsibi5i0ies of 0/e

posi0ion is defined in 4ery sys0ema0i1 manner and obje10i4e of 0/e s0udy fu5fi55ed

O PER AT IO N AL D EFIN AT IO N O F CO NC E PT

JOB A 2roup of posi0ions simi5ar in 0/eir si2nifi1an0 du0ies su1/ as 0e1/ni1a5 suppor08

mer1/andisers

JOB DESCRIPTION I0 is a 3ri00en s0a0emen0 of 3/a0 a job /o5der does8 /o3 is i0 done8

under 3/a0 1ondi0ions i0 is done and 3/y i0 is done

JOB SPECIFICATION A profi5e of 0/e /uman 1/ara10eris0i1s (6no35ed2e8 s6i55s ,

abi5i0ies) needed by a person doin2 ajob


58/70

ORGANIZATIONAL CHART I0 is a 2rap/i1 por0raya5 of 0/e 4arious posi0ions in 0/e

en0erprise and 0/e forma5 re5a0ions/ip amon2 0/em I0 pro4ides a birdMs eye 4ie3 of 0/e

re5a0ions/ip be03een differen0 depar0men0 or di4ision of an en0erprise as 3e55 as 0/e

re5a0ions/ip be03een peop5e a0 4arious 5e4e5s I0 is a b5ue prin0 of 0/e 1ompanyMs or2ani7a0ion

s0ru10ure

JOB DESCRIPTION TEMPLATE I0 assis0s /uman resour1e professiona5s in

do1umen0in2 0/e des1rip0ions and re:uiremen0s for ea1/ job /e5d emp5oyees of 0/eir

1ompanies

INTERPERSONAL SKILLS Defines 0/e sof0er s6i55s and 0a5en0s 3/i1/ ma6e for a

3e55?rounded and effi1ien0 emp5oyee8 as 3e55 as effe10i4e 3or6er8 re2ard5ess of 0/e posi0ion

T/ese may in15ude

Leaders/ip +6i55s

Communi1a0ion +6i55

+6i55 for effe10i4e p5annin2 and ee1u0ion

KEY ROLE INTERACTIONS Defines 0/e peop5e andor depar0men0s 3/i1/ 0/eposi0ion

3i55 be re:uired 0o re5a0e 3i0/ in 0/e 1ourse of 0/e job T/ou2/ no0 ne1essari5y an e/aus0i4e 5is0

1er0ain5y 3i55 pro4ide bo0/ in0er4ie3er and app5i1an0 a basis of unders0andin2 3/en dis1ussin2

pas0 posi0ions and po0en0ia5 responsibi5i0ies

WORK CONTACTS: I0 is a 1o55a0ion of 0/e 4arious indi4idua5s be5on2in2 0o 0/e 4arious

depar0men0sa2en1ies bo0/ in0erna5 and e0erna5 0/a0 any par0i1u5ar posi0ion /o5der in0era10s3i0/ 3/i5e 3or6in2

TASK: A 0as6 is an a10ion or a re5a0ed 2roup of a10ion desi2ned 0o produ1e a defini0e ou01ome or

resu50

POSITION: A posi0ion is a 2roup of simi5ar 0as6s and responsibi5i0ies assi2ned 0o one indi4idua5T/e 0erm is used in 0/is narro3 0e1/ni1a5 sense 0o fa1i5i0a0e more pre1ise dis1ussion of 0/e job

ana5ysis 0e1/ni:ue

OCCUPATION: An o11upa0ion is a 2roup of jobs 0/a0 are simi5ar as 0o 6ind of 3or6 and are found

0/rou2/ ou0 an indus0ry or 0/e en0ire 1oun0ry An o11upa0ion is a 1a0e2ory of 3or6 found in many

firms


59/70

EMPLOYEE SPECIFICATION: I0 is a s0a0emen0 of minimum re:uired emp5oyee :ua5ifi1a0ions8

4i78 p/ysi1a58 edu1a0iona58 3or6 e018 3/i1/ represen0 0/e possession of minimum a11ep0ab5e /uman

:ua5i0ies by 0/e prospe10i4e emp5oyee ne1essary 0o perform a job

JOB CLASSIFICATION: Groupin2 of jobs on some spe1ified basis su1/ as 6ind of 3or6 or pay is

1a55ed as job 15assifi1a0ion

BI BLIOG R APH Y

B%%=

Buman resour1e mana2emen09 by * + ! Rao

BCompensa0ion mana2emen0 in 6no35ed2e based 3or5d9 by enderson

!erforman1e $ana2emen0 by $i1/ae5 Arms0ron2

uman resour1e mana2emen0 and indus0ria5 re5a0ions -y ! +ubbarao

!ersonne5 mana2emen0 -y Cb $emoria

$ana2in2 /uman resour1es by Arun monappa


60/70

M)-+)7

R !o5i1y $anua5 K "anpur Fer0i5i7er , Cemen0 L0d

W S,'

333/rm2uide1om

333Goo25e1om

A N N E < UR E;1

UESTIONNAIRE

= #/a0 made you 0o join in 0/is 1ompanyP

; a4e you under2one any 0rainin2 re2ardin2 your job in 0/is 1ompanyP

&es S No S

> If yes8 men0ion 0/e de0ai5s
http://www.hrmguide.com/http://www.google.com/http://www.google.com/http://www.hrmguide.com/http://www.google.com/


61/70

Are you a3are of your job 1on0en0P

&es S No S

@ If yes men0ion 0/e 1on0en0s of your jobP

H #/a0 are your epe10a0ions from your jobP

re you a3are of your job des1rip0ion bein2 s0udiedP&es S No S

A11ordin2 0o you 3/a0 are 0/e fa10ors 0o be 1onsidered 3/i5e s0udyin2 your job des1rip0ionP

#/a0 are 0/e basi1 a10i4i0ies you are as6ed 0o performP

= Do you 0/in6 0/a0 job des1rip0ions are ne1essary for ea1/ and e4ery emp5oyeeP

&es S No S

= If yes spe1ify 0/e reasons


62/70

=@ Is 0/e pay appropria0eP

&es S No S

=H Is 0/e 3or6 en4ironmen0 1on4enien0P

&es S No S

= Do you /a4e any su22es0ions 0o ma6eP

(+i2na0ure of Responden0)

A N N E < UR E;II

JOB DESCRIPTION UESTIONNAIRE

Name

Da0e

Desi2na0ion

Repor0s 0o


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Repor0in2 senior desi2na0ion

T/e fo55o3in2 informa0ion 3i55 be used 0o de4e5op a job des1rip0ion for your posi0ion !5ease 1omp5e0e

0/e form 2i4in2 as mu1/ de0ai5s as possib5e

= +ummari7e your major responsibi5i0ies

; #/y does your job eis0P

> Lis0 0/ose 0as6s for 3/i1/ you are so5e5y responsib5e

Lis0 0/ose 0as6s for 3/i1/ you /a4e finan1ia5 responsibi5i0y

@ Lis0 0/e 0ypes of independen0 de1isions you ma6e

H #/a0 ma1/ines8 1ompu0ers (sof03are) or e:uipmen0 do you opera0eP

o3 of0en do you a11omp5is/ 0/e fo55o3in2P

Cons0an05y fre:uen05y some0imes se5dom

= super4ision

; 0rainin2> de1ision ma6in2

de5e2a0ion

If you super4ise o0/ers8 p5ease 5is0 0/eir posi0ions

#/a0 edu1a0ion8 s6i55s and eperien1e are re:uired 0o perform 0/e responsibi5i0ies of your posi0ionP


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=


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I-4+0-' : M(M(M D8)('0-':

T2, 8%,',%- 8%' '%: S+%*,-'$ P%,',%- :

1. B,4 D4,8',%- % P%,',%-

Summarize the main purpose or function of position.

?. E-',7 R%7 -* R8%-,,7,',

Describe the position in etai!" ientif#in$ the most important ro!es an responsibi!ities.

3. E*+4',%-5 E8,-4 & O'2 T(),-,-/

%. Describe the !e&e! an t#pe of eucation re'uire an(or preferre to be consiere for this position.

). Describe the !e&e! of e*perience re'uire an(or preferre to perform the +ob. ,nc!ue #ears an nature(t#pe -ie.

inustr#specific e*p/


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0. Describe other trainin$ that is re'uire or preferre to perform the +ob" inc!uin$ an# certifications or !icensures.

1. Other re'uirements(abi!ities

. A**,',%-7 D' & I-%(0)',%-

2ist an# supp!ementar# information 3hich 3ou! !en a $reater unerstanin$ of this position.

. C%08'-4,

2ist competencies for this position.

S AM P L E J D OF H R M ANA GER

K)-8+( F(',7,( & C0-' 7'* K)-8+(.

JOB DESCRIPTION: $ana2er (R)


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I-4+0-' : M. ;;;;;;;;;;;;;;;;;;;;;;; D8'0-': R

T2, 8%,',%- 8%' '%: *! G$ S+%*,-'$ P%,',%- : R Ee1u0i4e

1. B,4 D4,8',%- % P%,',%-


!5an8 de4e5op and imp5emen0 s0ra0e2y for R mana2emen0 and de4e5opmen0 (in15udin2 IR 8 re1rui0men0 and

se5e10ion po5i1ypra10i1es8 dis1ip5ine8 2rie4an1e8 1ounse5in28 pay and 1ondi0ions8 1on0ra10s8 0rainin2 and

de4e5opmen08 su11ession p5annin28 mora5 and mo0i4a0ion8 1u50ure and

a00i0ude de4e5opmen08 performan1e appraisa5 and :ua5i0y mana2emen0 issues)

?. E-',7 R%7 -* R8%-,,7,',


1. +0a0u0ory Comp5ian1e $ana2emen08 re0urns8 rene3a5 3or6?. #e5fare a10i4i0ies3. Grie4an1e and5in2

. A55 1on1ern 3i0/ Fa10ory8 GLO8 ACL8 E5e10ri1a5 Inspe10or. eadin2 R8 AD$N8 !ersonne58 +e1uri0y Dep0. A55 de4e5opmen0 in R depar0men0. Imp5emen0a0ion of s0ra0e2y for R

3. E*+4',%-5 E8,-4 & O'2 T(),-,-/


-a1/e5ors de2ree in /uman resour1e mana2emen0 or 15ose5y re5a0ed fie5d or $-AO$+#O$R$O!G?

R from 0/e repu0ed ins0i0u0e


68/70

). Describe the !e&e! of e*perience re'uire an(or preferre to perform the +ob. ,nc!ue #ears an nature(t#pe

-ie. inustr#specific e*p/

$inimum of =@ years /uman resour1es eperien1e and re5e4an0 eperien1e in Indus0ria5 Re5a0ions

0. Describe other trainin$ that is re'uire or preferre to perform the +ob" inc!uin$ an# certifications or

!icensures.


E1e55en1e in a 15ien0 mana2emen0 mode5 mobi5i7in2 0/e bes0 peop5e and in0e2ra0in2 0/e

0oo5s and pro1esses re:uired 0o mee0 0/e needs of 0/ebusiness

+0ra0e2i1 p5annin28 1omp5e prob5em reso5u0ion and 2enera5 mana2emen0 eper0ise

Ou0s0andin2 1ommuni1a0ion and presen0a0ion s6i55s

. A**,',%-7 D' & I-%(0)',%-


!referab5e 0o /a4e eperien1e in 03o or more of 0/e fo55o3in2 areas /uman resour1es mana2emen08

or2ani7a0iona5 de4e5opmen01/an2e mana2emen08 pro1ess impro4emen0 (+i +i2ma preferred)8

1ompensa0ion8 s0affin2

. C%08'-4,


i2/ 5e4e5 of in0erpersona5 s6i55s and in0e2ri0y

+o5id 0eamp5ayer

Abi5i0y 0o inf5uen1e senior mana2emen08 es0ab5is/ and main0ain 1o55abora0i4e par0ners/ips and pro4ide

0/ou2/0 5eaders/ip

S AM P L E J D OF E


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JOB DESCRIPTION: Ee1u0i4e (R)

I-4+0-' : M. ;;;;;;;;;;;;;;;;;;;; D8'0-': R , Admin (!ersonne5)

T2, 8%,',%- 8%' '%: HR $ANAGER S+%*,-'$ P%,',%- :

1. B,4 D4,8',%- % P%,',%-


!erforms day?0o?day a10i4i0ies 0o mee0 depar0men0a5proje10 obje10i4es +uppor0s 5ine mana2ers in

a55 di4ision in 1ompe0en0 app5i1a0ion of 0/e or2ani7a0iona5 R!ersonne5 !ro1esses

?. E-',7 R%7 -* R8%-,,7,',


= A00endan1e8 0ime "eepin28 sa5ary8 paymen0 re2is0er8 sys0em 8 main0ain 1/a55an , pie1e ra0e no0i1e

; Adminis0ra0ion? 15eanin28 0ea8 se1uri0y 8 ouse 6eepin2

> $ain0ainin2 re1ords of personne58 R , Admin

$ain0ainin2 indi4idua5 re1ord of s0aff , 3or6ers

@ Re1ords main0ain re5a0ed 0o fa10ory A10( year5y re0urn8 /a5f year5y s0abi5i0y8 /ois08 firs0? aid8 /ire ,

1ompressor 0ime5y inspe10ed8 e4ery years rene3 5i1ense for No ; , > and a5so main0ain ;=8;8 ,

0a6e ser4i1es by emp5oyer

H !F? $on0/5y sa5ary 3ise 1/a55an8 forms No 8@8=< form No; 0ime5y main0ained &ear5y HA ,

>A8 A5so main0ain form no

E+I ? $on0/5y 1/a55an as per pay ro558 0a6e 1are of form no=H8H8;8 1/an2e of 5o1a5 offi1es ,dispensary8 form no H a5so main0ain /a5f year5y and year5y re0urns 0ime5y

Go40? Labor Offi1er? $ain0ain year5y 8 /a5f year5y re0urn8 5i6e bonus re0urn8 form no@ as per 2ra0ui0ya108 ma0erni0y a10 re2is0er8 o4er0ime 1um ad4an1e re2is0er

3. E*+4',%-5 E8,-4 & O'2 T(),-,-/


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Any Gradua0e 3i0/ Dip5oma in 5a3 Dip5oma in RODR$

). Describe the !e&e! of e*perience re'uire an(or preferre to perform the +ob. ,nc!ue #ears an nature(t#pe

-ie. inustr#specific e*p/

>?@ yrs ep in personne5 depar0men0 or Admin depar0men0

0. Describe other trainin$ that is re'uire or preferre to perform the +ob" inc!uin$ an# certifications

or

!icensures.

+A!

Trainin2 re5a0ed 0o 5a0es0 sof03are re:uired for !ay Ro55in2 8 A00endan1e Re1ordin2 e01


%IT Approa1/

Learnin2 A00i0ude

. A**,',%-7 D' & I-%(0)',%-


T/is posi0ion is dire105y in4o54ed 3i0/ Emp5oyees sa5ary and 3a2es +o in1umben0 re:uired 0o upda0e

/imse5f/erse5f re2ardin2 de4e5opmen0s in Indus0ria5 A10s

Fami5iari0y 3i0/ Go4ernmen0 Ru5es and Re2u5a0ions 3ou5d be benefi1ia5 for 0/eposi0ion

. C%08'-4,


Good Communi1a0ion +6i55s

E1e55en0 ne2o0ia0ion +6i55

In0erpersona5 s6i55s

Cross fun10iona5 !erspe10i4e

Final Project Report of Job Description( Updated )

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Transcript of Final Project Report of Job Description( Updated )