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Technical Officials GuideFencing

Nanjing Youth Olympic Games Organising Committee

We have made every effort to ensure that the information contained in this guide is accurate and up-to-date at the time of publication. Noting that this guide involves so many aspects and changes may occur as YOG is drawing near, technical officials are advised to refer to Nanjing 2014 official website, and check with Event Information Center located at YOV and sport information desks located at venues for updates and detailed information not included in this guide.

About the Technical Officials Guides

The Technical Officials Guide you are reading offer an

introduction to each sport at the 2nd Summer Youth Olympic

Games, Nanjing 2014, as well as providing information on

technical officials service.

Each Guide is divided into several topics:

Nanjing 2014 Requirements Information on subjects such as

arrivals and departures, accommodating, food and beverage,

transport, per diems and ticketing, etc.

Sport-specific information on subjects such as key contacts,

name list of technical officials, competition format, competition

rules and schedule, venue tour, etc.

All information contained in this Guide was correct at the time

of compilation. However, please note that certain details may

change between our compilation and YOG. Technical Officials

are advised to check the official website of the 2nd Summer

Youth Olympic Games, Nanjing 2014 for updates.

Wish you a pleasant stay in Nanjing!

Contents

Nanjing 2014 Requirements Information ……………………………… 1

Key Dates …………………………………………………………………………… 1

Arrivals and Departures …………………………………………………………… 1

Accreditation ………………………………………………………………………… 5

Security …………………………………………………………………………………16

Accommodation ………………………………………………………………………17

Food and Beverage …………………………………………………………………18

Per diems ………………………………………………………………………………19

Uniform …………………………………………………………………………………20

Transport ………………………………………………………………………………20

Medical Services ……………………………………………………………………22

Ticketing ………………………………………………………………………………23

Opening and Closing Ceremonies Tickets ……………………………………23

Participation Certificates ……………………………………………………………23

Sport-specific Information ……………………………………………………24

Key Contacts …………………………………………………………………………24

International Technical Officials …………………………………………………25

National Technical Officials ………………………………………………………26

Events …………………………………………………………………………………27

Competition Format …………………………………………………………………27

Competition Rules ……………………………………………………………………28

Clothing and Equipment ……………………………………………………………30

Sport Information ……………………………………………………………………30

Competition Schedule by Event as of July 7 ……………………………………31

Meetings before the Start of Competition ………………………………………33

Weapon Control ………………………………………………………………………33

Competition Venue Information ……………………………………………………33

Venue Inspection and Time to Arrive at Competition Venue ………………34

Service Facilities at Competition Venue …………………………………………34

1

Nanjing 2014 Requirements Information

1.Key Dates

YOV Pre-opening August 10, 2014

YOV Official Opening August 12, 2014

Draw August 15, 2014

Opening Ceremony August 16, 2014

Start of Fencing Competition August 17, 2014

End of Fencing Competition August 20, 2014

Closing Ceremony August 28, 2014

YOV Closes August 30, 2014

2.Arrivals and Departures

Carlson Wagonlit Travel is the Official Travel Agency (OTA)

designated by IOC for the Nanjing 2014 Summer Youth Olympic

Games. International Technical Officials (ITO) shall provide OTA

accurate accreditation information as well as Arrivals and Departures

information before 20th July 2014. National Technical Officials

shall submit accurate Arrivals and Departures information to related

contactor from NYOGOC Sports Department ahead of 20th July 2014.

Carlson Wagonlit Travel Contact Information

Tel: +41(0)58 322 1540

Email: [email protected]

2.1 Official Port of Entry and Exit

Nanjing Lukou International Airport is the official port of entry and exit,

and Nanjing Railway Station and Nanjing South Railway Station are the

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official reception points for accredited Technical Officials. All Technical

Officials should present their YOACs or accreditation confirmation

letters to confirm their identities so that NYOGOC staff can assist

Technical Officials upon arrival. We strongly recommend that all

participating Technical Officials arrive at/depart from Nanjing Lukou

International Airport.

2.2 Operation Dates

NYOGOC will set up Arrivals & Departures Reception Desks at Nanjing

Lukou International Airport, Nanjing Railway Station and Nanjing South

Railway Station from 10 August to 30 August 2014. Arrivals and

Departures help desks and transfer desks will be set at both Shanghai

Pudong International Airport and Beijing Capital International Airport.

2.3 Inspection and Quarantine

All persons arriving in Nanjing from regions infected with yellow fever

must present a valid yellow fever vaccination certificate to the inspection

and quarantine authorities. If no major infectious disease is occurring

outside China, arriving passengers will not need to fill out the Health

Declaration Card for Entry and Exit. Participants with symptoms such

as fever, vomiting, coughing, dyspnoea and diarrhoea should make an

oral declaration to the quarantine officers at the travellers’ inspection and

quarantine passage. If a major infectious disease is taking place inside or

outside China, the China AQSIQ (Administration of Quality Supervision,

Inspection and Quarantine) will issue announcements on mandatory

measures of inspection and quarantine for persons entering and exiting

China and all persons entering China must truthfully fill in the Health

Declaration Card for Entry and Exit. Persons who suffer from severe

mental illness, infectious tuberculosis or any other infectious diseases

that could cause significant harm to public health are prohibited from

entering China.

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2.4 Border Inspection

Technical Officials can enter or exit China (including Hong Kong and

Macao Special Administrative Regions) with their YOACs and valid

passports or international travel documents. All foreigners must fill in

the Foreigners’ Entry Card for inspection at the border.

To facilitate the border inspection process, it is recommended that

the Technical Officials fill in the entry/exit card before their arrival/

departure. The entry cards are available on the flights and at the entry

ports.

A dedicated passage for Nanjing 2014 will be set up at Nanjing

Lukou International Airport to facilitate the entry process. Dedicated

passages for the International Officials will also be opened at Beijing

Capital International Airport and Shanghai Pudong International Airport

when necessary.

2.5 Luggage Claim and Abnormalities

The luggage claiming area is located in the airport arrival hall. Travelers

will follow standard airport procedures to claim their luggage and sport

equipment, including the collection of over-size luggage from the

special luggage conveyor belt. It is the responsibility of the Technical

Officials to collect their own luggage and check any possible damage

before leaving the airport for their accommodation sites. Luggage

carts are available at the airport.

Airlines will handle luggage issues and arrange for the repair or

delivery of luggage. In case of any loss, delay or damage to the

luggage of Technical Officials, the owners are required to report to the

luggage service counter (located in the arrival hall) of the relevant flight

immediately after arrival. NYOGOC personnel will provide necessary

assistance on site.

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2.6 Customs Inspection

In order to complete customs formalities smoothly when entering or

exiting China, Technical Officials should take the red or green passage

depending on what they carry. The red passage (i.e. the "declaration

passage") indicates that the person has articles to declare to Customs.

Such Technical Officials must fill in the Luggage and Articles

Declaration Form for Entering Passengers at the Customs of the

People’s Republic of China (available on site), and submit the form to

Customs. Technical Officials should write, “Nanjing 2014 Participant".

The green passage (i.e., "passage without declaration") indicates that

there is nothing to declare to the Customs, but all arriving participants

must agree to accept customs inspection during the customs

clearance process.

2.7 Transport for Arrivals & Departures (between the Official Ports of Entry/Exit and Accommodation Sites)

During the YOG period, all accredited Technical Officials will be

provided with transport services for their arrivals. Arrivals and

Departures team will set up arrivals and departures desks in Nanjing

Lukou International Airport, Nanjing Railway Station and Nanjing South

Railway Station. Shuttle buses will be arranged for the accredited

Technical Officials in accordance with the A&D information provided

by the OTA and Sports Department; all Technical Officials’ luggage

shall be put within the luggage carrier of each bus, NYOGOC staff will

provide instant assistances if problems occur.

2.7.1 Departure from Nanjing

Nanjing Lukou International Airport, Nanjing Railway Station and

Nanjing South Railway Station are the key exit ports for accredited

Technical Officials.

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In accordance with the departure information provided by Technical

Officials, NYOGOC will arrange transport from hotels to the airport

and railway stations.

2.7.2 Other Key Transit Ports

Beijing Capital International Airport

NYOGOC will set up an Arrivals & Departures Help Desk at Terminal

3 of Beijing Capital International Airport to help the Technical Officials

complete the process of entry, transit, and departure.

Shanghai Pudong International Airport

NYOGOC will set up an Arrivals & Departures Help Desk at the

Shanghai Pudong International Airport to help the Technical Officials

complete the process of entry, transit, and departure.

A Transfer Guide (Shanghai to Nanjing and Beijing to Nanjing) will be

put on the official website of NYOGOC on June 2014, all participating

Technical Officials can arrange their arrivals and departures

accordingly.

2.7.3 Other Ports

Technical Officials that enter or leave China from ports other than

those in Nanjing must handle their transport to and from Nanjing on

their own. NYOGOC will provide necessary transit information and

assistance related to entry and transit if contacted in advance.

3. Accreditation

The purpose of accreditation is to identify and accredit persons who

apply for participating in the YOG and to issue them the YOACs

and/or other additional access passes with appropriate rights and

entitlements ensuring them access to the YOG venues to perform

their functions at the Games.

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Zone Code

Code Description Access Rights

BLUEField of Play and Competition Areas

Field of Play and Competition Areas and Operational Areas (Back of House) and General Circulation Areas (Front of House)

RED Operational AreasOperational Areas (Back of House) and General Circulation Areas (Front of House)

2Athletes’ Preparation Areas

Athletes’ Preparation Areas

4Press and Broadcast Areas

Press and Broadcast Areas

6 Guest Areas Guest Areas

RResidential Zone in the Youth Olympic Village

Residential Zone, Square Zone and Operation Zone in the Youth Olympic Village

Stand Code

Stand Code

Guest Stand G

Sport Stand S

Media Stand M

3.1 Accreditation Categories

3.1.1 IF category

Accredited population under IF category falls into two (2) categories as

follows:

● IF

● IF G

Population and Quota for “IF” Category

The accreditation for IF category is described in the following table:Population Quota

IF President 1

IF Secretary General 1

Accompanying Guests 2

IF Athlete Role Model 1

IF RepresentativeEvent Delegate

As agreed with the IOC

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Note: The quota for IF Representatives has been confirmed by the IOC and NYOGOC

will apply the approved quotas.

Population and Quota for “IF G” Category

All the guests invited by the IFs participating in Nanjing 2014 should

be accredited under the category of “IF G”. The policy of guest

quotas is: each IF may have 6 guests to be accredited.

Application Form Applicable to Each Category

Category Function/TitleApplication Form for

Accreditation

IF

IF President IF Secretary General

Accompanying GuestsACR07

IF Representative Event Delegate

ACR08

IF Athlete Role Model ACR07IF G IF Guest ACR09

Accreditation for IF Categories

The IF Accreditation Chart as shown below sets out the access rights

and entitlements for each IF’s category and function/title.

Category Function/Title Venue Zone Stand Catering

IF

IF PresidentIF Secretary General,

Accompanying Guests

∞,YOV,MPC

2,4,6BLUE

Guest Stand Nil

IF Representative Event Delegate

Own sport venues, YOV

2BLUE

Sport Stand Nil

IF Athlete Role Model∞，

YOV,MPC，IBC2,4,6,RBLUE

Guest Stand

IF G IF GuestOwn sport

venues, YOVRED Sport Stand Nil

Note: More details on the Transportation services provided to IFs will be provided in

due time as part of transportation guide. ∞: All competition and training venues

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3.1.2 Accreditation for NTOs

Category Function/Title Venue Zone Stand

NTO NTOOwn sport

venues2

BLUESport Stand

（S）

3.2 Supplementary Passes

3.2.1 Upgrade Card

Upgrade Cards for IFs

Upgrade Card grants accredited participants access rights to a venue,

a zone or a reserved seating (subject to seating availability). Upgrade

Card is non-nominative, non-photo card without the holder's

information. The front of Upgrade Card only shows the codes of the

venue, the zone and the reserved seating which are access to.

Upgrade Card is only allocated to each RO(Responsible Organization)

and will not be issued to individuals. The Event Delegate should

manage the Upgrade cards carefully. An Upgrade Card can be used

among IF members or IFs with unlimited admission. An end user of

an Upgrade Card is required to return back the pass timely to his/her

IF after use so that the pass can be circulated to the next user. The

Upgrade Card is valid only when wearing with a valid YOAC.

Upgrade Cards will be mass produced by the MAC according to the

quotas. IFs should keep and manage well the Upgrade Cards allocated

to them at their own discretion. Under no circumstances will any

Upgrade Card be replaced or reissued if it is stolen, lost or damaged

once after the pass delivered to the IFs.

The Upgrade Cards for IFs fall into 2 categories according to their

different access rights, as described as follows:

Different access right of Upgrade Card The number of Upgrade Card per IF

1、Only access to the own sport venues 10

2、Access to all competitive and training venues, MPC 5

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The access rights of Upgrade Cards for IFs:

Upgrade Card Venue Zone Stand

U own sport venues 6，BLUE Guest Stand

U ∞，MPC 4，6，BLUE Guest Stand

3.2.2 Day Pass

A Day Pass can be used in all competition (training) venues, YOV and MPC.

The Accreditation centers (except for YOV), Venue Accreditation Offices

and YOV Guest Centre (for YOV) will be responsible for managing and

issuing the Day Pass. For exclusive training venues, the Venue Operation

Management Office is responsible for the affairs related to the Day Pass.

A Day Pass extents access rights of an accredited participant and

permits its holder a temporary access to a single venue or a venue

cluster and a zone or a reserved seating in a venue (subject to seating

availability) on the date as indicated on the Pass.

Day Pass is only issued to the accredited clients in following situations:

A person who needs to perform a temporary role in a venue or a zone

whereas lacking of access entitlement on his/her YOAC. In this case,

the Day Pass must be worn in conjunction with the holder’s YOAC. The

receiving FA of the venue should file the application for the Day Pass.

Only after the application has been checked and approved by the venue

accreditation manager, will the day pass be issued on site.

A person who has been accredited but not yet obtained a new YOAC

because of the old one lost, damaged, or some other reasons. The

applicant may file the application for the Day Pass directly. Only after

the application has been checked by the staff of accreditation facilities

and approved by the venue accreditation manager, will the day pass be

issued on site. In this case, the Day Pass can be worn alone only if the

holder presenting his/her valid ID.

Each venue is only allowed to distribute the Day Pass for its own venue;

it has no right to issue the Day Pass for the other venue. Each venue

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regulated the Day Pass according to the quota. The Day Pass quota for

venues everyday should be discussed by MAC and the venue groups,

and finally approved by NYOGOC.

A Day Pass is nominative, non-photo, non-transferable and is valid

only on the date as indicated on the Pass.

When claiming the Day Pass, the applicant is required to present his/her

YOAC, or otherwise present other valid ID document.

3.3 Games-Time Services

3.3.1 Games-Time Services

To deliver accreditation services, NYOGOC will set up nineteen (19)

accreditation facilities at Games-time, including a Main Accreditation

Centre (MAC), another three (3) Accreditation Centers for dedicated

client groups, and fifteen (15) Venue (or venue cluster) Accreditation

Offices (VAOs).

Facilities Clients Services

Main Accreditation Centre

All categories of accredited clients

Validation, Problem Resolution, Real-time Badging, Cancellation and Withdraw of Accreditation, Urgent Accreditation Help

IOC Hotel Accreditation Centre

Accredited personnel stay in the IOC Hotel

Validation, Problem Resolution, Real-time Badging

Youth Olympic Village Accreditation Centre

NOC delegationsValidation, Problem Resolution, Real-time Badging

Media Accreditation Centre

Accredited mediaValidation, Problem Resolution, Real-time Badging, Issuance of Day Pass

Venue Accreditation Offices (VAOs)

All categories of accredited clients

Validation, Issuance of Day Pass of own venue (cluster)

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3.3.2 Locations and Operational Hours of Accreditation Facilities

Facility Location Operation PeriodOperation

Hours

Main Accreditation Centre (MAC)

Times Media Tower, 15, Fengwu Road, Yuhuatai District

1 January to 31 August, 2014

08:00-20:00

IOC Hotel Accreditation Centre

Nanjing Hanyuelou Hotel,235, Jiandongzhong Road,Jianye District

5 to 28 August, 2014

08:00-22:00

Youth Olympic Village Accreditation Centre

Within Welcoming Centre at the Youth Olympic Village

24 Hours

Media Accreditation Centre

Close to the Main Press Centre (MPC), within Nanjing Olympic Sports Centre venue cluster

08:00-22:00

Nanjing Olympic Sports Centre Venue Accreditation Office (South Gate)

Nanjing Olympic Sports Centre South Gate

From the opening to shutdown of the venue.

Operation time vary

depending on daily schedule

of event at each venue.

Nanjing Olympic Sports Centre Venue Accreditation Office (North Gate)

Nanjing Olympic Sports Centre North Gate

Wutaishan Venue Accreditation Office

Wutaishan

Nanjing International Expo Centre Venue Accreditation Office

Nanjing International Expo Centre

Nanjing Sport Institute Venue Accreditation Office

Nanjing Sport Institute

Laoshan National Forest Park Venue Accreditation Office

Laoshan National Forest Park

Youth Olympic Sports Park Venue Accreditation Office

Youth Olympic Sports Park

Jiangning Sports Centre Venue Accreditation Office

Jiangning Sports Centre

Fangshan Venue Accreditation Office

Fangshan

Longjiang Gymnasium Venue Accreditation Office

Longjiang Gymnasium

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Facility Location Operation PeriodOperation

HoursXuanwu Lake Rowing-Canoeing Venue Accreditation Office

Nanjing Water Sports School

From the opening to shutdown of the venue.

Operation time vary

depending on daily schedule

of event at each venue.

Xuanwu Lake Triathlon Venue Accreditation Office

Xuanwu Lake

Xinzhuang Equestrian Venue Accreditation Office

Xinzhuang Equestrian Venue

Jinniu Lake Sailing Venue Accreditation Office

Jinniu Lake

Zhongshan International Golf Venue Accreditation Office

Nanjing Zhongshan International Golf Club

3.4 Exceptional Cases

IFs

YOAC not received or lost before departure to China

For those who have been accredited but not received YOAC before

their departure to China, IFs may contact with NYOGOC IF Services

to acquire invitation letter which can be used for visa application via

Chinese embassy.

When entering China without holding a PVC

For the foreign accredited people (with an exception of NYOGOC

staff) who have passed the background check and visa check, when

entering China without holding a PVC, they can apply for the Port Visa

using the invitation letter issued by the NYOGOC.

Passport Changed after Being Accredited

If a participant changed a passport after he/she has been accredited

and the new passport number is different from that printed on the

PVC, he/she will be requested to show both the new and the old

passports when entering China. If the old passport cannot been

shown, the participant will need to provide a photocopy of the

personal information page of the old passport.

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Note: YOAC can only be served as entry visa into China. Participants will be required to go through normal immigration procedures including filling out the Arrivals/Departure Cards, Custom Declaration and Inspection & Quarantine.

3.5 Validation of YOACs

A YOAC becomes “valid” to access to the YOG venues only after it is

activated through the process of validation at an Accreditation Center

or a Venue Accreditation Office (VAO).

During the validation, the holder of a YOAC must present his/her

passport or other official travel document with the number same

as that printed on his/her YOAC. A YOAC cannot be validated if the

data recorded in the Accreditation System is not consistent with that

shown on his/her YOAC or passport. If a YOAC cannot be validated,

the holder should proceed to Problem Resolution at an Accreditation

Center.

3.6 Problem Resolution

The Problem Resolution service is available only at an Accreditation

Center. Venue Accreditation Offices (VAOs) will not provide such

service.

Under the following circumstances, a participant is required to go

through the process of Problem Resolution:

● YOAC cannot be validated,

● When a new participant is added by his/her IF,

●　 When a participant needs to have his/her YOAC produced because

of not having received a YOAC,

●　 When a participant needs to be issued with a new card because of

YOAC stolen, lost or damaged,

● When an accreditation is cancelled or needs to be withdrawn,

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●　 Other occasions that require solving the problems related to

accreditation.

Note: When a participant’s personal information is wrong, it may need to modify the data in the Accreditation System. If “key information” such as names, nationality and passport number is changed, the Background Check (BGC) and Visa Check must be re-processed. Only when the above-stated checks completed, can a new accreditation be re-issued. If there is no change of any “key information”, a new accreditation card can be re-printed immediately.

3.7 Withdrawal or Cancellation of the Accreditation

The IOC has the ultimate right to withdraw or cancel an Accreditation

Card. In the following cases, a YOAC should be cancelled:

●　 If the IF or a participant from the IF violates the provisions of the

Olympic Charter;

●　 If a participant breaches the code of conduct or does not comply

with IOC or NYOGOC policies/provisions/regulations.

●　 If the IF participant is deleted or replaced by RO;

When an accreditation is cancelled, a YOAC should be withdrawn,

including two means:

●　 Physical cancellation: When a YOAC is cancelled, it needs to be

punched on the barcode at an Accreditation Center.

●　 System cancellation: In addition, the status of the card will be

changed to “Cancelled” in the Accreditation System. Once a YOAC

has been cancelled, the holder is not entitled to access to a YOG

venue anymore.

However, a cancelled accreditation card may be returned to its holder

after physical cancellation if the card needs to be used as exit visa.

3.8 YOAC Stolen, Lost or Damaged after Validation

Holders must keep their YOACs safely to prevent from any possible

theft, loss or damage.

In case of theft, loss or damage of the YOAC, the holder must report

15

immediately to his/her IF. The IF must report to the MAC in written

form in time.

MAC will cancel the lost YOAC in the Accreditation System.

When a holder wants to be reissued with a new YOAC after the old

one is stolen, lost or damaged, his IF must fill out of an Accreditation

problem-resolving sheet and sent it after signed and sealed by an

authorized person of the IF to MAC or 3 Accreditation centers by

written form, fax or e-mail. After the new YOAC is reproduced,

the client service will notify the IF to claim the card in MAC or

Accreditation centers.

NTOs

1、Modification of the accredited information

Once the Accreditation Status Report is confirmed, the NTO’s

accredited information still be needed to modified, the Sports

Department must fill out of an Accreditation problem-resolving sheet

with the signature and handling suggestions by an authorized person

of the Sports Department and submit it to MAC.

If “key information”(family name, given name, gender, date of birth,

type of ID document, ID card number, nationality, permanent address,

current address) is changed, the Background Check (BGC) must be

re-processed.

2、YOAC Stolen, Lost or Damaged after Validation

Holders must keep their YOACs safely to prevent from any possible

theft, loss or damage.

In case of theft, loss or damage of a YOAC, the holder must report

immediately to the Sports Department. The Sports Department must

report to the MAC in written form in time.

MAC will cancel the lost YOAC in the Accreditation System.

When a new YOAC needed after the old one is stolen, lost or

damaged, the Sports Department must fill out of an Accreditation

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problem-resolving sheet with the signature and stamp by an

authorized person of the Sports Department and submit it to MAC.

4. Security

4.1 Security Measures

Security screening equipment will be installed at all competition

venues, the IOC Hotel, the Main Media Centre (MMC) and the Youth

Olympic Village (YOV). All persons and vehicles must undergo security

checks before entering the venues.

Equipment to screen Youth Olympic Accreditation Cards (YOACs) will

be installed at the entrances of the competition venues, the MMC

and the YOV. The YOACs of the persons entering the venues will be

checked. Persons without appropriate access entitlements will be

denied entry.

Illegal activities inside competition or non-competition venues, as

well as activities that pose a threat to public security, will be dealt with

according to Chinese laws.

All competition venues, the MMC and the YOV will have their

perimeters physically sealed off with hard partitions, and separate

passages will be available for pedestrians and vehicles. Moreover,

alarms, monitors and other security facilities will be installed along the

perimeters, which will be guarded and patrolled by security staff.

4.1.1 Security Checks for Persons

Security screening equipment, including x-ray machines, security

gates and handheld metal detectors, will be used at the entrances of

the competition venues, the IOC Hotel, the MMC and the YOV for

security checks on persons and their belongings. Any person that has

prohibited or restricted articles will be denied entry.

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4.1.2 Vehicle Security Checks

Vehicles from non-enclosed zones entering competition venues, the

IOC Hotel, the MMC, and the YOV must undergo security checks.

All passengers in the vehicles must get out with their belongings and

undergo security checks. All vehicles must bear the appropriate Nanjing

2014 Vehicle Access/Parking Permit (VAPP) for entry into the venues.

Vehicle check passages will be set up in the vehicle access area to

check the vehicles entering security perimeters. Automatic vehicle

inspection systems will be used to check the vehicle’s chassis.

Volunteers will carefully check the body, the interior, and the engine of

the vehicles; vehicle blocking systems will be set up at the entrances

of the perimeters to prevent forcible entry of vehicles. Passengers in

the vehicle must get out and undergo security screening.

4.2 Prohibited Articles and Restricted Articles

Please refer to 20.2 Prohibited Articles and Restricted Articles in

Chefs de Mission Dossier on IOC Extranet.

http://extranet.olympic.org/nocnet/en/games/yog/2014/Pages/

CdMDossier.aspx

5. Accommodation

5.1 IF Representatives

IF Representatives shall make reservations at the preferred YOG

hotels allocated to their client groups respectively, choose among the

room types available and pay for the accommodation by themselves.

The accommodation period for IF Representatives may commence up

to one day prior to the first event in their sport and continue up to one

day after the last event in their sport. For a maximum of 25% of the

IF Representatives, the accommodation period may commence up to

five days prior to the first event in their sport and continue up to two

days after the last event in their sport.

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5.2 National Technical Officials (NTOs)

NTOs shall make reservations on double occupancy basis at the

preferred YOG hotels allocated to their client group.

5.3 YOG Hotels for IF Representatives and NTOs

IF Representatives (Fencing): Hilton Nanjing Riverside

NTOs (Fencing): Nanjing ZTE Hotel

6. Food and Beverage

6.1 Clients

IFs，NTOs

6.2 Principle

6.2.1 Only lunch and dinner will be provided when Technical officials

are officiating.

6.2.2 Only at competition venue.

6.2.3 Present meal vouchers to dine.

6.2.4 Technical Officials can get their meal vouchers from technical

officials service supervisor of each competition management.

6.2.5 The valid period of voucher is only for the same day and same

meal printed on the vouchers.

6.2.6 Free meal provided.

6.3 Time

Match day，according to competition schedule.

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6.4 Menu

Two flavor meals，Chinese and Western. The menu will be five-day

rotation.

6.5 Meal Reservation

Reserve meal by 11:00, one day in advance at least.

Fill in the Venue Meal Reservation Form.

6.6 Beverage and Snacks

They will be provided at competition venues for free.

Beverages include hot beverages, cold beverages and drinking water.

Snacks include dessert，fruit.

Supply Time: 2 hours before the competition to the end of the

technical meeting.

7. Per diems

7.1 IF Representatives

It will be offered by IOC.

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7.2 NTOs

Per diems for NTOs will be offered at RMB500/person/day. The

number of days for Per diems distribution will be calculated from the

actual arrival date to one day after the end of the respective sport.

8. Uniform

NYOGOC will provide each IF representative or NTO with an uniform,

including 2 T-shirts (colored in red), 2 pairs of long sports pants, 1 pair

of sneakers, 2 pairs of socks, 1 hat, 1 waist bag, 1 water bottle and 1

raincoat.

Uniforms will be distributed by Uniform Working Team to corresponding

competition venues and managed by General Affairs Managers there.

General Affairs Managers will distribute uniforms to technical officials in

competition venues before competitions.

9. Transport

YOG Technical Official Shuttle Route

Official Source

RouteMileage

(km)Stops Event

IF

F1 1.2 Zhenbao Holiday Hotel-OSC Gymnastics

F21

10 Hilton Riverside Hotel-OSC Swimming

2 Modern pentathlon3 Athletics

F3

1

13 Hilton Riverside Hotel-IEC

Boxing2 Taekwondo3 Fencing 4 Weightlifting

F4 5Hilton Riverside Hotel-Longjiang

Gymnasium Judo

F5 1 Xuanwu Hotel-Xuanwu Lake Triathlon

F61

4.2 Xuanwu Hotel-Wutaishan 3×3 Basketball

2 Table Tennis

21

Official Source

RouteMileage

(km)Stops Event

IF

F7 7Xuanwu Hotel-Longjiang

Gymnasium Wrestling

F81

6.3Xuanwu Hotel-Rowing-

Canoeing School Rowing

1 Canoeing

F91

8.2Dingye Kaiyuan Hotel-Youth

Olympic Sports Park

Hockey 2 Rugby 3 Beach Volleyball

F10 13.7 Dingye Kaiyuan Hotel-Laoshan BMX/ Mountain Bicycle/

Road Cycling

F111

9.5Crowne Plaza Nanjing Jiangning

-Fangshan Archery

2 Shooting

F121

11.5Crowne Plaza Nanjing Jiangning

-Jiangning Sports Centre Handball

2 Football（Domestic）

F13 37Hilton Nanjing-Jiangning Sports

Centre Football（International）F14 13 Hilton Nanjing-Wutaishan

F15 9Novotel Galaxy Hotel-Nanjing

Sports Institute Badminton

F16 9Novotel Galaxy Hotel-Chinese

Academy of Tennis Tennis

F17 3Novotel Galaxy Hotel-Zhongshan

Golf Club Golf

F18 12Novotel Galaxy Hotel-Xinzhuang

Equestrian Venue Equestrian

F19 27Arcadia International Hotel-

Jinniu LakeSailing

NTO

F20

1

3 Newtown Business Hotel-OSC

Gymnastics2 Trampoline3 Rhythmic Gymnastics4 Modern pentathlon5 Swimming6 Diving

F211

4.5 Newtown Business Hotel-IEC Taekwondo

2 Boxing

F22 1.7Sofitel Galaxy Hotel-Xuanwu

Lake Triathlon

F231

3.6 Sofitel Galaxy Hotel-Wutaishan Table Tennis

2 3×3 Basketball

22

Official Source

RouteMileage

(km)Stops Event

NTO

F241

5Sofitel Galaxy Hotel-Longjiang

Gymnasium Judo

2 Wrestling

F25 8Sofitel Galaxy Hotel-Rowing-

Canoeing School Rowing

F26 3.5Huangpu Hotel-Rowing-

Canoeing SchoolCanoeing

F271

10 ZTE Hotel-IEC Fencing

2 Weightlifting

F28 9.8 ZTE Hotel-OSC Athletics

10. Medical Services

According to the requirements in the IOC Event Manual on

Medical Services, NYOGOC will provide all accredited clients with

complimentary medical services and personal accident insurance

(including repatriation), which include medical services for acute

diseases and injuries as well as emergency transfer . Specific

insurance policies can be found in the relevant policies of NYOGOC.

The complimentary medical services, however, do not include routine

health checks, selective medical services, medical treatment for

chronic and pre-existing diseases. The treatment of such cases shall

be paid by the patient. Nevertheless, NYOGOC will provide services

to stabilize the conditions while people with chronic and pre-existing

diseases show signs of significant deterioration during the Games.

Medical Room will be set up at the preferred hotel，doctors stationed

for 24 hours, to provide services on site. Ambulance transfer service

will also be available.

Medical stations (points) will be set up at each venue and square to

provide medical service on site and transfer service.

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11. Ticketing

For competitions, technical officials are required to enter corresponding

stand areas with YOACs. For other sports, technical officials are required

to buy tickets at their own expenses and enter venues by ticket.

12. Opening and Closing Ceremonies Tickets

For Ceremonies, technical officials are required to attend with tickets

and their YOACs.Technical Officials Service Supervisors will distribute

tickets to technical officials.

13. Participation Certificates

Participation Certificates will be made by Victory Ceremonies Team.

Technical Officials could get their participation certificates from IF

Services Supervisor of each competition management.

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Sport-specific Information

1. Key Contacts

1.1 INTERNATIONAL FENCING FEDERATION (FIE)

President: USMANOV Alisher（Russia)

Secretary General: PIETRUSZKA Frederic (France)

Mailing Address: Maison du Sport International Av. de Rhodanie 54

1007 Lausanne Switzerland

Tel: +41 21 320 31 15

Fax: +41 21 320 31 16


1.2 CHINESE FENCING ASSOCIATION (CFA)

President: Wang Wei

Secretary General: Yuan Xiangyang

Mailing Address: No.5, Lao Shan West Street, Shi Jingshan District,

Beijing 100049, China

Tel: +86 10 6886 2588

Fax: +86 10 6886 2588


1.3 Competition Management

Event Delegate

Name: Ao Jie

Mailing Address: Maison du Sport International

Av. de Rhodanie 54

1007 Lausanne Switzerland

Tel: +41 21 320 31 15

Fax: +41 21 320 31 16

25

Email: [email protected]/[email protected]

Competition Manager

Name: Wu Jian

Tel: +86 10 6886 2588


Assistant Competition Manager Name: Luan Hongwei

Tel: +86 180 2014 0951


Position Name Mobile No.

Administration Manager Kong Xiangli +86 136 0514 2828

Technical Operation Manager Xu Xing +86 139 1357 3668

Administration Supervisor Zhang Songnian +86 136 5518 8896

ITO Service Supervisor Shou Jiajun +86 186 5165 5520

NTO Service Supervisor Gong Xiuhong +86 186 6270 8883

FOP Supervisor Li Xiang +86 131 8286 7267

IF Supervisor Cheng Yan +86 137 7031 5089

Training Venue Supervisor Wang Damei +86 138 5165 4003

Athletes Service Supervisor Chen Wei +86 131 5100 5688

Sport Information Supervisor Zhao Yilun +86 183 2116 6017

Sport Equipment Supervisor Mao Wei +86 139 1301 3387

Competition Arrangement Supervisor Jiang Sui +86 189 5175 9008

2. International Technical Officials

Directoire technique President: Thullberg Pierre (SWE）

Members: Shturbabina Marina (UKR)

Feriani Ziad (TUN)

Estampador Maria-Leonor (PHI)

Delegates of Refereeing Commission:

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Janka Claus (GER)

Ferjani Salah (TUN)

Mamedov Ilgar (RUS)

Guttsait Vadym (UKR)

Delegate of Medical Comission: Wolfgarten Wilfried (GER)

Delegate of Semi Comission: ASSADOURIAN Sarki (IRI)

Referees: Lorenzo Javier (ESP)

Pistacchi Marco (ITA)

Denzer Benjamin (GER)

Angad-Gaur Indra (NED)

Gheorge Florin Sebastian (ROU)

Shamis Vladislav (RUS) Zheng Kang Zhao (HKG) Fakhri Peyman (IRI)

Suh Sang won (KOR)

Trois de Avila Regis (BRA)

Johnson Kelly Koehler (USA)

Toure Papa Khassoum (SEN)

3. National Technical Officials

Call Room: Peng Qiuqiu, Dai Qing

Video Assistants: Yan Weidong, Chu Wei, Zhou Rui, Zheng Xiaolan, Xu

Jingli, Song Jia, Sun Lejun, Xie Weiming

Weapon Control: Hou Zhigang, Lu Tong, Sun Xiaoming, Wu Yuqing,

Lu Mohua, Han Ping, Wu Li

Time Keepers: Wu Nanning, Zhao Chuanjie, Xun Liyu, Ren Manhe, Li

Zhaoqiang, Cui Yigang, Liu Shuang

27

4. Events

Men's Events (3) Women's Events (3) Mixed Event (1)

Epee IndividualFoil Individual

Sabre Individual

Epee IndividualFoil Individual

Sabre Individual

Mixed Continental Team Competition

5. Competition Format

The Nanjing 2014 Youth Olympic Games Fencing Competition

comprises three individual events for men, three individual events for

women and one mixed team event including all weapons. A total of 78

athletes compete in the seven fencing events at the Youth Olympic

Games.

The Fencing Competition is held at the Nanjing International Expo

Center from August 17 to August 20, 2014.

1. Individual Events

Each individual event consists of two phases: a pool round and a

direct elimination phase.

Pool Round:

In the pool round, all fencers are allocated into pools with a maximum

of seven (7) fencers in each pool. The fencers are allocated according

to their initial ranking which is based on the 2014 Cadet World

Championships results. Fencers compete against all others in their

pool. The ranking after the poules is calculated based on standard FIE

rules and used to seed fencers into the direct elimination bracket.

The direct elimination in the individual events is divided into the round

of 16, the quarterfinals, the semifinals and finals. The winners of the

semifinals compete for gold and silver medals and the losers compete

for bronze medal. If there is more than 16 fencers in an individual

event, a round of 32 format will be added.

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2. Team Event

The team event competition is a direct elimination, divided into a

round of 16, the quarterfinals and the semifinals and finals.

The initial ranking to place the teams in the bracket of 16 is based on

the results of the team members in the individual competitions of the

Youth Olympic Games.

A team consists of one male and one female foil fencer, one male and

one female épée fencer and one male and one female sabre fencer

of three men and three women. In a team match, each fencer/weapon

specialist opposes the fencer/weapon specialist of the same weapon

and gender from the other team.

Two (2) days before the start of the individual competition, during

the Team Managers' meeting, a draw is organized to determine the

order of the weapons during team matches. Genders and weapons

are alternated. For example, if the draw is Women's Foil for the first

bout in the team match, there is a draw between the Men's Epée

and Men's Sabre for the second bout in order to alternate gender and

weapons.

3. Differences between other FIE team championships and the

Youth Olympic Games

The team composition for the FIE team competitions is based on

NOC level. In the Youth Olympic Games, teams are composed on

continental level. The FIE team competitions are single weapon and

single gender whereas the team competition of Youth Olympic Games

is mixed gender and mixed weapon.

6. Competition Rules

The Fencing Competitions at the Youth Olympic Games are held in

accordance with the FIE Rules of Fencing and the Olympic Charter,

29

which are in force at the time of the 2014 Youth Olympic Games.

1. Individual EventsDuring the pool round phase each bout consists of one period of

three (3) minutes. The fencer who first scores five valid hits on

the opponent or scores the most hits by the end of the bout time is

the winner.

In the event of a tie at the end of the three (3) minutes, fencers

fence for a further one (1) minute. The first fencer to score a hit is

the winner. A draw conducted by the referee prior to the start of this

minute determines the winner if neither fencer scores during the extra

time period.

During the direct elimination phase, each bout consists of three

periods of three (3) minutes each, with a break of one (1) minute

between periods. The fencer who first scores 15 valid hits on the

opponent or scores the most hits by the end of the bout time is the

winner.

If the fencers are tied at the end of normal bout time, one (1) minute

extra time is fenced. The first fencer to score a hit on the opponent is

the winner. Prior to the start of extra time, a draw is held to determine

the winner, if neither fencer scores during the extra time period.

In case of non-combatively, the referee may decide to shorten the

period and move on directly to the next period, without any interval

between the periods. If this happens during the third period, the

period is interrupted and a one (1) minute extra time period is fenced,

but in this case the full minute is fenced to determine the winner.

Prior to the start of extra time, a draw is held to determine the winner,

if neither fencer scores during the extra time period.

2. Team EventA match between two teams consists of six bouts:

The first bout will finish when the first fencer makes five hits, or after

three (3) minutes if neither of them has made five hits.

30

The second bout will finish when the first fencer reaches the team

cumulative score of ten, or at the end of bout time. The third bout will

finish when the first fencer reaches the team cumulative score of 15,

at the end of bout time and so on.

A team match is finished either when one team reaches 30 hits or at

the end of bout time of the sixth bout.

In the event of a tie at the end of the last bout of a team match, the

fencers will continue fencing for a further one (1) minute. The first

fencer to score a hit is the winner. A draw conducted by the referee

prior to the start of this minute determines the winner if neither fencer

scores during the extra time period.

7. Clothing and Equipment

Equipment used or clothing worn by athletes and other participants at

the Youth Olympic Games Fencing Competition must comply with the

FIE Constitution and Technical Rules and with the Bye-Law to Rule

50 of the Olympic Charter.

8. Sport Information

YOV Sport Information Centre

The Event Information Centre (SIC) is located at the ground floor of

the Building No. 2 in the Residential Zone, where an information desk

is available for each sport. The information desks will provide the

NOC delegations with detailed training schedules and competition

information.

Operation Time:

August 10-11, 2014 08:00-20:00

August 12-28, 2014 07:00-23:00

August 29-30, 2014 08:00-20:00

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The information desk for each sport will be in contact with the

information desks of the competition venues and provide the following

services:

Release competition and training information such as start lists,

competition results and training schedules.

Collect the requests from NOCs for training reservations and training

schedule adjustments, and submit the requests to the competition

management team for confirmation.

Sport Information Desk at Competition Venue

Sport Information desk at the competition venue is located at the east

side of Athletes Lounge.

9. Competition Schedule by Event as of July 7

Day 1 August 17 (Sunday)

Session Nanjing International Expo Centre Hall E

9:30-11:30 Women Foil Individual Poules

12:00-12:50 Women Foil Individual Round of16

13:00-13:25 Women Foil Individual Quarterfinals

13:30-14:30 Men Sabre Individual Poules

15:00-15:40 Men Sabre Individual Round of 16

15:50-16:10 Men Sabre Individual Quarterfinals

16:15-16:40 Women Foil Individual Semifinals

16:40-17:00 Men Sabre Individual Semifinals

17:15-17:40 Women Foil Individual 3rd place

17:40-18:00 Men Sabre Individual 3rd place

18:00-18:25 Women Foil Individual Finals

18:25-18:45 Men Sabre Individual Finals

18:50-19:20 Victory Ceremony

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Day 2 August 18 (Monday)


9:30-11:30 Women Epee Individual Poules

11:30-11:55 Women Epee Individual Round of 16

12:05-12:30 Women Epee Individual Quarterfinals

12:30-14:30 Men Epee Individual Poules

15:00-15:50 Men Epee Individual Round of 16

16:00-16:25 Men Epee Individual Quarterfinals

16:30-16:55 Women Epee Individual Semifinals

16:55-17:20 Men Epee Individual Semifinals

17:30-17:55 Women Epee Individual 3rd place

17:55-18:20 Men Epee Individual 3rd place

18:20-18:45 Women Epee Individual Finals

18:45-19:10 Men Epee Individual Finals


Day 3 August 19 (Tuesday)


9:30-11:30 Men Foil Individual Poules

12:00-12:50 Men Foil Individual Round of16

13:00-13:25 Men Foil Individual Quarterfinals

13:30-14:30 Women Sabre Individual Poules

15:00-15:40 Women Sabre Individual Round of 16

15:50-16:10 Women Sabre Individual Quarterfinals

16:15-16:40 Men Foil Individual Semifinals

16:40-17:00 Women Sabre Individual Semifinals

17:15-17:40 Men Foil Individual 3rd place

17:40-18:00 Women Sabre Individual 3rd place

18:00-18:25 Men Foil Individual Finals

18:25-18:45 Women Sabre Individual Finals


Day 4 August 20 (Wednesday)


9:30-10:10 Mixed Team Round of 16

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Day 4 August 20 (Wednesday)


10:30-11:10 Mixed Team Quarterfinals

11:40-12:20 Mixed Team Placement 5-8

12:50-13:30 Mixed Team Placement 5 and 7

13:40-14:20 Mixed Team Semifinals

14:50-15:30 Mixed Team 3rd Place

15:40-16:20 Mixed Team Finals


*The schedule is subject to change in accordance with the final entries.

10. Meetings before the Start of Competition

Date Time Meetings Venue

Aug 15 14:00 Technical Meeting Nanjing International Expo Center Hall E (IEE)

Aug 16 10:00 Refereeing Meeting Nanjing International Expo Center Hall E (IEE)

11. Weapon Control

Weapon control will be held from 14:00 to 16:30 on August 15, 2014

and from 8:30 to 16:00 on August 16, 2014 at the weapon control room.

12. Competition Venue Information

Venue Name & Code Distance to YOV Driving time Capacity

Nanjing International Expo Center(IEE)

2km 5min 1000

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13. Venue Inspection and Time to Arrive at Competition Venue

The directoire technique will inspect the venue before competition. All

DT members and referees will arrive at the venue one hour before the

start of the first competition every day.

14. Service Facilities at Competition Venue

ITO and NTO Lounges will be available at the competition venue.

Free snacks and drinks are provided at the Lounges. The venue also

provides free lunch and dinner. These meals must be booked 24

hours in advance.

Fencing - mat1.gtimg.com

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