Facilitating Effective Meetings

Leadership Learning at Lunch Series

Dr Tim Baker

Mod 1 – The Ingredients of Effective Feedback (Fri, Aug 19, 2016 12:00 PM - 1:00 PM AEST)

Mod 2 – Enhancing Your Personal Influence (Wed, Aug 31, 2016 12:00 PM - 1:00 PM AEST)

Mod 3 – Optimising Team Performance (Fri, Sep 23, 2016 12:00 PM - 1:00 PM AEST)

Mod 4 – Getting the Very Best from People (Fri, Oct 14, 2016 12:00 PM - 1:00 PM AEST)

Mod 5 – Understanding People and their Personalities (Fri, Oct 28, 2016 12:00 PM - 1:00 PM AEST)

Mod 6 – Facilitating Effective Meetings (Fri, Nov 11, 2016 12:00 PM - 1:00 PM AEST)

Your homework

Try to approach the people you lead with an emphasis on their personality type.

Treat people how they want to be treated

Context of meetings

Structure of meetings

Ideas to enrich the meeting

Interpersonal & leadership

skills

Getting good at running productive meetings is one the the most critical and untapped skills of any

leader …

Meetings themselves are not productive; it’s what happens or doesn’t happen between meetings that determine the effectiveness of a meeting.

Meetings do the following … Inform Educate Clarify Engage Solve collective problems Review progress Make decisions

Cost of Meetings …

What is the average income in your team (pay per hour)?

How many meetings on average do your team members attend per week?

Typically how long do the meetings last?

How many in the team?

What are the opportunity costs?

$31.25 per person per hour

5 meetings per week

2 hours; 10 hours a week

6 people

Double the cost

$195,000

$32.5M

1,000 people

6 people

Don’t rotate the chair

Balance reporting and discussion

Use critical incidents

Clarify roles

Standing meetings

Have an agenda

Summarise at the end of the meeting

One hour meetings are a good rule of thumb …

1. Checks to make sure that you have an understanding of the speaker’s point.

2. Lets the speaker know you have heard them.3. Moves the meeting on.

Getting people involved in meetings …

Team values charter• What is the one value that is important to

you when we meet?• What does it mean?• Why is it important?• What behaviours would demonstrate that

value?• What behaviours would violate that

value?

Baker, T. (2005). The New Influencing Toolkit.

Win for the week!

Your homework

Implement some new approaches for your meetings

Mod 1 – The Ingredients of Effective Feedback (Fri, Aug 19, 2016 12:00 PM - 1:00 PM AEST)

Mod 2 – Enhancing Your Personal Influence (Wed, Aug 31, 2016 12:00 PM - 1:00 PM AEST)

Mod 3 – Optimising Team Performance (Fri, Sep 23, 2016 12:00 PM - 1:00 PM AEST)

Mod 4 – Getting the Very Best from People (Fri, Oct 14, 2016 12:00 PM - 1:00 PM AEST)

Mod 5 – Understanding People and their Personalities (Fri, Oct 28, 2016 12:00 PM - 1:00 PM AEST)

Mod 6 – Facilitating Effective Meetings (Fri, Nov 11, 2016 12:00 PM - 1:00 PM AEST)