Expert Panel Discusses: SharePoint Survey Fall 2011
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BUSINESS PROCESS SOLUTIONS 1
How are Business Using SharePoint?Panel discussion on survey results…
Derek E. Weeks
Sr. Director, Product Marketing
OpenText Business Process Solutions
@weekstweets
Susan Hanley
President
Susan Hanley LLC
@susanhanley
Sadalit Van Buren
Sr. Software Engineer
MSFT Certified IT Professional
BlueMetal Architects
@sadalit
Dave Coleman
SharePoint Consultant
MSFT SharePoint MVP
SharePointEduTech Ltd. (UK)
@DaveColeman146
BUSINESS PROCESS SOLUTIONS 2
Survey Results:
How Are Businesses Using SharePoint?Survey – Fall 2011
BUSINESS PROCESS SOLUTIONS 3
August 2010
January 2011
Oct 2011
This is our 3rd survey…
Download the previous semi-annual survey results at: http://bit.ly/SP_SurveyHistory
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2100+ participants.Thank You.
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%#SPSurvey
It’s Not the Stats that
Count
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IT Pro
37%
SharePoint Analyst
34%
Other
10%
Developer
18%
End User
11%
Your primary role with SharePoint?
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Survey Demographics
Organization Size % Less than 100 19.8% 100 to 499 19.3% 500 to 999 10.1% 1,000 to 4999 20.9% 5,000 to 9,999 8.7% 10,000 or greater 21.2%
Consumer Packaged Goods or Retail
4% Energy5%
Education6%
Financial Services / Banking
8%
Healthcare10%
Insurance6%
IT Services / Consulting
22%
Manufactur-ing (discrete or process)
11%
Public Sec-tor (state, lo-cal or federal government)
15%
Software Devel-opment
11%
Utilities2%
Industry
Americas67%
EMEA24%
APAC9%
Region
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Next Question:
First Question: Versions
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Question
Are you currently using or considering using SharePoint within your organization?
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What is primary platform?
SharePoint 2007 SharePoint 2010
81%
8%
43% 43%43%49%
Aug-10Jan-11Oct-11
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#SPSurvey
SP2010 deployments outpace SP2007.
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Next Question: Capability
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Question
How are you currently using, or plan to use, your SharePoint investment?
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Using or plan to use SharePoint for?
Content repository only
Enterprise content management
Portal, communication & web content management
Workflow
Business process management
Social, community, collaboration
Business intelligence / dashboards
Platform for custom applications
0% 10% 20% 30% 40% 50% 60% 70% 80%
31%
61%
78%
67%
54%
53%
48%
46%
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Next Question: Challenges
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Question
What do you believe is the most challenging issue with your SharePoint implementation?
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Most Challenging?
User Interface
Dev Time
Integration / Customization
Governance
Adoption / Training
Strategy
0% 5% 10% 15% 20% 25%
9%
12%
8%
13%
25%
18%
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Why is end user adoption so challenging?
#SPSurvey
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Do you need a business strategy?
#SPSurvey
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Next Question: Training
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Question
Rate the end user satisfaction with your SharePoint training programs
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Training?
We don't have a train-ing program
Not satisfied Content/Comfortable Very Satisfied0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
44%
13%
37%
6%
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44%#SPSurvey
“We don’t have a training program.”
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Next Question: User Experience
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Question
Which statement best represents your opinion of the SharePoint user application experience?
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The user application experience?
Great - no im-provement needed
15%
Somewhat Adequate - Requires In-house design
63%
Inadequate/Need 3rd Party16%
Inadequate - no time/resources to improve
5%
Not Important1%
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#SPSurvey
15%Great User Experience
63% Somewhat Adequate User Experience
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Next Question: Applications
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Question
Which of the following types of add-on package or system are you using / planning to use with your SharePoint implementation?
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Add-on apps for SharePoint?
Archiving (long-term retention of content)
Security and rights management
Data migration tools
Back-up support
Search/Analytics
Workflow/BPM
0% 10% 20% 30% 40% 50%
18%
24%
26%
30%
30%
43%
Top 6 answers…
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#1 Workflow / BPM #T2 Search / Analytics #T2 Backup Support
Move it.
Find it.
Saveit.
#SPSurvey
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Next Question: Cloud
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Question
Do you have any plans that include SharePoint in the cloud?
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SharePoint in the Cloud
No Pla
ns
Consid
erin
g Offic
e365
with
Sha
rePoi
nt
Alread
y usin
g Offic
e365
with
Sha
rePoi
nt
Consid
erin
g ho
sted
Share
Point
offe
ring
Alread
y usin
g ho
sted
Share
Point
offe
ring
Consid
erin
g ot
her C
loud
solu
tions
0%
10%
20%
30%
40%
50%
60%
70% 65%
15%7% 8% 5% 4%
BUSINESS PROCESS SOLUTIONS 35
#SPSurvey
35%Considering or using Office 365 or hosted SharePoint
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Question
Of the documents stored and managed within your SharePoint repository, what percentage are used or accessed as part of a broader mission-critical business process?
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Mission-Critical Documents in SharePoint?
Aug-10 Jan-11Sept-11
None = 11% 8%14%
1-25% = 38% 33%42%
25-50% = 24% 27%22%
50-75% = 18% 23%14%
75-100% = 9% 10%9%
BUSINESS PROCESS SOLUTIONS 39
23% say over half the documents in
SharePoint are mission critical
#SPSurvey
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Strategic value of
SharePoint content
Need for SharePoint business strategy?
#spc11
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Next Question: Data Access
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Question
How do you expose legacy or other application data to your SharePoint users?
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Exposing legacy or other applic data?
Other
External data is currently not available
Access all legacy and new data through a single, integrated user interface within SharePoint
Some legacy data is accessed through SharePoint
SharePoint Data is integrated into a different system and pulled by users from that system
Access data through a separate native legacy/application interface
0% 5% 10% 15% 20% 25% 30% 35%
3%
28%
7%
34%
9%
18%
BUSINESS PROCESS SOLUTIONS 44
#SPSurvey
35%
Access to all or some legacy data through SharePoint
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Next Question: Most Beneficial
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Question
Which capability within SharePoint 2010 do you believe has been / will be the most beneficial?
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Most beneficial capability?
Enhanced social computing tools
New and improved application development experience
Simplify line-of-business application or proprietary system integration
Improved workflow design and deployment
Improved business to IT collaboration with SharePoint Designer 2010 and Visual Studio 2010
Improved content search and navigation across site collection boundaries
Enhanced scalability and storage
Better support for standards
0.0% 5.0% 10.0% 15.0% 20.0% 25.0%
13%
17%
12%
17%
9%
20%
7%
5%
BUSINESS PROCESS SOLUTIONS 48
#1 Content Search #T2 Workflow Design #T2 App Development
Findit.
Moveit.
Createit.
#SPSurvey
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Next Question: Process Maturity
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Question
Describe the level of business process maturity within your SharePoint environment.
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Business Process Maturity?
Initial Managed Defined Predictable Optimizing0%
5%
10%
15%
20%
25%
30%
35%
40%
45%42%
37%
12%
5% 5%
BUSINESS PROCESS SOLUTIONS 52
37%
Departmental“No Code” Workflows
#SPSurvey
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Learn more about our esteemed panel…
http://www.susanhanley.com/@susanhanley
http://web.sharepointedutech.com/@DaveColeman146
http://www.bluemetal.com/@sadalit
BUSINESS PROCESS SOLUTIONS 57
Learn more about BPM / Workflow for SharePoint here….
http://bit.ly/SP_Banking
http://bit.ly/SP_Weapon http://bit.ly/SP_LoanProcess
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#1 BPM / Workflow Solution
for Microsoft
Recognized BPM Market Leader
3100 Customers Globally
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Slides Available on SlideShare Now!
http://slidesha.re/SP2011survey
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Thank You