EXCLUSIVE SPONSORSHIP & EXHIBITION PROPOSAL · Sponsorship Entitlements at a glance. Platinum...

FOUNDING PARTNERS:

EXCLUSIVE SPONSORSHIP & EXHIBITION PROPOSAL

MARK YOUR DIARY WITH THESE KEY DATES:

Abstract Submissions Open: December 2019Registration Opens: December 2019Abstract Submission Deadline: 21 February 2020Early Bird Registration Deadline: 30 June 2020

Melbourne Convention & Exhibition Centre16 – 18 September 2020www.australiasianroadsafetyconference.com.au

WHY SPONSOR OR EXHIBIT?

Reducing the Australasian road toll is a priority for the UN Decade of Action for Road Safety and it is in the interests of both the economy and social wellbeing of Australia and New Zealand.

ARSC2020 will play an important role in contributing to this target due to the many facets of interaction at the conference.

Sponsoring or exhibiting at the conference provides an excellent opportunity to promote your organisation and its role in reducing road trauma, and will support your brand(s) and to maintain a high profile within the industry before, during and after the event.

It is a perfect opportunity to showcase your leadership in the field, commitment to the Decade of Action, and your desire to be instrumental in the future collaborative effort.

Early confirmation will ensure the highest level of exposure. An extensive promotional campaign including advertisements, email broadcasts and web exposure are being implemented in the lead up to the conference and the opportunity exists for your company to be represented as a key supporter, strategically placed before your market.

The listed packages are by no means limited and we welcome the opportunity to discuss your individual requirements. To discuss your involvement and marketing goals further, please contact the conference organiser, Premier Event Concepts:

Email: [email protected] Phone: 0400 186 995.

WHO YOU CAN EXPECT TO REACH

ARSC2020 is the outcome of the merger of two prestigious conferences: the ACRS Conference and the Road Safety Research, Policing and Enforcement (RSRPE) Conference. ARSC2020 is expected to attract over 500 delegates including senior advisors, policy-makers, researchers, practitioners, law enforcement officers, senior

managers, community leaders, and students working in the wide range of portfolios and industries who impact on improving road safety outcomes. This includes: infrastructure construction and maintenance; behavioural science; education and training; emergency services; engineering and new technology; health and rehabilitation; police, justice and law enforcement; local, state and federal governments; communications; traffic management; and vehicle safety industries.

ARSC2019 had the following delegate profile:

DELEGATE PROFILE

SECTOR OF WORK

Health Professional

Academic

Advisor

Law Enforcement

Road Safety Officer Researcher

Manager

Other

Chair/CEO/Director

Practitioner

(more than one answer could be chosen)

Stat

e G

over

nmen

t

Rese

arch

Educ

atio

n

Inde

pend

ent C

onsu

ltant

Priv

ate

Corp

orat

ion

Polic

ing

& E

nfor

cem

ent

Vuln

erab

le R

oad

Use

rs

Loca

l Gov

ernm

ent

Tech

nolo

gy

Char

ity/N

ot fo

r-pr

ofit

Vehi

cles

Acad

emic

Inst

itutio

n

Com

mun

ity O

rgan

isat

ion

Fede

ral G

over

nmen

t

Wor

k H

ealth

& S

afet

y

Oth

er

30%

25%

20%

15%

10%

5%

0%

2

Towards Zero - A Fresh Approach

https://pecbookings.eventsair.com/arsc2020/sponsorshipBOOK NOW:

Over and above your exposure at the conference in the lead up to the conference an extensive promotional campaign will be implemented including; advertisements, email broadcasts to a database of thousands, and web exposure.

Your organisation will be strategically promoted as a key partner of the 2020 premier Australasian Road Safety Conference to a vast market of potential delegates, related publications and associations, key government and corporate stakeholders, policy-makers, researchers, industry, the media, and community representatives.

CONFERENCE DESTINATION

MELBOURNE

Set on the shores of picturesque Port Phillip Bay, the southern-most city of mainland Australia is Melbourne; the capital city of Victoria where creativity and innovation come together to deliver great events, exciting places to explore and cutting-edge advancements that are globally acclaimed. Perfect to explore on foot or via the extensive transport network, Melbourne invites delegates to discover its creative culture, expressed in its food, fashion, events, arts and music scene. Or for those wanting to explore further afield, the unique natural beauty of regional Victoria is just a short trip away.

CONFERENCE VENUE

Melbourne Convention & Exhibition Centre (MCEC)

Melbourne Convention Centre 1 Convention Centre Place South Wharf, Victoria

Melbourne Exhibition Centre 2 Clarendon Street South Wharf, Victoria

When it comes to location, it doesn’t get much better than one of the world’s most livable cities. Set on the banks of the iconic Yarra River, MCEC is just a short walk away from the city centre, providing the ideal starting place to uncover Melbourne’s world-famous attractions.

PRELIMINARY CONFERENCE PROGRAM

Tuesday 15 September 202012 noon Registration Open1.00pm – 5.00pm Pre Conference Meetings (invitation only)5.00pm – 6.00pm Pre Conference Networking Function

Wednesday 16 September 20207.30am Registration & Exhibition Open8.30am – 10.30am Plenary Session10.30am – 11.00am Morning Tea11.00am – 12.30pm Concurrent Sessions12.30pm – 1.30pm Lunch1.30pm – 3.00pm Concurrent Sessions3.00pm – 3.30pm Afternoon Tea3.30pm – 5.00pm Concurrent Sessions5.30pm – 7.30pm Welcome Reception

Thursday 17 September 20208.00am Registration & Exhibition Open8.30am – 10.30am Plenary Session10.30am – 11.00am Morning Tea11.00am – 12.30pm Concurrent Sessions12.30pm – 1.30pm Lunch1.30pm – 3.00pm Concurrent Sessions3.00pm – 3.30pm Afternoon Tea3.30pm – 5.00pm Concurrent Sessions6.30pm – 11.00pm Gala Dinner & Awards Ceremony

Friday 18 September 20208.00am Registration & Exhibition Open8.30am – 10.30am Plenary Session10.30am – 11.00am Morning Tea11.00am – 12.30pm Concurrent Sessions12.30pm – 1.30pm Lunch1.30pm – 3.00pm Concurrent Sessions3.00pm – 3.30pm Afternoon Tea3.30pm – 5.00pm Plenary Session

NB: The preliminary program above is indicative only, the committee reserves the right to alter the program at any time.

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Sponsorship Entitlements at a glance

Plat

inum

$10

0,00

0

Gol

d Sp

onso

r $2

8,32

5

Gal

a D

inne

r $2

2,60

0

Wel

com

e Re

cept

ion

$16,

995

Coff

ee C

art S

pons

or $

15,4

50

Netw

orkin

g Lo

unge

& M

obile

Cha

rge

Bar S

pons

or $

11,3

30

Satc

hel S

pons

or $

11,3

30

Conf

eren

ce A

pp S

pons

or $

10,3

00

Silv

er S

pons

or $

9,10

0

Wat

er B

ottle

Spo

nsor

$8,

240

Nam

e Ba

dge

& L

anya

rd S

pons

or $

7,40

0

Awar

d Sp

onso

r $6

,180

Bron

ze S

pons

or $

5,66

5

USB

Spo

nsor

$5,

665

Not

epad

/Pen

Spo

nsor

$5,

100

Supp

orte

r $2

,830

Exhi

bito

r $3

,945

Naming rights to Conference Dinner PP

Naming rights to Welcome Reception PP

Naming rights to a keynote plenary session PPNaming rights of a scientific or Symposium session PP PP PP PP

Logo on conference name badges and lanyards PP

Logo on sponsored function tickets PP PP

Acknowledged as sponsor on your name badge PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Naming rights to the conference coffee cart PP

Logo on conference satchels PP

Naming rights to a conference coffee break PP*

Naming rights to a conference Symposium PP PP*

Sponsorship of the conference poster boards PP*

Exhibition booth 2 2 1 1 1 1 1 2 1

Complimentary full conference registration 4 2 2 2 1 1 2 2 1 1 1 1 1 1

Complimentary exhibition trade registrations included with booth 2 2 1 1 1 1 1 2 1

Free standing banner on display in prime location at the conference (sponsor supplied) PPFree standing banner on display at sponsored function (sponsor supplied) PP PPFree standing banner on display in sponsored area PP PP

Networking Lounge branding PP

Logo on water bottle PP

4



Sponsorship Entitlements at a glance

Plat

inum

$10

0,00

0

Gol

d Sp

onso

r $2

8,32

5

Gal

a D

inne

r $2

2,60

0

Wel

com

e Re

cept

ion

$16,

995

Coff

ee C

art S

pons

or $

15,4

50

Netw

orkin

g Lo

unge

& M

obile

Cha

rge

Bar S

pons

or $

11,3

30

Satc

hel S

pons

or $

11,3

30

Conf

eren

ce A

pp S

pons

or $

10,3

00

Silv

er S

pons

or $

9,10

0

Wat

er B

ottle

Spo

nsor

$8,

240

Nam

e Ba

dge

& L

anya

rd S

pons

or $

7,40

0

Awar

d Sp

onso

r $6

,180

Bron

ze S

pons

or $

5,66

5

USB

Spo

nsor

$5,

665

Not

epad

/Pen

Spo

nsor

$5,

100

Supp

orte

r $2

,830

Exhi

bito

r $3

,945

Logo on conference USB stick PPDedicated organisation branded menu tab on the conference app PP

Company profile on website PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Logo on website with hyperlink PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Logo on promotional emails PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Company profile on the conference app PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Logo on cover of conference handbook PP

Logo in conference handbook & conference app PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Logo on conference signage PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Logo on screen in session rooms PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Advertisement in the conference handbook PP PP PP PP PP PP

Conference satchel insert PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Acknowledgment at the conference PP PP

Acknowledgment at sponsored function PP PP

3 minute address at sponsored function PP PP

Electronic delegate list, subject to privacy PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP

Additional Conference Dinner tickets 2 2

Additional Welcome Reception tickets 2

Conference endorsement PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PP PPBranding on conference notepad/pens (sponsor supplied) PP

Logo on coffee cups PP

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Lead the Way – PLATINUM SPONSOR $100,000 + GST

Exclusive OpportunityBE RECOGNISED • Recognised as the Platinum Sponsor on all

promotional e-broadcasts in the lead up to the Conference.

• Recognised as the Platinum Sponsor at the opening and closing ceremonies.

• Recognised as a sponsor on company representatives’ name badge.

BE PROMOTED • Organisation’s logo on Conference marketing and

promotional materials including; logo on the cover of the Conference Program Handbook; projected in plenary session room; on the Conference App; within the Conference Handbook as well as on Conference signage.

• Organisation’s 250 word company profile included on the Conference App.

• Opportunity to provide a free-standing banner to appear in a prime location at the Conference.

• Website acknowledgment as the Platinum Sponsor with your organisation’s logo, 250 word profile and hyperlink to your organisation’s website.

• Full page advertisement included in the Conference Program Handbook.

• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles and coffee cups).

BE SEEN • Two (2) 3m x 3m exhibition booths (or equivalent

space for custom booths) with first choice of location.

NB: The committee reserves the right to alter the floor plan at its discretion.

DELEGATE LIST • Full (electronic) delegate list with name, organisation

and email address (subject to permission of delegate).

BE PRESENT • Two (2) trade exhibition registrations.• Four (4) Conference registration, including attendance

to all sessions, morning teas, lunches, afternoon teas (when applicable), a ticket to the Welcome Reception, and a ticket to the Conference Dinner.

• Two (2) additional Gala Dinner tickets (6 dinner tickets in total).

NB: Trade exhibition registrations include access to the exhibition hall, morning / afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.

BE FEATURED • First choice of keynote session to sponsor.• Acknowledgment as a Keynote Session Sponsor on all

program literature.• Acknowledgment as a Keynote Session Sponsor by the

session chair at the sponsored session.• Projection of organisation’s logo on screen at the

beginning and conclusion of the sponsored session.

NB: The committee reserves the right to amend sessions as circumstances dictate.

BONUS • Conference endorsement - your organisation will be

entitled to use the endorsement phrase “Platinum Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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GOLD SPONSOR $28,325 + GST

Three (3) OpportunitiesBE RECOGNISED• Recognised as a Gold Sponsor on all promotional

e-broadcasts in the lead up to the Conference.• Recognised as a sponsor on company representatives’

name badge.

BE PROMOTED• Organisation’s logo on Conference marketing and

promotional materials including; projected in plenary session room; on the Conference App; within the Conference Handbook as well as on Conference signage.


• Website acknowledgment as Gold Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.

• Half page advertisement included in the Conference Program Handbook.


BE SEEN• Two (2) 3m x 3m exhibition booths (or equivalent

space for custom booths) with choice of location subject to package level and confirmation date.


DELEGATE LIST• Full (electronic) delegate list with name, organisation

and email address (subject to permission of delegate.

BE PRESENT• Two (2) trade exhibition registrations.• Two (2) Conference registration, including attendance



BE FEATURED• Opportunity to select a scientific session to sponsor,

with choice of session subject to package level and confirmation date.

• Acknowledgment as a Scientific Session Sponsor on all program literature.

• Acknowledgment as Scientific Session Sponsor by the session chair at the sponsored session.

• Projection of organisation’s logo on screen at the beginning and conclusion of the sponsored session.


BONUS• Conference endorsement - your organisation will

be entitled to use the endorsement phrase “Gold Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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GALA DINNER SPONSOR $22,600 + GST

Exclusive OpportunityThe Gala Dinner is the highlight social event for ARSC2020 Conference. Delegates will dine on a sumptuous 3 course dinner with quality entertainment and which also includes the prestigious ACRS Awards. The prestigious ACRS Awards will be presented during a brief presentation at the Gala Dinner. Award sponsors will be recognised in this context on the night.

BE RECOGNISED• Acknowledgment of sponsorship on function ticketing.• Verbal acknowledgment of sponsorship during the

function and opportunity for one representative to address the audience for 3 minutes.

• Recognised as the Gala Dinner Sponsor on all promotional e-broadcasts in the lead up to the Conference.


BE PROMOTED• The opportunity to provide corporate signage for

display at the dinner venue at own expense.• Organisation’s logo on Conference marketing and



• Website acknowledgment as Gala Dinner Sponsor with your organisation’s logo, 250 word profile and hyperlink to your organisation’s website.

• Full page advertisement included in the Conference Program Handbook.


BE SEEN• One (1) 3m x 3m exhibition booth (or equivalent space

for custom booths) with choice of location subject to package level and confirmation date.




BE PRESENT• One (1) trade exhibition registration.• Two (2) Conference registration, including attendance


• Two (2) additional Gala Dinner tickets (4 dinner tickets in total).


BE FEATURED• VIP seating arrangements at the Gala Dinner to ensure

optimum networking opportunities.• Opportunity to select a scientific session to sponsor,






BONUS• Conference endorsement - entitled to use the

endorsement phrase “Gala Dinner Sponsor of ARSC2020: The Australasian Road Safety Conference” until September 2020.

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WELCOME RECEPTION SPONSOR $16,995 + GST

Exclusive OpportunityBE RECOGNISED• Naming rights to the Conference Welcome Reception.• Acknowledgment of sponsorship on the function

ticketing.• Verbal acknowledgment of sponsorship during the

function and opportunity for one representative to address the audience for 3 minutes.

• Recognised as the Welcome Reception Sponsor on all promotional e-broadcasts in the lead up to the Conference.


BE PROMOTED• The opportunity to provide corporate signage for

display at the Welcome Reception venue at own expense.

• Organisation’s logo on Conference marketing and promotional materials including; projected in plenary session room; on the Conference App; within the Conference Handbook as well as on Conference signage.


• Website acknowledgment as Welcome Reception Sponsor with your organisation’s logo, 150 word profile and hyperlink to your organisation’s website.








BE PRESENT• One (1) trade exhibition registration.• Two (2) Conference registration, including attendance


• Two (2) additional Welcome Reception tickets (5 welcome reception tickets in total).


BE FEATURED• Opportunity to select a scientific session to sponsor,






BONUS• Conference endorsement - your organisation will be

entitled to use the endorsement phrase “Welcome Reception Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

9

COFFEE CART SPONSOR$15,450 + GST Exclusive Opportunity

The Coffee Cart sponsorship is one of the sought after packages offered. This premium opportunity will offer maximum exposure and networking opportunities. Located in the Exhibition it will offer delegates espresso coffee during the exhibition opening hours.

BE RECOGNISED• Naming rights to the coffee cart.• Recognised as the Coffee Cart Sponsor on all promotional


name badge.

BE PROMOTED• Organisation’s logo, co-branded with Conference

logo, on the official Conference reusable coffee cups sourced by the Conference Organiser.

• Pull-up corporate signage for placement beside the coffee cart at own expense.



• Website acknowledgment as Coffee Cart Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.

• One insert in the Conference satchel (supplied by sponsor by the advised deadlines, lightweight and no larger than A4 size (excluding pens, notepads, USB, water bottles & coffee cups).


for custom booths) next to the coffee cart enabling your staff to speak with delegates as they wait for their coffee.




BE PRESENT• One (1) trade exhibition registration.• One (1) Conference registration, including attendance



BONUS• Conference endorsement - your organisation will be entitled

to use the endorsement phrase: “Coffee Cart Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020. Option to supply branded paper cups, branded t-shirts or aprons for baristas to wear at own expense.

NETWORKING LOUNGE & MOBILE CHARGE BAR SPONSOR$11,330 + GST Exclusive Opportunity

The networking lounge including mobile charge bar will be located in the exhibition hall. The lounge provides are area where delegates can have meetings, network and relax. This package offers high-level exposure during the exhibition hours of the Conference.

BE RECOGNISED• Naming rights to the Networking Lounge & Mobile Charge Bar.• Recognised as the Networking Lounge & Mobile

Charge Bar Sponsor on all promotional e-broadcasts in the lead up to the Conference.


BE PROMOTED• The opportunity to provide corporate signage for display in

the Networking Lounge & Mobile Charge Bar at own expense.• Organisation’s logo on Conference marketing and



• Website acknowledgment as Networking Lounge & Mobile Charge Bar Sponsor with your organisation’s logo, 150 word profile and hyperlink to your organisation’s website.



for custom booths) next to the networking lounge enabling your staff to speak with delegates as relax and wait for their mobile devices to be charged.




BE PRESENT• One (1) trade exhibition registration.• One (1) Conference registration, including attendance




to use the endorsement phrase: “Networking Lounge & Mobile Charge Bar Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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SATCHEL SPONSOR$11,330 + GST Exclusive Opportunity

BE RECOGNISED• Recognised as the Satchel Sponsor on all promotional


name badge.

BE PROMOTED• Organisation’s logo, co-branded with Conference logo

on the Conference satchel sourced by the Conference Organiser.



• Website acknowledgment as Satchel Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.







BE PRESENT• One (1) trade exhibition registration.



be entitled to use the endorsement phrase: “Satchel Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

CONFERENCE APP SPONSOR$10,300 + GST Exclusive Opportunity

The Conference App is used continually throughout the Conference and this is a great way to have your brand in front of delegates from day one. The Conference will feature a fully integrated App for iOS (iPhone and iPad) and for Android (phones and tablets) to deliver the best possible user experience and presentation of the Conference program in an innovative and interactive manner.

BE RECOGNISED• Recognised as the Conference App Sponsor on

all promotional e-broadcasts in the lead up to the Conference.





• Website acknowledgment as the Conference App Sponsor with your corporate logo, 100 word profile and hyperlink to your website.


• Dedicated organisation branded menu tab on the conference app.




BE PRESENT• Two (2) Conference registration, including attendance



entitled to use the endorsement phrase “Conference App Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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SILVER SPONSORS$9,100 + GST Multiple Opportunities

BE RECOGNISED• Recognised as a Silver Sponsor on all promotional


name badge.




• Website acknowledgment as a Silver Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.



BE SEEN• Two (2) 3m x 3m exhibition booths (or equivalent

space for custom booths) with choice of location subject to package level and confirmation date.




BE PRESENT• Two (2) trade exhibition registrations.• Two (2) Conference registration, including attendance to all sessions,

morning teas, lunches, afternoon teas (when applicable), a ticket to the Welcome Reception, and a ticket to the Conference Dinner.


BE FEATURED• Opportunity to select a scientific session to sponsor, with choice

of session subject to package level and confirmation date.• Acknowledgment as a Scientific Session Sponsor on all

program literature.• Acknowledgment as Scientific Session Sponsor by the

session chair at the sponsored session.• Projection of organisation’s logo on screen at the

beginning and conclusion of the sponsored session.


BONUS• Conference endorsement - your organisation will be entitled to

use the endorsement phrase “Silver Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

WATER BOTTLE SPONSOR$8,240 + GST Exclusive Opportunity

Maximise your branding by becoming the Water Bottle Sponsor. Water bottles are used years after the Conference, providing longevity of delegate exposure to your logo.

BE RECOGNISED• Recognised as a Water Bottle Sponsor on all

promotional e-broadcasts in the lead up to the Conference.


BE PROMOTED• Organisation’s logo, co-branded with Conference logo,

on the official Conference water bottles sourced by the Conference Organiser.



• Website acknowledgment as the Water Bottle Sponsor with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.




BE PRESENT• One (1) Conference registration, including attendance



entitled to use the endorsement phrase: “Water Bottle Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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NAME BADGE AND LANYARD SPONSOR$7,400 + GST Exclusive Opportunity

BE RECOGNISED• Recognised as the Name Badge and Lanyard Sponsor

on all promotional e-broadcasts in the lead up to the Conference.


BE PROMOTED• Organisation’s logo, co-branded with Conference logo,

on official conference name badges sourced by the Conference Organiser.

• Organisation’s logo on official conference lanyard sourced by the Conference Organiser.



• Website acknowledgment as the Name Badge and Lanyard Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.







entitled to use the endorsement phrase: “Name Badge and Lanyard Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

AWARD SPONSOR$6,180 + GST Exclusive Opportunity

BE RECOGNISED• Recognised as the Award Sponsor on all promotional


name badge.




• Website acknowledgment as the Award Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.







be entitled to use the endorsement phrase: “Award Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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BRONZE SPONSORS $5,665 + GST Various OpportunitiesBRONZE SPONSORS ARE OFFERED THE CHOICE OF ONE OF THE FOLLOWING:Morning / Afternoon Tea (multiple opportunities)

• Naming rights to one (1) morning / afternoon tea.• Acknowledgment as a Morning / Afternoon Tea

Sponsor on all program literature.• Acknowledgment as the Morning / Afternoon Tea

Sponsor by the session chair of the session prior to and following the sponsored morning / afternoon tea break.

• Projection of organisation’s logo on the screen at the conclusion of the session prior to the sponsored morning / afternoon tea break.

• Organisation’s logo on tent cards displayed at each buffet station the sponsored morning / afternoon tea break.

• Opportunity to provide signage and/or merchandising at own expense during the sponsored morning / afternoon tea break (excluding coffee cups).


ORPoster Board Session (exclusive opportunity)

• Naming rights to the poster board session.• Acknowledgment as the Poster Board Session Sponsor

on all program literature.• Acknowledgment as the Poster Board Session Sponsor

by the session chair of the session prior to and following the poster board session.

• Organisation’s logo on each poster board.• Opportunity to provide signage at own expense during

the poster board session.


ORConference Symposium (multiple opportunities)

• Naming rights to one (1) Conference Symposium.• Acknowledgment as a Conference Symposium

Sponsor on all program literature.• Acknowledgment as a Conference Symposium

Sponsor by the session chair / facilitator.• Projection of organisation’s logo on the screen at

the beginning and conclusion of the sponsored symposium.


BE RECOGNISED• Recognised as the Award Sponsor on all promotional


name badge.




• Website acknowledgment as a Bronze Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.







be entitled to use the endorsement phrase: “Bronze Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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USB SPONSOR$5,665 + GST Exclusive Opportunity

BE RECOGNISED• Recognised as the USB Sponsor on all promotional


name badge.

BE PROMOTED• Organisation’s logo, co-branded with Conference

logo, on the official USBs sourced by the Conference Organiser.



• Website acknowledgment as the USB Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.


NB: The USB device will contain the ARSC2020 Conference Program Handbook and abstracts and will be inserted into the delegate satchels.






be entitled to use the endorsement phrase: “USB Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

NOTEPAD AND PEN SPONSOR$5,100 + GST Exclusive Opportunity

This represents an excellent opportunity to have your corporate brand and message put before every attending delegate each day of the Conference.

BE RECOGNISED• Recognised as the Notepad and Pen Sponsor on

all promotional e-broadcasts in the lead up to the Conference.


BE PROMOTED• Organisation’s logo on the official notepads and pens

(provided by the sponsor at their own expense).• Organisation’s logo on Conference marketing and



• Website acknowledgment as the Notepad and Pen Sponsor with your organisation’s logo, 50 word profile and hyperlink to your organisation’s website.


NB: The notepads and pens will be inserted into the delegate satchels.






entitled to use the endorsement phrase: “Notepad and Pen Sponsor of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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SUPPPORTER$2,830 + GST Unlimited Opportunities

BE RECOGNISED• Recognised as a Conference Supporter on all promotional


name badge.




• Website acknowledgment as a Conference Supporter with your organisation’s logo, 75 word profile and hyperlink to your organisation’s website.







to use the endorsement phrase “Supporter of ARSC2020: the Australasian Road Safety Conference” until September 2020.

OTHER OPPORTUNITIESADVERTISEMENT IN THE CONFERENCE PROGRAM HANDBOOK• Full page (portrait) $920 + GST• Half page (landscape) $565 + GST

SATCHEL INSERTS – $565 + GST Insert providers will be permitted to supple a lightweight (up to 4 x A4 sized pages) brochure or corporate gift (excluding notepads, pens, USB and water bottles) for inclusion in the delegate satchels.

MAGAZINE INSERTS – $1,030 + GSTMagazine insert providers will be permitted to supply a magazine/journal (up to 120 A4-sized pages) for inclusion in the delegate satchels.

PRELIMINARY EXHIBITION OPENING TIMES(pending final program)

Wednesday 16 September 20207.30am – 7.30pm

Thursday 17 September 20208.00am – 3.30pm

Friday 18 September 20208.00am – 3.30pm

EXHIBITOR OPPORTUNITIES $3,945 + GST

Multiple Opportunities

To compliment the Conference program, an industry exhibition will be held in conjunction with the Conference. The Networking Lounge & Mobile Charge Bar, Welcome Reception, tea breaks and lunches will be served amongst the exhibition. These meals will be “stand up” to allow delegates to move freely through the exhibition space at all times.

As an exhibitor you will receive the following benefits:

• 1 x 3m x 3m x 2.4m high booth, including 2 x 150 watt spotlights; 1 x 4amp power outlet (note other equipment is available from the exhibition company at the exhibitors own cost).

• One (1) trade exhibition registration.

NB: Trade exhibition registrations include access to the exhibition hall, morning/afternoon teas and lunches (when applicable) for the duration of the Conference and the Welcome Reception.

• Organisation’s logo on Conference marketing and promotional materials including; on the Conference App and within in the Conference Handbook.


• Website acknowledgement as a Exhibiting Partner with your organisation’s logo, 100 word profile and hyperlink to your organisation’s website.

• Full (electronic) delegate list with name, organisation and email address (subject to permission of delegate).

• Conference endorsement - your organisation will be entitled to use the endorsement phrase “Exhibiting Partner of ARSC2020: the Australasian Road Safety Conference” until September 2020.

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DOOR 11



EXHIBITION FLOOR PLAN

LOUNGE

FOOD STATION

FOOD STATION

COFFEECART

ENTRANCE

NB: The exhibition floor plan is indicative only. The committee reserves the right to alter the floor plan at any time.

2524 26

23

2730 28

29

2120 22

19

1716 18

15

1

14

5 6

7

9

8

10

4

11

3

12

2

13

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SPONSORSHIP TERMS AND CONDITIONS

TO CONFIRM SPONSORSHIPTo book a sponsorship package, please visit the sponsorship booking portal at:

https://pecbookings.eventsair.com/arsc2020/sponsorship

Enter your company information (including uploading your company logo, profile and weblink), select the package and read and accept the sponsorship agreement. Once completed you will receive a confirmation letter and tax invoice for a 50% of total payment due as a deposit. Your sponsorship package will be confirmed once the sponsorship agreement has been accepted and the deposit payment of 50% has been paid.

Payment instructions will be highlighted in the booking portal.

SPONSORSHIP CONDITIONS• To confirm sponsorship, acceptance of the

sponsorship agreement in the sponsorship booking portal is required.

• The deposit of 50% of total payment due is required before any entitlements can be delivered (special arrangements can be made).

• The final balance is due by 3rd July 2020. Payment terms are strictly 7 days after the tax invoice has been sent.

• All fees are in Australian dollars and exclude GST.

CANCELLATION POLICY• 25% cancellation fee will apply for cancellations

received prior to 6 March 2020.

• 50% cancellation fee will apply for cancellations received prior to 1 May 2020.

• 75% cancellation fee will apply for cancellations received prior to 24 July 2020.

• Cancellations received after 24 July 2020 will not be refunded.

• Notice of cancellation must be submitted in writing to [email protected]

LIABILITY/INSURANCEAll sponsors / exhibitors must have public liability insurance for the period of the exhibition. The Australasian College of Road Safety (ACRS), Premier Event Concepts (PEC) or the Melbourne Convention & Exhibition Centre (MCEC) will not be responsible for any loss or injury that may occur to the sponsor / exhibitor, sponsor / exhibitor’s employees, registrants, the public or property from any cause whatsoever prior to, during and the subsequent period of the meeting. Sponsors / Exhibitors shall indemnify and hold harmless the ACRS, PEC and the MCEC, from all liability (damage or accident) that might ensue from any cause resulting to or connected with the transportation, placing, removal or display of exhibits.

FOR FURTHER INFORMATION

For further information about the Conference, please visit www.australasianroadsafetyconference.com.au

Registration and program enquiries should be directed to:

Shanna SheldrickPremier Event Concepts

P: +61 437 377 107E: [email protected]

Sponsorship and exhibition enquiries should be directed to:

Amy RobertsPremier Event Concepts

P: +61 400 186 995E: [email protected]

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BOOK NOWhttps://pecbookings.eventsair.com/arsc2020/sponsorship

EXCLUSIVE SPONSORSHIP & EXHIBITION PROPOSAL · Sponsorship Entitlements at a glance. Platinum...

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