Mari PeetsErasmus coordinator for outgoing students

STEP 1 Selection process – Completed!

By exchange committees in Faculties

Now you are the representatives of TUT (and of Estonia)

How to represent our university?Know the facts – presentation of TUT

Distribute the materials – brochures for the host university coordinator

Study hard, behave well!

STEP 2 – Nomination

◦First contact between the two universities

◦by the Erasmus coordinator

◦Your personal information (name, date of birth, e-mail address, study field and level) is sent to your chosen partner university

◦Confirmation in some form is expected

STEP 3 – Applying to the partner university

Application form online or paper application Supporting documents:

◦ Transcript of Records – in English, signed/stamped◦ Language certificate ◦ Copy of ID document◦ Copy of EU Health Insurance card◦ CV◦ LEARNING AGREEMENT

MOST IMPORTANT DOCUMENT(Includes courses that you will follow)

Consists of 2 documents - “Official” Learning Agreement form and it’s Annex (lisa).

Official Learning Agreement◦ Places for 5 signatures - student’s signature + 2 from

home university and 2 from the receiving university Signed by your academic adviser and the

Erasmus coordinator Sent to the receiving university for signing

BASIS FOR THE CREDIT TRANSFER

(YOUR INSURANCE POLICY between you/TUT)

Two columns to indicate the transfer plan Signed by your academic adviser Stays in the Dean’s Office Used in the credit transfer process after your

exchange

The rule of the ERASMUS programme (applies for other exchange schemes) is to complete at least 15 ECTS (EAP) credits per semester.

You also have to follow the TUT requirements according to your student status◦ 22.5 EAP per semester for students on RE places◦ 15 EAP per semester for REV students

NB! Finnish students: ◦ KELA has their own requirements!

Talk to your Dean’s office to make sure you fulfill all requirements!

Documents are sent out by the

ERASMUS COORDINATOR (not the student) At least a week before the application

deadline Copies of all application documents are kept

in the International Relations Office It’s also a good idea to keep copies for your

own use, please keep a separate folder for your Erasmus documents – the Learning Agreement, the financial agreement, the

confirmation letters etc.

In return you should get a CONFIRMATION OF ACCEPTANCE in the form of:

◦ Official Acceptance Letter by mail ◦ Pdf copy of the official acceptance letter◦ Confirmation of acceptance via e-mail◦ Signed learning agreement

The acceptance letter is a basis for signing the financial agreement

If you don’t receive the official acceptance letter, you need to present the academic calendar of the receiving university.

Financial agreement states the amount of your scholarship

Calculated according to your study months at the receiving university◦ Dates from the acceptance letter or the

academic calendar of the receiving university◦ If your scholarship is for 5 months, you cannot

return early, or you’ll pay some money back! Financial agreement is signed shortly before

the beginning of the exchange NB! Do not wait with making travel plans,

the money will come last minute!

Register in ÕIS by the “red line day” Go to Applications (Avaldused) and fill out an

application to a VISITING STUDENT PLACE (KÜLALISÜLIÕPILASEKS SUUNDUMINE)

Enter the name of the host university and the duration of exchange

Some faculties require to submit a study plan, others don’t – please ask your Dean’s Office

Students studying on REV places pay 64 EUR semester registration fee

Ehitusteaduskond – Betra Leesment Mehaanikateaduskond – Jana Saidla Energeetikateaduskond – Ülle Valtna IT– Merike Siidoja Keemia – Raili Klesment/Kadri-Ann Matson Mat-Loodus – Aili Hirvesoo Sotsiaalteadused – Elve Vunn/Archil Chochia Majandusteaduskond –Tiit Randla (LA) Kolledžid – oma Erasmus koordinaator

Within one month from the beginning of studies

Fill out “Changes to Learning Agreement” form and it’s Annex

Sign the official form and get signatures from the receiving university

Send back ALL THREE: The original Learning Agreement (sent with application)

The changes to Learning Agreement

The Annex to Learning Agreement

CONFIRMATION of STUDY PERIOD◦ Document that confirms your ACTUAL study period

◦ NB! Dates have to show the same amount of months than on your financial agreement (not the exact same dates, but the NUMBER OF MONTHS)

STUDENT FINAL REPORT◦ Within one month of your return

TRANSCRIPT OF RECORDS – Official document will be sent from university to university. (Original belongs to the student, copies to Dean’s office and Erasmus coordinator)

Find out WHEN the results will come NOTIFY YOUR DEAN’S OFFICE if they

won’t come by the end of June

Once you have the Official Transcript Fill out the credit transfer form in ÕIS

Names of courses both in the original language and in English

Print the form out Get a signature from your academic adviser Hand it in to your Dean’s Office along with

the copy of your Official Transcript

You have completed your exchange when you have presented five documents:

1. Financial Agreement 2. Learning Agreement + Changes (if

needed) 3. Confirmation of study period 4. Transcript of Records 5. Student Report 6. EILC completion certificate (if applicable)

Practice your English, but also use the opportunities to learn the local language

EILC - Erasmus Intensive Language and Culture

Offered only for smaller, less spoken languages of Europe: Belgium (Dutch), Bulgaria, Cyprus (Greek), Czech Republic, Denmark,

Finland, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Malta (Maltese), the Netherlands (Dutch), Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain (for the languages Basque, Catalan, Galician and Valencian), Sweden and Turkey.

Fun and useful, great orientation, one extra month of scholarship, Application deadline 20.05

Alternative methods of language learning

Campus Europae Hook-up! online languague courses FOR FREE (A1 and A2 level)

Finnish, French, German, Greek, Italian, Latvian, Lithuanian, Luxemborgish, Polish, Portuguese, Russian, Serbian, Spanish, Turkish

Check it out, register and take a course at: languagelearning.campuseuropae.org

No need to register as CE student.

Adjustment process has 5 stages:

◦ Honeymoon◦ Culture shock◦ Initial adjustment◦ Mental isolation◦ Acceptance and integration

HONEYMOON Initially students are fascinated

and exited by everything new. The visitor is elated to be in a

new culture. Making new friends, going out,

partying CULTURE SHOCK The students are immersed in

new problems: housing, transportation, shopping and language.

Get mentally tired from continously straining to express yourself in a foreign language.

INITIAL ADJUSTMENT Everyday activities such as housing and

moving around are no longer major problems

Places, faces and study environment are getting more familiar

Although students may not yet be fluent in English, basic ideas and feelings in the second language can be expressed

MENTAL ISOLATION Students start missing family and friends Stress from not being able to express themselves

as well as they can in their native language. Frustration and a loss of self-confidence. ACCPETANCE AND INTEGRATION A routine has been established. Acceptance with the habits, customs, foods, and

characteristics of the people of the new culture. Students feel comfortable with new friends,

school, and the language of the country.

READJUSTMENT – just as difficult as adjustment, only UNEXPECTED

Students change while they’re abroad New friends vs old friends – who are my

friends now? People at home can’t understand the inner

changes and new connections Home environment also changes – political

events, music, TV shows Students feel “lost”

POSITIVE NEGATIVE

Students become more tolerant, open-minded, patient, undestand different cultures better

Widens perspectives Learn more about

themselves Gain self-confidence

Loss of friends Loss of “position” Loss of belonging

Grieving process◦ Life style◦ Experiences◦ Friends

REQUIRED: EU Health Insurance Card◦ Easier access to medical services, but it does not

cover all medical expenses

Additional insurance – Highly recommended, required by lots of partner universities

To top up EU Health Insurance benefits www.aonstudentinsurance.com Offers insurance packages specially for students Easy online application Everything you need during your stay abroad:◦ Medical expenses◦ Dental expenses (!)◦ Accident insurance (Accidental death, permanent disablement)

◦ Emergency Assistance (inc. transportation home)

◦ Travel insurance◦ Legal expenses

If you have any questions, please contactMari Peets, IRO III-210

620 3542, mari.peets@ttu.ee