exceptional workspaces for business - Saracen Interiors · PDF fileoutstanding results that...

our inspiration, credentials & approach

exceptional workspaces for business

“good designis good business”

Thomas J. Watson Jr.

3 Tata Communications case study

4 We listen, inspire, then deliver

5 Who are we?

6 Creature of London case study

7 The Saracen approach makes us different

8 Sharia Compliant Bank case study

9 Our local office, your global service

10 The journey

12 Procurement and cost control

13 CH2M Hill, York case study

14 Our competencies

15 Sustainability and corporate responsibility

16 Aspect Property Group case study

17 Contact details

“ Saracen worked in challenging circumstances as there are certain logistics to consider when carrying out any alterations to a historic building of such prestige in this location. The team designed according to what it had absorbed from us during the early stages to deliver outstanding results that best promote our brand while fulfilling the needs of our staff. We look forward to working with them closely again in the future as a trusted partner.”

Kathryn Partridge, Vice President of Brand and Corporate Communications at Tata Communications

Tata Communications

call 0870 743 0930visit saraceninteriors.com

Location: Vintners Place, London

Project: Office Fit Out

Project size: 17,000 sq ft

Timeline: 12 weeks

Description: Saracen Interiors has designed and delivered a full fit out for global network provider, Tata Communications at its new showcase address, Vintners Place, on the north bank of the Thames, reflecting its client’s vision of a mobile, flexible working environment that encourages collaboration.

The turnkey project comprised the full fit out of the South East wing on the second floor of the building. Work to the reception area included a combination of exceptionally high quality walnut, graphite and stone finishes. A bespoke feature desk of graphite and stainless steel was installed along with elevated ceiling sections with uplighters, an integrated media wall and natural stone porcelain floor tiles with pantone branded mosaic insert tiles.

The open plan offices are now expected to accommodate approximately 160 employees and have been designed to allow for flexible working with docking mounts, timber-slatted dining booths and a snug with astro turf flooring.

Fittings and furniture include Senator work stations, Knoll and Vitra seating booths, with integrated plug and play technology and varying work station heights, to increase vitality and promote collaborative working. A 30-metre feature ceiling raft also marks a centralised zone designed to change office dynamics, reflecting different levels and dimensions in the use of the open space.

Saracen is dedicated to providing an unparalleled service and approaches each challenge with equal enthusiasm, attention to detail and positivity.

We have been providing solutions for three decades and its our combination of experience and the dedication of our team that translates into our ability to create the perfect space to fit your needs.

The following document encompasses an introduction to Saracen and what sets us aside from our competition, our methodology and an insight into some of our previous projects.

Thank you for considering Saracen.

Michael Page Managing Director

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we listen,inspire,

then deliver

The Saracen group of companies has long been regarded

as one of the country’s leading consultancies, providing

exceptional workplaces for business over three decades.

The focus of our business has always been on building

long term relationships. Our four divisions offer a

complete solution from design and fit out through to

ongoing management of your facilities.

Many of the worlds leading brands have benefitted from

our award winning designs and have been recognised

as some of the most inspirational workplace solutions

within the industry.

who are we?

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Location: Shoreditch, London



Timeline: 4 weeks

Description: Saracen Interiors has completed a fast-track, refurbishment project for creative agency, Creature of London. Work was completed in just four weeks, with the leading workplace consultant liaising closely with Creature to make sure the overall vision of the office project was met while ensuring the agency’s staff suffered minimum disruption to enable a ‘business as usual’ approach.

Key aspects of the project included a wood-lined den, complete with television and scatter cushions, an extended kitchen area, doubling the original kitchen size, pinnable plywood walls and the supply of bespoke desks and pedestals. The walls were made from old-fashioned, pressed paper fibre board, sourced and supplied by the interiors expert. Lighting and flooring was also installed throughout and all work was completed on time and within budget.

Bex Reichwald of Creature of London is delighted with the end result: “Saracen’s project manager spent time really getting to know us in order to fully evaluate our requirement and to come up with suggestions that will make a difference, going forward, to the smooth running of the working day. The ply walls throughout are a boon for our designers who are constantly coming up with ideas and creating but are always running out of space for post-its.

“Even the entrance door to the meeting room is made of ply, giving it the appearance of a secret door and adding to the overall effect. This office environment will help us to raise our game and is worthy of an up and coming, creative, London brand. We’re looking forward to welcoming clients to the premises.”

Creature of London


Saracen, almost uniquely within the industry, is led with

a focus on exceptional quality and delivery. Often other

organisations have a primary sales function with little

consideration or ability to deliver the highest standards.

The group remains a privately owned organisation which

underpins our core values of honesty and integrity. To this

day our executive board consists of industry specialists

reflecting a heritage of inspirational design through

exceptional delivery.

Our focused, positive approach to everyday challenges

is at the heart of our ethos. This foundation supports our

conviction to attain high standards throughout the process

to surpass our ambition of creating lasting relationships

and clients for life.

We believe the product of our business is the delivery of an

exceptional and functional workplace finished to the highest

of standards; something often forgotten in the industry.

the Saracen approach

makes us differentOur focused, positive approach to everyday challenges is at the heart of our ethos...

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Location: Old Broad Street, London



Timeline: 12 weeks

Description: The workplace consultant, Saracen Interiors completed a fit out project for Sharia Compliant Bank, a Shariah trading investment bank on Old Broad Street.

The project covered alterations to a meeting room space, to create two further meeting rooms, a prayer room and additional managers’ offices plus the reconfiguration of open-plan office space to accommodate an additional 20 members of staff. Work included the fitting of carpets and glazed screens and the adapting of existing door modules and storage cupboards.

Joint Managing Director of Saracen Interiors, Michael Page believes that the key to the company’s success in the City lies with its sensitivity to the needs of its clients and its ability to carry out fast-track projects while maintaining a live working environment: “Every effort is made to understand and protect the client’s business which means that, as well as providing working environments that meet the client’s requirements, we ensure that it’s business as usual where possible. In this instance, that has meant completing all work during the night and at the weekend in order not to interrupt the working day.

“The site itself was challenging as there was only one point of access for all vans and materials but we’re used to working in central London and the issues that go hand-in-hand with this location and we are adept at finding the right solution to enable us to work quickly and effectively to get the job done.”

Sharia Compliant Bank


our local office,your global service

Head Office, London

North East Regional Office

South East Regional Office

Our strategically placed, regional offices allow

us to deliver full turn key solutions to any UK

business with the same level of dedication

and professionalism.

With some of the industry’s leading consultants

and project managers we offer services globally

to many of our international clients.

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3. Project Solution

Once you have selected a building or suitable space

we will move on and develop your scheme to its finished

level of detail. We will then take the initial concept

design and develop the working drawings, schedule of

finishes and technical solutions in line with final budgets

and timescales. Utilising our experienced in-house team,

these elements can be developed simultaneously to

avoid a lengthy tender process.

- Final space plan layouts

- Signed off finishes schedule

- Detailed design and specification

- Services design

- Construction programme

- Final costs

- Furniture selection

2. Concept

The second stage is where we begin to bring the

project brief to life with outline ideas and concept

design proposals. Here building options are tested

for suitability using our outline concept. Outline budgets

and project timescales can be developed in line with

the design development.

- Building test fit space plans

- Design ethos and outline concepts

- 3D visuals

- Technical building appraisals

- Project programme and phasing

- Project budget

- Building or space selection

1. Appraisal

Our appraisal exercise will support your decision making

at the very start of your journey. You may be at the start

of the feasibility and planning stage or already have an

outline of your needs. We will initially piece together a

blue print of your business function, relationships and

spatial requirements and then create a project brief as

a foundation for commencement of design.

- Property strategy

- Space analysis

- Furniture audit

- Briefing documentation

- Building viewings

the journeyWhether you are undertaking an in-situ refurbishment or a complete relocation project our team will lead you through our tried and tested process from planning and property strategy through to occupation and post project support.

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6. Occupation and Client Services

The occupation of your new space or building will

normally take place over a weekend. Our in house

move management team will take care of the move

and ensure all furniture and equipment is relocated and

commissioned to allow a seamless transition.

Our client services team will then be introduced to manage

any needs you may have in the future from small changes,

major moves through to full management of your facilities.

- Relocation and move management

- Defects liability support

- Office maintenance

- Change management

- Facilities management

5. Implementation

Following a diligent design and preparation stage

your scheme will move smoothly into our procurement

and build process.

You will have a firm fixed cost against a design

that is clearly defined with confidence of delivery

against agreed timescales.

- Long lead items and commencement notices

- Procurement

- Mobilisation

- Construction

- Build management

- Commissioning and sign off

4. Reviews and Checks

Once the scheme has been prepared and all elements of

design, specification, cost and programme are complete

we will go through a thorough checking process to cover

all of the key areas of compliance. It is important to

understand your responsibilities as the client regarding

health and safety, building regulations, planning and

means of escape in the event of fire.

We will take you through the process to ensure you are

protected in all areas prior to entering a formal contract

for the works.

- Building regulations

- Fire regulations

- Health and safety

- Insurances

- Warranties

- Licence to alter

- Formal contract administration

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Our model offers a total turnkey package...

The design and build method of procurement is recognised

as the preferred route to complete office interiors’ projects

up to 60,000 sqft in size. Our model offers a total turnkey

package where all disciplines for design through to

project management work together under one roof.

The outstanding benefits are increased time efficiency

by removal of the tender period, cost economies by

eradicating the need for external consultants and certainty

of cost against a fixed specification. Having a single point

of contact and with one entity contractually liable the risk

is effectively transferred to Saracen at the point of a formal

agreement being executed.

- Reduction in fees with in house disciplines

- Early cost certainty against a fixed design

- Transfer of risk to Saracen

- Single point of accountability

- Faster process

- Minimal management downtime

During our process the development and understanding

of the project costs is a fundamental issue that requires

careful communication. Our cost development process

will follow the overall project steps so at any stage of

the design all parties understand how the budgets are

affected. By following this method we can avoid budget

issues prior to implementation which could otherwise

adversely affect timescales and design specification.

- Initial cost per square foot budgets

- Accurate estimates against concept design

- Fast budget turnaround to allow quick

strategic decisions

- No protracted tender process as budgets

are developed alongside design

- Detailed and fixed costs against a

fixed specification prior to formal

- Contract

- Cost and progress reports throughout

the implementation phase

- Strict control of project amendments

and cost variations throughout the project

- Build phase

procurementand cost control

project costs

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Location: York, Yorkshire



Timeline: 8 weeks

Description: Saracen’s workplace design and delivery team was delighted with the finish of a truly inspiring fit out for their long standing client, CH2M Hill, in central York. The previous council offices had an industrial feel with exposed steel beams and bare brick walls which the client was keen to preserve. This gave Saracen a superb backdrop to expose as much of the industrial features as possible but at the same time make it into a functional working environment.

The Saracen team worked tirelessly with the buildings landlord to complete the project within a very specific deadline and budget to accommodate 90 staff. The design concept revolved around exposed concrete ceiling and services. Feature ceiling rafts were installed to accommodate lighting, projectors, power and drop-down screens. Saracen designed open-planned spaces plus fully glazed meeting rooms with all the usual acoustic and video conferencing capabilities plus an exposed ventilation system.

To promote the history of the building Saracen sourced early 19th century images of the famous York bar walls from York County Council. These were then reproduced into 4 complete digital wall images. Needless to say our client is delighted with their finished workspace.

“ Despite the restrictions of the building, this is probably the best fit out of all our European offices. We have built a strong relationship with Saracen in recent years as they always deliver outstanding results.”

Sharon Watt, Global Enterprise Services, CH2M Hill

CH2M Hill, York


NORTHERNDESIGN AWARDS

2014

finalist

our competencies

Procedures and Quality Assurance

Saracen is ISO 9001 accredited. Our Zero Defects Policy

ensures all work is carried out to the highest levels of

quality and finish. In order to continually improve the way

we operate, we benchmark every aspect of our work and

carry out detailed audits to measure the performance of

our supply chain and the quality of workmanship.

Awards

Saracen is an award-winning organisation having picked

up a number of awards for our work in the fit out sector

including AIS Gold Award For Fit Out (2014)

Insurances

Saracen is suitably insured for all site works:

- Employers liability: £15M

- Public / Product liability: £10M

- Professional indemnity: £5M

Health & Safety

Maintaining and promoting the safety, health and well-being

of our workforce, supply chain, clients and customers is of

paramount importance to us at Saracen Interiors.

Our policy is to provide the highest standards in our

construction work and throughout the design and

planning of our projects. Our safety department is

responsible for providing up to date health and safety

advice and assistance ensuring all our policies and

procedures are reviewed and provide leadership and

direction for all our staff.

The Safety Department is led by an HSE registered safety

manager (OSHCR) who is a fellow of the international

institute of risk and safety management (FIIRSM) and a

chartered member of the institute of occupational safety

and health (CMIOSH).

In addition, our CDM coordinators are registered

members of the Association for Project Safety (RMAPS)

ensuring that we are able to provide the very best CDM

coordinator and design risk management services to our

clients as a separate function.

Our Zero Defects Policy ensures all work is carried out to the highest levels of quality and finish...

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Saracen has a deep understanding of sustainable office design and how to deliver a truly green office fit out. Although a sustainable office will cost you more to start with, Saracen can help you understand how to mitigate some of these costs and understand the long term benefits.

We are ISO14001 accredited and are constantly striving to find and develop innovative solutions to help sustain our environment.

Saracen is dedicated to giving back to the local and wider community. Every year we engage with a charity and support them through a number of fund raising events.

sustainabilityand corporate responsibility

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Location: Watford, Herts

Project: Building Refurbishment


Timeline: 24 weeks

Description: In the spring of 2011, Saracen Interiors commenced the dilapidations and refurbishment of Royalty House, the old Hertfordshire Primary Care Trust building on King Street, Watford for commercial property investment expert, Aspect Property Group.

The dilapidation project involved the cleaning of the exterior building, including guttering and drainpipes, the removal of carpet tiles, ceilings, window film and wallpaper plus the dismantling of partitioning.

The second part of the project involved a complete refurbishment of the existing building across four floors, the renovation of the underground car park and the building of an extension to the ground floor to allow for restaurant use. Works also included a mechanical and electrical installation package that is expected to reduce the building’s energy bills by up to 50 percent.

Royalty House has been transformed to its former glory for future tenants and has given King Street a landmark building.

“ Saracen has shown complete commitment and dedication to this project from the start. We were highly impressed by the designs that were presented to us in the first instance. Since then, the relationship has been firmly cemented by hard work and an ability to think quickly and problem solve by the team on the ground. They’ve been incredibly professional and sensitive to the environment that they are working in and we are confident we chose the best partner to see this project through.”

Daniel Berko, Head of Property, Aspect Property Group

Aspect Property Group


Head Office:78 York Street,London W1H 1DPTelephone: 0208 226 2161

South East Regional Office:Unit H, Manawey Business Park, Holder Road, Aldershot,Hampshire GU12 4RHTelephone: 0870 743 0930

North East Regional Office:11-12 Sandown House,Sandbeck Way,Wetherby LS22 7DN

Telephone: 01937 220 480

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