Cre

ate

nam

es b

y u

sin

g r

ow

and c

olu

mn labels

Move t

o t

he p

revio

us w

ork

book w

indow

Print

com

mand

Exit Display the

Macro dialog box

Display Visual Basic Editor

Define a name

Close the

window

Restore the win-dow size

Move to the next

work-book

window

Move the

window

Resize the

window

Minimize the

work-book

Maxi-mize or restore

the work-book

window

Insert a Microsoft Excel

4.0 macro sheet

Open command

Paste a function into a

formula

Repeat the last

Find (Find Next)

Display the Find dialog box

Move to the pre-vious pane

Add to the se-lection

Calcu-late the active work-sheet

Display a

short-cut

menu (right click)

Insert a new

work-sheet

Save command

Paste a name into a

formula

Repeat the last action

Go To Move to the next

pane

Spelling com-mand

Extend a selection

Calcu-late all

sheets in all open work-books

Make the

menu bar ac-

tive

Create a chart

Save As com-mand

F3 F4 F5 F6 F7 F8 F9 F10 F11 F12

0

2

4

6

8

10

12

ALT+SHIFT Insert a new worksheet Save command

ALT+SHIFT Insert a new worksheet Save command

Function keys in Microsoft Excel

Function Key SHIFT CTRL

F1 What's This?

F2 Edit the active cell Edit a cell comment

F3 Define a name

F4 Repeat the last action Close the window

F5 Go To Restore the window size

F6

F7 Spelling command Move the window

F8 Extend a selection Add to the selection Resize the window

F9 Minimize the workbook

F10

F11 Create a chart Insert a new worksheet

F12 Save As command Save command Open command

Display Help or the Office Assistant

Paste a name into a formula

Paste a function into a formula

Repeat the last Find (Find Next)

Display the Find dialog box

Move to the next pane

Move to the previous pane

Move to the next workbook window

Calculate all sheets in all open workbooks

Calculate the active worksheet

Make the menu bar active

Display a shortcut menu (right click)

Maximize or restore the workbook window

Insert a Microsoft Excel 4.0 macro sheet

ALT CTRL+SHIFT ALT+SHIFT

Insert a chart sheet

Save As command Save command

Exit

Print command

Insert a new worksheet

Create names by using row and column labels

Move to the previous workbook window

Display the Macro dialog box

Display Visual Basic Editor

Enter data by using shortcut keys

To

Complete a cell entryCancel a cell entryRepeat the last actionStart a new line in the same cellDelete the character to the left of the insertion point, or delete the selectionDelete the character to the right of the insertion point, or delete the selectionDelete text to the end of the lineMove one character up, down, left, or rightMove to the beginning of the lineEdit a cell commentCreate names from row and column labelsFill downFill to the rightFill the selected cell range with the current entryComplete a cell entry and move down in the selectionComplete a cell entry and move up in the selectionComplete a cell entry and move to the right in the selectionComplete a cell entry and move to the left in the selection

Work in cells or the formula bar by using shortcut keys

To

Start a formulaCancel an entry in the cell or formula barEdit the active cell

Paste a name into a formulaDefine a nameCalculate all sheets in all open workbooksCalculate the active worksheetInsert the AutoSum formulaEnter the dateEnter the timeInsert a hyperlinkComplete a cell entry

Copy the value from the cell above the active cell into the cell or the formula bar

Alternate between displaying cell values and displaying cell formulas

Copy a formula from the cell above the active cell into the cell or the formula bar

Enter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formula

Display the AutoComplete list

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Insert the argument names and parentheses for a function, after you type a valid function name in a formula

Press

ENTERESCF4 or CTRL+YALT+ENTERBACKSPACEDELETECTRL+DELETEArrow keysHOMESHIFT+F2CTRL+SHIFT+F3CTRL+DCTRL+RCTRL+ENTERENTERSHIFT+ENTERTABSHIFT+TAB

Press

= (EQUAL SIGN)ESCF2

BACKSPACE

F3CTRL+F3F9 SHIFT+F9ALT+= (EQUAL SIGN)CTRL+; (SEMICOLON)CTRL+SHIFT+: (COLON)CTRL+KENTER

CTRL+SHIFT+" (QUOTATION MARK)

CTRL+` (SINGLE LEFT QUOTATION MARK)

CTRL+' (APOSTROPHE)

CTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+A

ALT+DOWN ARROW

Format data by using shortcut keys

To

Display the Style command (Format menu)Display the Cells command (Format menu)Apply the General number formatApply the Currency format with two decimal places (negative numbers appear in parentheses)Apply the Percentage format with no decimal places Apply the Exponential number format with two decimal placesApply the Date format with the day, month, and yearApply the Time format with the hour and minute, and indicate A.M. or P.M.Apply the Number format with two decimal places, 1000 separator, and – for negative valuesApply the outline borderRemove all bordersApply or remove bold formattingApply or remove italic formattingApply or remove an underlineApply or remove strikethrough formattingHide rowsUnhide rowsHide columnsUnhide columns

Edit data by using shortcut keysTo

Edit the active cellCancel an entry in the cell or formula bar

Paste a name into a formulaComplete a cell entryEnter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formula

Insert, delete, and copy a selection by using shortcut keys

To

Copy the selectionPaste the selectionCut the selectionClear the contents of the selectionInsert blank cells

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Insert the argument names and parentheses for a function, after you type a valid function name in a formula

Delete the selectionUndo the last action

Move within a selection by using shortcut keys

To

Move from left to right within the selection, or move down one cell if only one column is selected

Move from right to left within the selection, or move up one cell if only one column is selectedMove clockwise to the next corner of the selectionMove to the right between nonadjacent selectionsMove to the left between nonadjacent selections

Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)

Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command)

Format data by using shortcut keys

Press

ALT+' (APOSTROPHE)CTRL+1CTRL+SHIFT+~CTRL+SHIFT+$CTRL+SHIFT+%CTRL+SHIFT+^CTRL+SHIFT+#CTRL+SHIFT+@CTRL+SHIFT+!CTRL+SHIFT+&CTRL+SHIFT+_CTRL+BCTRL+ICTRL+UCTRL+5CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)CTRL+SHIFT+)

Edit data by using shortcut keysPress

F2ESC

BACKSPACEF3ENTERCTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+A

Press

CTRL+CCTRL+VCTRL+XDELETECTRL+SHIFT+PLUS SIGN

CTRL+ –CTRL+Z

Press

ENTER

SHIFT+ENTER

TAB

SHIFT+TABCTRL+PERIODCTRL+ALT+RIGHT ARROWCTRL+ALT+LEFT ARROW

Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys

To

Extend the selection by one cellExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the beginning of the rowExtend the selection to the beginning of the worksheetExtend the selection to the last cell used on the worksheet (lower-right corner)Select the entire columnSelect the entire rowSelect the entire worksheetIf multiple cells are selected, select only the active cellExtend the selection down one screenExtend the selection up one screenWith an object selected, select all objects on a sheetAlternate between hiding objects, displaying objects, and displaying placeholders for objectsShow or hide the Standard toolbarIn End mode, toTurn End mode on or offExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the last cell used on the worksheet (lower-right corner)

With SCROLL LOCK on, toTurn SCROLL LOCK on or offScroll the screen up or down one rowScroll the screen left or right one columnExtend the selection to the cell in the upper-left corner of the windowExtend the selection to the cell in the lower-right corner of the window

Select cells with special characteristics by using shortcut keys

To

Select the current array, which is the array that the active cell belongs toSelect all cells with comments

Select only cells that are directly referred to by formulas in the selectionSelect all cells that are directly or indirectly referred to by formulas in the selectionSelect only cells with formulas that refer directly to the active cellSelect all cells with formulas that refer directly or indirectly to the active cell

Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)

Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)

Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)

Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)

Select only visible cells in the current selection

Select chart items by using shortcut keys

ToSelect the previous group of itemsSelect the next group of itemsSelect the next item within the groupSelect the previous item within the group

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys

Press

CTRL+SHIFT+* (ASTERISK)SHIFT+ arrow keyCTRL+SHIFT+ arrow keySHIFT+HOMECTRL+SHIFT+HOMECTRL+SHIFT+ENDCTRL+SPACEBARSHIFT+SPACEBARCTRL+ASHIFT+BACKSPACESHIFT+PAGE DOWNSHIFT+PAGE UPCTRL+SHIFT+SPACEBARCTRL+6CTRL+7PressENDEND, SHIFT+ arrow keyEND, SHIFT+HOME

END, SHIFT+ENTERPressSCROLL LOCKUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+END

Press

CTRL+SHIFT+* (ASTERISK)CTRL+/CTRL+SHIFT+O (the letter O)

CTRL+\

CTRL+SHIFT+|CTRL+[CTRL+SHIFT+{CTRL+]CTRL+SHIFT+}

ALT+SEMICOLON

PressDOWN ARROWUP ARROWRIGHT ARROWLEFT ARROW

Move and scroll on a worksheet or workbook by using shortcut keys

ToMove one cell in a given directionMove to the edge of the current data regionMove between unlocked cells on a protected worksheetMove to the beginning of the rowMove to the beginning of the worksheet

Move down one screen Move up one screen Move one screen to the rightMove one screen to the leftMove to the next sheet in the workbookMove to the previous sheet in the workbookMove to the next workbook or windowMove to the previous workbook or windowMove to the next paneMove to the previous paneScroll to display the active cell

In End mode, toTurn End mode on or offMove by one block of data within a row or column

With SCROLL LOCK turned on, toTurn SCROLL LOCK on or offMove to the cell in the upper-left corner of the windowMove to the cell in the lower-right corner of the windowScroll one row up or downScroll one column left or right

Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1

Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1

Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

Move and scroll on a worksheet or workbook by using shortcut keys

PressArrow keyCTRL+ arrow keyTABHOMECTRL+HOME

CTRL+ENDPAGE DOWNPAGE UPALT+PAGE DOWNALT+PAGE UPCTRL+PAGE DOWNCTRL+PAGE UPCTRL+F6 or CTRL+TABCTRL+SHIFT+F6 or CTRL+SHIFT+TABF6SHIFT+F6CTRL+BACKSPACE

PressENDEND, arrow key

END, HOME

END, ENTER

PressSCROLL LOCKHOMEENDUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROW

Work with databases, lists, and PivotTables by using shortcut keys

Work in a data form by using shortcut keys

ToSelect a field or a command buttonMove to the same field in the next recordMove to the same field in the previous recordMove to the next field you can edit in the recordMove to the previous field you can edit in the recordMove to the first field in the next recordMove to the first field in the previous recordMove to the same field 10 records forwardMove to the same field 10 records backMove to the new recordMove to the first recordMove to the beginning or end of a fieldMove one character left or right within a fieldExtend a selection to the beginning of a fieldExtend a selection to the end of a fieldSelect the character to the leftSelect the character to the right

Work with the AutoFilter feature by using shortcut keys

ToDisplay the AutoFilter list for the current columnClose the AutoFilter list for the current columnSelect the next item in the AutoFilter listSelect the previous item in the AutoFilter listSelect the first item (All) in the AutoFilter listSelect the last item in the AutoFilter listFilter the list by using the selected item in the AutoFilter

Work with the PivotTable Wizard by using shortcut keys

In Step 3 of the PivotTable Wizard, toSelect the next or previous field button in the listSelect the field button to the right or left in a multicolumnMove the selected field into the Page areaMove the selected field into the Row areaMove the selected field into the Column areaMove the selected field into the Data areaDisplay the PivotTable Field dialog box

Work with page fields in a PivotTable by using shortcut keys

ToSelect the previous item in the listSelect the next item in the listSelect the first visible item in the listSelect the last visible item in the listDisplay the selected item

Group and ungroup PivotTable items by using shortcut keys

ToGroup selected PivotTable itemsUngroup selected PivotTable items

Work with databases, lists, and PivotTables by using shortcut keys

PressALT+ key, where key is the underlined letter in the field or command nameDOWN ARROWUP ARROWTABSHIFT+TAB ENTERSHIFT+ENTERPAGE DOWNPAGE UPCTRL+PAGE DOWNCTRL+PAGE UPHOME or ENDLEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+ENDSHIFT+LEFT ARROWSHIFT+RIGHT ARROW

Work with the AutoFilter feature by using shortcut keys

PressSelect the cell that contains the column label, and then press ALT+DOWN ARROWALT+UP ARROWDOWN ARROWUP ARROWHOMEENDENTER

Work with the PivotTable Wizard by using shortcut keys

PressUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWALT+PALT+RALT+CALT+DALT+L

Work with page fields in a PivotTable by using shortcut keys

PressUP ARROWDOWN ARROWHOMEENDENTER

Group and ungroup PivotTable items by using shortcut keys

PressALT+SHIFT+RIGHT ARROWALT+SHIFT+LEFT ARROW

Keys for windows and dialog boxes

In a window, to PressSwitch to the next program ALT+TABSwitch to the previous program ALT+SHIFT+TABShow the Windows Start menu CTRL+ESCClose the active workbook window CTRL+WRestore the active workbook window CTRL+F5Switch to the next workbook window CTRL+F6Switch to the previous workbook wind CTRL+SHIFT+F6Carry out the Move command (workbooCTRL+F7 Carry out the Size command (workboo CTRL+F8Minimize the workbook window to an i CTRL+F9Maximize or restore the workbook win CTRL+F10Select a folder in the Open or Save As ALT+0 to select the folder list; arrow keys to select a folderChoose a toolbar button in the Open orALT+ number (1 is the leftmost button, 2 is the next, and so on)Update the files visible in the Open or F5

In a dialog box, to PressSwitch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWNSwitch to the previous tab in a dialog CTRL+SHIFT+TAB or CTRL+PAGE UPMove to the next option or option grou TABMove to the previous option or option SHIFT+TAB

Arrow keys

SPACEBAR

Move to an option in a drop-down list

Select an option, or select or clear a Open the selected drop-down list box ALT+DOWN ARROWClose the selected drop-down list box ESC

ENTERCancel the command and close the diaESC

In a text box, to Press

Move to the beginning of the entry HOMEMove to the end of the entry ENDMove one character to the left or right LEFT ARROW or RIGHT ARROWMove one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROWSelect from the insertion point to the b SHIFT+HOME

Move between options in the active drop-down list box or between some options in a group of options

Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box

Letter key for the first letter in the option name you want (when a drop-down list box is selected)

ALT+ letter, where letter is the key for the underlined letter in the option name

Perform the action assigned to the default command button in the dialog box (the button with the bold outline ¾ often the OK button)

Select from the insertion point to the e SHIFT+ENDSelect or unselect one character to the SHIFT+LEFT ARROWSelect or unselect one character to the SHIFT+RIGHT ARROWSelect or unselect one word to the left CTRL+SHIFT+LEFT ARROWSelect or unselect one word to the righCTRL+SHIFT+RIGHT ARROW

ALT+0 to select the folder list; arrow keys to select a folderALT+ number (1 is the leftmost button, 2 is the next, and so on)

Print and preview a document by using shortcut keys

To

Display the Print command (File menu)

Work in print preview

ToMove around the page when zoomed inMove by one page when zoomed outMove to the first page when zoomed outMove to the last page when zoomed out

Outline data by using shortcut keys

ToUngroup rows or columnsGroup rows or columnsDisplay or hide outline symbolsHide selected rowsUnhide selected rowsHide selected columnsUnhide selected columns

Keys for menus

ToShow a shortcut menuMake the menu bar activeShow the program icon menu (on the program title bar)

Select the next or previous command on the menu or submenu

Select the first or last command on the menu or submenuClose the visible menu and submenu at the same time

Keys for toolbars

Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu

Close the visible menu, or, with a submenu visible, close the submenu only

Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

On a toolbar, to

Make the menu bar activeSelect the next or previous toolbarSelect the next or previous button or menu on the toolbarOpen the selected menuPerform the action assigned to the selected buttonEnter text in the selected text box

Keys for using the Office Assistant

ToMake the Office Assistant the active balloon

Select a Help topic from the topics displayed by the Office AssistantSee more help topicsSee previous help topicsClose an Office Assistant messageGet Help from the Office AssistantDisplay the next tipDisplay the previous tipClose tips

Show or hide the Office Assistant in a wizard

Select an option from a drop-down list box or from a drop-down menu on a button

Print and preview a document by using shortcut keys

Press

CTRL+P

PressArrow keysPAGE UP or PAGE DOWNCTRL+UP ARROW or CTRL+LEFT ARROWCTRL+DOWN ARROW or CTRL+RIGHT ARROW

Outline data by using shortcut keys

PressALT+SHIFT+LEFT ARROWALT+SHIFT+RIGHT ARROWCTRL+8CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)CTRL+SHIFT+)

Keys for menus

PressSHIFT+F10F10 or ALTALT+SPACEBAR

LEFT ARROW or RIGHT ARROWHOME or ENDALT

ESC

Keys for toolbars

DOWN ARROW or UP ARROW (with the menu or submenu displayed)

Press

F10 or ALTCTRL+TAB or CTRL+SHIFT+TABTAB or SHIFT+TAB (when a toolbar is active)ENTERENTERENTER

Keys for using the Office Assistant

PressALT+F6; repeat until the balloon is active

ALT+DOWN ARROWALT+UP ARROWESCF1ALT+NALT+BESC

Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)

ALT+topic number (where 1 is the first topic, 2 is the second, and so on)

TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant