Excel Formula 1 (1)

7/31/2019 Excel Formula 1 (1)

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Function keys in Microsoft Excel

SHIFT CTRL

F1Display Help or the

Office AssistantWhat's This?

F2 Edit the active cell Edit a cell comment

F3Paste a name into a

formula

Paste a function into a

formulaDefine a name

F4 Repeat the last actionRepeat the last Find

(Find Next)Close the window

F5 Go ToDisplay the Find dialog

boxRestore the window size

F6Move to the next

pane

Move to the previous

pane

Move to the next workbook

window

F7 Spelling command Move the window

F8 Extend a selection Add to the selection Resize the window

F9Calculate all sheets in

all open workbooks

Calculate the active

worksheetMinimize the workbook

F10Make the menu bar

active

Display a shortcut menu

(right click)

Maximize or restore the

workbook window

F11 Create a chart Insert a new worksheetInsert a Microsoft Excel 4.0

macro sheet

F12 Save As command Save command Open command

Function Key


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ALT CTRL+SHIFT ALT+SHIFT

Insert a chart sheetInsert a new

worksheet

Save As command Save command

Create names by using

row and column labels

Exit

Move to the previous

workbook window

Display the Macro

dialog box

Display Visual Basic

Editor

Print command


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Enter data by using shortcut keys

To

Complete a cell entryCancel a cell entry

Repeat the last actionStart a new line in the same cellDelete the character to the left of the insertion point, or delete the selectionDelete the character to the right of the insertion point, or delete the selectionDelete text to the end of the lineMove one character up, down, left, or rightMove to the beginning of the lineEdit a cell comment

Create names from row and column labelsFill downFill to the rightFill the selected cell range with the current entry

Complete a cell entry and move down in the selectionComplete a cell entry and move up in the selectionComplete a cell entry and move to the right in the selection

Complete a cell entry and move to the left in the selection

Work in cells or the formula bar by using shortcut keys

To

Start a formulaCancel an entry in the cell or formula barEdit the active cell

Edit the active cell and then clear it, or delete the preceding character in the active cell

as you edit the cell contentsPaste a name into a formulaDefine a nameCalculate all sheets in all open workbooksCalculate the active worksheetInsert the AutoSum formula

Enter the dateEnter the timeInsert a hyperlinkComplete a cell entry

Copy the value from the cell above the active cell into the cell or the formula bar

Alternate between displaying cell values and displaying cell formulas

Copy a formula from the cell above the active cell into the cell or the formula bar

Enter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formulaInsert the argument names and parentheses for a function, after you type a valid

function name in a formula

Display the AutoComplete list


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Press

ENTERESC

F4 or CTRL+YALT+ENTERBACKSPACEDELETECTRL+DELETEArrow keysHOMESHIFT+F2

CTRL+SHIFT+F3CTRL+DCTRL+RCTRL+ENTER

ENTERSHIFT+ENTERTAB

SHIFT+TAB

Press

= (EQUAL SIGN)ESCF2

BACKSPACEF3CTRL+F3F9SHIFT+F9ALT+= (EQUAL SIGN)

CTRL+; (SEMICOLON)CTRL+SHIFT+: (COLON)CTRL+KENTER

CTRL+SHIFT+" (QUOTATION MARK)

CTRL+` (SINGLE LEFT QUOTATION MARK)

CTRL+' (APOSTROPHE)

CTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+A

ALT+DOWN ARROW


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To

Display the Style command (Format menu)

Display the Cells command (Format menu)Apply the General number formatApply the Currency format with two decimal places (negative numbers appear in parentheses)Apply the Percentage format with no decimal placesApply the Exponential number format with two decimal placesApply the Date format with the day, month, and yearApply the Time format with the hour and minute, and indicate A.M. or P.M.Apply the Number format with two decimal places, 1000 separator, and for negative values

Apply the outline border

Remove all bordersApply or remove bold formattingApply or remove italic formattingApply or remove an underline

Apply or remove strikethrough formattingHide rowsUnhide rowsHide columnsUnhide columns

To

Edit the active cellCancel an entry in the cell or formula barEdit the active cell and then clear it, or delete the preceding character in the active cell as you edit

the cell contents

Paste a name into a formulaComplete a cell entryEnter a formula as an array formulaDisplay the Formula Palette after you type a valid function name in a formulaInsert the argument names and parentheses for a function, after you type a valid function name in a

formula

Insert, delete, and copy a selection by using shortcut keys

To

Copy the selectionPaste the selectionCut the selectionClear the contents of the selectionInsert blank cellsDelete the selectionUndo the last action

Edit data by using shortcut keys

Format data by using shortcut keys


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Press

ALT+' (APOSTROPHE)

CTRL+1CTRL+SHIFT+~CTRL+SHIFT+$CTRL+SHIFT+%CTRL+SHIFT+^CTRL+SHIFT+#CTRL+SHIFT+@CTRL+SHIFT+!CTRL+SHIFT+&

CTRL+SHIFT+_CTRL+BCTRL+ICTRL+U

CTRL+5CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)CTRL+SHIFT+)

Press

F2ESC

BACKSPACEF3ENTERCTRL+SHIFT+ENTERCTRL+A

CTRL+SHIFT+A

Press

CTRL+CCTRL+VCTRL+XDELETECTRL+SHIFT+PLUS SIGNCTRL+

CTRL+Z


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Press

ENTER

SHIFT+ENTER

TAB

SHIFT+TABCTRL+PERIODCTRL+ALT+RIGHT ARROWCTRL+ALT+LEFT ARROW


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Select data, cells, chart items, or objects by using shortcut keys

To

Select the current region around the active cell (the current region is an area enclosed by blankrows and blank columns)

Extend the selection by one cellExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the beginning of the row

Extend the selection to the beginning of the worksheetExtend the selection to the last cell used on the worksheet (lower-right corner)Select the entire columnSelect the entire rowSelect the entire worksheetIf multiple cells are selected, select only the active cellExtend the selection down one screen

Extend the selection up one screenWith an object selected, select all objects on a sheetAlternate between hiding objects, displaying objects, and displaying placeholders for objects

Show or hide the Standard toolbarIn End mode, toTurn End mode on or offExtend the selection to the last nonblank cell in the same column or row as the active cellExtend the selection to the last cell used on the worksheet (lower-right corner)

Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected

the Transition navigation keys check box on the Transition tab (Tools menu, Options command)

With SCROLL LOCK on, to

Turn SCROLL LOCK on or offScroll the screen up or down one rowScroll the screen left or right one columnExtend the selection to the cell in the upper-left corner of the windowExtend the selection to the cell in the lower-right corner of the window

p en you use t e scro ng eys suc as an w t

turned off, your selection moves the distance you scroll. If you want to keep the same selection as

you scroll, turn on SCROLL LOCK first.

Select cells with special characteristics by using shortcut keys

To

Select the current region around the active cell (the current region is an area enclosed by blank

rows and blank columns)

Select the current array, which is the array that the active cell belongs toSelect all cells with commentsSelect cells whose contents are different from the comparison cell in each row (for each row, the

comparison cell is in the same column as the active cell)Select cells whose contents are different from the comparison cell in each column (for each

column, the comparison cell is in the same row as the active cell)

Select only cells that are directly referred to by formulas in the selection

Select cells, columns, rows, or objects in worksheets and workbooks by


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Select all cells that are directly or indirectly referred to by formulas in the selection

Select only cells with formulas that refer directly to the active cellSelect all cells with formulas that refer directly or indirectly to the active cellSelect only visible cells in the current selection

Select chart items by using shortcut keys

To

Select the previous group of itemsSelect the next group of itemsSelect the next item within the groupSelect the previous item within the group


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Press

CTRL+SHIFT+* (ASTERISK)SHIFT+ arrow keyCTRL+SHIFT+ arrow keySHIFT+HOME

CTRL+SHIFT+HOMECTRL+SHIFT+ENDCTRL+SPACEBARSHIFT+SPACEBARCTRL+ASHIFT+BACKSPACESHIFT+PAGE DOWN

SHIFT+PAGE UPCTRL+SHIFT+SPACEBARCTRL+6

CTRL+7PressENDEND, SHIFT+ arrow keyEND, SHIFT+HOME

END, SHIFT+ENTERPress

SCROLL LOCKUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+END

Press

CTRL+SHIFT+* (ASTERISK)CTRL+/CTRL+SHIFT+O (the letter O)

CTRL+\

CTRL+SHIFT+|CTRL+[

sing shortcut keys


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CTRL+SHIFT+{

CTRL+]CTRL+SHIFT+}ALT+SEMICOLON

Press

DOWN ARROWUP ARROWRIGHT ARROWLEFT ARROW


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Move and scroll on a worksheet or workbook by using

To

Move one cell in a given direction

Move to the edge of the current data regionMove between unlocked cells on a protected worksheetMove to the beginning of the row

Move to the beginning of the worksheetMove to the last cell on the worksheet, which is the cell at the

intersection of the right-most used column and the bottom-most

used row (in the lower-right corner); cell opposite the Home cell,

which is typically A1

Move down one screenMove up one screenMove one screen to the rightMove one screen to the left

Move to the next sheet in the workbookMove to the previous sheet in the workbookMove to the next workbook or windowMove to the previous workbook or windowMove to the next paneMove to the previous paneScroll to display the active cell

In End mode, to

Turn End mode on or offMove by one block of data within a row or column

Move to the last cell on the worksheet, which is the cell at theintersection of the right-most used column and the bottom-most

used row (in the lower-right corner); cell opposite the Home cell,

which is typically A1ove o e as ce o e r g n e curren row a s no

blank; unavailable if you have selected the Transition navigation

keys check box on the Transition tab (Tools menu, Options

command)

With SCROLL LOCK turned on, to

Turn SCROLL LOCK on or offMove to the cell in the upper-left corner of the windowMove to the cell in the lower-right corner of the windowScroll one row up or downScroll one column left or right


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p en you use e scro ng eys suc as an

PAGE DOWN) with SCROLL LOCK turned off, your selection

moves the distance you scroll. If you want to preserve your

selection while you scroll through the worksheet, turn on

SCROLL LOCK first.


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hortcut keys

Press

Arrow key

CTRL+ arrow keyTABHOME

CTRL+HOME

CTRL+ENDPAGE DOWNPAGE UPALT+PAGE DOWNALT+PAGE UP

CTRL+PAGE DOWNCTRL+PAGE UPCTRL+F6 or CTRL+TABCTRL+SHIFT+F6 or CTRL+SHIFT+TABF6SHIFT+F6CTRL+BACKSPACE

Press

ENDEND, arrow key

END, HOME

END, ENTER

Press

SCROLL LOCKHOMEENDUP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROW


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Work in a data form by using shortcut keys

To

Select a field or a command buttonMove to the same field in the next recordMove to the same field in the previous recordMove to the next field you can edit in the recordMove to the previous field you can edit in the recordMove to the first field in the next recordMove to the first field in the previous recordMove to the same field 10 records forward

Move to the same field 10 records backMove to the new recordMove to the first recordMove to the beginning or end of a field

Move one character left or right within a fieldExtend a selection to the beginning of a fieldExtend a selection to the end of a fieldSelect the character to the leftSelect the character to the right

Work with the AutoFilter feature by using short

To

Display the AutoFilter list for the current columnClose the AutoFilter list for the current columnSelect the next item in the AutoFilter listSelect the previous item in the AutoFilter listSelect the first item (All) in the AutoFilter listSelect the last item in the AutoFilter listFilter the list by using the selected item in the AutoFilter

Work with the PivotTable Wizard by using shor

In Step 3 of the PivotTable Wizard, to

Select the next or previous field button in the listSelect the field button to the right or left in a multicolumMove the selected field into the Page area

Move the selected field into the Row areaMove the selected field into the Column area

Move the selected field into the Data areaDisplay the PivotTable Field dialog box

Work with page fields in a PivotTable by using

To

Select the previous item in the listSelect the next item in the listSelect the first visible item in the list

Work with databases


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Select the last visible item in the listDisplay the selected item

Group and ungroup PivotTable items by using

To

Group selected PivotTable itemsUngroup selected PivotTable items


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Press

ALT+ key, where key is the underlined letter in the field or command nameDOWN ARROWUP ARROWTABSHIFT+TABENTERSHIFT+ENTERPAGE DOWN

PAGE UPCTRL+PAGE DOWNCTRL+PAGE UPHOME or END

LEFT ARROW or RIGHT ARROWSHIFT+HOMESHIFT+ENDSHIFT+LEFT ARROWSHIFT+RIGHT ARROW

cut keys

Press

Select the cell that contains the column label, and then press ALT+DOWN ARROWALT+UP ARROWDOWN ARROWUP ARROWHOMEENDENTER

cut keys

Press

UP ARROW or DOWN ARROWLEFT ARROW or RIGHT ARROWALT+P

ALT+RALT+C

ALT+DALT+L

shortcut keys

Press

UP ARROWDOWN ARROWHOME

, lists, and PivotTables by using shortcut keys


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ENDENTER

hortcut keys

Press

ALT+SHIFT+RIGHT ARROWALT+SHIFT+LEFT ARROW


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In a window, to

Switch to the next programSwitch to the previous program

Show the Windows Start menuClose the active workbook windowRestore the active workbook windowSwitch to the next workbook windowSwitch to the previous workbook windowCarry out the Move command (workbook icon menu, menu bar)Carry out the Size command (workbook icon menu, menu bar)Minimize the workbook window to an icon

Maximize or restore the workbook windowSelect a folder in the Open or Save As dialog box (File menu)Choose a toolbar button in the Open or Save As dialog box (File menu)Update the files visible in the Open or Save As dialog box (File menu)

In a dialog box, to

Switch to the next tab in a dialog box

Switch to the previous tab in a dialog boxMove to the next option or option groupMove to the previous option or option group

Move between options in the active drop-down list box or between some

options in a group of options

Perform the action assigned to the active button (the button with the dottedoutline), or select or clear the active check box

Move to an option in a drop-down list box

Select an option, or select or clear a check boxOpen the selected drop-down list boxClose the selected drop-down list box

Perform the action assigned to the default command button in the dialog box(the button with the bold outline often the OK button)Cancel the command and close the dialog box

In a text box, to

Move to the beginning of the entryMove to the end of the entry

Move one character to the left or right

Keys for windows


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Move one word to the left or right

Select from the insertion point to the beginning of the entrySelect from the insertion point to the end of the entrySelect or unselect one character to the leftSelect or unselect one character to the rightSelect or unselect one word to the left

Select or unselect one word to the right


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Press

ALT+TABALT+SHIFT+TAB

CTRL+ESCCTRL+WCTRL+F5CTRL+F6CTRL+SHIFT+F6CTRL+F7CTRL+F8CTRL+F9

CTRL+F10ALT+0 to select the folder list; arrow keys to select a folderALT+ number (1 is the leftmost button, 2 is the next, and so on)F5

Press

CTRL+TAB or CTRL+PAGE DOWN

CTRL+SHIFT+TAB or CTRL+PAGE UPTABSHIFT+TAB

Arrow keys

SPACEBAR

Letter key for the first letter in the option name you want (when a drop-

down list box is selected)

ALT+ letter, where letter is the key for the underlined letter in the option

name

ALT+DOWN ARROWESC

ENTERESC

Press

HOMEEND

LEFT ARROW or RIGHT ARROW

nd dialog boxes


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CTRL+LEFT ARROW or CTRL+RIGHT ARROW

SHIFT+HOMESHIFT+ENDSHIFT+LEFT ARROWSHIFT+RIGHT ARROWCTRL+SHIFT+LEFT ARROW

CTRL+SHIFT+RIGHT ARROW


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To

Display the Print command (File menu)

Work in print preview

To

Move around the page when zoomed inMove by one page when zoomed outMove to the first page when zoomed outMove to the last page when zoomed out

ToUngroup rows or columnsGroup rows or columns

Display or hide outline symbolsHide selected rowsUnhide selected rowsHide selected columnsUnhide selected columns

To

Show a shortcut menuMake the menu bar activeShow the program icon menu (on the program title bar)

Select the next or previous command on the menu or submenuSelect the menu to the left or right, or, with a submenu visible, switch

between the main menu and the submenu

Select the first or last command on the menu or submenuClose the visible menu and submenu at the same timeClose the visible menu, or, with a submenu visible, close the submenu

only

Tip You can select any menu command on the menu bar or on a visibletoolbar with the keyboard. Press ALT to select the menu bar. (To then

select a toolbar, press CTRL+TAB; repeat until the toolbar you want is

selected.) Press the letter that is underlined in the menu name that

contains the command you want. In the menu that appears, press the

letter underlined in the command name that you want.

Print and preview a document by usi

Outline data by using short

Keys for menus


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On a toolbar, to

Make the menu bar activeSelect the next or previous toolbar

Select the next or previous button or menu on the toolbarOpen the selected menuPerform the action assigned to the selected buttonEnter text in the selected text box

Select an option from a drop-down list box or from a drop-down menu on

a button

ToMake the Office Assistant the active balloon

Select a Help topic from the topics displayed by the Office Assistant

See more help topicsSee previous help topicsClose an Office Assistant messageGet Help from the Office AssistantDisplay the next tipDisplay the previous tipClose tips

Show or hide the Office Assistant in a wizard

Keys for using the Office A

Keys for toolbars


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Press

CTRL+P

Press

Arrow keysPAGE UP or PAGE DOWNCTRL+UP ARROW or CTRL+LEFT ARROWCTRL+DOWN ARROW or CTRL+RIGHT ARROW

PressALT+SHIFT+LEFT ARROWALT+SHIFT+RIGHT ARROW

CTRL+8CTRL+9CTRL+SHIFT+(CTRL+0 (ZERO)CTRL+SHIFT+)

Press

SHIFT+F10F10 or ALTALT+SPACEBARDOWN ARROW or UP ARROW (with the menu or

submenu displayed)

LEFT ARROW or RIGHT ARROWHOME or ENDALT

ESC

ng shortcut keys

cut keys


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Press

F10 or ALTCTRL+TAB or CTRL+SHIFT+TAB

TAB or SHIFT+TAB (when a toolbar is active)ENTERENTERENTER

rrow eys to move t roug opt ons n t e st or

menu; ENTER to select the option you want (when

a drop-down list box is selected)

PressALT+F6; repeat until the balloon is activeALT+topic number (where 1 is the first topic, 2 is

the second, and so on)

ALT+DOWN ARROWALT+UP ARROWESCF1ALT+NALT+BESC

to se ect t e ce ss stant utton;

SPACEBAR to show or hide the Assistant

ssistant

Excel Formula 1 (1)

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