Excel Formula 207

8/8/2019 Excel Formula 207

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AVERAGE

Page 1

Autumn Term Exam Scores

Student Exam 1 Exam 2 Exam 3 Exam 4 Average

Jones 87 90 79 85 85.25

Smith 92 94 94 93 93.25

Bloggs 96 95 95 95 95.25Drury 81 70 81 77 77.25

Evans 81 88 88 86 85.75

Overall average 87.35

Standard Deviation 7.28

This sheet demonstrates the AVERAGE function.


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AVERAGE

Page 2


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Farenheit Centigrade

98 36.67

Pounds Kg

2.5 1.13

Pint (UK) Litres1 0.57

Gallons Litres

2 9.09

Miles Kilometres

1 1.61

This sheet demonstrates the CONVERT function. See cells C2, C5, C

Type a number into B2, B5, B11 or B14 to see the result.


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11 and C14.


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COUNT

Page 5

Charity Appeal

Donations

Name Donation Number of donations 8Cartman, Eric none

Flintstone, Fred 45

Forster, Diana 35Manley, Don 25 Count number of text entries 0

Marsh, Stan 25

McCormack, Kenny 30 John

Roderick, Tim 40 Fred

Rubble, Barney none Jenny

Rushbrook, Geoff 80 Tim

Simpson, Bart none Simon

Simpson, Homer none Sue

Wayne, Bruce 35 Anne

TOTAL 315 7

This sheet demonstrates a simple use of the COUNT and COUNTIF function


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COUNT

Page 6

GCSE Grades

D

A*

A

A*

BC

A*

A

Count no of A* 1

Count no of A's 2

3

4

3

45

Counts no > 5 1


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Student Grade Point scoreJones A* 8 This example shows how you can get the sSmith A* 8 calculate GCSE point scores using the IF fuBloggs A* 8

Drury E 3 By typing a GCSE grade into cells B2 to B6 th

Evans G 1 the next column

See cell C2 for the formula which has been co

10

10 20

10 120

10 If you ever divide on cell by another and get

40 a DIV error because no data has been

10 entered into a cell, use the IF function to

check first.6


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readsheet to automatically

ction.

e point scores appear in

pied down to cell C6


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School Parent Teacher Association: Quiz Results

Team

New Quiz record? Quiz Winning Score 1st 2nd

General Knowledge 100 Chimps Bonobos

Music 98 Marmasets Gorillas

History 96 Gorillas Chimps

Sport 92 Bonobos MarmasetsLucky Dip 96 Gorillas Marmasets

Quiz: Record Scores Position

QUIZ Top Score Event Bonobos

General Knowledge 99 General Knowledge 2

Music 87 Music 4

History 95 History 4

Sport 91 Sport 1

Lucky Dip 96.0 Lucky Dip 3

Total Grid

Quiz round Bonobos Chimps Gorillas Marmasets

General Knowledge 9 12 5 1

Music 1 5 9 12

History 1 9 12 5

Sport 12 5 1 9

Lucky Dip 5 1 12 9

TOTAL 28 32 39 36

This sheet demonstrates the MATCH function (see F12). This looks at the Team Positi

the position of Bonobos team in F12. The Total Grid uses the VLOOKUP function to w

See also A4 for use of the IF function to work out whether the winning score is a team record.

Yes

Yes

Yes

YesNo


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Position

3rd 4th

Gorillas Marmasets

Chimps Bonobos

Marmasets Bonobos

Chimps GorillasBonobos Chimps

Chimps Gorillas Marmasets

1 3 4

3 2 1

2 1 3

3 4 2

4 1 2

Points

Position Points

1 12

2 9

3 5

4 1

n (E4:H4) and returns

rk out the points.


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Student Score ank orderCartman, Eric 29 8Flintstone, Fred 43 6Forster, Diana 23 9Manley, Don 17 11Marsh, Stan 77 4

McCormack, Kenny 54 5Roderick, Tim 5 12Rubble, Barney 92 3Rushbrook, Geoff 95 1Simpson, Bart 38 7Simpson, Homer 95 1Wayne, Bruce 23 9

This sheet demonstrates a simple use of the RANK functionIn this example the RANK function is used to work out the rank order of students'


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marks after a test.


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SUM

Page 13

Expenses Date:Sun Mon Tue Wed Thu Fri Sat

Videos 2 2 2 2 2 2 2

Magazines 1 1 1 1 1 1 1

Drink 3 3 3 3 3 3 3

Sweets 4 4 4 4 4 4 4Cinema 5 6 5 6 5 6 8

Clothes 3

Other 4

Total per day 15 19 19 16 15 16 18

This sheet demonstrates a simple use of the SUM function

For ranges, hold down Shift and click the first and last cell.

Tip: To sum values in cells that are not next to each other enter=SUM(

hold down Ctrl key, and click on each cell. Then type the final bracket )


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SUM

Page 14

December 10, 2010

Total per week

14

7

21

2841

3

4

118

Check out the TODAYfunction in cell I1


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12/10/2010

December 10, 2010

Working days until Christmas ###

Working days between two dates ###

This sheet demonstrates the TODAY function (see A1).

This can also be used with the WORKDAYS function (see C5)


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Confidential: Staffing scenarios

Printed on 12/10/2010

Employee

Surname Point alary (s)Cartman, Eric 2 17,914Flintstone, Fred 19 45,342 his is the table that is 'looked upForster, Diana 8 25,140Manley, Don

9 26,742Marsh, Stan 11 30,090McCormack, Kenny 10 28,398Roderick, Tim 1 16,901Rubble, Barney 11 30,090Rushbrook, Geoff 20 46,029Simpson, Bart 3 18,890Simpson, Homer 5 21,103Wayne, Bruce 4 19,917

This sheet demonstrates a look-up table. By entering a persons point in cell B3

the salary will automatically be entered in C3. See C3 for the formula.


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Confidential: Staffing scenarios

Printed on 12/10/2010

LOOK UP TABLE

Point Salary

0 15,946

1 16,901

2 17,914

3 18,890

4 19,917

5 21,103

6 22,376

7 23,718

8 25,140

9 26,742

10 28,398

11 30,090

12 32,490

13 34,656

14 37,426

15 39,10416 40,872

17 42,708

18 44,658

19 45,342

20 46,029


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Sales 1 Sales 2 Total

5 11 16

55 44

44 99

However, there are times when you want to copy a formula and you DO NOT want the cell re

of the reference you do not want to change e.g. $B$13

Do you need to put $ signs in both cell references, or just one Another cool trick

Cost Cost +VAT

17.5 100.00 117.50100.00 100.00

63.42

32.00

This sheet demonstrates Absolute and Relative references.

When you copy a formula Excel tries to help by changing the cell references as you go. This

For example, copy the formula in F4 down to F6 and see what happens to the formu

If you do not want the cell reference to change you create an absolute reference by puttin

Below is an example of adding VAT to the price of some goods. Copy the formula in F18 down

You will notice that it will not work. Why is this?

Now go back and change the formula in F18 to an absolute reference by putting the $

VAT rate(%)


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ference in the formula to change.

is known as a relative reference.

la.

a dollar sign ($) in front of the parts

o F21.

sign in.


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Student GCSE Score GCSE grades X

Jones C A* Reserved

Smith C A

Bloggs A* B

Drury A* C

Evans F DThe cells B2 to B6 have been set up E

to look up a list in F2 and F9 to ensure that F

only GCSE grades are entered. G

x

reserved The cells F11 to F16 have

How to set up data validation to look up a list in H1 and

How to display a message when a cell is selected only X or Reserved is ente

How to display an error alert Check out the warning m

To start: click in cell B2 to see what happens

This sheet demonstrates how to ensure that the information entered into a cell is al

This is known as 'Data validation'.


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been set up

H2 to ensure that

red into the cells

ssage by typing in rubbish.

lways correct.


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For example, cell D7 has the number of Mars bars sold in a shop.

Excel can apply blue shading to the cell if the sales exceed 50 and red shading if sales fall below 1

Sales of Mars bars

To set conditional formatting:

1. Select the cells you want to format.

3. Set your formatting options. You can have up to three.

This sheet demonstrates conditional formatting

Conditional formatting means that you can highlight data that meets conditions YOU specify.

55

2. On the Format menu, click Conditional Formatting.

If you get stuck use Help. Help menu>Contents and Index>conditional formats


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0.


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% % %

40 20 50.00 50.00 50.00

See cell D2 for a simple way to calculate C2 as a % of B

Another way is to have a cell (B8) into which you put, a

%17.5 Minus Plus

Amount % in cell B8 % in cell B8

100.00 82.50 117.50

This sheet demonstrates various methods of calculating percentages


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d easily change, the %


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This sheet demonstrates a simple graph showing food sales throughout the ye

Beans Spaghetti Sausages

January - March 30 123 110

April - June 125 150 135

July - September 140 105 130

October - December 131 126.8 115

January - March April - June July - September

0

20

40

60

80

100

120

140

160

Beans Spaghetti Sausages


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ar

October - December


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TR/47702265.xls/12/10/2010/Page 28 of 35

To display zero's before or after a number

1. Select the cells you want to format. In this example D8.

To display Use this code

12 as 00012 and 123 as 00123 00000

12 as 00012 and 123 as 000123 "000"#

123 as 0123 "0"#

8.9 as 8.900 #.000

.631 as 0.6 0.#

This sheet demonstrates how to format a cell to show zero's before and after a

2. On the Format menu, click Cells, and then click the Numbertab.

3. In the Category list, click Custom.

4. In the Type box, type the format codes to create the format you want.


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TR/47702265.xls/12/10/2010/Page 29 of 35

number


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Fred Flinstone Fred Flinstone

This sheet demonstrates how to join text together.

Look at the formula in G2 to see how to join together the text in cells A2 and B2.

4/14/1984 Date of Birth: 14-Apr-1984

To join text together with a date.

Look at the formula in G9 to see how to insert text together with the date in B9.


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Analysis of 47702265.xls/12/10/2010/Page 31 of 35

Department

MAT 23 About array formulas and how to enter theSCI 19 An array formula can perform multiple calcMUS 13 Array formulas act on two or more sets of

SOC 4ENG 9 Dept. totals

SCI 9 Maths 30

Art 9 English 13

SCI 8 Science 67 See cell E7 for anDRA 8 Art 9 The formula looksRE 7 D&T 6 and then adds togSCI 6 Drama 12

DT 6 MFL 4

HIS 5 Geography 3

SCI 5 History 5

SCI 5 ICT 0

ENG 4 Music 13SCI 4 PE 6

SCI 4 RE 7

DRA 4 Sociology 7

SCI 4

PE 4

MFL 4 You create array formulas in the same waySCI 3 except you press CTRL+SHIFT+ENTER toSOC 3

MAT 7

GEO 3

PE 2

Students givenaward for

excellence


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Surname Forename M/F

Bloggs Fred M C 5 B6

1

Mouse Minnie F B 6 A7

1

Mouse Mickey M C 5 C5

0 Students in class

Rodgers Rowena F B 6 D4

-2 Girls 2

Simpson Bart M D 4 A7

3 Boys 4

Flinstone Fred M E 3 A*8

5 Total 6

29 37

Student Targets % *Functions used in this worksheet: SUM, COUNTIF, IF

No. of students above target 4 67 *SUM and IF functions are used together in an array to find

No. of students same as target 1 17 boys and girls achieving certain grades (see H17)

No. of students below target 1 17 *Conditional formatting also used (see G2)

No. of GCSE grades above target 8

GCSE All All % Boys Boys % Girls

A* -1 A*-C 50 A* 1 A*-C 100 A* 0

A 2 A*-G 50 A 1 A*-G 100 A 1

B 1 B 1 B 0

C 1 C 1 C 0

D 1 D 0 D 1

E 0 E 0 E 0

F 0 F 0 F 0

G 0 G 0 G 0

U 0 U 0 U 0

X 0 X 0 X 0

GCSE average points score per candiadate 6.2

Yellis prediction of average points score per candiadate 4.8

TargetGrade

TargetPoints

GCSEResult

GCSEPoints

Above/On/BelowTarget


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Girls %

A*-C 50A*-G 100


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Bloggs:Fred Bloggs:Fred 1

Car:Brendan Rand:Paul0

Rand:Paul Car:Brendan0

Number of mismatches 2

To split the Surname: Forename into two columns

Select Column K. Chose Data, Text to Columns, Delimited, Next.

Check Other and type in : Space, and "Treat consecutive

delimeters as one" boxes. Click next, choose

destination (column L and M) of results and click Finish.


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Bloggs:Fred Bloggs Fred

Excel Formula 207

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