Excel Basic and Advanced Formulas.pptx

7/24/2019 Excel Basic and Advanced Formulas.pptx

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Copyright 2011 Accenture All rightsreserved.

Clic, to edit -aster te"t styles

+"cel Basics Ad%anced


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Copyright 2014 Accenture All rights reserved.

Objectives

0etting $tarted 1ith +"cel

or,ing 1ith Forulas and Functions

Creating Charts and 0raphics

Analyzing Data 1ith +"cel using 3i%ot Tables

Basics of -acros

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Introducing Excel - hat s +"cel 0ood For5

The 1orld6s ost 1idely7used spreadsheet progra! and is part of the-icrosoft 8ffice suite.

+"cel6s forte! of course! is perforing nuerical calculations! but +"cel is also%ery useful for non7nuerical applications! such as

Number crunching Create budgets! analyze sur%ey results! and perfor9ust about any type of financial analysis you can thin, of.

Creating charts Create a 1ide %ariety of highly custoizable charts.

Organizing lists :se the ro17and7colun layout to store lists efficiently.

Accessing other data port data fro a 1ide %ariety of sources.

Creating graphics and diagrams :se $hapes and the ne1 $artArt tocreate professional7loo,ing diagras.

Automating complex tasks 3erfor a tedious tas, 1ith a single ouseclic, 1ith +"cel6s acro capabilities.

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Introducing Excel - 3arts of the +"cel That ;ou *eed to


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+%ery 1or,sheet consists of ro1s =nubered & through &!>4(!?@' and coluns=labeled A through FD. The intersection of a ro1 and a colun is a single cell.

Navigating with our keboard

Introducing Excel ! -o%ing Around a or,sheet

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Introducing Excel ! -o%ing Around a or,sheet =ContdNavigating with our mouse

To change the acti%e cell by using the ouse! clic, on that cell

f your ouse has a 1heel on it! you can use the ouse 1heel and o%e theouse in any direction! the 1or,sheet scrolls autoatically in.

3ress Ctrl 1hile you use the ouse 1heel to zoo the 1or,sheet.

f you prefer to use the ouse 1heel to zoo the 1or,sheet 1ithout pressing Ctrl!choose 8ffice +"cel 8ptions and select the Ad%anced section. 3lace a chec,ar, ne"t to the "oom On #oll $ith Intellimouse check box.

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Introducing Excel ! -o%ing bet1een sheets

+ach ne1 1or,boo, contains 1or,sheets! naed $heet & to $heet . The sheetnae appears on a tab at the botto of the 1or,boo, 1indo1.

%ouse

;ou ay clic, on any sheet tab to go to that sheet.

&eboard

3ress ECTGHE3A0+ D8*H to o%e to the ne"t sheet! or ECTGHE3A0+ :3Hto o%e to the pre%ious sheet.

f the sheet required is not in %ie1! use the tab scrolling buttons to display thesheet.

The last tab is to create a ne1 1or,sheet! be careful or any ne1 sheets ayneed to be deleted

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The ost draatic change in 8ffice 2>>@ is the ne1 user interface. Traditionalenus and toolbars are gone! and they6%e been replaced 1ith the ibbon.

'ome This tab contains the basic Clipboard coands! foratting coands!style coands! coands to insert and delete ro1s or coluns! plus anassortent of 1or,sheet editing coands

Insert($elect this tab 1hen you need to insert soething in a 1or,sheetIa table!a diagra! a chart! a sybol! and so on.

)age *aout This tab contains coands that affect the o%erall appearance of

your 1or,sheet! including settings that deal 1ith printing. +ormulas :se this tab to insert a forula! nae a range! access the forula

auditing tools! or control ho1 +"cel perfors calculations.

,ata +"cel6s data7related coands are on this tab.

Introducing Excel - ntroducing the ibbon

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#eview This tab contains tools to chec, spelling! translate 1ords! add coents!or protect sheets.

iew The Jie1 tab contains coands that control %arious aspects of ho1 a

sheet is %ie1ed. $oe coands on this tab are also a%ailable in the status bar.

,eveloper This tab isn6t %isible by default. t contains coands that are usefulfor prograers.*ote To display the De%eloper tab! choose 8ffice +"cel 8ptions and thenselect 3opular. 3lace a chec, ar, ne"t to $ho1 De%eloper Tab n The ibbon.

Add-Ins This tab is %isible only if you6%e loaded a 1or,boo, or add7in thatcustoizes the enu or toolbars. Because enus and toolbars are no longera%ailable in +"cel 2>>@! these custoizations appear in the Add7ns tab.

Introducing Excel - ntroducing the ibbon =ContdK


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$hat.s New in Excel /001 2

)uic, o%er%ie1 of fe1 changes in +"cel 2>>@

New 3ser Inter4ace The enu7and7toolbar user interface has been scrappedand replaced 1ith a ne1 Ltab7and7ribbonM interface.

New +ile +ormats 8%er the years! +"cel6s G$ file forat has becoe anindustry standard. +"cel 2>>@ still supports that forat! but it no1 uses ne1default LopenM file forats that are based on -G =+"tensible -ar,up Ganguage.

5etter *ooking Charts +"cel charts no1 loo, better than e%er. For the firsttie! you can honestly use the ter Lboardroo qualityM to describe +"cel charts

Enhanced Conditional +ormatting +"cel 2>>@ pro%ides a nuber of ne1 data%isualizations data bars! color scales! and icon sets

+ormula AutoComplete hen you begin typing a forula! +"cel displays acontinually updated drop7do1n list of atching ites! including a description of

each ite. New $orksheet +unctions +"cel 2>>@ has fi%e ne1 1or,sheet functions

=F+8! AJ+A0+F! AJ+A0+F$! $:-F$! C8:*TF$

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*arger $orksheets The ost coon coplaint about +"cel 1as the size of a1or,sheet. :sers 1ho required ore ro1s or coluns 1ere siply out of luc,.-icrosoft finally responded! and +"cel 2>>@ has upped the ante significantly.

$hat.s New in Excel /001 2 6Contd78

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Entering 9 Editing $orksheet ,ata ( Types of Data

+"ploring the Types of Data ;ou Can :se

An +"cel 1or,boo, can hold any of three basic types of data

Numerical values *uerical %alues represent a quantity of soe type =e.g.!sales aounts. Jalues also can be dates or ties.

:ext -ost 1or,sheets also include te"t in their cells. ;ou can insert te"t to ser%eas labels for %alues! headings for coluns! or instructions about the 1or,sheet.

+ormulas Forulas are 1hat a,e a spreadsheet a spreadsheet. +"celenables you to enter po1erful forulas that use the %alues or te"t in cells tocalculate a result.

t can also hold charts! diagras! pictures! buttons! and other ob9ects. Theseob9ects aren6t contained in cells. ather! they reside on the 1or,sheet6s dra1layer! 1hich is an in%isible layer on top of each 1or,sheet.

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Entering 9 Editing $orksheet ,ata ( -odifying Cell Contents

After you enter a %alue or te"t into a cell! you can odify it in se%eral 1ays

Erase the cell.s contents ( To erase cell contents! select the required cells that you 1ant to erase and then

press ,elete. t doesn6t reo%e any foratting =such as bold! italic! or adifferent nuber forat.

For ore control o%er 1hat gets deleted! choose

Noe +diting Clear. t has four choices Clear All Clears everthing fro the cell.

Clear +ormats Clears onl the 4ormattingand lea%es the %alue! te"t! or forula.

Clear Contents Clears only the cell.s contents and lea%es the foratting.

Clear Comments Clears the comment =if one e"ists attached to the cell.

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Entering 9 Editing $orksheet ,ata ( -odifying Cell Contents =ContdK

#eplace the cell.s contents with something else (

To replace the contents of a cell 1ith soething else! 9ust activate the cell andtpe our new entr! 1hich replaces the pre%ious contents.

Any 4ormattingthat you pre%iously applied to the cell remains in place and isapplied to the ne1 content.

;ou can also replace cell contents by dragging and dropping or by pastingdata fro the Clipboard

Editing the contents o4 a cell (

hen you 1ant to edit the contents of a cell! you can use one of the follo1ing1ays to enter cell7edit ode

,ouble-clicking the cell enables you to edit the cell contents directly in the cell.

$electing the cell and pressing +/enables you to edit the cell contents directlyin the cell.

$electing the cell that you 1ant to edit and then clic,ing inside the +ormula barenables you to edit the cell contents in the Forula bar.

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Entering 9 Editing $orksheet ,ata ( Nandy Techniques

Automaticall moving the cell pointer a4ter entering data

After entering the data into a cell! +"cel autoatically o%es the cell pointer tothe ne"t cell do1n.

To change this setting! $elect O44ice Excel Options and clic, the Ad%ancedtab.

$pecify the required direction under the chec, bo" that controls this beha%iorLA4ter )ressing Enter; %ove Enter to place in4ormation into multiple cells simultaneousl

$elect all the cells that you 1ant to contain the data! enter the %alue! te"t! orforula! and then press Ctrl>Enter.

The sae inforation is inserted into each cell in the selection.

Entering decimal points automaticall

$elect O44ice Excel Options and clic, the Ad%anced tab.

$elect the chec, bo" LAutomaticall Insert A ,ecimal )ointM and specify thenuber of required decial places.

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Entering 9 Editing $orksheet ,ata ( Nandy Techniques =ContdK

+orcing text to appear on a new line within a cell

:sing Alt>Enteryou can force +"cel to display lengthy te"t it in ultiple lines1ithin the cell.

-anual line brea, force +"cel to brea, the te"t at a speci4ic place 1ithin thete"t!

Entering numbers with 4ractions *eave a space bet1een the 1hole nuber and the fraction.

For e"aple to enter '@O(! enter ' @/(. n the Forula bar! it appears as afraction '.(@?

f you ha%e a fraction only! you ust enter a zero first! li,e this > &/(Iother1ise! +"cel 1ill li,ely assue that you6re entering a date.

Entering decimal points automaticall +"cel pro%ides t1o shortcut ,eys that do this tas, for you

Current date CtrlP =seicolon

Current time CtrlP$hiftP =seicolon

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Entering 9 Editing $orksheet ,ata (Applying *uber ForattingImproving readabilit b 4ormatting numbers

+ormatting numbers b using the #ibbon

The 'ome Number group in the ibbon contains controls that let you

quic,ly apply coon nuber forats

3sing shortcut kes to 4ormat numbers

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Entering 9 Editing $orksheet ,ata (Applying *uber Foratting =Contd..

+ormatting numbers using the +ormat Cells dialog box

+"cel offers a great deal of control o%er nuber forats through the use of theForat Cells dialog bo". For foratting nubers! use the *uber tab.

Note ;ou can bring up the Forat Cells dialog bo" by se%eral 1ays

Choose 'ome Number and clic, the sall dialog launcher icon.

#ight-click and choose +ormat Cells fro the shortcut enu

3ress the Ctrl>?shortcut ,ey

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The follo1ing are the nuber7forat categories! along 1ith soe general coents

@eneral The default forat it displays nubers as integers! as decials! or inscientific notation if the %alue is too 1ide to fit in the cell.

Number +nables you to specify the nuber of decial places! 1hether to use acoa to separate thousands! and ho1 to display negati%e nubers =1ith ainus sign! in red! in parentheses! or in red and in parentheses.

Currenc +nables you to specify the nuber of decial places! 1hether to use acurrency sybol! and ho1 to display negati%e nubers =1ith a inus sign! in red!in parentheses! or in red and in parentheses. This forat al1ays uses a coato separate thousands.

Accounting Differs fro the Currency forat in that the currency sybols al1aysline up %ertically.

,ate +nables you to choose fro se%eral different date forats.

:ime +nables you to choose fro se%eral different tie forats.

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)ercentage +nables you to choose the nuber of decial places and al1aysdisplays a percent sign.

+raction( +nables you to choose fro aong nine fraction forats


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Entering 9 Editing $orksheet ,ata (Applying *uber Foratting =Contd..Creating Custom Number +ormat

A )arts o4 a number 4ormat string

A custo forat string can ha%e up to four sections separated 1ith a seicolon and

arranged in the follo1ing order Positive format; Negative format; Zero format; Text format

Example : [Green]General;[Red]General;[Black]General;[Ble]General

hen a cell is foratted 1ith this custo nuber forat positive nm!er is green" negative nm!er is red"a #ero is !lack" text is !le$

A cell foratted 1ith this custo nuber forat displays its contents in a differentcolor! depending on the %alue.

f all four sections are not used! +"cel interprets the forat string as follo1s

f you use only one section! the forat string applies to all types of entries.

f you use t1o sections! the first section applies to positi%e %alues and zeros! and thesecond section applies to negati%e %alues.

f you use three sections! the first section applies to positi%e %alues! the second sectionapplies to negati%e %alues! and the third section applies to zeros.

f you use all four sections! the last section applies to te"t stored in the cell.

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E t i 9 Editi $ k h t , t A l i * b F tti =C td


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Entering 9 Editing $orksheet ,ata (Applying *uber Foratting =Contd.. Custom number 4ormat codes

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ssen a or s ee pera ons ( un aen a s o "ce


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ssen a or s ee pera ons ( un aen a s o "ceor,sheets$orking with Excel.s windows

An +"cel 1or,boo, file can hold any nuber of sheets! and these sheets can be

either 1or,sheets =sheets consisting of ro1s and coluns or chart sheets =sheetsthat hold a single chart.

+"cel6s 1indo1s can be in one of the follo1ing states

%aximized Fills +"cel6s entire 1or,space. A a"iized 1indo1 doesn6t ha%e atitle bar! and the 1or,boo,6s nae appears in +"cel6s title bar. To a"iize a

1indo1! clic, its -a"iize button. [%&ortct 'e( : )lt * %pace!ar * +]

%inimized Appears as a sall 1indo1 1ith only a title bar. To iniize a 1indo1!clic, its -iniize button. [%&ortct 'e( : )lt * %pace!ar * N]

#estored A non7a"iized size. To restore a a"iized or iniized 1indo1!clic, its estore button. [%&ortct 'e( : )lt * %pace!ar * R]

Maximize

Minimize

Restore

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Essential $orksheet Operations ( Fundaentals of +"cel or,sheets


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Essential $orksheet Operations ( Fundaentals of +"cel or,sheets$orking with Excel.s windows

%oving and resizing windows

To move a 1indo1! a,e sure that it6s not a"iized. Then click and drag its

title bar 1ith your ouse. To resize a 1indo1! click and dragany of its borders until it6s the size that you

1ant it to be.Note: You cant move or resize a workbook window if its maximized.

f you 1ant all your 1or,boo, 1indo1s to be %isible! you can

o%e and resize the 1indo1s anually! or you can let+"cel do it for you. Choosing iew $indow Arrange Alldisplays the Arrange $indows dialog bo".

This dialog bo" has four 1indo1 arrangeent options.

Sust select the one that you 1ant and clic, 8


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Essential $orksheet Operations ( Fundaentals of +"cel or,sheetsActivating a worksheet

To acti%ate a different sheet! 9ust clic, its sheet tab! located at the botto of the1or,boo, 1indo1. ;ou also can use the follo1ing shortcut ,eys to acti%ate a different

sheetCtrl>)g3p(Acti%ates the pre%ious sheet! if one e"ists

Ctrl>)g,n Acti%ates the ne"t sheet! if one e"ists

Adding a new worksheet to our workbook

The follo1ing are three 1ays to add a ne1 1or,sheet to a 1or,boo, #ight-click a sheet tab! choose Insert fro the shortcut enu! and clic, the

@eneraltab of the nsert dialog bo". Then select clic, the $orksheet icon and clic,O&.

3ress +??. This ethod inserts the ne1 sheet before the active sheet.

3ress)lt P ,=nsertP -=or,sheet

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ssen a or s ee pera ons ( un aen a s o "ce


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ssen a or s ee pera ons ( un aen a s o "ceor,sheets

,eleting a worksheet

The follo1ing are three 1ays to add a ne1 1or,sheet to a 1or,boo,

ight7clic, the sheet tab and choose Delete fro the shortcut enu. Choose 'ome Cells ,elete


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Changing the Number o4


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or,sheets

#earranging our worksheets

;ou can o%e or copy a 1or,sheet in the follo1ing 1ays

ight7clic, the sheet tab and choose -o%e or Copy to display

the dialog bo". To o%e a 1or,sheet! clic, the 1or,sheet tab and drag it to its

desired location.

To copy a 1or,sheet! clic, the 1or,sheet tab! and press Ctrl1hile dragging the tab to its desired location.

'iding and unhiding a worksheet

;ou can6t hide all the sheets in a 1or,boo,! so at least onesheet ust reain %isible.

'ide ight7clic, the sheet tab and choose Nide. The acti%e=or selected 1or,sheet=s 1ill be hidden fro %ie1.

3nhide ight7clic, any sheet tab and choose :nhide.+"cel opens its :nhide dialog bo" that lists all hiddensheets. Choose the sheet that you 1ant to redisplay andclic, 8


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)reventing


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Essential $orksheet Operations ( Controlling the or,sheet Jie1

iewing a worksheet in multiple windows

;ou can %ie1 acti%e 1or,boo, in ultiple 1indo1s

Choose Jie1 indo1 *e1 indo1. To trac,! +"cel appends a colon and a nuber to each 1indo1.

Comparing sheets side b side

Acti%ate the first 1indo1 then choose iew $indow iew


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Essential $orksheet Operations ( Controlling the or,sheet Jie1


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Essential $orksheet Operations ( Controlling the or,sheet Jie1&eeping the titles in view b 4reezing panes

Freezing panes ,eeps the headings %isible 1hile you6re scrolling through the1or,sheet.

-o%e the cell pointer to the cell belo1 the ro1 that you 1ant to reain %isible asyou scroll %ertically! and to the right of the colun that you 1ant to reain %isible asyou scroll horizontally.

Choose iew $indow +reeze )anes and select the +reeze )anes optionfro the dropdo1n list.

+"cel inserts dar, lines to indicate the frozen ro1s and coluns. The frozen ro1and colun reain %isible as you scroll throughout the 1or,sheet.

To reo%e the frozen panes! choose iew $indow +reeze )anes! and selectthe 3n4reeze )anes option fro the drop7do1n list.

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Essential $orksheet Operations ( or,ing 1ith o1s and Coluns


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Essential $orksheet Operations ( or,ing 1ith o1s and Coluns o1s and coluns a,e up an +"cel 1or,sheet.

+%ery 1or,sheet has e"actly &!>4(!?@' ro1s and &'!(4 coluns! and these %aluescan6t be changed

Inserting rows and columns

To insert a ne1 ro1 or ro1s! you can use any of these techniques

$elect an entire or ultiple ro1=s by clic,ing the ro1 nubers in the 1or,sheetborder. ight clic, and choose nsert fro the shortcut enu.

-o%e the cell pointer to the ro1=s that you 1ant to insert and then choose Noe Cells nsert nsert $heet o1s.

The procedures for inserting a ne1 colun=s is siilar! but you choose Noe Cells nsert nsert $heet Coluns.

f the last ro1 / colun isn6t epty! you can6t insert a ne1 ro1 / colun.

;ou also can insert cells! rather than 9ust ro1s or coluns.$elect the range into 1hich you 1ant to add ne1 cells and thenchoose Noe Cells nsert nsert Cells. To insert cells! the e"isting cells ust be shifted to the right or shifted do1n.

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Essential $orksheet Operations ( or,ing 1ith o1s and Coluns


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Essential $orksheet Operations ( or,ing 1ith o1s and Coluns,eleting rows and columns

To Delete a ne1 ro1 or ro1s! you can use any of these techniques

$elect an entire or ultiple ro1=s by clic,ing the ro1 nubers in the 1or,sheet

border. ight clic, and choose Delete fro the shortcut enu. -o%e the cell pointer to the ro1=s that you 1ant to delete and then choose Noe

Cells Delete $heet o1s.

'iding 9 3nhiding rows and columns

To hide ro1s or coluns in your 1or,sheet $elect the ro1=s that you 1ant to hide by clic,ing in the ro1 or colun header.

Then right7clic, and choose Nide fro the shortcut enu.

:se the coands on the Noe Cells Forat drop7do1n list and select rele%ant options.

To unhide ro1s or coluns in your 1or,sheet $elect the ro1s / coluns that are ad9acent to the hidden colun or ro1. =$elect at

least one colun or ro1 on either side. Then right7clic, and choose :nhide

Choose Noe Find $elect 0o To =or its F? equi%alent to select a cell. Then you can choose Noe Cells Forat Nide :nhide :nhide Coluns.

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:o use )aste


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:o use )aste


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+O#%3*A B +3NC:ION and &>>. f it is! the%alue is entered. f not! a essage is displayed

I+6AN,65?G0;5?P?008;5?;MNumber is out o4 rangeM8

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*O@ICA* -A*D! 8! *8T


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Or

# Tests a nuber of user7defined conditions and returns T:+ if A*; of theconditions e%aluate to T:+! or FAG$+ other1ise.

# I+6O#65??00;5/?008;Mat least one is O&M;M+igures not high enoughM8

# n the abo%e forula! only one of the nubers in cells B& and B2 has to beo%er &>> in order for the to be added together. The essage only appears ifneither figure is high enough.

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*O@ICA* -A*D! 8! *8T


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Not

# eturns a logical %alue that is the opposite of a user supplied logical %alue ore"pression =ie. returns FAG$+ is the supplied arguent is T:+ and returnsT:+ if the supplied arguent is FAG$+ .

# n the e"aple! the cell contents of B& are returned unless the nuber & isencountered. f B& is found to contain &! the essage Z:nluc,yVZ is displayed

# QF=*8T=B&Q&!B&!Z:nluc,yVZ

# The *8T function can only contain one arguent. f it is necessary to chec, that

ore than one arguent is false! the 8 function should be used and the trueand false %alues of the F stateent re%ersed. $uppose! for e"aple! a chec, isdone against the nubers & and '''

# QF=8=B&Q&!B&Q'''!Z:nluc,yVZ!B&

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IN+O#%A:ION ! $+8


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$+8 Tests if an initial supplied %alue =or e"pression returns an error and if so!returns T:+ 8ther1ise returns FAG$+

V error

# Cell references in cells B' B@

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*OO&3) +3NC:ION


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#ibbons

+"cel can produce %arying results in a cell! depending on conditions set by you. For

e"aple! if nubers are abo%e or belo1 certain liits! different calculations 1ill beperfored and te"t essages displayed. The usual ethod for constructing thissort of analysis is using the F function. No1e%er! as already deonstrated! this canbecoe large and un1ieldy 1hen you 1ant ultiple conditions and any possibleoutcoes.

To achie%e this! +"cel pro%ides soe G88


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The JG88


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Copyright 2014 Accenture All rights reserved. 60

*OO&3) +3NC:ION< - JG88


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Note n such scenario! its ad%isable to use JG88


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NG88


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Example

*OO&3) +3NC:ION< - *D+ F:*CT8*Th *D+ f ti h f l i l f t bl d t th l f


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The *D+ function search for a %alue in an column of a table and return the %alue froanother colun in the sae ro1.

=zero! *D+ returns the array of %alues forthe entire colun or ro1! respecti%ely. To use %alues returned as an array! enter the

*D+ function as an array forula in a horizontal range of cells for a ro1! and in a%ertical range of cells for a colun. To enter an array forula! pressCTGP$NFTP+*T+.

o1Ynu and colunYnu ust point to a cell 1ithin array other1ise! *D+ returnsthe U+FV error %alue..

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*OO&3) +3NC:ION< 7 *D+ F:*CT8* =ContdK


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Example

*OO&3) +3NC:ION< - -ATCN F:*CT8*The -ATCN function searches for a specified ite in a range of cells and then returns


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The -ATCN function searches for a specified ite in a range of cells! and then returnsthe relati%e position of that ite in the range. :se -ATCN instead of one of the G88


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-ATCN returns the position of the atched %alue 1ithin loo,upYarray! not the%alue itself.

-ATCN does not distinguish bet1een uppercase and lo1ercase letters 1hen

atching te"t %alues.f -ATCN is unsuccessful in finding a atch! it returns the U*/A error %alue.

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+INANCIA* +3NC:ION< ! F:*CT8*I l # 4 # i di h fi bili f i d i l


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Internal #ate o4 #eturn 7 t indicates the profitability of an in%estent and is coonlyused in business! 1hen choosing bet1een in%estents.

I## +unctions Calculates the internal rate o4 return 4or a series o4 cash 4lows

[ =Q>.&.

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Example

*OO&3) +3NC:ION


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The N) 4unction calculates the net present %alue of an in%estent! based on asupplied discount rate! and a series of future payents and incoe.

>! you can only pro%ide up to 2\ %alues.

*OO&3) +3NC:ION


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n this e"aple! the initial in%estent of ]&>!>>> =sho1n in cell B2! is ade atthe start of the first period. Therefore! this %alue is not included in thearguents to the *3J function. nstead it is added on after1ards.

f the in%estent 1as added one year =or period into the in%estent! this 1ouldthen be the first %alue& arguent in the *3J function.

Example

%A:'E%A:ICA* ! $:- FunctionTh + l $:- f ti dd t th li d t f b d t th


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The +"cel $:- function adds together a supplied set of nubers and returns thesu of these %alues.


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# ;ou can use this function to say to +"cel! L8nly total the nubers in theTotal colun 1here the entry in the Custoer colun is Ji,ing $uppliesM.

The synta" of the $:-F= function is detailed belo1#


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$:-F= :sing the *$+T F:*CT8* tool

# :sing the IN


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The +"cel $uifs function finds %alues in one or ore supplied arrays! that satisfy aset of criteria! and returns the su of the corresponding %alues in a further suppliedarray.


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Example

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Function Description Syntax

MAX"eturns the l#rgest v#lue $ro% # listo$ supplied nu%&ers

C'()*+ v#lue1,-v#lue2, ... /

MIN"eturns the s%#llest v#lue $ro% # listo$ supplied nu%&ers

C'()*A+ v#lue1, -v#lue2, ... /

Value here the nu%&er #rgu%ents #re # set o$ one or %ore nu%ericv#lues, or #rr#ys o$ nu%eric v#lues, th#t you #nt to return the l#rgest

s%#llest v#lue o$.

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Function

Description Syntax

SMALL

"eturns the th A* v#lue $ro% #

list o$ supplied nu%&ers, $or # givenv#lue

A+#rr#y,9/

LARGE"eturns the th A":* v#lue $ro% #list o$ supplied nu%&ers, $or # givenv#lue

;"';"+teths%#llest o$

= *he $unction returns the 9>th s%#llestl#rgest v#lue $ro% the supplied#rr#y

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- X !C8:*TBGA*


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Function Description Syntax

!"#N$

?t returns the nu%&er o$ nu%ericv#lues in # supplied set o$ cells or

v#lues.

Note: It count includes both numbers and

dates

C'()*+ v#lue1,-v#lue2, ... /

!"#N$A?t returns the count o$ non=&l#n9 cells+i.e., nu%eric #nd te


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Example ' !"#N$

+ormula( #esults

Example ( CO3N:A

+ormula( #esults

Example ( CO3N:5*AN&

+ormula( #esults

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+unction ,escription


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+unction ,escription =ie. descending order.

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+unction ,escription Z 7 +(* be supplied in uotes

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# *I


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here you ha%e lists 1ith lots of coluns and ro1s! you ay need to sortby ore than one colun. For e"aple the list of orders belo1 has beensorted by custoer! 1ithin the custoer grouping! you ay 1ant to sort by3roduct and then by $alesperson.

Ruick


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# :o sort using the


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# Clic, in the iddle of the list you 1ant to sort.

# 0o to the ,A:A ribbon and the


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su nueric data or find highest and lo1est %alues and a%erages. ;ou canalso count the nuber of ro1s in a group.

# Organizing :he *ist +or


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# i. 8nce you ha%e sorted the list! choose


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WCon%ert Te"t to Coluns izardW.

For e"aple! 1hen you 1ant to separate a list of full naes into last and first naes! dothe follo1ing steps

&. $elect the range 1ith full naes.2. 8n the Data tab! clic, Te"t to Coluns.. Choose Deliited and clic, *e"t.4. Clear all the chec, bo"es under Deliiters e"cept for the Coa and $pace chec,bo"

?. Clic, Finish.

Input

Data "utput Data

4

)IO: :A5*E< - $hat is a )ivot :able in Excel2


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+"cel 3i%ot Tables are tables! that are produced by +"cel! to sort andsuarize large aounts of data in a spreadsheet or database file.

t is called a 3i%otTable because the headings can be rotated around the datato %ie1 or suarize it in different 1ays

8nce you ha%e finished loo,ing at the suarized data! you can quic,ly re7sort your data and loo, at it fro a totally different perspecti%e! and all of this

can be done 1ithout using functions or forulas.

The data in a 3i%otTable cannot be changed as it is the suary of otherdata. The data itself can be changed and the 3i%otTable recalculated. The3i%otTable can be reforatted.

5

)IO: :A5*E< - Create an +"cel 3i%ot Table

&. $elect any cell 1ithin the data range or select the entire data range to be used


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6

&. $elect any cell 1ithin the data range or select the entire data range to be usedin your 3i%ot Table.ote: /f !ou select a sin"le cell in the data ran"e, 0xcel will automaticall! identif!, and

select the whole data ran"e for !our ivot *able.

2. +nsure that each colun in the data range has a uniSue headerand the data does not contain any blank rows.

. Clic, on the 3i%ot Table button! 1hich is generally=in 2>&> or 2>>@ located on the left! 1ithin the W/nsertW tab.

4. ;ou 1ill be presented 1ith the 1indo1entitled WCreate )ivot:ableWote: +ake sure that the selected ran"e is the

ran"e that !ou want to use for !our ivot *able.

?. There is also an option as,ing 1here you1ant the 3i%ot Table to be placed.f you are not sure! select the optionW*e1 1or,sheet`

'. Clic, 8

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