Excel application for accounting principles

FORMATTING IN EXCEL

Using the Home Tab Commands to Format Data

Click on the Home tab

Use any of the formatting command buttons to format your data

Merging Cells

• Select the adjacent cells that you wish to merge.1

• On the Home tab, click on the Merge & Centre button or click on the dropdown arrow on the button to select another option.

2

Merging Cells

Notice:(1) When you click on “merge & centre “ button,

there are many options:(a) Merge & Centre (b) Merge Across(c) Merge Cells (d) Unmerge Cells.(2) Wrap text button used to type a text in the

merged cells.

Merge & centre: merge the cells and centre the text

that already typed in the cells.

Merge Across: merge the cells only for the text that

has been typed in the cells.

Merge cells: merge more than one cell to type

something.

Unmerge cells: let the cells unmerged (the cells

returned to their normal case).

Conditional Formatting

Conditional formatting was available in Excel to set up sixty four conditions for analysing your data. Excel then highlights interesting cells that match your conditions.

Conditional Formatting

Select a rule, specify your settings and then click [OK]

Click on the Conditional Formatting button, then click on Top/Bottom Rules

Select the cells range you wish to analyse

Highlight Cell Rules

To find specific cells within a range of cells, you can format those specific cells based on a comparison operator.

For example, in a sales report you could emphasise cells where the profit margin was below a particular percentage.

Highlight Cell Rules

1 •Select the cell range you wish to analyse.

2 •Click on the Conditional Formatting button, then click on Highlight Cell Rules

3 •Select a rule, specify your settings and then click [OK]

Using Data Bars

The data bar conditional format helps you see the value of a cell relative to other cells.

The length of the data bar represents the value in the cell.

A longer bar represents a higher value and a shorter bar represents a lower value.

Data bars are useful for spotting higher and lower numbers especially with large amounts of data.

Using Data Bars

Select the cell range you wish to analyse

Click on the Conditional Formatting button, then click on Data Bars

Select a style and then click [OK]

MCQs(1) The home tab commands are

using particularly for formatting the data.

(a) True.(b) False.(2) Wrap text button used to

type a text in any cell.(a) True.(b) False.

(3) When using the highlight cell rules, you should click on merge & centre button.

(a) True.(b) False.(4) The data bar conditional

format helps you see the value of a cell.

(a) True.(b) False.

(5) Conditional formatting was available in Excel to help you for analysing your data.

(a) True.(b) False.(6) The alignment groups are used to format

the Cells. (a) True.(b) False.

(7) ........... are useful for spotting higher and lower numbers especially with large amounts of data.

(a) highlight cell rules.(b) merge & centre.(c) data bar.(d) top/bottom rules.(8) ........ is used to merge the cells only for the text

that has been typed in the cells.(a) merge & centre.(b) merge across.(c) merge cells.(d) unmerge.

(9) To find specific cells within a range of cells, you can use ..............

(a) highlight cell rules.(b) data bar.(c) merge & centre.(d) top/bottom rules. (10) .......... button used to type a text in the

merged cells.(a) font.(b) Conditional format.(c) wrap text.(d) alignment.

(11) When some one needs to set up some rules for the data in his report, ......... can be used.

(a) alignment button.(b) merge & centre button.(c) Office button.(d) Conditional Formatting button.