Estimating, Managing, and Tracking Projects: How to Get a Handle on Budgeting Your Time and Money
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Estimating, Managing, and Tracking Projects How to Get a Handle on Budgeting Your Time and Money 1
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Gary Samartino
Transcript of Estimating, Managing, and Tracking Projects: How to Get a Handle on Budgeting Your Time and Money
Estimating, Managing,and Tracking Projects
How to Get a Handle on Budgeting Your Time and Money
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What We’ll Cover
Analyzing the Job at Hand
Recording the Analysis
Estimating Time/Cost per Element
Tracking the Project
Recording Results for Posterity
2
Analyzing the Job at Hand
Quality of Source Material
Review Cycles
Format/Style/Platform Requirements
Authoring Tool
Scoping the Job
3
Analyzing the Job at Hand
What’s Written Down?
Quality/Availability of SMEs
Status of Target Subject
Availability of Target Subject
Quality of Source Material
4
Analyzing the Job at Hand
How Many?
Review Meetings Needed?
How Will Changes Be Provided?
Review Cycles
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Analyzing the Job at Hand
Templates, Existing Styles?
Design Format from Scratch
Platform for Deliverables
Format/Style/Platform Requirements
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Analyzing the Job at Hand
New Tools Needed?
Tool Costs
Tool Learning Curve/Training
Authoring Tool
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Analyzing the Job at Hand
Identify Tasks, Other Sections
Breakdown Each Task
Approximate Concept InfoApproximate StepsApproximate Screens/Graphics
Scoping the Job
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Analyzing the Job at Hand
Examples
Software User Manual
HelpDemonstrationeLearning
Scoping the Job
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Recording the Analysis
Tour of the Job Worksheet
Recording Scope, Calculating Element Count
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Estimating Time/Cost per Element
Based on Similar Jobs
Brand NewRevision
Hours Per Element (page, help topic, slide)
Resource Costs
Ad Hoc Costs
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Analyzing the Job at Hand
Analyze Sample Input:
Rate quality of input ( 1=poor, 5=excellent)
Determine major sections
Determine number of tasks, screens shots needed, page length of tasks
Decide an estimated page count, hours/page
Group Exercise
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Tracking the Project
Project Management Software
Track Resource Time
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Recording Results
Final Element Count
Divide Hours per Element Count
Soft Factor Analysis
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Tools UsedTool Mac App Used Windows Equivalent
Spreadsheet for Job Worksheet Numbers Excel
Project Management OmniPlan FastTrack Scheduleor Microsoft Project
Mini Relational Database Bento Access, FileMaker
Calendar to Track Project Time iCal Outlook
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