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Erasmus+: Sport Info Day

Session 5 – Small Collaborative Partnerships

Natasha Jovicic Miguel Romero

Brussels, 30 January 2018

#sport infoday

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Why Small Collaborative Partnerships?

Better promote grassroots sports

Increase participation of sport organisations

Give visibility to local projects

Simplify administrative procedure

Erasmus+ Legal Basis – Article 2 Definitions (24):

"Grassroots sport means organised sport practised at local level by amateur sportspeople, and sport for

all."

High Level Group on Grassroots sports:

"Grassroots sport is physical leisure activity, organised and non-organised, practised regularly at non-professional level for health, educational or social purposes."

Definition

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What are the aims?

Develop and reinforce networks

Increase capacity to operate at transnational level

Exchange good practices

Confront ideas and methods in different areas relating to sport and physical activity

through transnational project meetings

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Topics

Networking

Good practices exchange

Educational and training modules/tools

Conferences, seminars, meetings, events, awareness-raising actions…

Innovative synergies

Awareness-raising activities

Evidence-base to tackle societal and economic challenges

Supported activities

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Eligibility

Public body or non-profit organisation established in a Programme or Partner Country

Applicant established in a Programme Country

At least 3 organisations from 3 different Programme Countries

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Eligible Countries

Applicant – Programme Countries

• The 28 EU Member States and non-EU Programme Countries

• Former Yugoslav Republic of Macedonia

• Iceland, Liechtenstein, Norway

• Turkey

Partners

see list p.24 https://ec.europa.eu/programmes/erasmus-

plus/sites/erasmusplus2/files/erasmus-plus-programme-guide2_en.pdf

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Eligibility

Start of the project 01/01/2019

Maximum duration From 12 to 24 months (12, 18, 24 months)

Deadline 05/04/2018, 12 pm (midday) CET

The activities must take place in the countries of organisations involved in CP

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Practical info

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How to apply?

• Register your organisation & all your partners to the Participant Portal. You will receive a unique Participant Identification Code PIC (9 digit #)

without a PIC organisations & partners cannot apply

• Check if you are not registered already

• Prepare all legal documents to be downloaded (status, VAT etc..)

http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html

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http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html

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Where and What?

• Use the official E- forms

https://eacea.ec.europa.eu/documents/eforms_en

• Read the Programme guide, guidelines for applicants, download all 3 compulsary annexes see funding pages https://eacea.ec.europa.eu/erasmus-plus/funding/erasmus-sport-2018_en

• Read the FAQ

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E-forms : Save regularly

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Once created pop up message to save the e-Form (CTRL and S or save button) immediately to your local computer or network drive

Otherwise you lose everything including PIC info

Attachments and Validation

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Add the completed compulsory annexes

10MB total limit to the total size

Click on Validation button only once finalised !

If problems error list, modify, revalidate

Submission

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Submit, Click on YES, it save it without changing the file name

No possibility to change anything

Write down your Submission application number (appears also in the footer)

Advices for applicants

• Have the project idea firmly in mind before completing the form

• Understand how the application is structured (few weeks to more than a year)

• Project fits into the E+ Sport objectives

• Partner involvement (work packages and budget) has been fully discussed & agreed

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Advices for applicants

• Time for drafting + reviewing: redrafting requires dedicated staff time

• Test your draft application on someone outside the partnership

• Partners providing low quality input to draft the application will not provide high quality input into the project

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Applicants' common mistakes

• Vague description

• No focus

• No consistency between project objectives, methodology, activities and budget

• Inflated budget

• Weak impact and dissemination

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2 main ineligibility grounds

• Missed deadline

• Compulsory annexes not included

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General suggestions (to avoid amendments)

• Don't involve large number of partners

• Be familiar with partners' profile for a proper project implementation

• Discuss number & dates of meetings before applying

• Understand budget categories

• Have adequate project team for implementation

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Award Criteria

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Relevance of the project

Maximum 30 pts

Quality of the project design and implementation

Maximum 20 pts

Quality of the project team and the cooperation arrangements

Maximum 20 pts

Impact and dissemination Maximum 30 pts

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Award Criteria

Double threshold: • 50% of each criterion • at least 60 pts in total

Award Criteria Project description (eForm annex)

Relevance of the project Part D: Aims and activities of organisation

Part E: Project characteristics and relevance

Quality of the project design and implementation

Part F

Quality of the project team and cooperation arrangements

Part D: Aims and activities of organisation Part G: Quality of the project team and cooperation arrangements

Impact and dissemination Part H

Award Criteria

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Evaluation

2 experts for each application

Individual assessments

Consolidated assessment

3rd expert for serious discrepancies (if needed)

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Financial aspects

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Max EU grant 60,000 EUR

Simplified grant Only 3 budget categories Mainly use of unit costs

EU co-financing Only for Exceptional costs heading: maximum 80% of the total eligible real costs

Financial aspects

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Budget category Description Financing mechanism

Project management and implementation

Staff costs for general project management (e.g. planning, coordination, finances, communication), small-scale training/teaching/learning materials and approaches, virtual cooperation and local project activities, and information, promotion and dissemination (e.g. brochures, leaflets, website).

Unit costs

Transnational project meetings

Contribution towards the travel and subsistence costs associated with meetings held among partners.

Unit costs

Exceptional costs Sub-contracting, purchase of goods and services.

Real costs (80%)

Budget categories:

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Budget category Financing mechanism Rule of allocation

Project management and implementation

Contribution to activities of the coordinating organisation: 500 EUR per month

Max. 1.500 EUR per month per project (capped to 5)

Duration of project and number of participating organisations

Contribution to activities of participating organisation (partner): 250 EUR per month per partner (min 2 - max 4)

Transnational project meetings

For travel distances: 100-1999 km: 575 EUR per participant per meeting

Distance calculator and number of participants

For travel distances: 2000 km or more: 760 EUR per participant per meeting

Exceptional costs 80% of eligible costs Max. 10.000 EUR per project

Actual costs

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Example for Small Collaborative Partnerships: - 4 organisations (DE, BE, IT, ES) - 3 meetings (18 participants in total) - 1 event (demonstration of traditional sport) - 2 years' duration

Budget items Amounts

Project management and implementation 30,000 EUR

Transnational project meetings 10,350 EUR

Exceptional costs 6,800 EUR

Total 47,150 EUR

Financial aspects

Statistics of Selection 2016

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Topics of 2017 selected projects 84 selected/162

https://eacea.ec.europa.eu/sites/eacea-site/files/sport_-_basic_stats_2017.pdf

Get inspired

• Compendia 2016/2017

https://eacea.ec.europa.eu/sites/eacea-site/files/sport_compendium_2017.pdf

• Statistics https://eacea.ec.europa.eu/sites/eacea-site/files/sport_-_basic_stats_-_2016_main_call_3.pdf

• Partner tool https://sporttool.teamwork.fr/

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Get inspired

• Erasmus+project database

http://ec.europa.eu/programmes/erasmus-plus/projects/

• European Week of Sport https://ec.europa.eu/sport/week_en

• European Award on social inclusion through Sport

https://ec.europa.eu/sport/be-inclusive_en

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Be part of E+ Sport family!

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EACEA-SPORT@ec.europa.eu