October 1, 2014 VIA EMAIL ONLY: Subject: REQUEST FOR PROPOSAL FOR EQUIPMENT INSPECTION AND

CERTIFICATION SERVICE #EI101714 The South Carolina Ports Authority (SCPA) is accepting sealed bids at the Procurement Office, 838 Morrison Drive, Charleston, South Carolina 29403 for Equipment Inspection and Certification Service. Proposals will be received until 12:00 p.m., Friday, October 17, 2014, after which they will be opened and reviewed. This solicitation does not commit the Authority to award a contract, to pay any cost incurred in the preparation of bid submitted, or to procure or contract for the services. The Authority reserves the right to accept or reject any, all or any part of offers received as a result of this solicitation or to cancel in part or in its entirety this Request for Proposal if it is in the best interest of the Authority. For information or questions concerning this solicitation, please contact Timothy Connor, Manager - Procurement at (843) 577-8181 or by E-mail at TConnor@scspa.com. Sincerely, Timothy Connor Manager – Procurement TC/mlh Attachment

176 Concord Street

P.O. Box 22287

Charleston, SC 29413 USA

(843)577-8111

fax 843) 577-8181

scspa.com

Tim Connor

Manager, Procurement

Request for Proposals

For

Equipment Inspection and Certification Service

The South Carolina Ports Authority Charleston, South Carolina

USA

Solicitation No.: EI101714

South Carolina Ports Authority P.O. Box 22287

Charleston, SC 29413-2287 October 1, 2014

I. Introduction The South Carolina State Ports Authority is an instrumentality of the State of South Carolina that was created by an Act of the State General Assembly to promote marine commerce. The South Carolina State Ports Authority is engaged in promoting, developing, constructing, equipping, maintaining, and operating the harbors or seaports and related port facilities within the State. Specifically, the Authority owns and operates public port facilities in Charleston and Georgetown under authority of Act No. 626 of 1942 of the South Carolina General Assembly. The South Carolina State Ports Authority is a significant economic generator for the State of South Carolina and a major port on the US Eastern Seaboard. II. Solicitation The SCPA is seeking proposals from Agencies Accredited by the Occupational Safety and Health Administration under the Regulations of Title 29, Chapter XVII, Part 1919 to perform the annual and quadrennial equipment inspections required by the same. The SCPA’s equipment requiring inspections is located at three terminals in Charleston, SC and one terminal in Greer, SC. The types and approximate quantities of equipment are as follows:

Charleston, SC Dockside Cranes (to include the machinery house bridge crane) – 19 Rubber Tired Gantry Cranes (RTGs) – 38 Spreader Bars- 69 Lifting Beams – 9 Work Bars – 5 Overheight Attachments - 3 Shop Bridge Cranes – 3 Greer, SC Rubber Tired Gantry Cranes (RTGs) – 3 Spreader Bars- 3 Lifting Beams – 1 Overheight Attachments – 1

The above equipment that is not governed by the Regulations of Title 29, Chapter XVII, Part 1919 receives an annual and/or quadrennial inspection as if it were governed by this regulation. The SCPA owns devices necessary to provide the required loads for the quadrennial test. Respondents to this proposal shall, as a minimum, provide a proposal for the following services:

1. All scheduled inspections should be performed at three (3) month intervals with

approximately twenty five percent (25%) of the equipment being completed at each

inspection. The Charleston inspections are performed in February, May, August, and

November. The Greer inspections are performed during August.

The Charleston inspections should be scheduled to be completed over the course of

three (3) to four (4) days. The Greer inspections will be performed in a single day.

The proposal should be on a per-equipment basis. If this varies by equipment type or

inspection type, that should be specified. In other words, the different charges should

be proposed if the inspection for a spreader bar is different than the inspection for a

crane. Similarly, the different charges should be proposed if the annual inspection for a

spreader bar is different than the quadrennial inspection for a spreader bar.

The per-equipment proposal should be all inclusive. In other words, there should be no

other charges (travel, lodging, per diem, etc.) associated with these scheduled

inspections.

2. Quadrennial load tests are periodically required due to equipment repairs or modifications.

The proposal should enumerate the costs or rates associated with these unscheduled

inspections.

3. Cranes are load tested to their maximum required test weight based upon the crane’s load

ratings. Spreader bars are load tested to their required test weight for each mode (single pick

and twin pick).

The above outlines the program SCPA follows to maintain the required OSHA equipment certifications. Respondents to this proposal may propose an alternative program for the requested services. III. Pre-Proposal Meeting A pre-proposal meeting will be held at 1:00 pm on Monday, October 13, 2014 in the Main Conference Room at the Port of Charleston Operations Center, 838 Morrison Drive, Charleston, SC. This meeting is not mandatory but it is highly recommended that all interested parties attend. The purpose is to discuss the details of the SCPA’s equipment certifications program and answer any questions regarding this request for proposal. IV. Questions Questions pertaining to this solicitation should be directed in electronic format only to: Tim Connor, TConner@scspa.com All questions will be considered. Those that are considered to add clarity to the solicitation will be addressed and the questions and responses provided to all participating firms. V. Submission Deadline Proposals must be submitted in a sealed envelope and addressed as follows:

If Mailed: If Hand Delivered:

Tim Connor Tim Connor

S.C. State Ports Authority S.C. State Ports Authority

PO Box 22287 838 Morrison Drive

Charleston, SC 29413-2287 Charleston, SC 29403

Responses must be received by 12:00 Noon EST, October 17, 2014.

The proposals will be evaluated and all respondents will be advised of the Authority’s decision. VI. Other The South Carolina State Ports Authority reserves the right, at its sole and absolute discretion, to extend any of the actual or proposed dates in the time schedule and to reject, for any reason, any and all submissions in response to this solicitation. The Authority will not pay or be responsible for any costs associated with preparing and/or submitting any proposal.