ePermits Working Group MeetingFriday, October 23, 2015

Question

Consider Broward County Building Officials Association membership on Working Group

Working GroupJeffery Halsey Environmental Protection & Growth Management EPGM

Chris Zimmerman American Institute of Architects AIA

Jim Dipietro Board of Rules and Appeals BORA

David Rosenof Broward League of Cities

Sergio Ascunce Building Officials Association of Florida BOAF

D. K. Mink Building Owners and Managers Association BOMA

John Siegle Construction Association of South Florida CASF

Steven C. Bassett Florida Building Commission FBC

Mustafa Albassam Florida Engineering Society FES

Mason Jackson Greater Fort Lauderdale Alliance GFLA

Vicki Morrow Broward County GIS

Carlos Alvarado Broward County IT

ePermits Case Study

By JoAnn Loiodice

A Case StudyJoAnn Loiodice, PPD Intern

ePermits Timeline

Vision and Charter

Change Mgt.

Teams

PortalComplete

DMD Proof of Concept

Go Live

ePermits Reqs

Complete

Tech. Design

Complete

ePermits Go Live

1Q 2012 4/2012 Mid-2012 1/2013 4/2013 6/2013 3/2014

12/1899

04/1904

08/1908

12/1912

04/1917

08/1921

12/1925

04/1930

08/1934

12/1938

04/1943

08/1947

12/1951

04/1956

08/1960

12/1964

04/1969

08/1973

12/1977

04/1982

08/1986

12/1990

04/1995

08/1999

12/2003

04/2008

08/2012

0200400600800

10001200140016001800

ePermits vs. Total Permits By MonthTotal Permits ePermits

0

800

1600

2400

3200

4000

4800

5600

6400

7200

8000

8800

6967

1422

400

EPermits Total Usage

Surface Water Management Li-censeAsbestos - Statement of ResponsibilitiesDevelopment and En-vironmental Review

0500

100015002000250030003500400045005000

4582 4207

1780

Applications by Method

Remote Walk-in Paper

ePermits Programs

83%

17%

SWM

ePermits Paper

32%

17%

51%

DER

ePermits Partial Walk-in

25%

21%

54%

SRRA

ePermits Walk-in Paper

83%

17%

SWM

ePermits Paper

• Go Live: March 2014• Stakeholders:

Professional Engineers – have good relationship with Surface Water Staff

• Application Method: Online web (remote) applications Paper

•Other: SWM management strong advocates of ePermits

ePermits Programs

ePermits Programs

32%

17%

51%

DER

ePermits Partial Walk-in

• Go Live: Nov. 2014• Stakeholders:

Many Contractors Many Runners Many one-time

customers• Application Method:

Remote ePermits Partial ePermits Walk-in

•Technically more complicated

Internal referral process (19 programs)

•Many Cities still require paper DER certificate and plans

ePermits Programs•Go Live: Feb. 2015•Stakeholders:

Many ContractorsMany RunnersMany one-time customers

•Application Method: Remote ePermitsWalk-inPaper

•Other: New, in process of transitioning

25%

21%

54%

SRRA

ePermits Walk-in Paper

ePermits Programs

32%

17%

51%

DER

ePermits Partial Walk-in

25%

21%

54%

SRRA

ePermits Walk-in Paper

83%

17%

SWM

ePermits Paper

Estimated Benefits / Savings (To Date)• Fuel Costs: $38,000• CO Emissions: 9,400 lbs.• Paper: 30 tons (80 trees)• Travel time: 4,500 hrs. • Staff Time: 3,300 hrs.

• Savings to applicants (local):

$360,000• Savings to County (internal):

$140,600• ePermits makes Broward a more

accessible market for non-local investment

Savings to Applicants (local)

Savings to County (internal)

$0 $60,000 $120,000 $180,000 $240,000 $300,000 $360,000

Estimated Savings To Date

DER (in-person rev.) DER (electronic rev.) SRRA SWM

$140,000

$360,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$715,000

$195,000

$2,000

Estimated ePermits Startup Costs

Software costsHardware costsPersonnel Costs

Est. Total: $912,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,070,000 $1,000,000

Projected County Savings vs. Costs (2016-2018)

Projected SavingsProjected Expenditures

Savings Costs$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$1,070,000 $1,000,000

$4,195,000

Projected Total Costs vs. Savings (2016-18)

County Applicant

Projected Environmental Impact & Indirect Savings

Tons of Paper 325

Trees 820

Carbon Emissions (lbs.) 58,300

Travel Distance (mi.) 1,364,000

What’s next for Broward County ePermits?

1. Affect broad scale cultural change Incentives Outreach/Education

2. Bring more programs onto ePermits3. Continuous improvement of ePermits application process

Thank you!

Methodology

Major Change Initiatives

Major Change Initiatives

Major Change Initiatives1. Broward County ePermits

Bringing together 19 internal businesses Estimate 5 years

2. Taxi Industry and Uber Became a political priority 15 months entire industry changed

3. Climate Change Begin in earnest with Board resolution in June 2008 Led by Broward Mayor 16 months to County-wide plan, including four county compact, approve by Broward

Board Organizational support continues to evolve

Major Change Initiatives

4. Go Solar 6 counties, 24 cities participating 2 counties, 9 cities dropped out (36%) Four years to complete Grant driven

5. Unnamed Florida Department Combine multiple districts Too expensive, too uncertain

Major Change InitiativesConclusions

1. Entity with significant authority required to lead2. Time to complete inversely proportional to

significance of authority3. Risk tolerance helps4. Seinfeld refrigerator model

Communication IssueCommunication disconnects between Fire Departments and Building Departments

1. Add to the ePermitting process2. Work with Building Officials3. Recommend starting with BSO – resides over several

citiesa. Representation on Working Group?b. Fire Prevention Branch: Construction plans review

a. Weston, Pembroke Park, Cooper City, Lauderdale Lakes, Dania Beach, Deerfield Beach

Action Plan from Last Meeting

1. Work with the Alliance to promote the Miller report once published

2. Promote what we’ve completed by way of ePermitting recommended practices

3. Update the ePermit survey results4. Investigate changing 27-66 to reflect concurrent building

permit review and environmental review processes5. Develop a draft RFI for ePermitting solution to be discussed

at next workgroup meeting

Next Meeting

Date:Time:Host:

Adjourn

Meeting Adjourned