EPA Recruitment WebEPA Recruitment Web TrainingTraining

What is EPA RecruitmentWeb?What is EPA RecruitmentWeb?

A web based recruitment and applicantA web based recruitment and applicanttracking system designed to streamlinetracking system designed to streamlinethe recruitment and hiring process forthe recruitment and hiring process forEPA Faculty and Non-Faculty EPA Faculty and Non-Faculty positions.positions.

Use EPA RecruitmentWeb to:Use EPA RecruitmentWeb to:

Process Process allall recruitment and hiring recruitment and hiringactions for all EPA Faculty and actions for all EPA Faculty and

Non-Faculty positions.Non-Faculty positions.

Project Scope:Project Scope:EPA Faculty and Non-Faculty EPA Faculty and Non-Faculty RecruitmentRecruitment

Recruitment Plan (Requisition)Recruitment Plan (Requisition) Waiver of RecruitmentWaiver of Recruitment Automated posting of approved Automated posting of approved

positions. positions. Web-based application process … Web-based application process …

no paper or e-mailed resumes.no paper or e-mailed resumes. Electronic collection of applicant Electronic collection of applicant

EEO and Veterans Preference data. EEO and Veterans Preference data.

TimelineTimeline

Project StartProject Start 11/200611/2006

Project Organization & ConsultationProject Organization & Consultation 11/2006 to 12/200611/2006 to 12/2006

Requirements & PrototypeRequirements & Prototype 12/2006 to 05/200712/2006 to 05/2007

Develop & TestDevelop & Test 05/2007 to 12/200705/2007 to 12/2007

TrainingTraining 11stst Qtr, 2008 Qtr, 2008

ImplementationImplementation 11stst Qtr, 2008 Qtr, 2008

Advantages Advantages

Increased efficiency when posting vacant Increased efficiency when posting vacant positions.positions.

A consistent and streamlined application A consistent and streamlined application process for EPA Faculty and Non-Faculty process for EPA Faculty and Non-Faculty applicants.applicants.

Immediate electronic access to applicant Immediate electronic access to applicant materials by hiring managers and search materials by hiring managers and search committees members.committees members.

All interim and final EPA EEO All interim and final EPA EEO documentation provided electronically.documentation provided electronically.

Advantages (continued)Advantages (continued)

Direct collection of mandatory Applicant Direct collection of mandatory Applicant EEO and Veterans Preference compliance EEO and Veterans Preference compliance data at the time of application.data at the time of application.

Effective EEO monitoring without Effective EEO monitoring without burdensome paperwork requirements.burdensome paperwork requirements.

Ability to quickly respond to Federal Ability to quickly respond to Federal OFCCP audit documentation requests.OFCCP audit documentation requests.

Electronic feed of applicant and hiring data Electronic feed of applicant and hiring data to EEO monitoring software tools.to EEO monitoring software tools.

Paper/Manual Processes EliminatedPaper/Manual Processes Eliminated

Recruitment Plan (EOF-1)Recruitment Plan (EOF-1) Interim Equal Opportunity Statement Interim Equal Opportunity Statement

(EOF-2)(EOF-2)

Applicant Flow Form (EOF-2A)Applicant Flow Form (EOF-2A)

Final Equal Opportunity Statement (EOF-Final Equal Opportunity Statement (EOF-3)3)

Request for Waiver of Recruitment (EOF-Request for Waiver of Recruitment (EOF-5)5)

Paper/Manual Processes Paper/Manual Processes EliminatedEliminated EEO Procedures for Certain Employment EEO Procedures for Certain Employment

Pursuant to Grants (EOF-6)Pursuant to Grants (EOF-6) EEO Employment Data Form (Applicant EEO Employment Data Form (Applicant

Data)Data) Paper resumes; or printing e-mailed Paper resumes; or printing e-mailed

resumes and related applicant materialsresumes and related applicant materials Generating current department employee Generating current department employee

counts from Data Warehousecounts from Data Warehouse Tallying applicant counts for those Tallying applicant counts for those

interviewed or excludedinterviewed or excluded

Differences from SPA RecruitmentWebDifferences from SPA RecruitmentWeb

No referrals from Human Resources No referrals from Human Resources

Allows multiple positions on the same Allows multiple positions on the same requisitionrequisition

Search Committee member changes Search Committee member changes require a modify action and approvalrequire a modify action and approval

RoutingRouting

EEO Policies – EPA RecruitmentWebEEO Policies – EPA RecruitmentWeb

Use of EPA RecruitmentWeb is Use of EPA RecruitmentWeb is requiredrequired..

EEO Policies – Requisition PeriodEEO Policies – Requisition Period

Maximum Requisition Period:Maximum Requisition Period: 1 year from the initial posting date;1 year from the initial posting date; Expectation that after 1 year Expectation that after 1 year

departments will close existing departments will close existing requisitions with little to no activity requisitions with little to no activity OrOr;;

Close existing requisitions and initiate Close existing requisitions and initiate a new requisition to replace the a new requisition to replace the outdated requisition outdated requisition OrOr;;

Submit a request to the EEO Office Submit a request to the EEO Office for an extension as a modify for an extension as a modify requisition in RecruitmentWeb.requisition in RecruitmentWeb.

EEO Policies – AdvertisementsEEO Policies – Advertisements

Minimum Posting Periods remain Minimum Posting Periods remain unchanged:unchanged:

45 days for Tenured/Tenure Track45 days for Tenured/Tenure Track 30 days for Fixed Term and Non-Faculty30 days for Fixed Term and Non-Faculty

EPA Non-Faculty EPA Non-Faculty postings to the UNC-CHpostings to the UNC-CH website will be posted in EPA website will be posted in EPA RecruitmentWeb using position summary, RecruitmentWeb using position summary, salary and minimum education and salary and minimum education and experience requirements as reflected in experience requirements as reflected in Position ManagementPosition Management..

Advertisements attached to the requisition Advertisements attached to the requisition will will onlyonly apply to apply to externalexternal publications and publications and websites.websites.

EEO Policies – Interim Selection DocumentsEEO Policies – Interim Selection Documents

Policy remains unchanged for the Interim EEO Policy remains unchanged for the Interim EEO Statements (now Interim Selection Documents Statements (now Interim Selection Documents in EPA RecruitmentWeb).in EPA RecruitmentWeb).

The first Interim Selection Document should be The first Interim Selection Document should be submitted submitted afterafter the minimum posting period the minimum posting period has ended;has ended;

Interim Selection Documents must be Interim Selection Documents must be submitted submitted prior to conducting interviewsprior to conducting interviews..

As additional applicants apply and are added As additional applicants apply and are added to the interview pool, Interim Selection to the interview pool, Interim Selection Documents should be submitted to reflect the Documents should be submitted to reflect the new applicants to be interviewed.new applicants to be interviewed.

Roles in the RecruitmentWebRoles in the RecruitmentWeb

Level 1 – Initiators & ApproversLevel 1 – Initiators & Approvers Human Resources (HR)Human Resources (HR) Department EEO Officer – Approver Department EEO Officer – Approver

Only (New Role)Only (New Role) Note: units may request to have Note: units may request to have

additional approvers added to Level 1additional approvers added to Level 1

Level 2 – ApproversLevel 2 – Approvers Deans or Vice-ChancellorsDeans or Vice-Chancellors

Level 3 – EEO/ADA Approval (Final)Level 3 – EEO/ADA Approval (Final)

Training TopicsTraining Topics

RW home and navigationRW home and navigation Create Recruitment RequisitionCreate Recruitment Requisition Applying for a position (demo)Applying for a position (demo) View ApplicantsView Applicants

Release Applicant DataRelease Applicant Data Download Applicant DataDownload Applicant Data

Interim/Final SelectionInterim/Final Selection Create WaiverCreate Waiver Other Actions/FunctionalityOther Actions/Functionality

Modify Requisition, Cancel/End, Modify Requisition, Cancel/End, Re-activate and Action SearchRe-activate and Action Search

RW Home and NavigationRW Home and Navigation

Create RequisitionCreate Requisition

Create NewCreate New CopyCopy Required FieldsRequired Fields Link to Position ManagementLink to Position Management Process for External Committee Process for External Committee

membersmembers Counts DataCounts Data

Applicant Web (Demo)Applicant Web (Demo)

Review Search ProcessReview Search Process

Review Applicant ProcessReview Applicant Process

View ApplicantsView Applicants

Release Applicant Data Release Applicant Data Displayed fieldsDisplayed fields AttachmentsAttachments

Download of applicant dataDownload of applicant data

Interim/Final SelectionInterim/Final Selection

Update of selection documentUpdate of selection document Submit InterimSubmit Interim

Required informationRequired information Possible errors/warningsPossible errors/warnings

Submit Final (incl multiple pos)Submit Final (incl multiple pos) Required informationRequired information Possible errors/warningsPossible errors/warnings

Create WaiverCreate Waiver

Policy on WaiversPolicy on Waivers

Required informationRequired information

Possible errors/warningsPossible errors/warnings

Other Actions/FunctionalityOther Actions/Functionality

Modify RequisitionModify Requisition

Cancel/End RecruitmentCancel/End Recruitment

Re-activate RequisitionRe-activate Requisition

Action SearchAction Search

QuestionsQuestions

Contact Information:Contact Information:Equal Opportunity/ADA OfficeEqual Opportunity/ADA Office966-3576966-3576equalopportunity@unc.eduequalopportunity@unc.edu

February 2008February 2008